Esklets AGM minutes – 6th June 2023 - 7pm @ The Fox in Ainthorpe.
1) Present: Katie Thompson, Vicky Howe, Rachel Todd, Amy Trainor, Hannah Muir
Apologies: Sophie Stainthorpe, Katie Moore, Emma Speight, Amanda Smith, Kate Smith, Vicky Helmsley
- 2) Minutes of last meeting – All agree the minutes are a correct representation of the last meeting
3) Matters arising – From the last AGM – Thankyou to Vicky and Colin for sorting out the planning permission and getting Esklets a Lawful Development Certificate. This matter is now sorted and we shouldn't need to reapply for planning permission unless Esklets wish to change any of the limitations set out in the permissions.
From the last meeting – Thankyou to Mike Todd and Rachel for giving up their time and cutting the trees at Esklets. The new opening hours of term time, Monday to Friday (including Wednesdays) seem to be working well and Ofsted have been informed of this (Open for 40 weeks to allow for a holiday club for 2 weeks of the summer holiday). Numbers are fantastic at the moment which means we hired 2 new members or staff, Katy and Rachel, who are settling in well. They are both on a short-term contract until July. If staffing numbers need to remain higher in September, Vicky will talk to the committee about keeping the new staff on (if they agree). The wages were put up in accordance with minimum wage, which was a 10% rise to all staff. Fees have been put up to £6 an hour with no different tariffs now everyone will be doing term time only. Snack fees are now £1 a day for government funded children. All parents have been ok with this and we have had no complaints. The government funding for 3 and 4 year olds only rose to £4.57 and hour. The trip to the Fire station went well. Thank you to all who supported this and thank you to Danby Fire station for accommodating us. Both Vicky and Rachel can now get onto the banking to check the fees and the finances, though only Kate Smith and Katie Thompson have permissions to move any money.
4) Committee Members - Katie Thompson, Amy Trainor, Rebecca Gallacher, Katy Moore, Emma Speight and Victoria Helmsley are all happy to stay on the committee for the next year. Sophie Stainthorpe (was Playle Watson) wishes to come off the committee.
Hannah Muir wishes to join the committee. Katie Thompson and Amy Trainor nominated Hannah to join. Katie will give Hannah the Ey2 form to fill out and add her to the Charity Commission.
5) Treasurers Report – See attached – Kate would like someone on the committee to check the monthly finances which she will send to them. Committee thought this should be a member of staff as there will be sensitive information such as wages involved. All agreed Kate will send something to the Esklets email to be checked by Rachel or Vicky.
6) Managers Report – see attached
7) Staffing – Esklets currently have 5 members of staff on roll, with 2 only contracted until the end of July. Vicky Howe was concerned that there are too many children on roll in September to lose both employees. Committee agree that Vicky can use her discretion to staff what she deems to be a safe number. Vicky is asking parents what their plans are for hours in September and will make a plan. Having a larger number of employees means that supply can be kept ’in house’ rather than using people who aren't employed with us. This has been a problem in recent times as a new law means we have to pay everyone holiday pay, no matter the hours they work. The accountant had to pay out lots of back pay to people who were owed holiday pay. This number amounted to around £1500.
8) Maintenance – There are a lot of jobs that need doing around Esklets, some of which need to be done by professionals, others can be done by volunteers. The main one being the pot holes in the car park. Rachel has spoken to Jagger and he gave a quote of around £500. He can come in the Summer Holiday. All committee feel this is a job that needs doing and the money raised from the jumble sale will cover this. Rachel will book it in with Jagger. The next big job is repairs to the Portakabin including the roof and the back corner where trees were pressing into the building. Again, this will need to be carried out by a professional. Rachel will talk to Mark Watson, who has carried out work for us before to get a quote. Vicky Helmsley has been in contact with The Men's Shed, who previously did odd jobs for Esklets. They are very happy to come to do other jobs for us. Vicky Howe will email them to see about the list she has. Amy Trainor volunteered to come hang some bike hooks up in the bike shed. Katie volunteered her husband to come remove the wood from round the back of the play area.
9) Security – We are currently waiting on Hume electricals to give us a quote on an inside locking system (see managers report). The committee will be informed on pricing before any action is taken. Child numbers are the highest they have been for a long time, and the highest amount of 2 year olds and under that we have ever had, which means keeping eyes on all children can be difficult at peak times, such as drop off/ pick up. Esklets has a new bolt on the gate which is kept locked. Visitors must ring the bell to
enter the premises between certain hours. This new procedure will be updated on to the safeguarding policy by Vicky Howe.
10) Fundraising – The jumble sale in the Spring made around £500 - committee agree to spend this on the pot hole repairs
The Ainthorpe Trust donated £150 this term. Many thanks to their continuing support
Vicky and Colin from the Fox very generously offered to host a family fun day on the field of the pub on the August bank holiday. After much discussion, the committee felt that this would be a very big event to plan and due to the lack of attendees of the meeting, felt this couldn't be planned in time. Colin has also managed to get Esklets chosen as one of the charities that the Dalesmen Singers concert will support, giving 50% of the fundraising to Esklets. The Dalesmen will be playing in Danby Methodist Chapel in October. Thank you very much to Colin for sorting this (He had to host the event in return!) and a huge thank you to the Dalesmen for choosing to support Esklets.
Katie came back to the idea of a 100 club (or 50 club), which lots of other charities run successfully. Hannah Muir is on a village hall committee that use a club like this, so she is going to find out more. Katie will also look into this and aim to get one set up for the next school year if it is viable.
Esklets usually have a stand at Danby Show. Katie will see Graham Lillie to make sure there is one for us (we have never had to pay before). Any help on the day would be greatly appreciated. Committee to come up with a stall idea, Katie will put something in the group chat. Hannah Muir will ask her husband about making Esklets a new banner.
11) AOB – Esklets will host a teddy bears picnic on the last day for a party for the school leavers. Parents will be able to attend in the afternoon.
Summer Social for staff/parents / committee – Katie will ask on the group chat if people would be interested. Katie to speak to Jack at 5b to see if they open on an evening. Will try to book for the first week in July (Friday evening?).
Katie has asked for all emails from committee members to send the minutes and to send a list of jobs people volunteered for. This should make it easier for people to remember what tasks need doing.
Committee AGM Managers Report 6[th] June 2023 Vicky Howe
Numbers
Numbers at Esklets are great at the moment! We currently have 23 children on roll, with only 7 leaving to start school, so numbers look good for September too.
We have trialled opening on Wednesdays this term and it has been quieter than the other days, but enough attending to make it successful. We will start asking parents what they want for September so that we can see the viability of staying open Wednesdays. It makes sense to if possible as it makes the nursery a better choice for attracting new people.
Summer Holiday Club
We have been given permission by Ofsted to open 40 weeks / year. Therefore we are currently surveying parents to see if it will be viable to run a summer holiday club. We would need 6 children / session to make it break even.
Staffing
Given the projected numbers for September it is looking likely that we will need to retain an extra member of staff (4 on contract) – we’ll definitely need this in order to remain open 5 days / week. What would the committees
thoughts be on us contributing towards the cost of a staff member’s Early Years training?
Safeguarding and Security
We have been concerned recently about site security, particularly around arrival and drop off times, and have been looking at ways to make Esklets safer for the children whilst still maintaining our open and welcoming feel. The immediate change we have put into place is to add a locking bolt to the inside of the gate, which must only be unlocked by staff. The gate will be unlocked in the morning until around 9.15 and will then remain locked until children start going home at around 3.00. In between these times, anyone needing access can ring the bell on the gate and a member of staff will come out to let them in. We are also asking that only one adult comes in to drop off or collect a child. We are really busy this term and lots of adults makes it harder for us to see and reach all the children.
Additionally we would like to add a keyless entry system to the door, so that at times when the children are all inside the door is properly secured. We hope to have this in place by September at the latest – depending on a quote we are waiting for from Hume.
Ainthorpe Trust
We have been awarded £150 this term, which we used to buy the caterpillars and high vis jackets for when we go off site. Many thanks.
Jumble Sale
Thank you so much to everyone who helped with our jumble sale. We had so many generous donations, lovely baking treats, and lots of help and support on the day. The jumble sale made £424; we then raised a further £75 by having the left-over clothing collected by Bags2School. I took a car full of leftovers to Stokesley car boot sale and made about another £40. By the time we paid for Village Hall hire and Car Boot entry we made a profit of around £500. Thank you to the committee for organising this.
Maintenance
We have a number of maintenance jobs that need doing quite urgently. Mens Shed are potentially going to do some of them, but over the summer we need to aim to:
-
Fill in the potholes in the parking area
-
Repair the roof and back corner of portacabin
-
Clear wood and branches from the site beyond the play area
-
Repair / replace the handrail and fence up the ramp
-
Replace the gate through to the area beyond the portacabin
-
Replace the pink fence
-
Repair or replace the sandpit doors
-
Repair or remove the playshed verandas, and paint the playsheds
-
Paint the portacabin
Some of these will need to be paid for, some need a level of skill and some can be done by any willing volunteers!
Website
Thank you so much to Colin and Vicky for creating our fantastic new website.
Social
Do the committee want to organise an end of year social for parents?
th – Financial report 4 June 2023
Current account: £4428.69
Reserve account: £6253.27
Fundraising account: £1735.14
These are the totals in the bank on 4[th] June 2023.
Last financial year Esklets made a small profit. This is very good as we have made a loss for several years due to the impact of the covid pandemic and lockdowns. During those years we received either no parental fees or very reduced fees from parents due to lockdown. This has taken some time to recover from.
However Esklets now faces a significant challenge due to huge rises in costs which is not matched by the same increase in the money received from the Government to fund the so-called ‘free’ places.
-
The rent has gone up by £148.49 per quarter. This is less than originally wanted due to Vicky pleading poverty as a charity.
-
Electricity cost us £1382.31 in 2021-22 and increased to £1665.68 in the year 2022-23. This is despite help from the government to reduce the cost.
-
Wages have had to rise by 10% across the board as the minimum wage set by the Government rose by that amount in April. This is by far the greatest increase we have experienced and also impacts on costs such as the amount paid by Esklets as an employer towards staff pensions.
-
General food, cleaning and consumables such as hand towels have also increased in price.
To counter these increases it was agreed that the fees paid by parents should increase to £6 per hour and that a more realistic charge of £1 per day should be charged for snack as this also covers things such as wipes and other consumables. This charge is only paid by parents whose children are funded by NYCC.
Esklets has tried to increase revenue by opening during the school holidays. However, this has been abandoned as we made a large loss each holiday due to insufficient numbers of children. It has been decided to open every weekday during term time instead. This looks like being financially viable. The worry that children would spread their existing hours over 5 days instead of 4 has not really materialised, and it makes Esklets a more attractive proposition for both existing parents and new parents.
The grant from the Ainthorpe Trust which is given termly remains a valuable source of income to fund new resources for the children. A recent jumble sale raised £424 with an additional £75 achieved by sending the leftover jumble to bags to school. Vicky also managed to get a grant of £500 from the Scarborough Mayor’s fund towards replacing some of the electric heaters.
The current account overview for April and May of the current financial year show us making a loss of £1926.54. However, this should be hopefully corrected in July when NYCC pays the balancing payment for the fees for April/May/June. We also have some outstanding fees from parents. The number of children attending is very good and it is also promising for September.
However, our costs have risen significantly, and we need to carefully monitor the situation. We have some financial reserves but it is part of our contract with NYCC that we hold 3 months operating costs in reserve.
The number of children attending in September is relatively good compared to last year. We just need to carefully monitor costs.
REGISTERED CHARITY NUMBER: 1173478
Report of the Trustees and
Unaudited Financial Statements for the Year Ended 31 March 2023
for
Esklets Preschool
Philip Burley & Co Chartered Accountants 28 Bagdale Whitby North Yorkshire YO21 1QL
Esklets Preschool
Contents of the Financial Statements for the Year Ended 31 March 2023
| Page | |||
|---|---|---|---|
| Report of the Trustees | 1 | ||
| Independent Examiner's Report | 2 | ||
| Statement of Financial Activities | 3 | ||
| Balance Sheet | 4 | ||
| Notes to the Financial Statements | 5 | to | 8 |
| Detailed Statement of Financial Activities | 9 |
Esklets Preschool
for the Year Ended 31 March 2023
Report of the Trustees
The trustees present their report with the financial statements of the charity for the year ended 31 March 2023. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
STRUCTURE, GOVERNANCE AND MANAGEMENT
Governing document
The charity is controlled by its governing document, a deed of trust and constitutes an unincorporated charity.
REFERENCE AND ADMINISTRATIVE DETAILS Registered Charity number 1173478
Principal address
Station Yard Danby Whitby North Yorkshire YO21 2JL
Trustees
Ms K M Smith (resigned 7.6.22) Ms A N Trainor Ms E L Speight Ms C Tarrant (resigned 7.6.22) Ms K E Thompson Ms R Gallacher Ms V Hemsley (appointed 7.6.22) Ms S Playle-Watson (appointed 7.6.22) Ms K Moore (appointed 7.6.22)
Independent Examiner
Philip Burley & Co Chartered Accountants 28 Bagdale Whitby North Yorkshire YO21 1QL
Approved by order of the board of trustees on 21 August 2023 and signed on its behalf by:
Ms K E Thompson - Trustee
Page 1
Independent Examiner's Report to the Trustees of Esklets Preschool
Independent examiner's report to the trustees of Esklets Preschool
I report to the charity trustees on my examination of the accounts of Esklets Preschool (the Trust) for the year ended 31 March 2023.
Responsibilities and basis of report
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the Trust's accounts carried out under Section 145 of the Act and in carrying out my examination I have followed all applicable Directions given by the Charity Commission under Section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
accounting records were not kept in respect of the Trust as required by Section 130 of the Act; or 2. the accounts do not accord with those records; or
-
the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Stewart M Davies ACA FCCA
Philip Burley & Co Chartered Accountants 28 Bagdale Whitby North Yorkshire YO21 1QL
21 August 2023
Page 2
Esklets Preschool
Statement of Financial Activities for the Year Ended 31 March 2023
| 31.3.23 | 31.3.22 | ||
|---|---|---|---|
| Unrestricted | Total | ||
| fund | funds | ||
| Notes | £ | £ | |
| INCOME AND ENDOWMENTS FROM | |||
| Donations and legacies | 39,710 | 35,474 | |
| Charitable activities | |||
| Core activities | 23,216 | 16,962 | |
| Investment income | 2 | 31 | 1 |
| Total | 62,957 | 52,437 | |
| EXPENDITURE ON | |||
| Charitable activities | |||
| Core activities | 62,806 | 48,954 | |
| NET INCOME | 151 | 3,483 | |
| RECONCILIATION OF FUNDS | |||
| Total funds brought forward | 14,170 | 10,687 | |
| TOTAL FUNDS CARRIED FORWARD | 14,321 | 14,170 |
The notes form part of these financial statements
Page 3
Esklets Preschool
Balance Sheet
31 March 2023
| 31.3.23 | 31.3.22 | ||
|---|---|---|---|
| Unrestricted | Total | ||
| fund | funds | ||
| Notes | £ | £ | |
| CURRENT ASSETS | |||
| Cash at bank | 14,321 | 14,170 | |
| NET CURRENT ASSETS | 14,321 | 14,170 | |
| TOTAL ASSETS LESS CURRENT | |||
| LIABILITIES | 14,321 | 14,170 | |
| NET ASSETS | 14,321 | 14,170 | |
| FUNDS | 6 | ||
| Unrestricted funds | 14,321 | 14,170 | |
| TOTAL FUNDS | 14,321 | 14,170 | |
The financial statements were approved by the Board of Trustees and authorised for issue on 21 August 2023 and were signed on its behalf by:
K E Thompson - Trustee
The notes form part of these financial statements
Page 4
Esklets Preschool
Notes to the Financial Statements for the Year Ended 31 March 2023
1. ACCOUNTING POLICIES
Basis of preparing the financial statements
The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Charities Act 2011. The financial statements have been prepared under the historical cost convention.
Income
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
Expenditure
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
Taxation
The charity is exempt from tax on its charitable activities.
Fund accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
Pension costs and other post-retirement benefits
The charity operates a defined contribution pension scheme. Contributions payable to the charity's pension scheme are charged to the Statement of Financial Activities in the period to which they relate.
2. INVESTMENT INCOME
| INVESTMENT INCOME | ||
|---|---|---|
| 31.3.23 | 31.3.22 | |
| £ | £ | |
| Interest receivable - trading | 31 | 1 |
Page 5
continued...
Esklets Preschool
Notes to the Financial Statements - continued for the Year Ended 31 March 2023
3. TRUSTEES' REMUNERATION AND BENEFITS
There were no trustees' remuneration or other benefits for the year ended 31 March 2023 nor for the year ended 31 March 2022.
Trustees' expenses
There were no trustees' expenses paid for the year ended 31 March 2023 nor for the year ended 31 March 2022.
4. STAFF COSTS
The average monthly number of employees during the year was as follows:
| Staff No employees received emoluments in excess of £60,000. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES INCOME AND ENDOWMENTS FROM Donations and legacies Charitable activities Core activities Investment income Total EXPENDITURE ON Charitable activities Core activities NET INCOME RECONCILIATION OF FUNDS Total funds brought forward TOTAL FUNDS CARRIED FORWARD |
31.3.23 31.3.22 6 6 Unrestricted fund £ 35,474 16,962 1 52,437 48,954 3,483 10,687 14,170 |
|---|---|
5. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES
Page 6
continued...
Esklets Preschool
Notes to the Financial Statements - continued for the Year Ended 31 March 2023
6. MOVEMENT IN FUNDS
| MOVEMENT IN FUNDS | |||
|---|---|---|---|
| Net | |||
| movement | At | ||
| At 1.4.22 | in funds | 31.3.23 | |
| £ | £ | £ | |
| Unrestricted funds | |||
| General fund | 14,170 | 151 | 14,321 |
| TOTAL FUNDS | 14,170 | 151 | 14,321 |
| Net movement in funds, included in the above are as follows: | |||
| Unrestricted funds | Incoming resources £ |
Resources expended £ |
Movement in funds £ |
| General fund | 62,957 | (62,806) | 151 |
| TOTAL FUNDS | 62,957 | (62,806) | 151 |
| Comparatives for movement in funds | |||
| Unrestricted funds | At 1.4.21 £ |
Net movement in funds £ |
At 31.3.22 £ |
| General fund | 10,687 | 3,483 | 14,170 |
| TOTAL FUNDS | 10,687 | 3,483 | 14,170 |
| Comparative net movement in funds, included in the above are | as follows: | ||
| Unrestricted funds | Incoming resources £ |
Resources expended £ |
Movement in funds £ |
| General fund | 52,437 | (48,954) | 3,483 |
| TOTAL FUNDS | 52,437 | (48,954) | 3,483 |
Page 7
continued...
Esklets Preschool
Notes to the Financial Statements - continued for the Year Ended 31 March 2023
6. MOVEMENT IN FUNDS - continued
A current year 12 months and prior year 12 months combined position is as follows:
| Net | ||||
|---|---|---|---|---|
| movement | At | |||
| At 1.4.21 | in funds | 31.3.23 | ||
| £ | £ | £ | ||
| Unrestricted funds | ||||
| General fund | 10,687 | 3,634 | 14,321 | |
| TOTAL FUNDS | 10,687 | 3,634 | 14,321 |
A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:
| Unrestricted funds | Incoming Resources resources expended £ £ |
Movement in funds £ |
|---|---|---|
| General fund | 115,394 (111,760) |
3,634 |
| TOTAL FUNDS | 115,394 (111,760) |
3,634 |
7. RELATED PARTY DISCLOSURES
There were no related party transactions for the year ended 31 March 2023.
Page 8
Esklets Preschool
Detailed Statement of Financial Activities for the Year Ended 31 March 2023
| Detailed Statement of Financial Activities for the Year Ended 31 March 2023 |
||
|---|---|---|
| 31.3.23 | 31.3.22 | |
| £ | £ | |
| INCOME AND ENDOWMENTS | ||
| Donations and legacies | ||
| Donations | 5,590 | 828 |
| NYCC grants | 34,082 | 34,646 |
| Milk scheme | 38 | - |
| Investment income | 39,710 | 35,474 |
| Interest receivable - trading | 31 | 1 |
| Charitable activities | ||
| Childcare fees | 22,507 | 15,097 |
| Fundraising | 709 | 1,865 |
| 23,216 | 16,962 | |
| Total incoming resources | 62,957 | 52,437 |
| EXPENDITURE | ||
| Charitable activities | ||
| Wages | 47,347 | 37,499 |
| Staff training | 358 | 392 |
| Rent, rates and water | 3,415 | 3,279 |
| Insurance | 1,343 | 1,332 |
| Light and heat | 1,606 | 1,382 |
| Telephone | 554 | 543 |
| Postage and stationery | 266 | 330 |
| Sundries | 1,012 | 699 |
| Consumables | 1,055 | 364 |
| Books | - | 32 |
| Paint, cards etc. | 160 | 191 |
| Equipment inside | 169 | 902 |
| Equipment outside | 689 | 50 |
| Repairs and maintenance | 3,731 | 1,172 |
| Entertainment and outings | 147 | 115 |
| Support costs | 61,852 | 48,282 |
| Governance costs | ||
| Accountancy and legal fees | 954 | 672 |
| Total resources expended | 62,806 | 48,954 |
| Net income | 151 | 3,483 |
This page does not form part of the statutory financial statements
Page 9
REGISTERED CHARITY NUMBER: 1173478
Report of the Trustees and
Unaudited Financial Statements for the Year Ended 31 March 2023
for
Esklets Preschool
Philip Burley & Co Chartered Accountants 28 Bagdale Whitby North Yorkshire YO21 1QL
Esklets Preschool
Contents of the Financial Statements for the Year Ended 31 March 2023
| Page | |||
|---|---|---|---|
| Report of the Trustees | 1 | ||
| Independent Examiner's Report | 2 | ||
| Statement of Financial Activities | 3 | ||
| Balance Sheet | 4 | ||
| Notes to the Financial Statements | 5 | to | 8 |
| Detailed Statement of Financial Activities | 9 |
Esklets Preschool
for the Year Ended 31 March 2023
Report of the Trustees
The trustees present their report with the financial statements of the charity for the year ended 31 March 2023. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
STRUCTURE, GOVERNANCE AND MANAGEMENT
Governing document
The charity is controlled by its governing document, a deed of trust and constitutes an unincorporated charity.
REFERENCE AND ADMINISTRATIVE DETAILS Registered Charity number 1173478
Principal address
Station Yard Danby Whitby North Yorkshire YO21 2JL
Trustees
Ms K M Smith (resigned 7.6.22) Ms A N Trainor Ms E L Speight Ms C Tarrant (resigned 7.6.22) Ms K E Thompson Ms R Gallacher Ms V Hemsley (appointed 7.6.22) Ms S Playle-Watson (appointed 7.6.22) Ms K Moore (appointed 7.6.22)
Independent Examiner
Philip Burley & Co Chartered Accountants 28 Bagdale Whitby North Yorkshire YO21 1QL
Approved by order of the board of trustees on 21 August 2023 and signed on its behalf by:
Ms K E Thompson - Trustee
Page 1
Independent Examiner's Report to the Trustees of Esklets Preschool
Independent examiner's report to the trustees of Esklets Preschool
I report to the charity trustees on my examination of the accounts of Esklets Preschool (the Trust) for the year ended 31 March 2023.
Responsibilities and basis of report
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the Trust's accounts carried out under Section 145 of the Act and in carrying out my examination I have followed all applicable Directions given by the Charity Commission under Section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
accounting records were not kept in respect of the Trust as required by Section 130 of the Act; or 2. the accounts do not accord with those records; or
-
the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Stewart M Davies ACA FCCA
Philip Burley & Co Chartered Accountants 28 Bagdale Whitby North Yorkshire YO21 1QL
21 August 2023
Page 2
Esklets Preschool
Statement of Financial Activities for the Year Ended 31 March 2023
| 31.3.23 | 31.3.22 | ||
|---|---|---|---|
| Unrestricted | Total | ||
| fund | funds | ||
| Notes | £ | £ | |
| INCOME AND ENDOWMENTS FROM | |||
| Donations and legacies | 39,710 | 35,474 | |
| Charitable activities | |||
| Core activities | 23,216 | 16,962 | |
| Investment income | 2 | 31 | 1 |
| Total | 62,957 | 52,437 | |
| EXPENDITURE ON | |||
| Charitable activities | |||
| Core activities | 62,806 | 48,954 | |
| NET INCOME | 151 | 3,483 | |
| RECONCILIATION OF FUNDS | |||
| Total funds brought forward | 14,170 | 10,687 | |
| TOTAL FUNDS CARRIED FORWARD | 14,321 | 14,170 |
The notes form part of these financial statements
Page 3
Esklets Preschool
Balance Sheet
31 March 2023
| 31.3.23 | 31.3.22 | ||
|---|---|---|---|
| Unrestricted | Total | ||
| fund | funds | ||
| Notes | £ | £ | |
| CURRENT ASSETS | |||
| Cash at bank | 14,321 | 14,170 | |
| NET CURRENT ASSETS | 14,321 | 14,170 | |
| TOTAL ASSETS LESS CURRENT | |||
| LIABILITIES | 14,321 | 14,170 | |
| NET ASSETS | 14,321 | 14,170 | |
| FUNDS | 6 | ||
| Unrestricted funds | 14,321 | 14,170 | |
| TOTAL FUNDS | 14,321 | 14,170 | |
The financial statements were approved by the Board of Trustees and authorised for issue on 21 August 2023 and were signed on its behalf by:
K E Thompson - Trustee
The notes form part of these financial statements
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Esklets Preschool
Notes to the Financial Statements for the Year Ended 31 March 2023
1. ACCOUNTING POLICIES
Basis of preparing the financial statements
The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Charities Act 2011. The financial statements have been prepared under the historical cost convention.
Income
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
Expenditure
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
Taxation
The charity is exempt from tax on its charitable activities.
Fund accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
Pension costs and other post-retirement benefits
The charity operates a defined contribution pension scheme. Contributions payable to the charity's pension scheme are charged to the Statement of Financial Activities in the period to which they relate.
2. INVESTMENT INCOME
| INVESTMENT INCOME | ||
|---|---|---|
| 31.3.23 | 31.3.22 | |
| £ | £ | |
| Interest receivable - trading | 31 | 1 |
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Esklets Preschool
Notes to the Financial Statements - continued for the Year Ended 31 March 2023
3. TRUSTEES' REMUNERATION AND BENEFITS
There were no trustees' remuneration or other benefits for the year ended 31 March 2023 nor for the year ended 31 March 2022.
Trustees' expenses
There were no trustees' expenses paid for the year ended 31 March 2023 nor for the year ended 31 March 2022.
4. STAFF COSTS
The average monthly number of employees during the year was as follows:
| Staff No employees received emoluments in excess of £60,000. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES INCOME AND ENDOWMENTS FROM Donations and legacies Charitable activities Core activities Investment income Total EXPENDITURE ON Charitable activities Core activities NET INCOME RECONCILIATION OF FUNDS Total funds brought forward TOTAL FUNDS CARRIED FORWARD |
31.3.23 31.3.22 6 6 Unrestricted fund £ 35,474 16,962 1 52,437 48,954 3,483 10,687 14,170 |
|---|---|
5. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES
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Esklets Preschool
Notes to the Financial Statements - continued for the Year Ended 31 March 2023
6. MOVEMENT IN FUNDS
| MOVEMENT IN FUNDS | |||
|---|---|---|---|
| Net | |||
| movement | At | ||
| At 1.4.22 | in funds | 31.3.23 | |
| £ | £ | £ | |
| Unrestricted funds | |||
| General fund | 14,170 | 151 | 14,321 |
| TOTAL FUNDS | 14,170 | 151 | 14,321 |
| Net movement in funds, included in the above are as follows: | |||
| Unrestricted funds | Incoming resources £ |
Resources expended £ |
Movement in funds £ |
| General fund | 62,957 | (62,806) | 151 |
| TOTAL FUNDS | 62,957 | (62,806) | 151 |
| Comparatives for movement in funds | |||
| Unrestricted funds | At 1.4.21 £ |
Net movement in funds £ |
At 31.3.22 £ |
| General fund | 10,687 | 3,483 | 14,170 |
| TOTAL FUNDS | 10,687 | 3,483 | 14,170 |
| Comparative net movement in funds, included in the above are | as follows: | ||
| Unrestricted funds | Incoming resources £ |
Resources expended £ |
Movement in funds £ |
| General fund | 52,437 | (48,954) | 3,483 |
| TOTAL FUNDS | 52,437 | (48,954) | 3,483 |
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Esklets Preschool
Notes to the Financial Statements - continued for the Year Ended 31 March 2023
6. MOVEMENT IN FUNDS - continued
A current year 12 months and prior year 12 months combined position is as follows:
| Net | ||||
|---|---|---|---|---|
| movement | At | |||
| At 1.4.21 | in funds | 31.3.23 | ||
| £ | £ | £ | ||
| Unrestricted funds | ||||
| General fund | 10,687 | 3,634 | 14,321 | |
| TOTAL FUNDS | 10,687 | 3,634 | 14,321 |
A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:
| Unrestricted funds | Incoming Resources resources expended £ £ |
Movement in funds £ |
|---|---|---|
| General fund | 115,394 (111,760) |
3,634 |
| TOTAL FUNDS | 115,394 (111,760) |
3,634 |
7. RELATED PARTY DISCLOSURES
There were no related party transactions for the year ended 31 March 2023.
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Esklets Preschool
Detailed Statement of Financial Activities for the Year Ended 31 March 2023
| Detailed Statement of Financial Activities for the Year Ended 31 March 2023 |
||
|---|---|---|
| 31.3.23 | 31.3.22 | |
| £ | £ | |
| INCOME AND ENDOWMENTS | ||
| Donations and legacies | ||
| Donations | 5,590 | 828 |
| NYCC grants | 34,082 | 34,646 |
| Milk scheme | 38 | - |
| Investment income | 39,710 | 35,474 |
| Interest receivable - trading | 31 | 1 |
| Charitable activities | ||
| Childcare fees | 22,507 | 15,097 |
| Fundraising | 709 | 1,865 |
| 23,216 | 16,962 | |
| Total incoming resources | 62,957 | 52,437 |
| EXPENDITURE | ||
| Charitable activities | ||
| Wages | 47,347 | 37,499 |
| Staff training | 358 | 392 |
| Rent, rates and water | 3,415 | 3,279 |
| Insurance | 1,343 | 1,332 |
| Light and heat | 1,606 | 1,382 |
| Telephone | 554 | 543 |
| Postage and stationery | 266 | 330 |
| Sundries | 1,012 | 699 |
| Consumables | 1,055 | 364 |
| Books | - | 32 |
| Paint, cards etc. | 160 | 191 |
| Equipment inside | 169 | 902 |
| Equipment outside | 689 | 50 |
| Repairs and maintenance | 3,731 | 1,172 |
| Entertainment and outings | 147 | 115 |
| Support costs | 61,852 | 48,282 |
| Governance costs | ||
| Accountancy and legal fees | 954 | 672 |
| Total resources expended | 62,806 | 48,954 |
| Net income | 151 | 3,483 |
This page does not form part of the statutory financial statements
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