Trustees Annual Report 01 Apr 2023 – 31 Mar 2024
1 Reference and Administration Details
Charity Name: The UK Python Association Charity Number: 1173471 Principal Address: c/o Acconomy Arena Business Centre Holyrood Close Poole BH17 7FJ
1.1 Trustees
Owen Campbell Daniele Procida Kristian Glass Rebecca Smith
2 Objectives and Activities
The objectives of the UKPA are:
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To advance education for the public benefit in the use and understanding of the Python programming language within the UK by:
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(a) Organising, presenting and promoting Python related conferences, meetings and events at venues within the UK,
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(b) Supporting and promoting Python related projects and events organised by UKPA members, and,
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(c) Supporting UKPA members wishing to attend Python related conferences, meetings and events.
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To advance education for the public benefit in the use and understanding of the Python programming language worldwide by supporting and promoting overseas Python related conferences, meetings and events.
The primary activity of the UKPA is to organise and run the annual PyCon UK conference.
3 Structure, Governance and Management
3.1 Governing Document
The UKPA’s governing document is its constitution, the current version of which is available at https://github.com/PyconUK/ukpa-constitution/releases/latest.
3.2 UKPA Members
The UKPA membership is the electoral body to which the trustees are accountable. There are two classes of membership:
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Trustees Annual Report 01 Apr 2023 – 31 Mar 2024
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Members: have the full rights and obligations described in the UKPA constitution, including the right to vote on members decisions.
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Associate Members: non-voting class of membership as described in the UKPA constitution.
3.3 Trustee Appointment
At the AGM held on 24-Sep-2023, Vincent Knight retired as a trustee in accordance with section 13.1.1 of the UKPA’s constitution.
Rebecca Smith also retired as a trustee in accordance with sections 13.1.4 and 13.1.5 of the constitution.
Vincent Knight and Rebecca Smith were elected as trustees for a further term in accordance with section 13.1.4 of the constitution.
On 04-Oct-2023, Vincent Knight resigned as a trustee.
By a resolution dated 10-Oct-2023, Daniele Procida was appointed as a trustee of the UKPA in accordance with clause 13.1.4 of the constitution
3.4 Risk and Internal Control
The trustees have identified the major risks to which they believe the UKPA is exposed. These are:
3.4.1 Reduction or Loss of Members
If there were a reduction in membership of the UKPA then there would have to be a contraction, consolidation or closure of its activities.
3.4.2 Reduction or Loss of Volunteers
The UKPA is totally reliant upon volunteers to run and administer the activities of the UKPA. If there were a reduction in the number of volunteers to an unacceptable level, then there would have to be a contraction, consolidation or closure of activities.
4 Achievements and Performance
The UKPA staged DjangoCon Europe which took place in Edinburgh from 29th May to 2nd June 2023.
PyCon UK 2023 was held at Cardiff City Hall from 22nd to 25th September 2023.
The UKPA provided financial support to DjangoCon Africa which took place in Zanzibar from 6th to 11th November 2023.
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Trustees Annual Report 01 Apr 2023 – 31 Mar 2024
5 Financial Review
5.1 Reserves Policy
The UKPA has undertaken a review of its potential liabilities in the face of foreseeable risks and determined that a reasonable sum to hold in reserve is that required to cover a year’s operational expenditure plus some contingency for unforeseen costs: £10K
At the end of March 2024, the UKPA held reserves of £9093.94.
All funds raised from previous PyCon UK conferences are currently held by PyCon UK Society Ltd (PUKSL).
Funds from the 2023 PyCon UK conference are held by the wholly owned subsidiary trading company, UKPA Trading Ltd (UKPATL). The intention is that funds held by PUKSL will be transferred to UKPATL and PUKSL will be closed.
5.2 Investment Policy
The UKPA has adopted a low risk strategy and all funds are held in cash using only mainstream banks or building societies.
6 Declaration
The trustees declare that they have approved the trustees report above.
Signed on behalf of the charity’s trustees:
Signature:
Date: 15 November 2024
Full Name: Owen Campbell
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| UK Python Association 173471 CC16a Receipts andpayments accounts For the period from 2023-04-01 To 2024-03-31 ~~——————ae~~ |
UK Python Association 173471 CC16a Receipts andpayments accounts For the period from 2023-04-01 To 2024-03-31 ~~——————ae~~ |
UK Python Association 173471 CC16a Receipts andpayments accounts For the period from 2023-04-01 To 2024-03-31 ~~——————ae~~ |
UK Python Association 173471 CC16a Receipts andpayments accounts For the period from 2023-04-01 To 2024-03-31 ~~——————ae~~ |
UK Python Association 173471 CC16a Receipts andpayments accounts For the period from 2023-04-01 To 2024-03-31 ~~——————ae~~ |
UK Python Association 173471 CC16a Receipts andpayments accounts For the period from 2023-04-01 To 2024-03-31 ~~——————ae~~ |
UK Python Association 173471 CC16a Receipts andpayments accounts For the period from 2023-04-01 To 2024-03-31 ~~——————ae~~ |
UK Python Association 173471 CC16a Receipts andpayments accounts For the period from 2023-04-01 To 2024-03-31 ~~——————ae~~ |
UK Python Association 173471 CC16a Receipts andpayments accounts For the period from 2023-04-01 To 2024-03-31 ~~——————ae~~ |
UK Python Association 173471 CC16a Receipts andpayments accounts For the period from 2023-04-01 To 2024-03-31 ~~——————ae~~ |
UK Python Association 173471 CC16a Receipts andpayments accounts For the period from 2023-04-01 To 2024-03-31 ~~——————ae~~ |
UK Python Association 173471 CC16a Receipts andpayments accounts For the period from 2023-04-01 To 2024-03-31 ~~——————ae~~ |
|---|---|---|---|---|---|---|---|---|---|---|---|
| Section A Receipts and payments | |||||||||||
| Unrestricted funds |
Unrestricted | Restricted funds |
Endowment funds |
Total funds | Total funds | Last year | |||||
| to the nearest £ | to the nearest £ | to the nearest £ | to the nearest £ | to the nearest £ | to the nearest £ | ||||||
| A1 Receipts | |||||||||||
| PyCon UK SocietyLtd. Donation | 10,000 | - | - | 10,000 | 10,000 | - | |||||
| - | - | - | - | - | - | - | |||||
| - | - | - | - | - | - | - | |||||
| - | - | - | - | - | - | - | |||||
| - | - | - | - | - | - | - | |||||
| - | - | - | - | - | - | - | |||||
| - | - | - | - | - | - | - | |||||
| - | - | - | - | - | - | - | |||||
| Sub total(Gross income for AR) | 10,000 (Gross income for AR) |
- | - | 10,000 | 10,000 | - | |||||
| A2 Asset and investment sales, | |||||||||||
| (see table). | |||||||||||
| - | - | - | - | - | - | ||||||
| - | - | - | - | - | - | - | |||||
| Sub total | - | - | - | - | - | - | - | ||||
| **Total receipts ** | 10,000 | - | - | 10,000 | 10,000 | - | |||||
| A3 Payments | |||||||||||
| ICO Fees | 35 | 35 | - | - | 35 | 35 | - | ||||
| Matrix Server Hosting | 175 | - | - | 175 | 175 | - | |||||
| PyCon UK Financial Assistance | 2,950 | - | - | 2,950 | 2,950 | - | |||||
| - | - | - | - | - | - | - | |||||
| - | - | - | - | - | - | - | |||||
| - | - | - | - | - | - | - | |||||
| - | - | - | - | - | - | - | |||||
| - | - | - | - | - | - | - | |||||
| - | - | - | - | - | - | - | |||||
| **Sub total ** | 3,160 | - | - | 3,160 | 3,160 | - | |||||
| A4 Asset and investment | |||||||||||
| purchases, (see table) | |||||||||||
| - | - | - | - | - | - | ||||||
| - | - | - | - | - | - | ||||||
| **Sub total ** | - | - | - | - | - | - | - | ||||
| **Total payments ** | 3,160 | - | - | 3,160 | 3,160 | - | |||||
| **Net of receipts/(payments) ** | 6,840 | - | - | 6 | 6,840 | - | |||||
| A5 Transfers between funds | - | - | - | - | - | - | - | ||||
| A6 Cash funds last year end | 2,254 | - | - | 2 | 2,254 | - | |||||
| **Cash funds this year end ** | 9,094 | - | - | 9 | 9,094 | - |
Section B Statement of assets and liabilities at the end of the period
| Categories B1 Cash funds B2 Other monetary assets B3 Investment assets B5 Liabilities B4 Assets retained for the charity’s own use Signed by one or two trustees on behalf of all the trustees |
Details Current Account Details Details Details Details Signature Total cash funds (agree balances with receipts and payments account(s)) The UKPA agreed to support DjangoCon Africa to a value of $2250. This was remitted by UKPATL on the UKPA’s behalf, resulting in a liability of £1019.26 to UKPATL with no interest payable |
to nearest £ to nearest £ 9,094 - - - - - 9,094 - OK OK to nearest £ to nearest £ - - - - - - - - - - - - Cost (optional) - - - - - Cost (optional) - - - - - - - - - Unrestricted funds 1,019 - Print Name Kristian Glass Unrestricted funds Restricted funds Unrestricted funds Restricted funds Fund to which asset belongs Fund to which asset belongs Fund to which liability relates Amount due (optional) |
to nearest £ Endowment funds |
|---|---|---|---|
| - | |||
| - | |||
| - | |||
| - | |||
| OK | |||
| to nearest £ Endowment funds |
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| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
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| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
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| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| When due (optional) |
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| Date of approval |
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| Kristian Glass | 2024-11-18 | ||