Trustees Annual Report 01 Apr 2022 – 31 Mar 2023
1 Reference and Administration Details
Charity Name: The UK Python Association Charity Number: 1173471 Principal Address: c/o Acconomy Arena Business Centre Holyrood Close Poole BH17 7FJ
1.1 Trustees
Ann Barr Gail Ollis Owen Campbell Vincent Prytherch Kristian Glass Rebecca Smith
2 Objectives and Activities
The objectives of the UKPA are:
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To advance education for the public benefit in the use and understanding of the Python programming language within the UK by:
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(a) Organising, presenting and promoting Python related conferences, meetings and events at venues within the UK,
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(b) Supporting and promoting Python related projects and events organised by UKPA members, and,
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(c) Supporting UKPA members wishing to attend Python related conferences, meetings and events.
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To advance education for the public benefit in the use and understanding of the Python programming language worldwide by supporting and promoting overseas Python related conferences, meetings and events.
The primary activity of the UKPA is to organise and run the annual PyCon UK conference.
3 Structure, Governance and Management
3.1 Governing Document
The UKPA’s governing document is its constitution, the current version of which is available at https://github.com/PyconUK/ukpa-constitution/releases/latest.
3.2 UKPA Members
The UKPA membership is the electoral body to which the trustees are accountable. There are two classes of membership:
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Trustees Annual Report 01 Apr 2022 – 31 Mar 2023
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Members: have the full rights and obligations described in the UKPA constitution, including the right to vote on members decisions.
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Associate Members: non-voting class of membership as described in the UKPA constitution.
3.3 Trustee Appointment
At the AGM in 2022, Owen Campbell and Kristian Glass retired as a trustees in accordance with section 13.1.1 of the UKPA’s constitution. Owen Campbell and Kristian Glass were elected as trustees for a further term in accordance with section 13.1.4 of the UKPA’s constitution.
At a Trustees Meeting on 19 November 2022, Rebecca (Becky) Smith was appointed by the trustees as a trustee of the UKPA in accordance with clause 13.1.4 of the constitution At a Trustees Meeting on 04 March 2023, the office held by Tania Allard was vacated in accordance with clause 15.1.2 of the constitution.
3.4 Risk and Internal Control
The trustees have identified the major risks to which they believe the UKPA is exposed. These are:
3.4.1 Reduction or Loss of Members
If there were a reduction in membership of the UKPA then there would have to be a contraction, consolidation or closure of its activities.
3.4.2 Reduction or Loss of Volunteers
The UKPA is totally reliant upon volunteers to run and administer the activities of the UKPA. If there were a reduction in the number of volunteers to an unacceptable level, then there would have to be a contraction, consolidation or closure of activities.
4 Achievements and Performance
As a result of the recent COVID-19 pandemic, the trustees decided to run a limited PyCon UK event in 2022, with the intention to return to a full event in subsequent years.
5 Financial Review
5.1 Reserves Policy
The UKPA has undertaken a review of its potential liabilities in the face of foreseeable risks and determined that a reasonable sum to hold in reserve is that required to cover a year’s operational expenditure plus some contingency for unforeseen costs: £10K
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Trustees Annual Report 01 Apr 2022 – 31 Mar 2023
At the end of March 2023, the UKPA held reserves of £2253.60.
All funds raised from previous PyCon UK conferences are currently held by PyCon UK Society Ltd (PUKSL).
Funds from the 2023 PyCon UK conference are held by the wholly owned subsidiary trading company, UKPA Trading Ltd (UKPATL). The intention is that funds held by PUKSL will be transferred to UKPATL and PUKSL will be closed.
5.2 Investment Policy
The UKPA has adopted a low risk strategy and all funds are held in cash using only mainstream banks or building societies.
6 Declaration
The trustees declare that they have approved the trustees report above.
Signed on behalf of the charity’s trustees:
Signature:
Date: 14 September 2023
Full Name: Owen Campbell
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| UK Python Association | UK Python Association | UK Python Association | UK Python Association | UK Python Association | 173471 | 173471 | CC16a | ||
|---|---|---|---|---|---|---|---|---|---|
| Receipts andpayments accounts | |||||||||
| For the period from |
2022-04-01 | To | 2023-03-31 | ||||||
| Section A Receipts and payments | |||||||||
| Unrestricted funds |
Restricted funds | Endowment funds |
Total funds | Last year | |||||
| to the nearest £ | to the nearest £ | to the nearest £ | to the nearest £ | to the nearest £ | |||||
| A1 Receipts | |||||||||
| - | - | - | - | ||||||
| - 0 | - | - | - | - | |||||
| - 0 | - | - | - | - | |||||
| - 0 | - | - | - | - | |||||
| - 0 | - | - | - | - | |||||
| - 0 | - | - | - | - | |||||
| - 0 | - | - | - | - | |||||
| - 0 | - | - | - | - | |||||
| Sub total_(Gross income for AR) _ | - 0 |
- | - | - | - | ||||
| A2 Asset and investment sales, (see table). |
|||||||||
| - 0 | - 0 | - 0 | - | ||||||
| - 0 | - 0 | - 0 | - | - 0 | |||||
| Sub total | - 0 |
- 0 | - 0 | - | - 0 | ||||
| **Total receipts ** | - 0 |
- 0 | - 0 | - | - 0 | ||||
| A3 Payments | |||||||||
| ICO Fees | 35 | - | - | 35 | 35 | ||||
| Insurance | 797 | - | - | 797 | 709 | ||||
| Trustee Meeting | 686 | - | - | 686 | - | ||||
| - 0 | - | - | - | - | |||||
| - 0 | - | - | - | - | |||||
| - 0 | - | - | - | - | |||||
| - 0 | - | - | - | - | |||||
| - 0 | - | - | - | - | |||||
| - 0 | - | - | - | - | |||||
| **Sub total ** | 1,518 |
- | - | 1,518 | 744 | ||||
| A4 Asset and investment purchases,(see table) |
|||||||||
| - 0 | - 0 | - 0 | - | ||||||
| - 0 | - 0 | - 0 | - | ||||||
| **Sub total ** | - 0 |
- 0 | - 0 | - | - 0 | ||||
| **Totalpayments ** | 1,518 |
- 0 | - 0 | 1,518 | 744 | ||||
| **Net of receipts/(payments) ** | - 1,518 |
- | - | - 1,518 |
- 744 |
||||
| A5 Transfers between funds | - 0 | - | - | - | - | ||||
| A6 Cash funds lastyear end | 3,772 | - | - | 3,772 | - | ||||
| **Cash funds thisyear end ** | 2,254 |
- | - | 2,254 | - 744 |
||||
| Section B Statement of assets and liabilities at the end of the period | |||||||||
| Categories | Details | Unrestricted funds |
Restricted funds | Endowment funds |
|||||
| to nearest £ | to nearest £ | to nearest £ | |||||||
| B1 Cash funds | Current Account | 2,254 | - | - | |||||
| - | - | - | |||||||
| - | - | - | |||||||
| Total cash funds | 2,254 | - | - | ||||||
| (agree balances with receipts and payments account(s)) |
OK | OK | |||||||
| Unrestricted funds |
Restricted funds | Endowment funds |
|||||||
| Details | to nearest £ | to nearest £ | to nearest £ | ||||||
| B2 Other monetary assets | - | - | - | ||||||
| - | - | - | |||||||
| - | - | - | |||||||
| - | - | - | |||||||
| - | - | - | |||||||
| - | - | - | |||||||
| Details | Fund to which asset belongs |
Cost (optional) | Current value (optional) |
||||||
| B3 Investment assets | - | - | |||||||
| - | - | ||||||||
| - | - | ||||||||
| - | - | ||||||||
| - | - | ||||||||
| Details | Fund to which asset belongs |
Cost (optional) | Current value (optional) |
||||||
| B4 Assets retained for the charity’s own use |
- | - | |||||||
| - | - | ||||||||
| - | - | ||||||||
| - | - | ||||||||
| - | - | ||||||||
| - | - | ||||||||
| - | - | ||||||||
| - | - | ||||||||
| - | - | ||||||||
| Details | Fund to which liability relates |
Amount due (optional) |
When due (optional) |
||||||
| B5 Liabilities | - | ||||||||
| - | |||||||||
| - | |||||||||
| - | |||||||||
| - | |||||||||
| Signed by one or two trustees on behalf of all the trustees |
Signature | Print Name | Date of approval | ||||||