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2022-06-30-accounts

Allendale Lions Club

Charitable Incorporated Organisation Reg No 1173463

Trustees’ Annual Report and financial statements for the year from 1 July 2021 to 30 June 2022

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Allendale Lions Club

CIO Reg Number 1173463 Trustees’ Annual Report and financial statements

CONTENTS

Page
3 - 5
Trustees’ Report
Independent Examiner’s Report 6
Financial review and statement of financial activities for the year ended 7
30 June 2022
Receipts and Payments Accounts for Allendale Lions Club 7 - 9
Declaration 9

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1. Introduction

The Trustees of Allendale Lions Club present their annual report together with the financial statements of the charity for the year ended 30 June 2022. The Trustees confirm that the Annual Report and financial statements of the charity comply with the current statutory requirements and the requirements of the Charity’s governing document.

2. Reference and Administration Information

Charity name: Allendale Lions Club Registered charity number: 1173463 Charity’s principal address: Ravensworth, Catton, Hexham NE47 9QR

Charity Trustees, including offices held during the year 2021-2022:

Margaret Stonehouse President Stephanie Atkinson Secretary Rosemary Granger Treasurer Nigel Baynes (deceased 10 March 2022) Douglas Ness David Humes Health and Safety Officer Julie Humes Peter Aldcroft Publicity Officer Olive Norris

Independent Examiner: C M Welch FCA

3. History, objectives and activities of the Charity

The Club is a member of the International Association of Lions Clubs. The club was originally established in 2004 and was established as a Charitable Incorporated Organisation (CIO) on 16 June 2017.

The club’s objectives are exclusively charitable including: to advance citizenship, to promote the voluntary sector for public benefit, to empower volunteers to serve their communities, the relief of poverty and to meet humanitarian needs, the advancement of health, to promote for the benefit of the public the conservation, protection and improvement of the physical and natural environment and to promote community participation in healthy recreation.

Allendale Lions Club raises funds each year to enable them to provide grants to deserving causes within the Allendale area, the United Kingdom and overseas, including via the Lions Clubs International Foundation, and also to support and put on events to benefit and serve the local community. The grants are made in accordance with the Club’s Grant Making Policy.

Throughout the year the Trustees have paid regard to the Charity Commission’s guidance on public benefit in dealing with the objectives and activities of the club.

The club relies on the surpluses made on fundraising events and, on occasions donations from the public, to provide the funds with which to carry out its objectives. All administrative expenses of the Club are met from donations paid by its members. There has been no change to these policies during the year.

The work of the CIO is carried out entirely by volunteers.

From time to time as appropriate, the Club works closely with other local and national agencies, with other Lions Clubs and with Lions Clubs International to achieve its objectives.

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4. Management and governance arrangements

The Club is governed by its CIO document dated 16 June 2017, and by the Constitutions and Bylaws of Lions Clubs International, as revised from time to time.

The Trustees are appointed as appropriate by the members of the Club, and have overall responsibility to ensure the Club operates in accordance with Charity law and the Club’s CIO document. The day to day running of the Club is overseen by the Club’s officers, elected each year by the members. All business of the Club is ratified by members in general meetings, which are held at least once per month.

The Club is ably supported by the volunteer services of its members and others.

5. Fundraising and Community Service activities for the year ending 30 June 2022

This year saw the welcome return of some of the club’s fund raising activities after the impact of the Corona COVID 19 pandemic. The continuing impact of the virus was felt throughout the year as infection rates waxed and waned at various times and we adapted events accordingly.

We held our charity auction in early October 2021. This has always been our main fundraising event. We were delighted with the support we received not only in terms of the objects and pledges donated to auction but also the funds raised which totalled £3,721.

We were able to run the bonfire and fireworks display in November again after the Covid break, which was warmly welcomed by the local community.

We put on two events locally as part of the Queen’s Platinum Jubilee celebrations; we provided a Christmas tree for the village of Allendale and a carol concert in the village square which was also streamed on line for those who felt safer at home.

In addition to these events organised by the club, the Lions group contributed to and supported a number of other local community events.

Income from sales of the Allendale Diary which had begun in 2019 – 20, continued to trickle into the club funds.

In terms of grants made by the club to other organisations, requests for grants from local groups were few and far between as a result of the continuing impact of the pandemic as groups worked through how to return to or adapt their activities.

The largest donation of the year was £2,500 to the Lions Club International appeal to support refugees in the Ukraine.

The beneficiaries in the year ending 30 June 2022 have been:

Date Organisation Purpose Award
Sept 2021 Regional Lions clubs for Great
North Children’s Hospital		 To support a specific appeal to buy
new toys		 £50
Sept 2021 Whitfield Parish Council To contribute to the refurbishment of
Ninebanks Village Hall		 £500
March 2022 Lions Club International To contribute to the international
appeal to help Ukrainian refugees		 £2,500
May 2022 Allen Valleys Folk Festival To support this important local cultural
event as it returned after the
pandemic		 £500

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Nigel Baynes

This report would not be complete without a tribute to Nigel Baynes, one of the founding members of Allendale Lions Club, who died in a tragic accident in March 2022. Nigel was instrumental in the establishment of the group in 2004 and his contribution to the group and service to the local community are impossible to quantify. He gave tirelessly of his time, his energy, his resources and in helping to ensure we always had fun whatever we were doing together. His loss has had a huge impact on the club members and on the local community as a whole. We are determined to work hard to honour his legacy of commitment to our community in the years to come.

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6. Independent Examiner’s Report to the Trustees of Allendale Lions Club - Charity No 1173463 On Accounts for the period ended 30 June 2022

Respective Responsibilities of the Trustees and Independent Examiner

The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this period under section 144 of the Charities Act 2011 (“the Charities Act”) and that an independent examination is needed.

It is my responsibility

Basis of Independent Examiner’s Statement

My examination was carried out in accordance with general Directions given by the Charity

Commission.

An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view.

Independent Examiner's Statement

In connection with my examination, no matters have come to my attention which gives me cause to believe that in any material respect:

and content of accounts set out in the Charities (Accounts and Reports)

Regulations 2008 other than any requirement that the accounts give a ‘true and

fair’ view which is not a matter considered as part of an independent examination.

I have come across no other matters in connection with the examination to which attention should be drawn in this report to enable a proper understanding of the accounts to be reached.

C M Welch FCA, Shilburn Road, Allendale

25 November 2022

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7. Financial review and statement of financial activities for the year ended 30 June 2022 It is the policy of the Club to maintain unrestricted funds only to the extent that they are expected to be required within the foreseeable future to meet the objectives of the Club. The adequacy of the reserves policy is reviewed periodically.

The Trustees have considered the major risks to which the Club is exposed to satisfy themselves that systems are in place to mitigate those risks.

8. Receipts and Payments Accounts for Allendale Lions Club

The receipts and payment account information presented below is taken from the Charity Commission pro forma for receipts and payments accounts and it provides the recommended format for the preparation of such accounts and therefore meets the requirements of the Charity Commission. The pro forma is designed to meet the minimum recommended levels of accountability.

Receipts and payments accounts are statements that summarise the movement of cash into and out of the charity during the financial year. In this context ‘cash’ includes cash equivalents for example bank and building society current and other cash accounts into which money is banked or used to make payments. It is generally accepted that receipts and payments accounts should not report all individual receipts and payments – these are recorded in the Club’s cash book from which this summary information is drawn.

These financial statements are prepared in GBP Sterling, rounded to the nearest pound which is the functional currency of the Lions Club. Allendale Lions Club meets the definition of a public entity under FRS102. The Trustees consider that there are no material uncertainties about the Lions Club’s ability to continue as a going concern.

Receipts including fundraising and donations are recognised when there is entitlement and certainty of receipt, and the amount can be assured with sufficient reliability.

Fundraising income and members’ contributions are recognised when they fall due.

Payments are recognised when a liability is incurred:

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Section A Receipts and Payments

Section A1 – Receipts
Receipts Unrestricted
Funds £		 Restricted
funds £		 Endowment
Funds £		 Total
Funds £
Fundraising events 8177 0.00 0.00 8177
Members’donations 1,297 0.00 0.00 1,297
Sub total (gross income
for AR)		 9,474 0.00 0.00 9,474
Section A2 Asset and
Investment sales
0.00 0.00 0.00 0.00
Sub Total 0.00 0.00 0.00 0.00
Total receipts 9,474 0.00 0.00 9,474
Section A3 Payments
Cost of fundraising events 3,651 0.00 0.00 3,651
Website/ publicity 16 16
Donations made 3,550 3,550
Dues to Lions
International and District
NE105		 1,742 1,742
Room hire 220 220
Sub Total 9,179 9,179
Section A4 Asset and
investment purchases		 0 0
Total payments 9,179 9,179
Net of receipts 295 295
Section A5 Transfers
between funds		 0 0
Section 6
Cash funds last year
end		 6,418 6,418
Cash funds this year
end		 6,713 6,713

Section B Statement of assets and liabilities at the end of the period

B1 Cash Funds
Charity current account 4,514
Admin and Gen accounts 1,701
Tynedale Community
bank		 498
Total cash funds 6,713
B2 other monetary assets 0 0
B3 Investment assets 0 0
B4 Assets retained for the
charity’s own use		 0 0
B5 Liabilities 0 0

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The charity current account comprises funds raised and donations received which have not been restricted by the donors or designated by the Trustees for a particular use. The Trustees are entitled to allocate such funds as they see fit towards the object of the Club.

The Admin account funds are raised by contributions from the members and is for use in the administration of the Club in accordance with the Club’s constitution. No funds raised from the public may be used for Club administration.

9. Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s)

Full name(s) Rosemary Granger

Date 10 January 2023

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