Allendale Lions Club
Charitable Incorporated Organisation Reg No 1173463
Trustees’ Annual Report and financial statements for the year from 1 July 2020 to 30 June 2021
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Allendale Lions Club
CIO Reg Number 1173463 Trustees’ Annual Report and financial statements
CONTENTS
| Page | |
|---|---|
| 3 - 5 | |
| Trustees’ Report | |
| Independent Examiner’s Report | 6 |
| Financial review and statement of financial activities for the year ended | 7 |
| 30 June 2021 | |
| Receipts and Payments Accounts for Allendale Lions Club | 7 - 9 |
| Declaration | 9 |
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1. Introduction
The Trustees of Allendale Lions Club present their annual report together with the financial statements of the charity for the year ended 30 June 2021. The Trustees confirm that the Annual Report and financial statements of the charity comply with the current statutory requirements and the requirements of the Charity’s governing document.
2. Reference and Administration Information
Charity name: Allendale Lions Club Registered charity number: 1173463 Charity’s principal address: Ravensworth, Catton, Hexham NE47 9QR
Charity Trustees, including offices held:
Margaret Stonehouse President Stephanie Atkinson Secretary Rosemary Granger Treasurer Nigel Baynes Douglas Ness David Humes Health and Safety Officer Julie Humes Peter Aldcroft Publicity Officer Olive Norris
Independent Examiner: C M Welch FCA
3. History, objectives and activities of the Charity
The Club is a member of the International Association of Lions Clubs. The club was originally established in 2004 and was established as a Charitable Incorporated Organisation (CIO) on 16 June 2017.
The club’s objectives are exclusively charitable including: to advance citizenship, to promote the voluntary sector for public benefit, to empower volunteers to serve their communities, the relief of poverty and to meet humanitarian needs, the advancement of health, to promote for the benefit of the public the conservation, protection and improvement of the physical and natural environment and to promote community participation in healthy recreation.
Allendale Lions Club raises funds each year to enable them to provide grants to deserving causes within the Allendale area and overseas, including via the Lions Clubs International Foundation, and also to support and put on events to benefit and serve the local community. The grants are made in accordance with the Club’s Grant Making Policy.
Throughout the year the Trustees have paid regard to the Charity Commission’s guidance on public benefit in dealing with the objectives and activities of the club.
The club relies on the surpluses made on fundraising events and, on occasions donations from the public, to provide the funds with which to carry out its objectives. All administrative expenses of the Club are met from donations paid by its members. There has been no change to these policies during the year.
The work of the CIO is carried out entirely by volunteers.
From time to time as appropriate, the Club works closely with other local and national agencies, with other Lions Clubs and with Lions Clubs International to achieve its objectives.
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4. Management and governance arrangements
The Club is governed by its CIO document dated 16 June 2017, and by the Constitutions and Bylaws of Lions Clubs International, as revised from time to time.
The Trustees are appointed as appropriate by the members of the Club, and have overall responsibility to ensure the Club operates in accordance with Charity law and the Club’s CIO document. The day to day running of the Club is overseen by the Club’s officers, elected each year by the members. All business of the Club is ratified by members in general meetings, which are held at least once per month.
The Club is ably supported by the volunteer services of its members and others.
5. Fundraising and Community Service activities for the year ending 30 June 2021
Due to impact of the Corona COVID 19 pandemic the club was unable to hold any of its usual major fundraising and community service events. Therefore the total charity income for the year was £621.75 compared to £7,994.25 in the year 2019 – 20.
In 2019 -20 a welcome and innovative addition to the club’s fundraising activities was the Allendale Diary. Larry Winger, a founder Lions member, began creating and editing a daily blog on 1 January 2019 which ran until 31 December 2019. This eclectic collection of entries describe the daily goings on of the local community and provides a unique record of life in the Allen Valleys over a single year. Sales of the diary continued in 2020 – 21 raising £400 to add to the £500 raised in 2019 -20. These were the only significant funds raised by the club in the year 2020 - 21.
There were however, significant requests for support as local and international organisations struggled to deliver their usual benefits when their income was so severely negatively impacted by the pandemic. In the year 2020 – 21 the club donated £2,780 compared to £1,044 in the previous year. Significant donations of £500 or more in the year included donations to Tynedale Hospice at Home and the West Northumberland Food bank and the WORK project in Kenya.
This level of donations was only possible because we had had a successful fundraising year in 2019 – 20.
The beneficiaries in the year ending 30 June 2021 have been:
| Date | Organisation | Purpose | Award |
|---|---|---|---|
| July 2020 | Pennine Wildlife Rescue | To support a local wildlife organisation that looks after injured and sick wildlife |
£200 |
| July 2020 | West Northumberland Food Bank |
To contribute to the relief of increased financial hardship as a result of the pandemic |
£500 |
| July 2020 | WORK Kenya project | To contribute to the purchase of an oxygen concentrator for use in maternity services |
£300 |
| October 2020 | Tynedale Hospice at Home | To support this vital community resource at a time when their |
£500 |
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| fundraising activity was severely reduced due to the pandemic |
|||
|---|---|---|---|
| Nov 2020 | Allendale preschool | To contribute to the purchase of outdoor play equipment |
£280 |
| December 2020 |
Fawside bird feeding project | To support a project focused on the relief of isolation in our local rural community, badly affected by lockdown restrictions |
£250 |
| April 2021 | Tynedale Hospice at Home | To support this vital community resource at a time when their fundraising activity was severely reduced due to the pandemic |
£500 |
| April 2021 | WORK Kenya project | To support a project to produce and distribute reusable sanitary protection |
£250 |
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- Independent Examiner’s Report to the Trustees of Allendale Lions Club - Charity No 1173463 On Accounts for the period ended 30 June 2021
Respective Responsibilities of the Trustees and Independent Examiner
The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this period under section 144 of the Charities Act 2011 (“the Charities Act”) and that an independent examination is needed.
It is my responsibility
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to examine the accounts under section 145 of the Charities Act;
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to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and;
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to state whether particular matters have come to my attention.
Basis of Independent Examiner’s Statement
My examination was carried out in accordance with general Directions given by the Charity
Commission.
An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view.
Independent Examiner's Statement
In connection with my examination, no matters have come to my attention which gives me cause to believe that in any material respect:
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the accounting records were not kept in accordance with s.130 of the Charities Act; or
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the accounts did not accord with the accounting records; or
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the accounts did not comply with the applicable requirements concerning form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and
fair’ view which is not a matter considered as part of an independent examination.
I have come across no other matters in connection with the examination to which attention should be drawn in this report to enable a proper understanding of the accounts to be reached.
C M Welch FCA, Shilburn Road, Allendale
15 November 2021
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7. Financial review and statement of financial activities for the year ended 30 June 2020 It is the policy of the Club to maintain unrestricted funds only to the extent that they are expected to be required within the foreseeable future to meet the objectives of the Club. The adequacy of the reserves policy is reviewed periodically.
The Trustees have considered the major risks to which the Club is exposed to satisfy themselves that systems are in place to mitigate those risks.
8. Receipts and Payments Accounts for Allendale Lions Club
The receipts and payment account information presented below is taken from the Charity Commission pro forma for receipts and payments accounts and it provides the recommended format for the preparation of such accounts and therefore meets the requirements of the Charity Commission. The pro forma is designed to meet the minimum recommended levels of accountability.
Receipts and payments accounts are statements that summarise the movement of cash into and out of the charity during the financial year. In this context ‘cash’ includes cash equivalents for example bank and building society current and other cash accounts into which money is banked or used to make payments. It is generally accepted that receipts and payments accounts should not report all individual receipts and payments – these are recorded in the Club’s cash book from which this summary information is drawn.
These financial statements are prepared in GBP Sterling, rounded to the nearest pound which is the functional currency of the Lions Club. Allendale Lions Club meets the definition of a public entity under FRS102. The Trustees consider that there are no material uncertainties about the Lions Club’s ability to continue as a going concern.
Receipts including fundraising and donations are recognised when there is entitlement and certainty of receipt, and the amount can be assured with sufficient reliability.
Fundraising income and members’ contributions are recognised when they fall due.
Payments are recognised when a liability is incurred:
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Costs of fundraising events, and website and publicity are those incurred in running fundraising events and attracting donations
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Donations made represent the donations and grants made in furthering the objectives of the club
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Dues to Lions International and District 105 NE include those payments associated with constitutional requirements
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Section A Receipts and Payments
| Section A1 – Receipts | ||||
|---|---|---|---|---|
| Receipts | Unrestricted Funds £ |
Restricted funds £ |
Endowment Funds £ |
Total Funds £ |
| Fundraising events | 484 | 0.00 | 0.00 | 484 |
| Members’donations | 1,224 | 0.00 | 0.00 | 1,224 |
| Lions District N refund | 100 | 0.00 | 0.00 | 100 |
| Donation received | 138 | 0.00 | 0.00 | 138 |
| Sub total (gross income for AR) |
1,946 | 0.00 | 0.00 | 1,946 |
| Section A2 Asset and Investment sales |
||||
| 0.00 | 0.00 | 0.00 | 0.00 | |
| Sub Total | 0.00 | 0.00 | 0.00 | 0.00 |
| Total receipts | 1,946 | 0.00 | 0.00 | 1,946 |
| Section A3 Payments | ||||
| Cost of fundraising events | 350 | 0.00 | 0.00 | 350 |
| Website/ publicity | 16 | 16 | ||
| Donations made | 2,780 | 2,780 | ||
| Dues to Lions International and District NE105 |
1,539 | 1,539 | ||
| Sub Total | 4,685 | 4,685 | ||
| Section A4 Asset and investment purchases |
0 | 0 | ||
| Total payments | 4,685 | 4,685 | ||
| Net of receipts | -2739 | -2,739 | ||
| Section A5 Transfers between funds |
0 | 0 | ||
| Section 6 Cash funds last year end |
9,158 | 9,158 | ||
| Cash funds this year end |
6,418 | 6,418 |
Section B Statement of assets and liabilities at the end of the period
| B1 Cash Funds | ||||
|---|---|---|---|---|
| Charity current account | 3,774 | |||
| Admin and Gen accounts | 2,146 | |||
| Tynedale Community bank |
498 | |||
| Total cash funds | 6,418 | |||
| B2 other monetary assets | 0 | 0 | ||
| B3 Investment assets | 0 | 0 | ||
| B4 Assets retained for the charity’s own use |
0 | 0 | ||
| B5 Liabilities | 0 | 0 | ||
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The charity current account comprises funds raised and donations received which have not been restricted by the donors or designated by the Trustees for a particular use. The Trustees are entitled to allocate such funds as they see fit towards the object of the Club.
The Admin account funds are raised by contributions from the members and is for use in the administration of the Club in accordance with the Club’s constitution. No funds raised from the public may be used for Club administration.
9. Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s)
Full name(s) Rosemary Granger
Date 7 February 2022
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