Charity Registration Number '. 1173436 Company Registration Number . 09975230 DALECOTE HOUSE LIMITED (A COMPANY LIMITED BY GUARANTEE) TRUSTEES REPORT AND ACCOUNTS FOR THE YEAR ENDED 30 JUNE 2025
DALECOTE HOUSE LIMITED IA COMPANY LIMITED BY GUARANTEE} LEGAL AND ADMINISTRATIVE INFORMATION FOR THE YEAR ENDED 30 JUNE 2025 Directors A J Searle P Fernandez-montes C Ingram secretary W P Watson Charity Number 1173436 Company Number 99752350 Principal Addre55 165 Warwick Road Coventry CV3 6AU Registered Office 165 Warwick Road Coventry CV3 6AU Independent Examiners G R Associates Calle Naranjo I El Pinar de Campoverde 03191 Pilar de la Horadada Comunidad Valenciana Spain Bankers HSBC 126 Parade Leamington Spa Warwickshire CV32 4A1
DALECOTE HOUSE LIMITED (A COMPANY LIMITED BY GUARANTEE) CONTENTS Page Trustees Report 14 Independent Examination Statement of Fi nancial Activities Statement of Financial Position Brief profit and loss account for Dalecote Events Ltd Notes to the Accounts 9-14
DALECOTE HOUSE LIMITED TRUSTEES REPORT FOR THE YEAR ENDED 30 JUNE 2025 The Trustees present their report together with the accounts of the Charity for the year ended 30 June 2025. The accounts have been prepared on agreed accounting policies and comply with the Charity's Trust Deed, applicable law and the requirements of the Statement of Recommended Practice 'Accounting and reporting by Charities, issued in March 2005. Strutture, governance and management Dalecote House Limited is a company limited by guarantee and is a registered charity, governed bv its Memorandum and Articles of Association. The Trustees, I'who are also the directors for the purpose of company lawl who served during the vear were.. G A Logue A J Searle JARook B Calcott H Davoudian P Fernandez-montes S Warner S Phillips C Ingram All new Trustees are given an induction meeting explaining their roles as Trustees. All Trustees are encouraged to attend relevant update and training courses. Overall responsibility and control rest with the Board of Trustees of the charitable company. The Board meets every six months to determine policies. Risk policy The Trustees have assessed the major risks to which the charity is exposed. in particular those related to the operations and finances of the charity and are satisfied that systems are in place to mitigate any exposure to major risks. Objectives and artivities al To advance the education of the public in the principles of Freemasonry. in particular, but not exclusively, by the establishment and maintenance of a Masonic Heritage Centre for Coventry. bl To provide grants and facilities to advance such local charitable purposes (according to the Law of England and Wales) as the directors see fit from time to time.
DALECOTE HOUSE LIMITED TRUSTEES REPORT (CONTINUED) FOR THE YEAR ENDED 30 JUNE 2025 Achievement and Progress towards charitable objectives The last year has seen a slight increase in activity following the previous yearfs gradual reopening of the building after the Covid pandemic. We note that caution still remains, particularly amongst the older members of Society, to meet in large numbers or in close proximity to each other. We do note, however, that the continued improvement in the buildings appearance and visual impression is beginni ng to create increased usage of the building. Util ity Costs for heating the Victorian Ic. 18781 building remain a cause for concern for the Trustees. The Trustees have, therefore, maintained an approach that the utility costs be fixed wherever possible to allow more rational forecasting and budgeting. At the begi nning of the previous fi nancial year the original lessee of the majority of the building chose not to renew the lease. Operational control and management of the building reverted to Dalecote House Ltd via Dalecote Events Ltd {DELI which is now a wholly owned subsidiary of Dalecote House Ltd. In that context during the year there ha5 been a focus on building and maintaining revenue sources from hire of the building, encouraging use of the bar and dining facilities, and exploiting opportunities for renting the car park during work hours. This objective continues to be a major focus of activity. The other leaseholder of small parts of the building, Heritage 165 Ltd, has renewed their lease for another five years which guarantees a modest revenue stream going forward. Objertive l) The library and museum for Freemasonry in Coventry contains items that are pertinent to Coventrv and its wider area from the former Warwickshire Provincial Museum and Library. A substantial part of the library and museum is now housed in a downstairs room, with artefacts now contained in display cabinets. This has proven very useful to both masonic and non-mason visitor5 of the cultural heritage of the building and Coventry and surrounding areas. To promote the museum and library, and the house itself, Heritage Open Days in September 2025 proved successful with more visitors than the previous year. This was helped, in part, with the continued development of a website providing updated information on the background and information on Freemasonry in Coventry. Development of the website will be continued during 2025126 to aid visibility of the Charity. A goal still exists to increase the amount of documentation about the collection and make this information more widely available via, for example, social media channels, eg X (formerly Twitter) or Facebook. Objertive 2) The Charity makes the premises available to various local charities and to the ancient Guilds of the City for meeti ngs and furtherance of their various events. Fundraising events particularly for the annual pantomime for disabled and disadvantaged children, run by the Freemasons, have continued into their twelfth year.
DALECOTE HOUSE LIMITED TRUSTEES REPORT (CONTINUED) FOR THE YEAR ENDED 30 JUNE 2024 Financial Review Dalecote House Ltd (the Charity) leases the premises'Dalecote House, on a long lease from Coventry Masonic Hall Ltd. One of the Charity's main income streams is from sub-leasing parts of the premises and managing use of the rooms for events and social function5. Total incoming resources for the year under review amounted to £96,2681£93,467: 2024} including donations of £39,685. After deducting trading expenditure of £84,1691£70,168'.- 2024, the charity reports a financial gain of £12,099 { £23,299: 2024). Reserves Policy The Trustees currently maintain a policy of holding at least one year's running costs in reserve. This is seen as a sensible move bearing in mind business sensitivities p05t COVID which are gradually decreasing. There is still a reluctance for large meetings and gatherings especially with the older members of the community. In addition, the uncertainties with future costs associated with a Victorian house still exists and a cause for careful consideration within the overall cost structure of the business. The Trustees review the reserves policy every six months to ensure its appropriateness. Role of Volunteer5 All Trustees undertake their work voluntarily. Public Benefit The Trustees confirm that they have referred to the guidance in the Charity Commissions general guidance on public benefit when reviewing the charity's aims and objectives and in planning future activities. Statement of Trustee's Responsibilities The Trustees {who are also the Directors of Dalecote House Limited for the purposes of company law) are responsible for preparing the Trustees Report and the Accounts in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice). Company law requires the Trustees to prepare accounts for each financial year, which give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for the year.
DALECOTE HOUSE LIMITED TRUSTEES REPORT (CONTINUED) FOR THE YEAR ENDED 30 JUNE 2025 In preparing these accounts, the Trustees are required to Select suitable accounting policies and then apply them consistently Observe the methods and principles in the Charities SORP Make judgements and estimate5 that are reasonable and prudent State whether applicable UK Accounting Standards have been followed. subject to any material departures disclosed and explained in the accounts Prepare the accounts on the going concern basis unless it is inappropriate to presume that the charitable company will continue in operation. The Trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time, the financial position of the charitable company and enable them to ensure that the accounts comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. Approved by order of the Board and signed on its behalf by A J Searle- Trustee 202 J-. Date
DALECOTE HOUSE LIMITED INDEPENDENT EXAMINERS REPORT TO THE TRUSTEES I report on the account5 of the company for the year ended 30 June 2025 which are set out on pages 6tol4. Respective responsibilities of the Trustees and Examiner The Trustees land those who are also the directors of the company for the purpose5 of company lawl are responsible for the preparation of the accounts. The Trustees consider that an audit is not required for this year under section 144{2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is required. Having satisfied myself that the charity is not subject to audit under company law and is eligible for independent examination, it is my responsibility to Examine the accounts under section 145 of the 2011 Act Follow procedures13id down in the General Directions given by the Charity Commission under Section 145{5}{bl of the 2011 Act State whether particular matters have come to my attention Basis of Independent Examiners Report My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or di5closure5 in the accounts, and seeking explanations from you as Trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit. However, all paperwork has been examined in the course of the financial year and it is my opinton that these accounts represent a true and fair view of the charFt3ble activities in the financial year ended 30 June 2025. Independent Examiners Report In connection with my examination, no matter has come to my attention - l. Which gives me reasonable cause to believe that, in any material respect, the requirements to keep accounting records in accordance with section 386 of the Companies Act 2006, and to prepare accounts which accord with the accounting records, comply with the accounting requirements of section 396 of the Companies Act 2006 and with the methods and principles of the Statement of Recommended Practice: Accounting and Reporting by Charities have not been met, or 2. To which, in my opinion, attention should be drawn in order to enable 3 property understanding of the accounts to be reached, 53ve the removal of historic balances which are no longer relevant. Gail Griffin MAAT G R Associates
DALECOTE HOUSE LIMITED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 30 JUNE 2025 Notes Unrestricted Restritted Funds Funds Total Total 2025 2024 INCOMING RESOURCES Incoming resources from generated funds Voluntary income Activities for generating funds 2 Incoming resources from charitable activities 68,611 68,611 73,306 Grants Outreach Other incoming resources Other income TOTAL INCOMING RESOURCES 27 657 20 161 96 268 93 467 RESOURCES EXPENDED Cost of generating funds Trading expenditure Cost of charitable activities Di rect charitable costs Support costs Governance costs 84,169 84,169 70,168 84 169 70 168 NET INCOMING RESOURCES BEFORE TRANSFERS Prior year adjustment TRANSFER BETWEEN FUNDS NET MOVEMENT IN FUNDS FUNDS BROUGHT FORWARD 1.7.24 FUNDS CARRIED FORWARD 30.6.25 12,099 12,099 23,299 12 12,099 108 963" 121062 12,099 23,299 108 963 85 618 121 062 108 917 The statement of financial activities includes all gains and losses for the year. All incoming resources and resources expended derive from tontinuing activities. 'includes £46 from DEL opening balance
DALECOTE HOUSE LIMITED STATEMENT OF FINANCIAL POSITION AS AT 30 JUNE 2025 Notes 2025 2024 FIXED A55Ers Tangible fixed assets 3.327 3,991 CURRENT ASSETS Debtors Cash at bankand in hand 4,900 121543 126,443 300 120 625 120.925 CREDITORS Amounts falling due within one year io NET CURRENT Ass5 CREDITORS Amounts falling due after one year NEf ASSETS 12 117,785 109,726 13 NIL 121,112 108 917 FUNDS Unrestricted fund5 DEL share capital Restricted funds 12 121,062 50 108,917 12 121112 108 917 For the financial year ended 30 June 2025. the company was entitled to exemption from audit under section 477 of the Companies Act 2006. The members have not required the company to obtain an audit of its accounts for the financial year in question in accordance with section 476 of the Companies Act 2006. The Trustees and Directors acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts. The financial statements have been prepared in accordance with the special provisions of Part Vll of the Companies Act 2006 relating to small companies and with the Financial Reporting Standard for Smaller Entities (effective April 2008). Zox£ and signed on its The financial statements were approved by the Board on behalf. A J Searle- Trustee
DALECOTE EVENTS LIMITED BRIEF PROFIT AND LOSS ACCOUNT AS SUMMARISED IN ACCOUNTS Turnover Less cost of sale5 Gross profit 25,457 13,443 Expenditure Repairs and renewals Off ice expenditures Wages Cleaning Accountancy allowances Events and promotions Merchandise Donations made Museum and charity Bank charges Error 889 55 1,474 2,091 150 16 729 7,830. 33 276 Loss for the year Opening comprehensive income Closing comprehensive income { 107) 46 1 611 £7700 was an inter-company donation and has been removed from the face of the accounts
DALECOTE HOUSE LIMITED NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 30 JUNE 2025 l. Principal accounting policies The following policies have been applied consistently in dealing with items which are considered material in relation to the company's financial statements. a. Basis of Accounting The financial statements are prepared on the historical cost basis of accounting and have been prepared in accordance with the Financial Reporting Standard for Smaller Entities (effective April 20081. The financial statements are prepared in accordance with the Statement of Recommended Practice, "Accounting and Reporting by Charities ISORP 20051 issued in March 2005. b. Depreciation All additions greater than £500 are capitalised and brought into account in accordance with normal accounting practice. Depreciation is provided in order to write off the cost of f ixed assets over thei r estimated usef ul lives at the following rates: Fixtures, fittings and equipment 33.3% reducing balance c. Stock Stock is valued at the lower of cost and net realisable value. d. Incoming Resources All i ncoming resources are included in the Statement of Financial Activities (SOFA} when the charity is legally entitled to the income and the amount can be quantified with reasonable accuracy. e. Cash Flow Statement The company has taken advantage of the exemption provided by Financial Reporting Standard No.1 from not producing a cash flow statement on the grounds that it is a small company. f. Resources Expended Resources expended are recognised in the period in which they are incurred. The costs include attributable VAT where not recoverable. Costs relating directly to an activity are allocated to that activity. Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that relate directly to an activity and those of an indirect nature necessary to support them. Governance costs include those costs associated with meeting the constitutional and statutory requirements of the charitable company and include the independent examiners costs.
DALECOTE HOUSE LIMITED NOTES TO THE ACCOUNTS CONTINUED FOR THE YEAR ENDED 30 JUNE 2025 l. Principal accounting policies continued g. Unrestrirted Funds These funds are incoming resources receivable or generated for the objectives of the charitable company without further specified purposes and are available as general funds. h. Restricted Funds These are used for a specific purpose as laid down by the donor. Expenditure which meets this criteria is charged to the fund, together with a fair allocation of management and support costs. i. Operating Leases Rentals payable under operating leases are charged against income on a straight line basis over the lease term. 2. Artivities for generating funds Unrestricted Restricted Funds Funds Total 2025 Total 2024 Ground rent Donation5 - DEL Donations- CMH Other donations Service charge Car parking Other income 20,0 20,000 20,000 5,900 31,000 31,000 985 16,000 626 31,000 985 16,000 626 16,000 406 3. Other income resources Unrestricted Funds Restrirted Funds Total 2025 Total 2024 WMB grant received Room hire Room rent 5,114 500 8,600 5,114 500 8,600 10,500 500 8,600 561 Miscellaneous income DEL income 13,443 13,443 io
DALECOTE HOUSE LIMITED NOTES TO THE ACCOUNTS CONTINUED FOR THE YEAR ENDED 30 JUNE 2025 4. Costs of charitable activities Unrestritted Restricted Funds Funds Total 2025 Total 2024 Dirett charitable costs Support costs Book-keeping Cleaning Computer expenses Office expenses Gas Electric Professional and legal fees Telephone and internet HMLR Searches Rates and water Rent Repairs & maintenance Grounds maintenance Assets purchased in year Security Service charges Licences Lift Maintenance Waste and hygiene Donations made Bank charges DEL costs- see attached BBL interest 1,226 286 1.226 286 1,067 1,436 5,633 7,127 34 455 56 1,544 628 1,854 320 14,973, 1,067 1,436 5,633 7,127 34 455 13 448 56 1,840 34.000 6,974 3(M) 113 510 1,840 34,000 6,974 300 113 510 ii,o(x) 180 1,778 31,000 3,342 630 402 679 5,000 180 481 11,000 1.244 2,800 64 5,850. 311 82,506 1,244 2,800 1,279 3,250 61 5.850 311 82,506 311 5. Net incoming resources 2025 2024 This is after charging: Depreciation Provision for purchases and consumables 1,663 1,995 'previously l isted as both gas and electricity. ** now included as con501idated account. li
DALECOTE HOUSE LIMITED NOTES TO THE ACCOUNTS CONTINUED FOR THE YEAR ENDED 30 JUNE 2025 6. Staff costs 2025 2024 Salaries and social security costs Staff expenses Training costs There were no employees during the year and. therefore, no salaries amounting to more than £60000 per annum. There were no employees in the previous year. No Trustee or Director received remuneration or reimbursement of expenses during the year nor are accruing retirement benefits via the company defined contribution pension scheme. 7. Taxation As a charity, Dalecote House Limited has applied for exemption from Corporation Tax on income and gains within section 505 of the Taxation and Chargeable Gains Act 1992 to the extent that these are applied to its charitable objectives. 8. Tangible fixed assets Fixtures, frtting & equipment Cost As at l July 2024 Additions in year 10,366 999 11,365 Depreciation As at l July 2024 Charge in year 6,375 Net book value At 30June 2025 At 30 June 2024 3,327 3,991 12
DALECOTE HOUSE LIMITED NOTES TO THE ACCOUNTS CONTINUED FOR THE YEAR ENDED 30 JUNE 2025 9. Debtors 2025 2024 Trade debtors Rent due from Heritage (paid 1.7.251 300 300 300 10. Creditors due within one year Trade creditors BBL loan due in current year Accruals and deferred income 3,192 4,800 6,399 4,800 11. Analysis of net assets between funds Unrestrirted Restrirted Funds Funds Total 2025 Total 2024 Current asset5 Current liabilities Net assets at 30 June 2025 126.443 126,443 120,925 117 785 117 785 107 726 12. Movement in funds At Incoming 1.7.24 resources Outgoing resources Adjustment At 30.6.25 Unrestritted funds General funds DEL opening balance Restricted funds 108,917 103.968 46 91,869 121,062 Total funds 108 963 103 968 121062 13. Creditors due after more than one year Due to the Covid-19 pandemic, the banks offered lower interest loans under the Bounce Bank Loan scheme. This was taken advantage of to support the business over at least the next five years and has been included in the accounts as a long-term creditor with the current year included in current creditors and is reflected in the bank balance. 2025 2024 BBL 13
DALECOTE HOUSE LIMITED NOTES TO THE ACCOUNTS CONTINUED FOR THE YEAR ENDED 30 JUNE 2025 14. Lease commitments There are currently no lease commitments. 15. Capital and Company status The charity is a company limited by guarantee. In the event of the charity being wound up, the liability in respect of the guarantee is limited to £10 per member of the charity. 16. Control The charity Is under the control of the Trustees/Directors. 17. Additional comments An accrual was made in 2021 for the moving of the museum in the sum of £6,000. Half of this has been reversed in the previous year and the remainder of £3,000 remains in current creditors to be assessed in the current and future years. 14