Charity Registration Number '. 1173436 Company Registration Number '. 09975230 DALECOTE HOUSE LIMITED (A COMPANY LIMITED BY GUARANTEE) TRUSTEES REPORT AND ACCOUNTS FOR THE YEAR ENDED 30JUNE 2024
DALECOTE HOUSE LIMITED IA COMPANY LIMITED BY GUARANTEE) LEGAL AND ADMINISTRATIVE INFORMATION FOR THE YEAR ENDED 30 JUNE 2024 Directors AJ Searle P Fernandez-montes C Ingram Secretary W P Watson Charity Number 1173436 Company Number 99752350 Principal Address 165 Warwick Road Coventry CV3 6AU Registered Office 165 Warwick Road Coventry CV3 6AU Independent Examiner5 G R Associates Calle Naranjo I El Pinar de Campoverde 03191 Pilar de la Horadada Comunidad Valenciana Spain Bankers HSBC 126 Parade Leamington Spa Warwickshire CV32 4AJ
DALECOTE HOUSE LIMITED (A COMPANY LIMITED BY GUARANTEE) CONTENTS Page Trustees Report Independent Examination Statement of Financial Activities Statement of Financial Position Notes to the Accounts 8-13
DALECOTE HOUSE LIMITED TRUSTEES REPORT FOR THE YEAR ENDED 30 JUNE 2024 The Trustees present their report together with the accounts of the Charity for the year ended 30 June 2024. The accounts have been prepared on agreed accounting policies and comply with the Charity's Trust Deed, applicable law and the requirements of the Statement of Recommended Practice 'Accounting and reporting by Charities, issued in March 2005. Structure. governance and management Dalecote House Limited is a company limited by guarantee and 15 a registered charity, governed by its Memorandum and Articles of Association. The Trustees, {*who are also the directors for the purpose of company law) who served during the year were: G A Logue AJ Searle JARook G Earle B Calcott H Davoudian P Fernandez-montes S Warner S Phillips C Ingram All new Trustees are given an induction meeting explaining their roles as Trustees. All Trustees are encouraged to attend relevant update and training courses. Overall responsibility and control rest with the Board of Trustees of the charitable company. The Board meets every six months to determine policies. Risk policy The Trustees have assessed the major risks to which the charity Is exposed, in particular those related to the operations and finances of the charity and are satisfied that systems are in place to mitigate any exposure to major risks. Objectives and activities al To advance the education of the public in the principles of Freemasonry, in particular, but not exclusively, by the establishment and maintenance of a Masonic Heritage Centre for Coventry. bl To provide grants to advance such local charitable purposes (according to the Law of England and Wales) as the directors see fit from time to time.
DALECOTE HOUSE LIMITED TRUSTEES REPORT (CONTINUED) FOR THE YEAR ENDED 30 JUNE 2024 Achievement and Progress towards charitable objectives The last year has seen an increase in activity following the previous yearfs gradual reopening of the building after the Covid pandemic. We note that caution remains, particularly amongst the older members of society, to meet in large numbers or in close proximity to each other. We do note, however, that the continued improvement in the buildings appearance and visual impression are alleviating this markedly. Increased utility prices for heating the building remain a cause for concern for the Trustees and it is encouraging that prices appear to have stabilised. The Trustees have maintained an approach that the utility costs be fixed wherever possible to allow more rational forecasting and budgeting. At the beginning of the financial year the previous lessee of the majority of the building chose not to renew the lease. The operational control and management of the building reverted to Dalecote House Ltd. During the year there has been a focus on building and maintaining revenue sources from hire of the building, encouraging use of the bar and dining facilities, and exploiting opportunities for renting the car park during work hours. This objective continues to be a major focus of activity. The other leaseholder of small parts of the building, Heritage 165 Ltd, has chosen to renew their lease for another five years which guarantees a modest revenue stream going forward. Objective l) The library and museum for Freemasonry in Coventry contains items that are pertinent to Coventry and its wider area from the former Warwick5hire Provincial Museum and Library. During the year a substantial part of the library and museum was moved to a downstairs room, with artefacts now contained in display cabinets. With easier access this has proven very enlightening to both masonic and non-mason visitors of the cultural heritage of the building and Coventry and surrounding area5. To promote the museum and library, and the house itself, Heritage Open Days in September 2024 proved successful with more visitors than the previous year. This was helped with the introduction of a website providing updated information on the background and information on Freemasonry in Coventry. Development of the website will be continued during 2024/25 to aid visibility of the Charity. A goal still exists to increase the amount of documentation about the collection and make this information more widely available via, for example, social media channels, eg X (formerly Twitter) or Facebook. Objective 2) The Charity makes the premises available to various local charities and to the ancient Guilds of the City for meetings and furtherance of their various events. Fundraising events particularly for the annual pantomime for disabled and disadvantaged children, run by the Freemasons, have continued and a very successful event was held in June 2024 which raised over £40 for this cause.
DALECOTE HOUSE LIMITED TRUSTEES REPORT (CONTINUED) FOR THE YEAR ENDED 30 JUNE 2024 Financial Review Dalecote House Ltd (the Charity) leases the premises 'Dalecote House, on a long lease from Coventry Masonic Hall Ltd. One of the Charity's main income streams is from sub-leasing parts of the premises and managing use of the rooms for events and social functions. Total incoming resources for the year under review amounted to £93,4671£77,877'. 20231 including donations of £36.900. After deducting trading expenditure of £70,1681£64,222: 2023), the charity report a financial gain of £23,299 { £13,655:_ 20231. Reserves Policy The Trustees currently maintain a policy of holding at least one yearfs running costs in reserve. This is seen as a sensible move bearing in mind business interruptions post COVID which are only now beginning to abate. There is still a reluctance for large meetings and gatherings especially with the older members of the community, also. the uncertainties with future utility costs still exists and a cause for careful consideration within the overall cost structure of the business. The Trustees review the reserves policy every six months to ensure it's appropriateness. Role of Volunteers All Trustees undertake their work voluntarily. Public Benefit The Trustees confirm that they have referred to the guidance in the Charity Commissions general guidance on public benefit when reviewing the charitws aims and objectives and in planning future activities. Statement of Trustee's Responsibilities The Trustees (who are also the Directors of Dalecote House Limited for the purposes of company lawl are responsible for preparing the Trustees Report and the Accounts in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice). Company law requires the Trustees to prepare accounts for each financial year, which give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for the year.
DALECOTE HOUSE LIMITED TRUSTEES REPORT (CONTINUED) FOR THE YEAR ENDED 30 JUNE 2024 In preparing these accounts, the Trustees are required to . Select suitable accounting policies and then apply them consistently Observe the methods and principles in the Charities SORP Make judgements and estimates that are reasonable and prudent State whether applicable UK Accounting Standards have been followed, subject to any material departures disclosed and explained in the accounts Prepare the accounts on the going concern basis unless it is inappropriate to presume that the charitable company will continue in operation. The Trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time, the financial position of the charitable company and enable them to ensure that the accounts comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. Approved by order of the Board and signed on its behalf by . A J Searle MBA FCCA- Trustee Date
DALECOTE HOUSE LIMITED INDEPENDENT EXAMINERS REPORT TO THE TRUSTEES I report on the accounts of the company for the year ended 30 June 2024 which are set out on pages 6tol4. Respective responsibilities of the Trustees and Examiner The Trustees {and those who are also the directors of the company for the purposes of company lawl are responsible for the preparation of the accounts. The Trustees consider that an audit is not required for this year under section 144{21 of the Charities Act 2011 (the 2011 Act) and that an independent examination is required. Having satisfied myself that the charity is not subject to audit under company law and is eligible for independent examination, it is my responsibility to Examine the accounts under section 145 of the 2011 Act Follow procedures laid down in the General Directions given by the Charity Commission under section 14515){b) of the 2011 Act State whether particular matters have come to my attention Basis of Independent Examiners Report My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as Trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit. However. all paperwork has been examined in the course of the financial year and it is my opinion that these accounts represent a true and fair view of the charitable activities in the financial year ended 30 June 2024. Independent Examiners Report In connection with my examination, no matter has come to my attention . l. Which gives me reasonable cause to believe that. in any material respect. the requirements to keep accounting records in accordance with section 386 of the Companies Act 2006, and to prepare accounts which accord with the accounting records, comply with the accounting requirements of section 396 of the Companies Act 2006 and with the methods and principles of the Statement of Recommended Practice: Accounting and Reporting by Charities have not been met, or 2. To which, in my opinion, attention should be drawn in orderto enable a property understanding of the accounts to be reached. save the removal of historic balances which are no longer relevant. Gail Griffin MAAT G R Associates
DALECOTE HOUSE LIMITED STATEMENT OF FINANCIAL AcfiviTIES FOR THE YEAR ENDED 30 JUNE 2024 Notes Unrestricted Restricted Funds Funds Total Total 2024 2023 INCOMING RESOURCES Incoming resources from generated funds Voluntary income Activities for generating funds 2 Incoming resources from charitable activities Grants Outreach Other incoming resources Other income TOTAL INCOMING RESOURCES 73,306 73,306 74,972 20 161 2 905 93 467 77 877 RESOURCES EXPENDED Cost of generating funds Trading expenditure Cost of charitable activities Direct charitable costs Support costs Governance costs 70,168 70,168 64,222 70 168 64 222 NET INCOMING RESOURCES BEFORE TRANSFERS Prior year adjustment TRANSFER BETWEEN FUNDS 23,299 23,299 13,655 12 NET MOVEMENT IN FUNDS FUNDS BROUGHT FORWARD 1.7.23 FUNDS CARRIED FORWARD 30.6.24 23,299 23.299 13,655 85 618 71963 108 917 85 618 108 917 The statement of financial activities includes all gains and losses for the year. All incoming resources and resources expended derive from continuing attivities.
DALECOTE HOUSE LIMITED STATEMENT OF FINANCIAL POSITION AS AT 30 JUNE 2024 Notes 2024 2023 FIXED ASSETS Tangible fixed assets 3,991 5,309 CURRENT ASSETS Debtors Cash at bank and in hand 300 120 625 120.925 300 100 275 100,575 CREDITORS Amounts falling due within one year io NET CURRENT ASSETS CREDITORS Arnounts falling due after one year NET ASSETS 12 109,726 89,909 13 108,917 FUNDS Unrestricted funds Restricted funds 12 108.917 85,618 12 108 917 For the financial year ended 30 June 2024, the company was entitled to exemption from audit under section 477 of the Companies Act 2006. The members have not required the company to obtain an audit of its accounts for the financial year in question in accordance with section 476 of the Companies Act 2006. The Trustees and Directors acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts. The financial statements have been prepared in accordance with the special provisions of Part Vll of the Companies Act 2006 relating to small companies and with the Financial Reporting Standard for Smaller Entities (effective April 2008). The financial statements were approved by the Board on 1st Kpv. 4 and signed on its behalf. A J Searle MBA FCCA- Director
DALECOTE HOUSE LIMITED NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 30 JUNE 2024 l. Principal accounting policies The following policies have been applied consistently in dealing with items which are considered material in relation to the company's financial statements. a. Basis of Accounting The financial statements are prepared on the historical cost basis of accounting and have been prepared in accordance with the Financial Reporting Standard for Smaller Entities {effective April 20081. The financial statements are prepared in accordance with the Statement of Recommended Practice, "Accounting and Reporting by Charities ISORP 2(X)51 issued in March 2005. b. Depreciation All additions greater than £500 are capitalised and brought into account in accordance with normal accounting practice. Depreciation is provided in order to write off the cost of fixed assets over their estimated useful lives at the following rates: Fixtures, fittings and equipment 33.3% reducing balance c. Stock Stock is valued at the lower of cost and net realisable value. d. Incoming Resources All incoming resources are included in the Statement of Financial Activities {SOFAI when the charity is legally entitled to the income and the amount can be quantified with reasonable accuracy. e. Cash Flow Statement The company has taken advantage of the exemption provided by Financial Reporting Standard No.1 from not producing a cash flow statement on the grounds that it is a small company. f. Resources Expended Resources expended are recognised in the period in which they are incurred. The costs include attributable VAT where not recoverable. Costs relating directly to an activity are allocated to that activity. Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that relate directly to an activity and those of an indirect nature necessary to support them. Governance costs include those costs associated with meeting the constitutional and statutory requirements of the charitable company and include the independent examiners costs.
DALECOTE HOUSE LIMITED NOTES TO THE ACCOUNTS CONTINUED FOR THE YEAR ENDED 30 JUNE 2024 l. Principal accounting policies continued g. Unrestricted Funds These funds are incoming resources receivable or generated for the objectives of the charitable company without further specified purposes and are available as general funds. h. Restrirted Funds These are used for a specific purpose as laid down by the donor. Expenditure which meets this criteria is charged to the fund, together with a fair allocation of management and support costs. i. Operating Leases Rentals payable under operating leases are charged against income on a straight line basis over the lease term. 2. Activities for generating funds Unrestricted Restrirted Funds Funds Total 2024 Totsl 2023 Ground rent Donations - DEL Donations - CMH Service charge Car parking Other income 20,000 5,9 31.QK)O 16,CKIO 406 20,000 5,900 31,000 16,000 406 20,000 7,450 31,000 16,000 522 3. Other income resources Unrestricted Restricted Funds Funds Total 2024 Total 2023 WMB grant received Rate refund Room hire Room rent Miscellaneous income 10,5CM) 10.5(K) 1,918 500 5CM) 8,600 561 500 8,600 561 487
DALECOTE HOUSE LIMITED NOTES TO THE ACCOUNTS CONTINUED FOR THE YEAR ENDED 30 JUNE 2024 4. Costs of charitable activities Unrestrirted Restricted Funds Funds Total 2024 Total 2023 Direct charitable costs Support Costs Book-keeping Cleaning Computer expenses Office expenses Heat and light Professional and legal fees Telephone and internet Admin costs Rates and water Rent Repairs & maintenance Grounds maintenance Assets purchased in year Security Service charges Licences Lift Maintenance Waste and hygiene Contribution to stock waste 1,544 628 1,854 320 14,973 13 448 1,544 628 1,854 320 14,973 13 448 1.806 325 989 157 14,868 1,166 697 20 1,633 31,000{ 2,873 3,475 307 601 4.000 180 1,778 31.000 3,342 630 402 679 5.000 180 481 1,279 1,778 31.0(K) 3,342 630 402 679 5,0(K) 180 481 1,279 1,602 {1,5001 Part accrual for museum Donations made Bank charges BBL interest {3,0001 3,250 61 311 3,250 61 311 61 311 5. Net incoming resources 2024 2023 This is after charging- Depreciation Provision for purchases and consumables 1,995 2,651 io
DALECOTE HOUSE LIMITED NOTES TO THE ACCOUNTS CONTINUED FOR THE YEAR ENDED 30 JUNE 2024 6. Staff costs 2024 2023 Salaries and social security costs Staff expenses Training costs There were no employees during the year and, therefore. no salaries amounting to more than £60000 per annum. There were no employees in the previous year. No Trustee or Director received remuneration or reimbursement of expenses during the year nor are accruing retirement benefrts via the company defined contribution pension scheme. 7. Taxation As a charity, Dalecote House Limited has applied for exemption from Corporation Tax on income and gains within section 505 of the Taxation and Chargeable Gains Act 1992 to the extent that these are applied to its charitable objectives. 8. Tangible fixed assets Fixtures. fitting & equipment Cost As at l July 2023 Additions in year 9,689 677 10.366 Depreciation As at l July 2023 Charge in year 4,380 Net book value At 30 June 2024 At 30 June 2023 3,991 5.309 li
DALECOTE HOUSE LIMITED NOTES TO THE ACCOUNTS CONTINUED FOR THE YEAR ENDED 30 JUNE 2024 9. Debtors 2024 2023 Trade debtors Prepayments and accrued income 3 300 3¢)) 300 10. Creditors due within one year Trade creditors Less accruals adjusted from 2021 BBL loan due in current year Accruals and deferred income 6,399 10,366 { 4,500) 4,800 4,8CMJ 11. Analysis of net assets between funds Unrestricted Restricted Funds Funds Total 2024 Total 2023 Current assets Current liabilities Net assets at 30 June 2024 120,925 120,925 100,575 109 726 109 726 12. Movement in funds At Incoming 1.7.23 resources Outgoing resources Adjustment At 30.6.24 Unrestricted funds General funds 85.618 93,467 70,168 108,917 Restricted funds Total funds 85 618 93 467 108 917 13. Creditors due after more than one year Due to the Covid-19 pandemic. the banks offered lower interest loans under the Bounce Bank Loan scheme. This was taken advantage of to support the business over at least the next five years and has been included in the accounts as a long term creditor with the current year included in current creditors and is reflected in the bank balance. 2024 2023 BBL 12
DALECOTE HOUSE LIMITED NOTES TO THE ACCOUNTS CONTINUED FOR THE YEAR ENDED 30 JUNE 2024 14. Lease commitments There are currently no lease commitments. 15. Capital and Company status The charity is a company limited by guarantee. In the event of the charity being wound up, the liability in respect of the guarantee is limited to £10 per member of the charity. 16. Control The charity is under the control of the Trustees/Directors. 17. Additional comments An accrual was made in 2021 for the moving of the museum in the sum of £6,000. Half of this has been reversed in the previoua year and the remainder of £3.(X)O remains in current creditors to be assessed in the current and future years. 13