## **Trustees' Annual Report for the period** Period start date Period end date 1st January 2021 31st December 2021 **From To** ## Section A Reference and administration details **Charity name Ceffyl Du RDA Driving Group** **Other names charity is known by Ceffyl Du Carriage Driving for the Disabled Group Registered charity number (if any)1173383** **Charity's principal address 45 Broome Path** **St Dials** **Cwmbran Postcode NP44 4ND** ## **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled to**
**appoint trustee (if any)**| |---|---|---|---|---| ||Patricia C Waite|Chair||Membershipof Ceffyl Du| ||Rowan Smith|Treasurer||A/a| ||Lauren Moffitt|Secretary||A/a| ||Mark Gibbons|||A/a| ||Penelope Suff|Senior Coach||A/a| ||Bethanie
Headworth|||A/a| ||Lyn Horrocks|H & S &
SafeguardingOfficer||A/a| ||Amanda Say|||A/a| ||HilaryLipscombe|||A/a| ||Susan Blair|||A/a| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** **TAR** March **2012** 1 ## **Names and addresses of advisers (Optional information)** **Type of adviser Name Address** ## **Name of chief executive or names of senior staff members (Optional information)** ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Constitution Type of governing document (eg. trust deed, constitution) Charitable Incorporated Organisation (CIO) How the charity is constituted (eg. trust, association, company) ELECTED BY MEMBERSHIP Trustee selection methods (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** |You**may choose**to include
additional information, where
relevant, about:
•policies and procedures
adopted for the induction and
training of trustees;
•the charity’s organisational
structure and any wider
network with which the charity
works;
•relationship with any related
parties;
•trustees’ consideration of
major risks and the system
and procedures to manage
them.|Ceffyl Du RDA Driving Group works as an independent charitable group
within the umbrella of the Riding for the Disabled Association (RDA).
The RDA has an Induction process for new Trustees which we follow.
Initial Induction followed by training in Heath and Safety, Risk Assessment
and Safeguarding is usually carried out annually. A number of courses are
now offered on line by RDA and some coaches and volunteers have
registered for them e.g.Safeguarding.
In 2021, once there was some flexibility on the Govt covid regulations RDA
HQ set up a Road to Restart procedure which all groups were required to
complete before meeting up. As we are based in Wales, where the
regulations differed, this delayed our start up. In addition there were
requirements to ensure pony fitness put in place.
The usual practical training, carried out annually plus RDA Green Card
system – the training was held in June 2021.
First Aid Training – updates have not been held but are planned for April 29th
2022.
Our Trustee meetings were held via Zoom throughout 2021 in line with advice
from RDA HQ.
No full AGM was held on the advice of RDA HQ as many of our members are| |---|---| **TAR** March **2012** 2 not able to access on line meetings. The Trustees sent out an agenda and then agreed the accounts and TAR via zoom and via a paper copy there was a review of all decisions agreed with members. For the year 2020 the accounts and TAR were submitted in October. Risk assessments are in place for activities and are reviewed annually ## **Section C Objectives and activities** To promote carriage driving as an opportunity for people with a disability to participate in this sport to benefit their health and well being. **Summary of the objects of the charity set out in its governing document** **TAR** March **2012** 3 ||In shaping our objectives for the year and planning our activities, the| |---|---| ||trustees have taken into consideration the Charity Commission’s guidance| ||on public benefit.| ||In order to make our activities accessible, apart from the provision of a| ||suitable physical and social environment our policy is keep our costs as low| ||as possible in order to provide opportunities for anyone who wishes to| ||participate in our activities no matter what their income.| ||Zoom meetings continued during the periods of lockdown in 2021 which| ||incorporated social and educational aspects. In addition, regular contact| ||has been maintained with drivers and members by phone and a newsletter.| ||We usually have 5 main areas of activity:| |**Summary of the main**|Our prime activity is Carriage Driving for those with a disability including| |**activities undertaken for the**|education/training both theory and practical, competition and display – we| |**public benefit in relation to**|were able to drive twice during the 2021 season following a long period of| |**these objects (include within**|preparation.| |**this section the statutory**|| |**declaration that trustees have**|Activities outside of our weekly driving sessions such as holidays, visits and| |**had regard to the guidance**|trips that relate to our main activity but offer a wide range of benefits| |**issued by the Charity**|beyond our core activity were not possible in 2021.| |**Commission on public**|| |**benefit)**|Fundraising activities in order to maintain the financial viability of the Group| ||and allow the group to function effectively and within the expectations of our| ||membership and wider community were not possible during 2021.| ||Public Relation activities that ensure we are a recognised part of the local| ||and wider community (we are the only driving group in this region) were not| ||possible during 2021.| ||Participation and support in joint projects and the activities of other local| ||groups e.g. Green Meadow Community Farm and Green Wellies, Cwmbran| ||were not possible during 2021.| ||In addition in line with our Constitution (4(2)) two of our Trustees are| ||disabled members, one of whom is also a coach.| ||On going health checks and training of the ponies for continued safe driving| ||took place.| |**Additional details of objectives and activities (Optional information)**|| **TAR** March **2012** 4 The group is dependent on volunteers for all of its activities. We have a dedicated Volunteer Manager Role. This person is responsible for the support and training of volunteers. No-one was appointed to this role in 2021 following the death of the previous incumbent. A new appointment will have to be made in 2022. The PR working party are responsible for raising the profile of the group in order to attract volunteers. Maintaining sufficient well trained volunteers is one the most challenging areas for the group. All of our volunteers are DBS You **may choose** to include checked. further statements, where relevant, about: We are recognised as a provider for Duke of Edinburgh Award credit. - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. ## Section D Achievements and performance **TAR** March **2012** 5 ## Section D Achievements and erformance p **Summary of the main** Surviving despite a second year of regulations due to covid-19. **achievements of the charity during the year** The maintenance of contact on a regular basis with group members via zoom, newsletter and phone contact. The successful completion of the RDA Road to Restart in order to hold 2 driving sessions during the season. A face to face Christmas Party and Quiz with an excellent attendance considering the difficulties faced by some of our members. The attraction of 3 new volunteers to the group. **TAR** March **2012** 6 ## **Section E Financial review** **As the Group owns a driving pony it is essential that we maintain Brief statement of the sufficient funds in reserve to ensure those regular costs can be charity’s policy on reserves covered. But also that there is an emergency fund, so the policy adopted is that ideally a minimum of 3 years of anticipated costs are kept as reserve – i.e.£6000.** ## **Details of any funds materially in deficit** ## **Further financial review details (Optional information)** **The principal source of funding is through fundraising – no active** You **may choose** to include **fundraising took place in 2021.** additional information, where relevant about: **A successful grant was acquired from PcW?** - the charity’s principal sources of funds (including **The expenditure has primarily been on the upkeep of the pony owned** any fundraising); **by the group who is essential to the functioning of the group. This has** - • how expenditure has **obviously had to continue through 2021 even though our activities were very restricted.** - supported the key objectives of the charity; - **In addition there has been purchase of materials required for on line** - • investment policy and **training and contact and postage for newsletter.** objectives including any ethical investment policy adopted. ## **Section F Other optional information** Two of ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** _**Signed**_ **on behalf of the charity’s trustees** **Signature(s) Hilary Lipscombe Full name(s)Penelope Suff** **TAR** March **2012** 7 **Position (eg Secretary, Chair,** **Senior Coach etc) Date11/03.2022 Trustee and Coach** **TAR** March **2012** 8 ## **Ceffyl Du RDA Driving Group** ## **Summary of Accounts 1 Jan 2021 to 31 December 2021 Charity Number 1173383** |**Receipts**|| |---|---| |Subs|£0.00| |Donations|£750.00| |Interest on savings account|£3.22| |**Total Receipts**|**£753.22**| |**Payments**|| |Care of pony|£1,830.73| |Equipment|£170.45| |RDA membership and insurances|£800.78| |Office and marketing|£992.40| |Holiday and outings|£0.00| |Room hire|£275.20| |Other (Christmas Party Catering)|£25.00| |**Total Payments**|**£4,094.56**| |**Net of Receipts / (Payments)**|£3,341.34| |**Cash Funds last year end (2019)**|£36,795.56| |**Cash Funds this year end (2020)**|£33,454.22| |**Summary of Bank Accounts**|| |**R1 Account**|£3,429.61| |**Savings Account**|£30,024.61| In the 2020 accounting period, receipts of £2,134.67 have been rec Payments of £5,917.31 have been made as outlined in the adjacent Bank Accounts at end of 2020 stood at £35,021.39 in Savings and £1 corded into Ceffyl Du Accounts. This includes a donation from Usk Gard t summary. This is 15% lower than last year while also including the £ 1,774.17 in Current. dens, a grant from Sports Fund and Gift Aid. 2,500 donation to Clywd Special Riding Centre, in memory of Philippa, to support them during the unprecedented Covid times.