## **Report of the Rawson Hall Management Committee 2024** The Rawson Hall, The Street, Bolney, West Sussex, RH17 5PF is a registered charity operating as a Charitable Incorporated Organisation (CIO) (Number 1173352). It was inaugurated on 9[th] June 2017, but only commenced trading on 1[st] January 2018. The CIO is regulated under a Scheme made by the Secretary of State for Education and Science on 18[th] October 1964 under section 18 of the Charities Act 1960, as amended by a Scheme made by the Charity Commissioners on 5[th] May 1995. The property belonging to the Charity is held, on its behalf, by the official Custodian for Charities (Holding Trustee). The object of the Charity is the provision and maintenance of a village hall for use by the inhabitants of Bolney and the neighbourhood. The aim is to provide first class facilities at an affordable cost for social, recreational and educational purposes, in particular those activities arranged by village organisations and to encourage new ventures of value to the community. Responsibility for the control and management of the Hall resides with the Management Committee (Charity Trustees). A premises licence is held authorising the provision of certain forms of regulated entertainment (plays, music, dance), but this licence does not include permission to sell alcohol, for which any event organiser must obtain consent from Mid Sussex District Council. The Rawson Hall Management Committee (RHMC) convened for meetings at Rawson Hall on 23rd January, 23rd April, 9th July, with a date of 8th October 2024 for the final committee meeting and the AGM. The agenda for these meetings undertook the normal oversight of the running of the hall, the RHMC received reports from its sub-committees, managed the financial position and sought to develop the use of facilities. The management structure, using sub-committees, continues to be successful; roles and responsibilities are clearly defined and workstreams properly managed. RHMC operated throughout 2024, despite a change to the Board of Committee when Joanne Reed resigned as Secretary in July, Trustees rallied in covering the Secretarial responsibilities as required and a minutes Secretary was inducted at the October AGM. Trustees continue to engage the services of Hall Manager, Petru Balan, who attends all the Management meetings and oversees the smooth daily running of the hall including bookings, administration, premises management, security and health and welfare. During this year the hall managed its cashflow extremely well, and across the calendar year showed a modest profit. Minor upgrades and routine maintenance continue to be managed at Rawson Hall in line with our aim of providing first class facilities for the community. Dee Williams (Vice Chair) October 2025 THE RAWSON HALL CIO Charlty No.1173352 ststement of Flnandal Aclfvltles for the year ended 31st December 2024 2024 2023 General Funds Restrlcted Funds General Funds Restrkted Funds Totsl Funds Total Funds Note Rentals Grants Donadons Fundralslng Bank Interest VOIP refund Other Gift Ald Refund £59,190.00 £600.00 £686.00 £0.00 £1275.00 £384.00 £33.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £59,190.00 £600.00 £686.00 £0.00 £1.275.00 £384.00 £33.00 £0.00 £62,284.00 £520.(XI £882.00 £o.o) £416.00 £352.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £62,284.00 £520.00 £882.00 £0.00 £416.00 £352.00 £0.00 £0.00 li £62,168.00 £0.00 £62,168.00 £64,454.00 £0.00 £64.454.00 Reso ende Operatlng Costs Other Expenses rces £48,000.00 £0.00 £0.00 £0.00 £48,000.00 £0.00 £46,854.00 £0.00 £0.00 £0.00 £46,854.00 £0. talR rc nde 1 £48,000.00 £0.00 £48,000.00 £46,8S4.00 £0.00 £46￿54.00 Al £14,168.00 £0.00 £14,168.00 £17,600.00 £17,600.00 £117,316.00 £0.00 £117.316.00 £99,716.00 £0.00 £99,716.00 £131,484.00 £0.00 £131,484.00 £117,316.00 £0.00 £117.316.(X) 8alanc• Sheet 31st December 2024 £0.00 £0.00 £1,084,000.00 £0.00 £o.(K) £1,084,000.00 nt Ass Cash at Bank and In hand ent £50,696.00 Flxed De £80.787.00 £131.483.00 IAL Flxed De £47,860.00 £69,455.00 £117315.00 Ne Unrestricted Funds Reserve5 Sinkong Fund nrestrlrt £56,482.00 £30,000.00 1 £45,000.00 rlct £56,482.00 ,: £47,314.00 £30,000.00 £30.000.(X) £45,000.00 ,-, £40.000.00 Restrlct £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £47314.00 £25.000.00 £40.000.00 The notes on page 2 are an Integral part of the akne accounting statemenL H Mullany (Chalrperson) Date Iqlzy I Walker rrreasurer) Date 201812Q •1 Notes to Accounts l. Resources Expended eratin Costs Hall Management Contract Fundraiser Expenses Premises Assets/Repairs Premlses Ongoing Elertricity Water/Sewerage Cleaning Supplies Insurance Internet Refuse Collettion Licences & Subscriptions Ground Rent MSDC Bank Fees Other 2024 £16,901.00 £0.00 £6,701.00 £4,244.00 £10,359.(X) £2,239.00 £1,795.00 £2,223.00 £861.00 £1,367.00 £1,150.00 £ioo.00 £60.00 £0.00 £0.00 £0.00 2023 £16,160.00 £0.00 £6,151.(X) £3,087.00 £12,400.(X) £1,604.00 £2,218.00 £2,044.00 £711.00 £1,242.00 £1,077.00 £ioo.00 £60.00 £0.00 £0.00 £0.00 Total Operatlng Costs £48,000.00 £46,854.00 2. As there is no professlonal valuation avallable, the New Hall valuation figurè is basèd on thè original build cost in 2015. However it is to be noted that the insurance cover relating to the rebuild cost is currently valued at £3,737,188 which has been index linked since the Hall was built. 3. Funds set aside for future large scale repairs. Page 2 CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of INE RAw)SoNJ HALL On accounts for the year ended Charity no (if any) 11733fz Set out on pages ret to indude the Ddoe riumbets of additioiial 81)eet8 I report to the trustees on my examination of the accounts of the above charity (Yhe Trust.) for the year ended 3111 O %0 xty. Responslbllitles and As the chaiity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 (Ihe Acr). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. I have completed my examination. I confimi that no material matters have come to my attention ( ) in connection with the examination which gives me cause to believe that in, any material respect: accounting records were not kept in acCI)rdan￿ with section 130 of the Act or the accounts do not acco￿1 with the accounting records Independent examinerfs statement I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable proper understanding of the accounts to be reached. Please delete the words in the brackets if they do not apply. Signed: Dats: 27.9.25 Name: CLO]AENJV4 SvTfEkS Relevant professional qualificatlon(s) or body (if any): Address: F￿17 Pcr IER October 2018 RAWSON HALL BOLNEY st Treasurers Report Year Ending 31 December 2024. Please find attached the annual accounts for 2024 for your information. I have put. together a quick summary below. In all a surplus of £14,168 was recorded against an income of £62,168. There has been decrease in rental income this year due to no weddings. As always we try to keep our outgoings under control. This year costs are slightly up on last years mainly due to increased Hall Manager contract costs and higher premises/ repairs costs. Water/sewerage charges, refuse collection and Insurance costs were higher due to inflationary price increases and Internet costs increased due to installing Fast Fibre broadband. All these increases werepartly offset by lower expenditure on cleaning supplies and a cheaper elertricity contracL As the hall was in its ninth year of operatin& there were some ongoiiig wear and tear repairs along with some improvements that resulted in higher premises expenses. Plumbing/water heater repairs, installing new loft lights/Foyer lights, and new mirrors to the YrfashtTh)ms, lock repairs, 4tghtiftg repairs, Heat pufflp repatrs, new caryark markings and some redecoration were all carried out during the year in addition to the normal service and maintenance contrart expenses. So to sum up as previously mentioned although our surplus was healthy it was down on 2023 due to a comblnatlon of decreased usage and an Increase In expenses. We also held our prices level for the year. We are therefore still showing a healthy bank balance of £131,483 at year end and some of this remains on term deposit in order to improve our interest income. Operdting Reserves were previously run at £30,000 and I recommend that these remain ￿4￿hanged for 2025. As wev40usly agreed th4s wiu still give us at Jeast8 4nonths operating ability should we suffer any future major loss of income. This year our sinking fund stands at £45,000 which sets aside funds for any future large scale repairs and replacements in the longer term. A further £5000 was added to the fund this year and it is our plan to add £5,000 annually to this fund for the foreseeable future as long as our surplus is sufTicient to cover this. Rawson Hall, The Str￿t Bolney, West Sussex, RH17 SPF Tel: 01444 300158 Reg Chartty no:1173352 THE RAWSON HALL CIO Charlty No.1173352 ststement of Flnandal Aclfvltles for the year ended 31st December 2024 2024 2023 General Funds Restrlcted Funds General Funds Restrkted Funds Totsl Funds Total Funds Note Rentals Grants Donadons Fundralslng Bank Interest VOIP refund Other Gift Ald Refund £59,190.00 £600.00 £686.00 £0.00 £1275.00 £384.00 £33.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £59,190.00 £600.00 £686.00 £0.00 £1.275.00 £384.00 £33.00 £0.00 £62,284.00 £520.(XI £882.00 £o.o) £416.00 £352.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £62,284.00 £520.00 £882.00 £0.00 £416.00 £352.00 £0.00 £0.00 li £62,168.00 £0.00 £62,168.00 £64,454.00 £0.00 £64.454.00 Reso ende Operatlng Costs Other Expenses rces £48,000.00 £0.00 £0.00 £0.00 £48,000.00 £0.00 £46,854.00 £0.00 £0.00 £0.00 £46,854.00 £0. talR rc nde 1 £48,000.00 £0.00 £48,000.00 £46,8S4.00 £0.00 £46￿54.00 Al £14,168.00 £0.00 £14,168.00 £17,600.00 £17,600.00 £117,316.00 £0.00 £117.316.00 £99,716.00 £0.00 £99,716.00 £131,484.00 £0.00 £131,484.00 £117,316.00 £0.00 £117.316.(X) 8alanc• Sheet 31st December 2024 £0.00 £0.00 £1,084,000.00 £0.00 £o.(K) £1,084,000.00 nt Ass Cash at Bank and In hand ent £50,696.00 Flxed De £80.787.00 £131.483.00 IAL Flxed De £47,860.00 £69,455.00 £117315.00 Ne Unrestricted Funds Reserve5 Sinkong Fund nrestrlrt £56,482.00 £30,000.00 1 £45,000.00 rlct £56,482.00 ,: £47,314.00 £30,000.00 £30.000.(X) £45,000.00 ,-, £40.000.00 Restrlct £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £47314.00 £25.000.00 £40.000.00 The notes on page 2 are an Integral part of the akne accounting statemenL H Mullany (Chalrperson) Date Iqlzy I Walker rrreasurer) Date 201812Q •1 Notes to Accounts l. Resources Expended eratin Costs Hall Management Contract Fundraiser Expenses Premises Assets/Repairs Premlses Ongoing Elertricity Water/Sewerage Cleaning Supplies Insurance Internet Refuse Collettion Licences & Subscriptions Ground Rent MSDC Bank Fees Other 2024 £16,901.00 £0.00 £6,701.00 £4,244.00 £10,359.(X) £2,239.00 £1,795.00 £2,223.00 £861.00 £1,367.00 £1,150.00 £ioo.00 £60.00 £0.00 £0.00 £0.00 2023 £16,160.00 £0.00 £6,151.(X) £3,087.00 £12,400.(X) £1,604.00 £2,218.00 £2,044.00 £711.00 £1,242.00 £1,077.00 £ioo.00 £60.00 £0.00 £0.00 £0.00 Total Operatlng Costs £48,000.00 £46,854.00 2. As there is no professlonal valuation avallable, the New Hall valuation figurè is basèd on thè original build cost in 2015. However it is to be noted that the insurance cover relating to the rebuild cost is currently valued at £3,737,188 which has been index linked since the Hall was built. 3. Funds set aside for future large scale repairs. Page 2 CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of INE RAw)SoNJ HALL On accounts for the year ended Charity no (if any) 11733fz Set out on pages ret to indude the Ddoe riumbets of additioiial 81)eet8 I report to the trustees on my examination of the accounts of the above charity (Yhe Trust.) for the year ended 3111 O %0 xty. Responslbllitles and As the chaiity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 (Ihe Acr). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. I have completed my examination. I confimi that no material matters have come to my attention ( ) in connection with the examination which gives me cause to believe that in, any material respect: accounting records were not kept in acCI)rdan￿ with section 130 of the Act or the accounts do not acco￿1 with the accounting records Independent examinerfs statement I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable proper understanding of the accounts to be reached. Please delete the words in the brackets if they do not apply. Signed: Dats: 27.9.25 Name: CLO]AENJV4 SvTfEkS Relevant professional qualificatlon(s) or body (if any): Address: F￿17 Pcr IER October 2018 RAWSON HALL BOLNEY st Treasurers Report Year Ending 31 December 2024. Please find attached the annual accounts for 2024 for your information. I have put. together a quick summary below. In all a surplus of £14,168 was recorded against an income of £62,168. There has been decrease in rental income this year due to no weddings. As always we try to keep our outgoings under control. This year costs are slightly up on last years mainly due to increased Hall Manager contract costs and higher premises/ repairs costs. Water/sewerage charges, refuse collection and Insurance costs were higher due to inflationary price increases and Internet costs increased due to installing Fast Fibre broadband. All these increases werepartly offset by lower expenditure on cleaning supplies and a cheaper elertricity contracL As the hall was in its ninth year of operatin& there were some ongoiiig wear and tear repairs along with some improvements that resulted in higher premises expenses. Plumbing/water heater repairs, installing new loft lights/Foyer lights, and new mirrors to the YrfashtTh)ms, lock repairs, 4tghtiftg repairs, Heat pufflp repatrs, new caryark markings and some redecoration were all carried out during the year in addition to the normal service and maintenance contrart expenses. So to sum up as previously mentioned although our surplus was healthy it was down on 2023 due to a comblnatlon of decreased usage and an Increase In expenses. We also held our prices level for the year. We are therefore still showing a healthy bank balance of £131,483 at year end and some of this remains on term deposit in order to improve our interest income. Operdting Reserves were previously run at £30,000 and I recommend that these remain ￿4￿hanged for 2025. As wev40usly agreed th4s wiu still give us at Jeast8 4nonths operating ability should we suffer any future major loss of income. This year our sinking fund stands at £45,000 which sets aside funds for any future large scale repairs and replacements in the longer term. A further £5000 was added to the fund this year and it is our plan to add £5,000 annually to this fund for the foreseeable future as long as our surplus is sufTicient to cover this. Rawson Hall, The Str￿t Bolney, West Sussex, RH17 SPF Tel: 01444 300158 Reg Chartty no:1173352