Report of the Rawson Hall Management Committee 2023
The Rawson Hall, The Street, Bolney, West Sussex, RH17 5PF is a registered charity operating as a Charitable Incorporated Organisation (CIO) (Number 1173352). It was inaugurated on 9[th] June 2017, but only commenced trading on 1[st] January 2018.
The CIO is regulated under a Scheme made by the Secretary of State for Education and Science on 18[th] October 1964 under section 18 of the Charities Act 1960, as amended by a Scheme made by the Charity Commissioners on 5[th] May 1995. The property belonging to the Charity is held, on its behalf, by the official Custodian for Charities (Holding Trustee).
The object of the Charity is the provision and maintenance of a village hall for use by the inhabitants of Bolney and the neighbourhood. The aim is to provide first class facilities at an affordable cost for social, recreational and educational purposes, in particular those activities arranged by village organisations and to encourage new ventures of value to the community. Responsibility for the control and management of the Hall resides with the Management Committee (Charity Trustees).
A premises licence is held authorising the provision of certain forms of regulated entertainment (plays, music, dance), but this licence does not include permission to sell alcohol, for which any event organiser must obtain consent from Mid Sussex District Council.
The Rawson Hall Management Committee (RHMC) convened for meetings at Rawson Hall on 24th January, 16th April, 18th July, with a date of 25th October 2023 for the final committee meeting and the AGM. The agenda for these meetings undertook the normal oversight of the running of the hall, the RHMC received reports from its sub-committees, managed the financial position and sought to develop the use of facilities. The management structure, using sub-committees continues to be successful; roles and responsibilities are clearly defined and workstreams properly managed.
RHMC operated throughout 2023 with a full complement on the Board of Committee. Trustees continue to engage the services of Hall Manager, Petru Balan, who attends all the Management meetings and oversees the smooth daily running of the hall including bookings, administration, premises management, security and health and welfare.
During this year the hall managed its cashflow extremely well, and across the calendar year showed a modest surplus.
Minor upgrades and routine maintenance are continually managed at Rawson Hall in line with our aim of providing first class facilities for the community.
Dee Williams (Vice Chair) October 2024
THE RAWSON HAIL CIO Charlty No.1173352 ststement of Flnandal Actfvttles for the year ended 31st December 2023 2023 2022 General Restrkted Funds FuAd6 General Funds Total Funds FuRds Total Fund6 Note Rentals Grants Donatlons Fundraising Bank Interest VOIP refund Other Gift Aid Refund £62,284.00 £520.00 £882.00 £0.00 £416.00 £352.00 £0.00 £0.00 £Om £62,284.00 £0.00 £520.00 £882.00 £0.00 £416.00 £352.00 £0.00 £0.00 £48,217.00 £2,667.(X) £540.00 £o.(x> £220.00 £368.00 £0.00 £0.00 £48217.00 £2,667.00 £540.1)0 £o.(x) £220.00 £368.00 £0.( £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 li £64,454.00 £64,454.00 £52.012.00 £52,012.00 Operatin8 Costs Other Expenses £46,854.00 £0.00 £0.00 £0.00 £46,854.00 £0.00 £44.919.00 £0.00 £0.00 £0.00 £44,919.00 £0. Total R sour 1 £46.854.00 £0.00 £46.4.00 £44.919.00 £0.00 £44,919.00 £17,600.00 £0.00 £17.600.00 . £7.093.00 El.093.00 Total Fu £99,716.00 £0.00 £99.716.00 £92,623.00 £0.00 £92.623.00 T talF nds arr £117.316.00 £0.00 £117316.00 £99.716.IX) £99,716.00 Bdance Sheet 31st December 2023 £0.00 £0.00 £1,084,000.00 . £0.00 £0.00 ll,084,000.00 rrent Cash at Bank and in hand Current £69,455.00 Lil £47,860.00 £117315.00 ' £52.184.00 £47532.00 £99.716.00 Unrestrl £39.716. £25.000.00 £35,000.00 Unrestricted Funds Reserves Sinkin8 Fund £47,314.00 £0.00 £30.000.(YO £401100.(X) £47,314.00 £30.000.00 £40.000.00 £39.716.00 £25.000.00 £35J>OO.00 £0.00 The notes on page 2 are an Inte8rn1 part of the ab¢we aCc£Trong Statem H Mullany (Chalrperson) Date Is(ql24 I Walker (Treasurer) Date Papl
Notes to Accounts l. Resources Expended eratin Costs Hall Management Contract Fundraiser Expenses Premises Assets/Repairs Premises Ongoing Electricity Water/Sewerage Cleaning Supplies Insurance Internet Refuse Collettion Licences & Subscriptions Ground Rent MSDC Bank Fees Other 2023 £16,160.00 £0.00 £6,151.00 £3,087.00 £12,400.00 £1,604.00 £2,218.00 £2,044.00 £711.00 £1,242.00 £1,077.00 £ioo.00 £60.00 £0.00 £0.00 £0.00 2022 £15.370.(X) £0.00 £11,404.00 £2,592.00 £7,702.00 £1,037.00 £1,955.00 £1,657.00 £1,096.00 £1,186.(J) £715.CX) £ioo.00 £81.00 £24.00 £0.00 £0.00 Total Operating Costs £46,854.00 £44,919.00 2. As there is no professional valuation available, the New Hall valuation figure is based on the original build cost in 2015. However it is to be noted that the insurance cover relating to the rebuild cost is currently valued at £3,133,779 which has been index linked since the Hall was built. 3. Funds set aside for future large scale repairs. Page 2
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of HC aALasorJ I4ALL CIO On accounts for the year ended 31/12 013 Charity no (If any) Iil335Z Set out on pages (rem tjde page nuinbers of additional sheets) I report to the trustees on my examination of the accounts of the above charity (Ihe Trusf) for the year ended 31 /12 / So 23 Responsibilitie6 and A8 the chafity trustees of the Tru6t. you are re6PsIble for the preparation basis of report of the accounts in ac(x>rdance th the requirements of the Charities A 2011 (Ihe Acr). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the appli(xble Directions given by the Charity Commission under section 145(5)(b) of the Act. I have completed my examination. I confirm that no material matters have come to my attention ) in connedion with the examination which gives me cause to believe that in, any material respect: accounting re(x)rds were not kept in accordan with section 130 of the Act or the accA)unts do not aco)rd with the accounting re¢x>rds Independent examinerfs statement I have no concerns and have come across no other matters in connecaion with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. ' Please delete the words in the brackets rf they do not apply. . ioql4 Slgned: Dats: Name: Relevant professional qualification(s) or body lif any): ICAEtsJ Address: CLfaf£ FLOILSE rHE STKEEr @OLNEY October 2018
Section B Disclosure Only complete rf the exaThiner needs to highlight matters of conrn (see CC32, Independent examination of charity accounts: directions and guidance for examiners). Glve here br*f detslls of any ftems that the examlner wlshes to dlsclose. IER October 2018
RAWSON HALL BOLNEY Treasurers Report Year Ending December 2023. Please find attached the annual accounts for 2023 for your inforniation. I have put together a quick summary below. In all a surplus of £17,600 has been recorded against an income of £64,454. This is an increase on the previous year due to a combination of higher usage and increases to our charge& As always we ty to keep our outgoings under control. This year was no different and we have managed to keep our overall operating expenses in check only showing a slight increase on last years figure. This was despite a large increase In energy charges due to the current economic climate. There were also increases to water/sewerage charges, the Hall manager contra¢ cleaning supplies. ongoing servicing/ maintenance expenditure and refuse collection, all caused by inflationary price increases. Higher insurance premiums were due to a revaluation of the cover required. All these increases were offset by lower expenditure on premises purchases/repairs and internet cost& As the hall was in its eighth year ofoperatin& there were some ongoing wear and tear repairs along with improvements that were required. Although premises expenses were down, lock repairs, lighting repairs. Heat pump repairs, elertrical worK and deep cleaning kitrhen equipment all needed to be carried out in addition to the normal service and maintenance contrart expenses. We also refurbished the small oifice to make it more welcoming and hopefully to increase its usage. So to sum up as previously mentioned we received increased net income on 2022 due to a combination of increased usage and an increase in hire charges. Despite having to incorporate some substantial inflationary increases from our suppliers and a large increase in elertricity charges which were offset by lower premises expenses, we still managed to produce a good surplus. We are therefore still showing a healthy bank balance of £117,315 atyear end and some of this remains on tsrnl deposit in order to improve our interest income. Operating Reserves were previously run at £25,000 and I recommend that these are Increased to £30,000 for 2024 to stay tn Ilne with tnflatlonary pressures. As previausty agreed this will still give us at least 8 months operating ability should we suffer any future major loss of income. In the previous year £35,000 was added to a sinking fund which will set aside funds for any future large scale repairs and replacements in the longer term. A further £5000 was added to the fund this year and it is our plan to add £5,000 annually to this fund for the foreseeable future as long as our surplus is sufficient to cover this. Rawson Hall, The Street Bolney, West Sussex, RH17 SPF Tel: 01444 300158 Reg Chartty no:1173352
THE RAWSON HAIL CIO Charlty No.1173352 ststement of Flnandal Actfvttles for the year ended 31st December 2023 2023 2022 General Restrkted Funds FuAd6 General Funds Total Funds FuRds Total Fund6 Note Rentals Grants Donatlons Fundraising Bank Interest VOIP refund Other Gift Aid Refund £62,284.00 £520.00 £882.00 £0.00 £416.00 £352.00 £0.00 £0.00 £Om £62,284.00 £0.00 £520.00 £882.00 £0.00 £416.00 £352.00 £0.00 £0.00 £48,217.00 £2,667.(X) £540.00 £o.(x> £220.00 £368.00 £0.00 £0.00 £48217.00 £2,667.00 £540.1)0 £o.(x) £220.00 £368.00 £0.( £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 li £64,454.00 £64,454.00 £52.012.00 £52,012.00 Operatin8 Costs Other Expenses £46,854.00 £0.00 £0.00 £0.00 £46,854.00 £0.00 £44.919.00 £0.00 £0.00 £0.00 £44,919.00 £0. Total R sour 1 £46.854.00 £0.00 £46.4.00 £44.919.00 £0.00 £44,919.00 £17,600.00 £0.00 £17.600.00 . £7.093.00 El.093.00 Total Fu £99,716.00 £0.00 £99.716.00 £92,623.00 £0.00 £92.623.00 T talF nds arr £117.316.00 £0.00 £117316.00 £99.716.IX) £99,716.00 Bdance Sheet 31st December 2023 £0.00 £0.00 £1,084,000.00 . £0.00 £0.00 ll,084,000.00 rrent Cash at Bank and in hand Current £69,455.00 Lil £47,860.00 £117315.00 ' £52.184.00 £47532.00 £99.716.00 Unrestrl £39.716. £25.000.00 £35,000.00 Unrestricted Funds Reserves Sinkin8 Fund £47,314.00 £0.00 £30.000.(YO £401100.(X) £47,314.00 £30.000.00 £40.000.00 £39.716.00 £25.000.00 £35J>OO.00 £0.00 The notes on page 2 are an Inte8rn1 part of the ab¢we aCc£Trong Statem H Mullany (Chalrperson) Date Is(ql24 I Walker (Treasurer) Date Papl
Notes to Accounts l. Resources Expended eratin Costs Hall Management Contract Fundraiser Expenses Premises Assets/Repairs Premises Ongoing Electricity Water/Sewerage Cleaning Supplies Insurance Internet Refuse Collettion Licences & Subscriptions Ground Rent MSDC Bank Fees Other 2023 £16,160.00 £0.00 £6,151.00 £3,087.00 £12,400.00 £1,604.00 £2,218.00 £2,044.00 £711.00 £1,242.00 £1,077.00 £ioo.00 £60.00 £0.00 £0.00 £0.00 2022 £15.370.(X) £0.00 £11,404.00 £2,592.00 £7,702.00 £1,037.00 £1,955.00 £1,657.00 £1,096.00 £1,186.(J) £715.CX) £ioo.00 £81.00 £24.00 £0.00 £0.00 Total Operating Costs £46,854.00 £44,919.00 2. As there is no professional valuation available, the New Hall valuation figure is based on the original build cost in 2015. However it is to be noted that the insurance cover relating to the rebuild cost is currently valued at £3,133,779 which has been index linked since the Hall was built. 3. Funds set aside for future large scale repairs. Page 2
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of HC aALasorJ I4ALL CIO On accounts for the year ended 31/12 013 Charity no (If any) Iil335Z Set out on pages (rem tjde page nuinbers of additional sheets) I report to the trustees on my examination of the accounts of the above charity (Ihe Trusf) for the year ended 31 /12 / So 23 Responsibilitie6 and A8 the chafity trustees of the Tru6t. you are re6PsIble for the preparation basis of report of the accounts in ac(x>rdance th the requirements of the Charities A 2011 (Ihe Acr). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the appli(xble Directions given by the Charity Commission under section 145(5)(b) of the Act. I have completed my examination. I confirm that no material matters have come to my attention ) in connedion with the examination which gives me cause to believe that in, any material respect: accounting re(x)rds were not kept in accordan with section 130 of the Act or the accA)unts do not aco)rd with the accounting re¢x>rds Independent examinerfs statement I have no concerns and have come across no other matters in connecaion with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. ' Please delete the words in the brackets rf they do not apply. . ioql4 Slgned: Dats: Name: Relevant professional qualification(s) or body lif any): ICAEtsJ Address: CLfaf£ FLOILSE rHE STKEEr @OLNEY October 2018
Section B Disclosure Only complete rf the exaThiner needs to highlight matters of conrn (see CC32, Independent examination of charity accounts: directions and guidance for examiners). Glve here br*f detslls of any ftems that the examlner wlshes to dlsclose. IER October 2018
RAWSON HALL BOLNEY Treasurers Report Year Ending December 2023. Please find attached the annual accounts for 2023 for your inforniation. I have put together a quick summary below. In all a surplus of £17,600 has been recorded against an income of £64,454. This is an increase on the previous year due to a combination of higher usage and increases to our charge& As always we ty to keep our outgoings under control. This year was no different and we have managed to keep our overall operating expenses in check only showing a slight increase on last years figure. This was despite a large increase In energy charges due to the current economic climate. There were also increases to water/sewerage charges, the Hall manager contra¢ cleaning supplies. ongoing servicing/ maintenance expenditure and refuse collection, all caused by inflationary price increases. Higher insurance premiums were due to a revaluation of the cover required. All these increases were offset by lower expenditure on premises purchases/repairs and internet cost& As the hall was in its eighth year ofoperatin& there were some ongoing wear and tear repairs along with improvements that were required. Although premises expenses were down, lock repairs, lighting repairs. Heat pump repairs, elertrical worK and deep cleaning kitrhen equipment all needed to be carried out in addition to the normal service and maintenance contrart expenses. We also refurbished the small oifice to make it more welcoming and hopefully to increase its usage. So to sum up as previously mentioned we received increased net income on 2022 due to a combination of increased usage and an increase in hire charges. Despite having to incorporate some substantial inflationary increases from our suppliers and a large increase in elertricity charges which were offset by lower premises expenses, we still managed to produce a good surplus. We are therefore still showing a healthy bank balance of £117,315 atyear end and some of this remains on tsrnl deposit in order to improve our interest income. Operating Reserves were previously run at £25,000 and I recommend that these are Increased to £30,000 for 2024 to stay tn Ilne with tnflatlonary pressures. As previausty agreed this will still give us at least 8 months operating ability should we suffer any future major loss of income. In the previous year £35,000 was added to a sinking fund which will set aside funds for any future large scale repairs and replacements in the longer term. A further £5000 was added to the fund this year and it is our plan to add £5,000 annually to this fund for the foreseeable future as long as our surplus is sufficient to cover this. Rawson Hall, The Street Bolney, West Sussex, RH17 SPF Tel: 01444 300158 Reg Chartty no:1173352