REPORT OF THE RAWSON HALL MANAGEMENT COMMITTEE FOR 2020
Due to the Covid pandemic and the national lockdown imposed by the Government on 23[rd] March 2020, the Rawson Hall Management Committee (RHMC) needed to combine meetings in person with meetings online. Before the lockdown RHMC met only once in person, in January 2020. Thereafter, they met in virtual, online meetings a further 3 times. The agenda for these meetings departed from the normal oversight of the running of the hall to deal firstly with measures for securing the hall for an extended closure and minimising outgoings over this period. Second, the committee reviewed re-opening measures and putting in place the necessary protocols, including a full risk assessment and reduced operational capacity for re-opening in July 2020. Once the hall re-opened on 25[th] July, a full review of the Terms of Hire was put in place to ensure compliance with all government guidance for the safe operation of the hall.
The RHMC meeting of 27[th] July was the first in person since January and as well as ongoing Covid compliance procedures, addressed the re-start of the hall for users, again complying with the government guidance in place at the time. A further RHMC meeting, and the AGM were held in person on 13[th] October 2020. The government announced the second national lockdown on 31[st] October, which ended on 2[nd] December. Again, the hall was closed during this period. The Government’s tiered system came into force shortly thereafter with the South East being in Tier 4, ‘Stay at Home’ from 21[st] December, at which point the hall closed again for the remainder of the calendar year.
As and when the hall was open during 2020, the RHMC received reports from subcommittees, managed the financial position and sought to develop the use of the facilities. Existing user’s needs were provided for with some new user’s welcomed to replace users who were unable to meet due to ongoing Covid restrictions. The management structure, using sub-committees continues to be successful; roles and responsibilities are clearly defined and workstreams properly managed.
Rawson Hall, The Street Bolney, West Sussex, RH17 5PF Tel: 01444 300158
Reg Charity no:1173352
The Rawson Hall, The Street, Bolney, West Sussex, RH17 5PF is a registered charity operating as a Charitable Incorporated Organisation (CIO) (Number 1173352). It was inaugurated on 9[th] June 2017, but only commenced trading on 1[st] January 2018.
The CIO is regulated under a Scheme made by the Secretary of State for Education and Science on 18[th] October 1964 under Section 18 of the Charities Act 1960, as amended by a Scheme made by the Charity Commissioners on 5th May 1995. The property belonging to the Charity is held, on its behalf, by the official Custodian for Charities (Holding Trustee).
The object of the Charity is the provision and maintenance of a village hall for use by the inhabitants of Bolney and the neighbourhood. The aim is to provide first class facilities at an affordable cost for social, recreational and educational purposes, in particular those activities arranged by village organisations and to encourage new ventures of value to the community. Responsibility for the control and management of the Hall resides with the Management Committee (Charity Trustees).
Jane Thomson and Antony Eilers resigned as non-elected Trustees in May 2020. In August 2020, we welcomed Brenda Sands as a non-elected Trustee onto the Committee. The Trustees continued to engage the services of a Hall Manager, Petru Balan, who attends all the Management meetings and oversees the smooth daily running of the hall including bookings, administration, premises management, security and health and welfare. Petru has been instrumental in helping the committee cope successfully with closure and re-opening of the hall in line with Government guidelines during the Covid pandemic.
A premises licence is held authorising the provision of certain forms of regulated entertainment (plays, music, dance), but this licence does not include permission to sell alcohol, for which any event organiser must obtain consent from Mid Sussex District Council.
Rawson Hall, The Street Bolney, West Sussex, RH17 5PF Tel: 01444 300158
Reg Charity no:1173352
During an unprecedented year, the hall managed its cashflow extremely well, including taking advantage of a number of central and local government grants to cover income shortfall, whilst also reducing the outgoings during closure. The annual cashflow for the hall across the calendar year showed a modest profit, which is expected to recover to more normal levels during 2021, as a number of cancelled bookings are re-scheduled.
When the hall re-opened in the summer of 2020, this included the provision of a village Post Office, which moved from other premises in the village. Minor upgrades and routine maintenance were undertaken to the hall, taking advantage of the extended closure period.
Simon Davidson (Secretary) October 2021.
Rawson Hall, The Street Bolney, West Sussex, RH17 5PF Tel: 01444 300158 Reg Charity no:1173352
THE RAWSON HALL CIO Charlty No.1173352 2020 Funds Funds Totsl Funds Funds Funds Totsl Fmds Note Rentals GMts Donatlons Fundraisin8 Bank Interest VOIP refund Other Glft Aid Refund £27.215.00 £11.634.00 £0.00 £57.00 £35.00 £384.00 £50.00 10.00 £0.00 £27.215.00 , £0.00 £11,634.00 £67247.00 £OAX> £30.00 £750.IX> £0.00 £384.00 . £36&00 £50.(KI ' £2X135.(M) £iio.00 £0.00 £67247.00 £300.00 £1,030.00 £750.00 £0.> £368.00 £2,035.00 £0. £300.00 ,000.00 £0.00 £39.485.IX) £0.00 £39,485.00 £70.430.00 £1300.00 £71,730.00 Operatiry Costs £34504.00 £0.00 £34504.00 , £0.00 I £56,119.IX) £0.00 00.00 £57,419.00 £0.00 Total R end 1 £34504.00 £0.00 £34504.00 , £56.119.(x) £1300.00 £57A19.00 £498L £4.981.00 £14311.00 £14Jll.00 £73,806.00 £0.00 £73.806.00 £49.9.00 £9500.00 £59.495.00 carried £78,787.IXI £0.00 £78.787.00 , £64306.00 £9500.00 £73A06.00 £0.00 £iw,000.00 £0.00 £0.00 a,084.000.00 urrent Cash at Bank and In hand £3L751.00 £47,036. £78.787.00 .: £73,806.00 £0.00 £7306.00 Unrestrirted Funds £53.787.00 £25.0(K>.00 £53,787.00 £48,805.00 £0.00 £25.m).00 . £25.0(K).(K) £48,805.00 £0.00 £25.000.00 The notes on pa8e 2 are an Intqral part of the ab(we account5 statThrt A Hollanth (clIpeI) Date ial8lai I Walker (frea5wff)
Notes to Accounts l. Resources Expended eratin Costs Hall Management Fundraiser (Buy a Bric) Expenses Premises Assets Premises Ongoing Electricity Water/Sewerage Cleaning Supplies Insurance Internet Refuse Collection WeddlngJParty Deposit Refvnds LiCenS & Subscriptlons Ground Rent MSDC Bank Fees Other 2020 £14,075.(X) £276.(X) £172.(Kl £6,885.00 £5,010.00 £1,120.00 £1,051.00 £1,308.00 £1,094.00 £1,031.00 £1,954.00 £368.00 £ioo.00 £60.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 2019 £14,866.00 £70.00 £16,217.00 £7,161.00 £5,143.00 £1,532.00 £1,424.00 £1,265.00 £1,785.(M) £911.00 £4,207.00 £678.00 £ioo.00 £60.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 Total Operatlng Costs Tfrs to Deposit £34,504.00 £55,419.00 £45,000.00 £2,(XK).(X) 2. As there is no professional valuation available, the New Hall valuation figure is based on the original build cost in 2015. However it is to be noted that the insurance cover relating to the rebuild cost is currently valued at £1,366,800 whith has been Index linked since the Hall was builL Page 2
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section Independent Examiner's Report Reportto the trusteesl members of THE 11As0j HALL On accounts for the year 3131Dec&MfbEQ 2020 Charlty no (If any) IIF3351 Set out on pages I report to the trustees on my examination crf the ac(x>unts d the above charity (Ihe Trusf) for the year ended Responslbllltles and As the charity trustees d the Trust. you are responsible for the preparat1( basis of rnport d the ac£ounts in ac(xxdance with the requirements d the Charitie8 Ad 2011 (Ihe A(). I report in resped d my examination crf the Trusfs xcounts carried out under sedion 145 crf the 2011 Aca and in carrying out my examination, I have follcNRd the applicable Directions given by the Charity Commi&8ion under se(Xion 1445)(b) the Ad. I have comwed my examination. l nfirni that no material matters h CO to my attention (other than that disdosed below ") in connection Imth the examination whith gives me U88 to believe that in, any material respect: 8ccx>unting re(x>rds were not kept in accordance with sedion 130 the Ad or the accounts do ncrt 0rd wth the accounting records Independent examinerfs statement I have no concerns and have come across no other matters in connedion th the examination to which attention should be dr7 in order to enable a proper understanding of the accounts to be reached. . Please delete the wonls in the brackets rf they () not apply. Slgned: 11.10 II Name: ClfMENCY sirrrERS Relevant profosslonal quallflcatlon(s) or body (If any): Ish ri Ckntth Acci)uK+rtrS (t Eryl(Md Addross: StYQQt ut knsscx 11 >PCT IER October 2018
RAWSON HALL BOLNEY Treasurers Report Year Ending December 2020. Please find attached the annual accounts for 2020 for your infonnation and commenL I have put together a quick summary below. In all a surplus of £4,981 has been recorded against an income of £39,485. Our surplus (net income] is down on the previous year due to the Hall being closed for the majority of the year due to the Covid pandemic restrictions. This was also the cause of our significantly reduced income that was down by 600h on 2019. .The pre school that runs every week day out of the small hall continued to provide children's daycare for key workers and this helped bring in some income albeit at a reduced rate. We also received grants from central and local government to the tune of £11,634 which helped towards us being able to cover our outgoings without the need to use our reserves. Year on year we work hard to keep our outgoings under control and this one was no differenL As a result of this and together with the reduced use ofthe hall operating expenses were significantly down on the previous year (see page 2). As the pre school group was operating in the small hall we were unable to shut the whole facility down completely and therefore heatin& lightin& refuse removal and water all still needed to be provided. As it wasn't clear when we would be allowed to re-openi general premises expenses such as servicing kitchen, heatin& air conditioning and Fire equipmenL along with licences and subscriptions still had to be kept up to date. As the hall was in its fifth year of operatin& in the closed periods we took the opportunity to carry out some redecoration and minor repairs. We also refinished the Main Hall floor which was showing some wear and tear. A lot of this was carried out by the hall manager as he wasn't able to carry out his nomal full duties. It has been a challenging year and although our net income was significantly down due to the pandemic we did manage to operate the hall without needing to use our reserves. We are therefore still showing a healthy bank balance of £78,787at year end and some of this was placed on fixed deposit in order to improve our interest income. Operating Reserves were previously run at £25000 and l am recommending that they stay the same going forward with a review in the next year. This will give us at least 8 months operating ability should we suffer further major loss of income. Rawson Hall, The Street Bolney, West Sussex, RH17 SPF Tel: 01444 300158 Reg Chatty no:1173352
THE RAWSON HALL CIO Charlty No.1173352 2020 Funds Funds Totsl Funds Funds Funds Totsl Fmds Note Rentals GMts Donatlons Fundraisin8 Bank Interest VOIP refund Other Glft Aid Refund £27.215.00 £11.634.00 £0.00 £57.00 £35.00 £384.00 £50.00 10.00 £0.00 £27.215.00 , £0.00 £11,634.00 £67247.00 £OAX> £30.00 £750.IX> £0.00 £384.00 . £36&00 £50.(KI ' £2X135.(M) £iio.00 £0.00 £67247.00 £300.00 £1,030.00 £750.00 £0.> £368.00 £2,035.00 £0. £300.00 ,000.00 £0.00 £39.485.IX) £0.00 £39,485.00 £70.430.00 £1300.00 £71,730.00 Operatiry Costs £34504.00 £0.00 £34504.00 , £0.00 I £56,119.IX) £0.00 00.00 £57,419.00 £0.00 Total R end 1 £34504.00 £0.00 £34504.00 , £56.119.(x) £1300.00 £57A19.00 £498L £4.981.00 £14311.00 £14Jll.00 £73,806.00 £0.00 £73.806.00 £49.9.00 £9500.00 £59.495.00 carried £78,787.IXI £0.00 £78.787.00 , £64306.00 £9500.00 £73A06.00 £0.00 £iw,000.00 £0.00 £0.00 a,084.000.00 urrent Cash at Bank and In hand £3L751.00 £47,036. £78.787.00 .: £73,806.00 £0.00 £7306.00 Unrestrirted Funds £53.787.00 £25.0(K>.00 £53,787.00 £48,805.00 £0.00 £25.m).00 . £25.0(K).(K) £48,805.00 £0.00 £25.000.00 The notes on pa8e 2 are an Intqral part of the ab(we account5 statThrt A Hollanth (clIpeI) Date ial8lai I Walker (frea5wff)
Notes to Accounts l. Resources Expended eratin Costs Hall Management Fundraiser (Buy a Bric) Expenses Premises Assets Premises Ongoing Electricity Water/Sewerage Cleaning Supplies Insurance Internet Refuse Collection WeddlngJParty Deposit Refvnds LiCenS & Subscriptlons Ground Rent MSDC Bank Fees Other 2020 £14,075.(X) £276.(X) £172.(Kl £6,885.00 £5,010.00 £1,120.00 £1,051.00 £1,308.00 £1,094.00 £1,031.00 £1,954.00 £368.00 £ioo.00 £60.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 2019 £14,866.00 £70.00 £16,217.00 £7,161.00 £5,143.00 £1,532.00 £1,424.00 £1,265.00 £1,785.(M) £911.00 £4,207.00 £678.00 £ioo.00 £60.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 Total Operatlng Costs Tfrs to Deposit £34,504.00 £55,419.00 £45,000.00 £2,(XK).(X) 2. As there is no professional valuation available, the New Hall valuation figure is based on the original build cost in 2015. However it is to be noted that the insurance cover relating to the rebuild cost is currently valued at £1,366,800 whith has been Index linked since the Hall was builL Page 2
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section Independent Examiner's Report Reportto the trusteesl members of THE 11As0j HALL On accounts for the year 3131Dec&MfbEQ 2020 Charlty no (If any) IIF3351 Set out on pages I report to the trustees on my examination crf the ac(x>unts d the above charity (Ihe Trusf) for the year ended Responslbllltles and As the charity trustees d the Trust. you are responsible for the preparat1( basis of rnport d the ac£ounts in ac(xxdance with the requirements d the Charitie8 Ad 2011 (Ihe A(). I report in resped d my examination crf the Trusfs xcounts carried out under sedion 145 crf the 2011 Aca and in carrying out my examination, I have follcNRd the applicable Directions given by the Charity Commi&8ion under se(Xion 1445)(b) the Ad. I have comwed my examination. l nfirni that no material matters h CO to my attention (other than that disdosed below ") in connection Imth the examination whith gives me U88 to believe that in, any material respect: 8ccx>unting re(x>rds were not kept in accordance with sedion 130 the Ad or the accounts do ncrt 0rd wth the accounting records Independent examinerfs statement I have no concerns and have come across no other matters in connedion th the examination to which attention should be dr7 in order to enable a proper understanding of the accounts to be reached. . Please delete the wonls in the brackets rf they () not apply. Slgned: 11.10 II Name: ClfMENCY sirrrERS Relevant profosslonal quallflcatlon(s) or body (If any): Ish ri Ckntth Acci)uK+rtrS (t Eryl(Md Addross: StYQQt ut knsscx 11 >PCT IER October 2018
RAWSON HALL BOLNEY Treasurers Report Year Ending December 2020. Please find attached the annual accounts for 2020 for your infonnation and commenL I have put together a quick summary below. In all a surplus of £4,981 has been recorded against an income of £39,485. Our surplus (net income] is down on the previous year due to the Hall being closed for the majority of the year due to the Covid pandemic restrictions. This was also the cause of our significantly reduced income that was down by 600h on 2019. .The pre school that runs every week day out of the small hall continued to provide children's daycare for key workers and this helped bring in some income albeit at a reduced rate. We also received grants from central and local government to the tune of £11,634 which helped towards us being able to cover our outgoings without the need to use our reserves. Year on year we work hard to keep our outgoings under control and this one was no differenL As a result of this and together with the reduced use ofthe hall operating expenses were significantly down on the previous year (see page 2). As the pre school group was operating in the small hall we were unable to shut the whole facility down completely and therefore heatin& lightin& refuse removal and water all still needed to be provided. As it wasn't clear when we would be allowed to re-openi general premises expenses such as servicing kitchen, heatin& air conditioning and Fire equipmenL along with licences and subscriptions still had to be kept up to date. As the hall was in its fifth year of operatin& in the closed periods we took the opportunity to carry out some redecoration and minor repairs. We also refinished the Main Hall floor which was showing some wear and tear. A lot of this was carried out by the hall manager as he wasn't able to carry out his nomal full duties. It has been a challenging year and although our net income was significantly down due to the pandemic we did manage to operate the hall without needing to use our reserves. We are therefore still showing a healthy bank balance of £78,787at year end and some of this was placed on fixed deposit in order to improve our interest income. Operating Reserves were previously run at £25000 and l am recommending that they stay the same going forward with a review in the next year. This will give us at least 8 months operating ability should we suffer further major loss of income. Rawson Hall, The Street Bolney, West Sussex, RH17 SPF Tel: 01444 300158 Reg Chatty no:1173352