ANNUAL REPORTS AND FINANCIAL STATEMENTS FOR THE PERIOD ENDED 31ST AUGUST 2023
HELPING HANDS OF LILLIPUT INFANT SCHOOL
CHARITY REGISTRATION No: 1173341
Castle View Accounting Ltd New Barn Mudberry Lane Bosham Chichester West Sussex PO18 8TS
HELPING HANDS OF LILLIPUT INFANT SCHOOL
CONTENTS
| Page 3 | Legal and Administrative Information |
|---|---|
| Pages 4 to 6 | Trustees' Report |
| Page 7 | Independent Examiner's Report |
| Page 8 | Statement of Financial Activities |
| Page 9 | Balance Sheet |
| Pages 10 to 14 | Notes to the Financial Statements |
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HELPING HANDS OF LILLIPUT INFANT SCHOOL
LEGAL AND ADMINISTRATIVE INFORMATION
CHARITY NUMBER 1173341 WORKING NAMES Helping Hands of Lilliput Infant School Helping Hands PTA DATE OF REGISTRATION 9th June 2017 START OF FINANCIAL PERIOD 1st April 2022 END OF FINANCIAL PERIOD 31st August 2023 TRUSTEES AT 31ST AUGUST 2023 Charlotte Craig Stephanie Small Louise Thomas-Brand Rowena Revill (Resigned 22nd March 2023) Lisa Blackmore (Resigned 22nd March 2023) LEGAL STATUS Unincorporated Charity GOVERNING INSTRUMENT Constitution Adopted 18th November 2016
OBJECTS
To advance the education of pupils in the School in particular by: a) Developing effective relationships between the staff, parents and others associated with the School. b) Engaging in activities or providing facilities or equipment which support the School and advance the education of the pupils.
CORRESPONDENCE ADDRESS Lilliput Infant School 51 Lilliput Road Poole Dorset BH14 8JX PRIMARY BANKERS Lloyds Bank Plc 25 Gresham Street London EC2V 7HN INDEPENDENT EXAMINERS Castle View Accounting Ltd New Barn Mudberry Lane Bosham Chichester West Sussex PO18 8TS
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HELPING HANDS OF LILLIPUT INFANT SCHOOL
TRUSTEES' ANNUAL REPORT FOR THE PERIOD ENDED 31ST AUGUST 2023
Objectives and Activities
Summary of Purpose
The object of the Association is to advance the education and wellbeing of pupils in the school in particular by:
• Developing effective relationships between the staff, parents and others associated with the school.
• Engaging in activities, or providing facilities or equipment, which support the school and advance the education or wellbeing of the pupils.
Summary of the Main Activities
The main activities are:
• Fundraising events run for pupils or parents/carers of the school. These not only raise funds but also bring parents, teachers, pupils and the community together.
• Preloved school uniform sales, this raises funds and also provides all parents/carers the opportunity to dress children in school uniform for reasonable prices. Wearing the uniform is part of the way the school encourages a community ethos within the pupils.
• Funds are given to Lilliput Infant CE School for educational enriching equipment such as new iPads, hi-vis safety jackets, classroom rugs or World Book Week awards, and to foster a sense of belonging for pupils in activities such as the Y2 leavers disco and medals.
• Donations may also be given to the school for large scale building works and maintenance such as the school playground.
In planning our activities for the year we kept in mind the Charity Commission’s guidance on public benefit.
The school provides a ‘wish list’ of items they would like, and the committee takes this into consideration when choosing how to spend the PTA’s funds.
We are grateful for the many hours the trustees and other member volunteers have spent in organising our fundraising events. Without this valuable contribution of time, energy and expertise we would not have been able to achieve so much.
Achievements and Performance
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.
In order to synchronise the financial year up with the academic year, this report covers a slightly longer period of 17 months.
During this time, the PTA have organised a wide range of fundraising events, big and small, which with other income sources has generated over £56,000 funds from our generous parent/carer community and local businesses via advertising and sponsorship. Most of the money raised has been invested back into the school or is earmarked for future ‘wish list’ projects.
The team also worked with the school to receive a grant of £10,000 from Talbot Village Trust for a new playground in memory of a former pupil and a £250 good cause donation from the Charities Aid Foundation.
Behind the scenes, the PTA’s financial records were integrated with Xero, the PTA shed underwent some urgent reparation works, a new website was built promoting events and an ongoing plan for parents’ digital payments was agreed with the Coastal Learning Partnership.
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HELPING HANDS OF LILLIPUT INFANT SCHOOL
TRUSTEES' ANNUAL REPORT (Continued) FOR THE PERIOD ENDED 31ST AUGUST 2023
Summary of Activities:
Throughout Period
Preloved Uniform and Cake Sales Lilliput Teddy Bears One Lottery
Summer ‘22
Summer Fun Day
Autumn ‘22
Quiz Night Non-uniform Day Christmas Cards Santa’s Grotto Christmas Show Refreshments
Spring ‘23
Mother’s Day Shop Spring Ball Under The Sea Disco and Non-Uniform Day
Summer ‘23
Mrs Chambers Coronation Tea Party Y2 Leavers Hoodies & T-Shirts Father’s Day Shop Summer Fête
Our total expenditure for the period was £60,037 . £36,793 of this was used to fund items for the school or activities for the children. The remainder was events expenses and used to cover the general running costs of the PTA.
Summary of Donations:
New Playground World Book Day Prizes Twelve Replacement Classroom Carpet Rugs Hi-Vis Jackets Y2 Leavers Activity Subsidy Eight iPads Four Learning Sheds for Reception Outdoor Learning Area
Financial Summary:
Opening Fund: £19,977 Total Gross Receipts: £56,971 Total Gross Payments: £60,037 Closing Funds: £16,911
Closing Reserves: £16,911
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HELPING HAP4D8 OF ULLIPUT INFANT SCHOOL TRUSTEES'ANNUAL IlEPO1 IContlnu•dl FOR M P&gIOD ENDEO 31ST AUGUST2W C#h •tth• [4th•#£17,lTTjO¢£43B.f p•1. Theiollll rw•rw 31tAW2(Q3w•r• C1V11. to b¢ on 31•t Oct•r 3)2& •r. Th• olllcw¥ altr PTA v• Ictr. Dewty IC)Qw (CtrlTr•ww. A 8•ty•lwy hto b• iFPE4thJ 4ltt rxtAGM. AJI IM thrts•m Iru byvlL ollhthrdk•. i•w c4 fv •t•t• of •ffdr# ol Il of IP Ca knr tst wifyj. Iho•• flmrthl CHAILoffÉ C£AI4
HELPING HANDS OF LILLIPUT INFANT SCHOOL INDEPENDENT EXAMINER'S REPORT ON THE ACCOUNTS Report to thg tru8teesl memters of the HelFiwwJ HaTrJs cl 1111 Infanl Scknl (hi the xo)unts hjr the ended 31st Augyst 2023 8el out on pages 8 to 14. RMp•¢ii¥• r•spMb1IIlhPS of tru8 and •x•mkw The crIty3 truste•s are r8SFJnsitrAe for ts prepwaUc#) of Th8 cty.8 tru&t8es cnrtshler that an audll L8 nol required for thi8 year der Se¢11 144 of the Chitiw Act 2011 (th& Chantss Adl that an iTrJeFend8nt examination 18 needed. It 18 my re$pon51bllty to.. examine the aCtnIS under $8clK)n 145 Charitw to lollow thts procedures ld dr1 in the DlfedkTh Ivem by tho Charity knmiJ3lon {und?r 8ecb' 14515llbl of the Charits Act. and to slate vthgthor parttt)JLv mattern hw• to ry attenti B•#bs of Ind•p•Thd•nt •x•fflln•rf• •t•t•m•nt My exarnination was carmd out general givèn Ctwty commi1¢?Th. An examinau Includ89 a r#W of the COuntg rocordl kept by charity arnj a comparwn th¢ accun18 presented wlth those r8cord5. It al$D indwles cx)nsldef¥tlon of any unusual itèms cf dib)gures in Ihe 8¢Cryts, and seeking explanations from thè Iruslees concernlng any such matters. Th8 pr(£duies UThdert8k ¢J Th)t Frf(Nldè all Ihe 8vklenc8 th81 would be requlr8d in an Budtt. and ¢onsequenUy no oplnion L8 gNon as to tsther the accoJnls preseni a 'tn a(¥J lair. and the r8Wrt 18 limit¢d to th0 rnattgr$ 8et ¢yJt In the $tatom•nt boh)w. Ind•pond•nt •x•mln•V• •t•l•m•nt In connectyon wth my examination. no matter has to ry attenllon: whittt gives m• Tèasonable ws¢ to that in. any mwal r•sp8d. r8quirem8nts.' to keep 8(xOunl9 r01 In acccy(Jance )n 130 ofthe Chartties Ad.. and to prepare accounts wthh actrI wilh th• aTrJ wlth ts accAJuntiThJ requirenn18 ofthts Chorthm A¢1 hBve not been met., or to which. Sn my opinion. 8tt8ntin ¥hwld t In lo urvJ8ntsnding of tho accounts lo t reJ)ed. K. Collaku MAAT Gasiie View AccouNing Licl New Barn Mudberry Lane 8oshatn Chichegtor West Su$sex PO18 8TS Date.. 24th November 2023
HELPING HANDS OF LILLIPUT INFANT SCHOOL
STATEMENT OF FINANCIAL ACTIVITIES FOR THE PERIOD ENDED 31ST AUGUST 2023
| Notes INCOMING RESOURCES Incoming Resources from Generated Funds Donations, Grants & Legacies 3a Charitable Activities 3b Activities for Generating Funds 3c TOTAL INCOMING RESOURCES RESOURCES EXPENDED Costs of Generating Funds Cost of Charitable Activities 4a Governance Costs 4b TOTAL RESOURCES EXPENDED NET INCOMING (OUTGOING) RESOURCES Funds Brought Forward TOTAL FUNDS CARRIED FORWARD |
17 Month 12 Month Unrestricted Restricted TOTAL TOTAL Funds Funds 2022/23 2021/22 £ £ £ £ 250 - 250 1,965 55,396 - 55,396 6,233 1,325 - 1,325 2,215 56,971 - 56,971 10,413 59,287 - 59,287 6,785 750 - 750 - 60,037 - 60,037 6,785 (3,066) - (3,066) 3,628 19,977 - 19,977 16,349 16,911 - 16,911 19,977 |
|---|---|
Movements on all reserves and all recognised gains and losses are shown above. All of the organisation's operations are classed as continuing.
The notes on pages 10 to 14 form part of these financial statements.
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HELPING HANDS OF ULUPUT INFANT SCHOOL BALANCESHEET A8AT316T ALWST 2023 Total Tatsl 31•AU 31.Mw42 Fur Flx•dAu•ts Tangibh Total Flx•JAMql¥ 17 Catsh ai Bank and h Hv• 17.171 17.101 19.97T 19.9n 17.011 750 NET CURRENT A$8ET• 16,W1 19,9ri 19.9 1• 11.911 19.9 Vw•d*•lth• CP Gwr81 Fu• 16,911 19.•77 Total Fun 18,911 10.911 19,9n CHAQLDTIC LEA1{
HELPING HANDS OF LILLIPUT INFANT SCHOOL
NOTES TO THE FINANCIAL STATEMENTS
FOR THE PERIOD ENDED 31ST AUGUST 2023
1. ACCOUNTING POLICIES
Basis of Preparation & Assessment of Going Concern
Basis of Preparation
The financial statements have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities (SORP 2015) (Second Edition, effective 1 January 2019), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) and the Charities Act 2011.
The Charity meets the definition of a public benefit entity under FRS102. Assets and liabilities are initially recognised at historical cost unless otherwise stated in the relevant accounting policy notes.
Assessment of Going Concern
Preparation of the accounts is on a going concern basis. The trustees consider that there are no material uncertainties about the Charity’s ability to continue as a going concern.
Incoming Resources
Recognition of Incoming Resources
These are included in the Statement of Financial Activities (SOFA) when:
-
the charity becomes entitled to the resources;
-
the trustees are virtually certain they will receive the resources; and
▪ the monetary value can be measured with sufficient reliability
Incoming Resources with Related Expenditure
Where incoming resources have related expenditure (as with fundraising or contract income) the incoming resource and related expenditure are reported gross in the SOFA.
Grants and Donations
Grants and Donations are only included in the SOFA when the charity has unconditional entitlement to the resources.
Tax Reclaims on Donations and Gifts
Incoming resources from tax reclaims are included in the SOFA at the same time as the gift to which they relate.
Contractual Income and Performance Related Grants
This is only included in the SOFA once the related goods or services has been delivered.
Gifts in Kind
Gifts in kind are accounted for at a reasonable estimate of their value to the charity or the amount actually realised. Gifts in kind for sale or distribution are included in the accounts as gifts only when sold or distributed by the charity. Gifts in kind for use by the charity are included in the SOFA as incoming resources when receivable.
Donated Services and Facilities
These are only included in incoming resources (with an equivalent amount in resources expended) where the benefit to the charity is reasonably quantifiable, measurable and material. The value placed on these resources is the estimated value to the charity of the service or facility received.
Volunteer Help
The value of any voluntary help received is not included in the accounts.
Investment Income
This is included in the accounts when receivable.
Investment Gains and Losses
This included any gain or loss on the sale of investments and any gain or loss resulting from revaluing investments to market value at the end of the year.
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HELPING HANDS OF LILLIPUT INFANT SCHOOL
NOTES TO THE FINANCIAL STATEMENTS (continued) FOR THE PERIOD ENDED 31ST AUGUST 2023
1. ACCOUNTING POLICIES (continued)
Expenditure and Liabilities
Liability Recognition
Liabilities are recognised as soon as there is a legal or constructive obligation committing the charity to pay out resources.
Governance Costs
Include costs of the preparation and examination of statutory accounts, the costs of the trustees meetings and cost of any legal advice to trustees on governance or constitutional matters.
Grants with Performance Conditions
Where the charity gives a grant with conditions for its payment being a specific level of service or output to be provided, such grants are only recognised in the SOFA once the recipient of the grant has provided the specified service or output.
Grants Payable without Performance Conditions
These are only recognised in the accounts when a commitment has been made and there are no conditions to be met relating to a grant which remain in control of the charity.
Investments
Investments quoted on a recognised stock exchange are valued at market value at the year end. Other investment assets are included at trustees' best estimate of market value.
Unrestricted funds
These funds can be used for the general objectives of the charity as set out in the trustees report. The movements of the unrestricted funds are given in the Statement of Financial Activities.
Restricted funds
These funds are where the donor has specified a purpose for the donation made. These restrictions often arise as a result of appeals for special offerings for specific purposes.
Designated funds
These funds are funds set aside by the trustees out of unrestricted general funds for particular purposes or projects.
Fixed Assets
Fixed Assets are capitalised if they can be used for more than one year and cost at least £1,500. They are valued at cost or, if gifted, at the value to the charity on receipt.
Depreciation Expense
Depreciation is calculated at a rate to write off the cost of tangible fixed assets over their estimated useful lives. The rates applied are as follows:
Fixtures, Fittings and Equipment
25% - Reducing Balance
Changes in Accounting Policies and Methods of Accounting
There has been no change to the accounting policies (variation rules and methods of accounting) since last year.
2. TANGIBLE FIXED ASSETS
The Charity held no fixed assets during this or the previous financial period.
The annual commitments under non-cancelling operating leases and capital commitments are as follows: 31st August 2023 : None
31st March 2022 : None
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HELPING HANDS OF LILLIPUT INFANT SCHOOL
NOTES TO THE FINANCIAL STATEMENTS (continued) FOR THE PERIOD ENDED 31ST AUGUST 2023
3. INCOMING RESOURCES
| a) Donations, Grants & Legacies Gifts & Donations b) Charitable Activities Activities & Events c) Activities for Generating Funds Event Sponsorships |
17 Month 12 Month Unrestricted Restricted TOTAL TOTAL Funds Funds 2022/23 2021/22 £ £ £ £ 250 - 250 1,965 250 - 250 1,965 55,396 - 55,396 6,233 55,396 - 55,396 6,233 1,325 - 1,325 2,215 1,325 - 1,325 2,215 |
|---|---|
4. RESOURCES EXPENDED
| a) Cost of Charitable Activities Activities & Events Advertising & Publicity Bank Charges Gifts & Donations Licenses & Subscriptions Local Authority Costs Office Costs School Materials Sundry Expenses |
17 Month 12 Month Unrestricted Restricted TOTAL TOTAL Funds Funds 2022/23 2021/22 £ £ £ £ 21,766 - 21,766 6,765 68 - 68 - 78 - 78 - 36,793 - 36,793 - 101 - 101 - - - - 20 94 - 94 - 57 - 57 - 331 - 331 - 59,287 - 59,287 6,785 |
|---|---|
| ` b) Governance Costs Independent Examiners Fees 9 |
750 - 750 - 750 - 750 - |
|---|---|
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HELPING HANDS OF LILLIPUT INFANT SCHOOL
NOTES TO THE FINANCIAL STATEMENTS (continued) FOR THE PERIOD ENDED 31ST AUGUST 2023
5. RESTRICTED FUNDS
The Charity held no restricted funds during this or the previous financial period.
6. INVESTMENTS
The Charity held no fixed assets investments during this or the previous financial period.
7. CASH AT BANK AND IN HAND
| Cash at Bank & in Hand | Unrestricted Restricted Total Total Fund Fund 31-Aug-23 31-Mar-22 £ £ £ £ 17,171 - 17,171 19,977 17,171 - 17,171 19,977 |
|---|---|
8. DEBTORS AND PREPAYMENTS
| Sundry Debtors | Unrestricted Restricted Total Total Fund Fund 31-Aug-23 31-Mar-22 £ £ £ £ 50 - 50 - |
|---|---|
| 50 - 50 - |
|
| 9. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR Independent Examiners Fees |
Unrestricted Restricted Total Total Fund Fund 31-Aug-23 31-Mar-22 £ £ £ £ 750 - 750 - |
| 750 - 750 - |
10. CREDITORS: AMOUNTS FALLING DUE IN MORE THAN ONE YEAR
The Charity held no long term liabilities during this or the previous financial period.
11. ANALYSIS OF NET ASSETS BETWEEN FUNDS
| Tangible Fixed Assets Net Current Assets Long Term Liabilities TOTAL FUNDS |
Unrestricted Restricted Total Total Fund Fund 31-Aug-23 31-Mar-22 £ £ £ £ - - - - 16,911 - 16,911 19,977 - - - - 16,911 - 16,911 19,977 |
|---|---|
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HELPING HANDS OF LILLIPUT INFANT SCHOOL
NOTES TO THE FINANCIAL STATEMENTS (continued) FOR THE PERIOD ENDED 31ST AUGUST 2023
12. STAFF COSTS AND NUMBERS
The Charity employed no members of staff during this or the previous financial period.
13. PAYMENTS TO TRUSTEES AND OTHER RELATED PARTIES
No payments were made to the Trustees or any persons connected with them during this financial year. No material transaction took place between the organisation and a Trustee or any person connected with them.
14. RISK ASSESSMENT
The Trustees actively review the major risks which the charity faces on a regular basis and believe that maintaining the free reserves stated, combined with the annual review of the controls over key financial systems carried out on an annual basis will provide sufficient resources in the event of adverse conditions. The Trustees have also examined other operational and business risks which they face and confirm that they have established systems to mitigate the significant risks.
15. RESERVES POLICY
The Trustees have considered the level of reserves they wish to retain, appropriate to the Charity's needs. This is based on the Charity's size and the level of financial commitments held. The Trustees aim to ensure the Charity will be able to continue to fulfil its charitable objectives even if there is a temporary shortfall in income or unexpected expenditure. The Trustees will endeavour not to set aside funds unnecessarily.
16. PUBLIC BENEFIT
The Charity acknowledges its requirement to demonstrate clearly that it must have charitable purposes or ‘aims’ that are for the public benefit. Details of how the Charity has achieved this are provided in the Trustees report. The Trustees confirm that they have paid due regard to the Charity Commission guidance on public benefit before deciding what activities the Charity should undertake
17. STOCK
Stock consists of items acquired by the Charity to generate income in furtherance of the Charity's objects. Stock is valued at the lower of cost or net realisable value.
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