Helping Hands of Lilliput Infant School
Trustee Report 2020
Period: 1[st ] April 2018 – 30 March 2020
Charity Number: 1173341
Registered Address: 51 Lilliput road, Poole, BH14 8JX
Governance
The Charity had two Trustees at the start of the Period; Victoria Tovey and Keeley LeaderWoofenden, who resigned mid-term . At the close of the period, Lisa Blackmore was elected as Chair, with Rowena Revill and Catherine Tempany sharing the position of Deputy Chair. The Treasurer is Andrea Willis who has been responsible for banking and reporting over the same period.
The Charity has accepted the PTA UK model constitution for guidance on governance and conduct and also for insurance purposes.
Membership and Management
The Charity is managed through monthly meetings with all parents of the school having membership and a voice at the meetings. Represented at the monthly meetings are the School as well as an open invitation to the Governors.
Parents are sent an annual calendar of meetings and events at the start of the academic year. These events and meetings are shared within the closed social media groups as well as a fixed feature in the monthly school newsletter and weekly updates. In all meetings, class representatives are expected to attend to ensure the information is also cascaded informally as well as keeping links with class teachers.
There are fixed agendas for the meetings which are led by one of the Chairs and minuted for record keeping.
2018 -2019 Activities
| Top 15 event earners: | Money spent on: |
| Summer Fayre £7,723 | MUGA (Multi use games area) £17,215 |
| Christmas Fayre £6,932 | Floppy’s Phonics Books £2,589 |
| Donation from Co-Op £4,980 | Greenhouse £1,019 |
| Christmas Cards £1,493 | Fans £732 |
| Mini Mudder £933 | Back drop for stage £722 |
| Mother’s day £926 | Magtab £600 |
| Easter Disco £668 | Forest school £445 |
| Summer Party £602 | Tea parties for elderly £434 |
| Father’s Day £593 | Bully off show £310 |
| Cake Sales £583 | Aprons for lunchtime helpers £285 |
| Quiz Night £384 | Reading challenge prizes £280 |
| Smarties challenge £373 | Chicken hatching programme £255 |
| Wild Camping £205 | First aid Training - year 1 £240 |
| Caps £80 | Platinum tea parties £133 |
| Uniform sales £78 | Amazon prime subscription £79 |
| Cakes for red nose day prizes £24 |
2019-2020 Activities
| Top 13 event earners: | Money spent on: |
| Christmas Fayre £9,298 | New music system £7,114 |
| Summer Fayre £7,382 | Sculptures for grounds £5,520 |
| Mini Mudder £3,248 | iPads £2,560 |
| Quiz night £2,055 | Forest school £2,077 |
| Mothers day £1272 | First Aid Training £1,200 |
| Father’s day Activities £775 | LGBT / diversity books £845 |
| Movie night £598 | Defibrillator donation £600 |
| Smarties Challenge £589 | RE Focus Day £549 |
| Easter Disco £483 | Teddy Talk tests £344 |
| Cake sales £308 | Bully Off show £310 |
| Foreign Coin collection £184 | Nativity christmas tree £193 |
| Caps £108 | Storybag resources £166 |
| Uniform sales £30 | Reading challenge prizes £135 |
| Dress up coveralls £126 |
Platinum tea party food £117 Amazon prime subscription £79 First aid rucksacks £56 Birth of kind Advent ring £28 Christmas decorations £15
Throughout the two year period, the Christmas and Summer Fayres were consistently the biggest profit earners, with the main contributions coming from ticket pre-sales for childrens activities and santa’s grotto. For all Fayres, the PTA arranged sponsorship from local businesses in return for advertising within the event brochure. There was a good return from all of the PTA run stalls during all of the fayre event,, especially the tombolas.
The mini mudder event was successful in both years, but yielded a greater profit in 2019-20, mainly due to the introduction of an entrance fee as well as requests for sponsorship.
Many of the events, including quiz night, mini mudder and the 2019 Christmas Fayre also benefited from matched fundraising from local businesses.
Assigned Expenditure:
The Helping Hands have committed to purchasing a BBQ hut for the school grounds. A deposit was made in the 2019 - 2020 financial year, with remaining expenditure to be made in the next financial year.
Summary:
The Chair and Deputy co-Chairs believe that the Helping Hands of Lilliput Infant School is a successful and well supported charity. They are grateful for the support of the parents and friends of the school and hope that 2020/21 will be even more successful.
L Blackmore, R Revill and C Tempany
16 July 2020
Helping Hands Summary of Accounts 2019/20
| £ | ||||
| Opening Balance at 01/04/2019 | 23,877.91 | |||
| Income | Expenditure | Net Income/ (Expenditure) |
||
| £ | £ | £ | ||
| Bingo Buy and sell donations Cake Sales Christmas Ball Christmas Cards |
- - 308.30 - (48.83) |
|||
| - - 308.30 - 626.85 |
- - - - 675.68 |
|||
| Christmas Fayre | 10,914.04 | 1,616.05 | 9,297.99 | |
| Contribution to school Discos Refreshments Easter Easter Disco Easter Egg Hunt Father's Day Foreign Coin Collection Caps Leaver's Activities Misc Mother's Day Movie Night Non Uniform PTA UK Membership Quiz Night Santa gifts Smarties challenge Mini Mudder Summer Fayre Uniform Sales Wild Camping |
1,038.10 - - 273.60 483.20 - 1,479.00 183.63 108.00 1,932.89 20.32 1,888.77 904.31 - - 2,908.80 - 677.67 3,522.40 8,996.39 30.00 - |
33,562.96 - - 285.81 - - 703.79 - - 1,999.02 407.80 616.72 306.03 - 110.00 853.66 524.19 88.82 274.89 1,614.02 - - |
(32,524.86) - - (12.21) 483.20 - 775.21 183.63 108.00 (66.13) (387.48) 1,272.05 598.28 - (110.00) 2,055.14 (524.19) 588.85 3,247.51 7,382.37 30.00 - |
|
| Total | 36,296.27 | 43,639.44 | (7,343.17) | |
| Closing Balance at 31/03/2020 | 16,534.74 |
Approved 16/07/2020
Helping Hands Summary of Accounts 2018/19
| £ | ||||
|---|---|---|---|---|
| Opening Balance at 01/04/2018 | 24,979.47 | |||
| Bingo Buy and sell donations Cake Sales Christmas Cards Christmas Fayre Christmas Fayre - 2017 Contribution to school Co-Op Donation Discos Refreshments Easter Easter Disco Father's Day Foreign Coin Collection Caps Leaver's Activities Misc Mother's Day Non Uniform PTA UK Membership Quiz Night Santa gifts Smarties challenge Mini Mudder Summer Fayre Summer Party - 2018 Uniform Sales Wild Camping |
Income | Expenditure | Net Income/ (Expenditure) |
|
| £ - 3.90 582.89 1,493.25 8,596.19 32.00 - 4,979.53 - - 276.00 798.00 1,163.45 60.93 80.00 1,287.50 - 1,629.05 10.00 - 1,481.00 - 463.44 1,007.95 10,870.41 1,280.00 77.50 1,915.00 |
£ - - - - 1,664.14 - 25,615.48 - - 13.40 274.22 130.00 565.42 - - 2,275.99 602.01 702.94 - 105.00 1,097.21 442.59 90.70 74.60 3,147.68 678.17 - 1,710.00 |
£ - 3.90 582.89 1,493.25 6,932.05 32.00 (25,615.48) 4,979.53 - (13.40) 1.78 668.00 598.03 60.93 80.00 (988.49) (602.01) 926.11 10.00 (105.00) 383.79 (442.59) 372.74 933.35 7,722.73 601.83 77.50 205.00 |
||
| Total | 38,087.99 | 39,189.55 | (1,101.56) | |
| Closing Balance 31/03/2019 | 23,877.91 |
Approved 16/07/2020
Independent examiner’s report to the trustees of:
Helping Hands of Lilliput Infant School: Charity No 1173341
I report to the trustees on my examination of the accounts of Helping Hands of Lilliput Infant School (the Charity) for the years ended 31 March 2019 and 31 March 2020
Responsibilities and basis of report
As the charity trustees of the Charity, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the Charity’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner’s statement
I have completed by examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1) accounting records were not kept in respect of the Charity as required by section 130 of the Act; or
2) the accounts do not accord with those records; or
3) the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed:
Name: Tamsin Eden, for and on behalf of Eden & Co Ltd
Relevant professional qualification or membership of professional bodies: Eden & Co Ltd is a member of the ICAEW Practice Assurance Scheme. The company is registered in England and Wales with registration number 7895139
Address: 2a Brudenell Avenue, Poole, Dorset BH13 7NW
Date: 17/07/2020