ANNUAL REPORT AND FINANCIAL STATEMENTS
FOR THE YEAR ENDED
31[ST] DECEMBER 2023
ROXETH COMMUNITY CHURCH
(CHARITABLE INCORPORATED ORGANISATION)
CHARITABLE REGISTRATION NUMBER: 1173339
ROXETH COMMUNITY CHURCH
(CHARITABLE INCORPORATED ORGANISATION) ANNUAL REPORT AND FINANCIAL
FOR THE YEAR ENDED 31[ST] DECEMBER 2023
| 31ST DECEMBER 2023 | |
|---|---|
| CONTENTS | |
| Page 1 | Legal and Administrative Information |
| Page 2 | Trustees' Report |
| Page 5 | Independent Examiners Report on the Accounts |
| Page 6 | Statement of Financial Activities |
| Page 7 | Balance Sheet |
| Pages 8 to 13 | Notes to the Financial Statements |
ROXETH COMMUNITY CHURCH
(CHARITABLE INCORPORATED ORGANISATION)
Legal and administrative information
Charity Number 1173339 Date of Registration 8[th] June 2017 Start of Financial Year 1[st] January 2023 End of Financial Year 31[st] December 2023 Trustees Mrs Elizabeth Bowden Mr Luke Dockwray (appointed 28[th] April 2024) Dr John Gravett Mr David Herbert Mr Mark Knight Mr John Mburu (appointed 28[th] April 2024) Mr Christopher Soundararaj Mrs Susan Turner Legal Status Charitable Incorporated Organisation (CIO) Governing Document Constitution as incorporated 8[th] June 2017 Correspondence Address Roxeth Community Church Coles Crescent Harrow HA2 0TN Independent Examiner Mr Derek Taylor-Mew 123 Park Lane Harrow HA2 8NN Primary Bankers CAF Bank 25 Kings Hill Ave Kings Hill West Malling ME19 4JQ
Objects
The objects of the Charity are, for the public benefit:
-
The advancement of the Christian faith in such ways as the Charity Trustees from time to time decide; and
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The relief of those in need by reason of financial hardship, ill-health, unemployment and such other economic or social disadvantage.
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ROXETH COMMUNITY CHURCH
(CHARITABLE INCORPORATED ORGANISATION)
TRUSTEES REPORT
FOR THE YEAR ENDED 31ST DECEMBER 2023
SUMMARY OF CHURCH ACTIVITIES DURING THE YEAR
Summary of the Charity’s Objectives
The objects of the Charity are for the public benefit: -
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The advancement of the Christian faith in such ways as the Charity Trustees from time to time decide; and
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The relief of those in need by reason of financial hardship, ill-health, unemployment and such other economic or social disadvantage.
Summary of the Charity’s main activities
In keeping with our objectives we advance the Christian faith in a variety of ways:
Weekly Sunday services – Christian worship, teaching, community take place in the church building. These are public events, open to all. In addition, we run two weekday small groups for Bible study, prayer and mutual support. Again, these are free to attend and open to all. We have a Pastoral Care Team that visit the elderly, sick and lonely. We run special youth and children’s events throughout the year to advance the Christian faith which include social and educational aspects. We offer a free community-facing event (Messy Church) three times a year. We take our High School aged young people away on a residential holiday (called Satellites, run by Youthscape), which gathers thousands of young people from around the UK for recreation, Christian worship and teaching. The Church Leadership and Trustees are cognisant of financial need in the group and subsidise places for families unable to meet the cost of the event. This enables young people to have a holiday each year at no cost to them or their families.
In addition to advancing the Christian faith, we host and run a series of communityfocused ministries and projects which look to relieve financial hardship, unemployment, ill-health and other economic and social disadvantage. These include two subsidised Ladies Pilates Groups. To facilitate these, we have partnered with Abundant Fitness, a Pilates provider, to offer low-cost Pilates classes to any women in our local community to improve physical fitness and alleviate social isolation. Classes are significantly cheaper than the ‘market rate’ so that those on lower incomes can still afford to come (£5/6 per class).
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We also run a free weekly men’s fitness group (Gladiators), a free Pilates class (Pilates Gold) for seniors and those with mobility problems. This class is very popular and attracts up to forty-five people a week. We secured external funding for Pilates Gold and have been able to offer the classes free of charge as a result.
Throughout the year we have run a small food bank, offering free food parcels for those on low incomes.
During school term-time we run a weekly Toddlers group attracting around 40 children along with their carers each week. We have set the weekly entry fee at £2.50/child to enable poorer members of the community to attend. It is open to all, with numbers capped at about 40 children. We operate a first-come first serve waiting list when we are at capacity.
We allow a local Genealogical Group free use of the building on a monthly basis and allow free use of the building to a local Horticultural Group for their annual show.
We have an NHS Roving Nursing Team run a free consultation and medical check drop in service throughout the year on a termly basis.
Summary of the Charity’s main achievements against its objectives
In terms of advancing the Christian faith, the church has grown in attendance in the last year. Through our various activities we have provided Christian teaching to around 150 people, drawn from different age groups, ethnicities, and cultural backgrounds and spiritually supported the elderly, sick and lonely through our ministries.
Through our community-facing ministries we have provided health benefits (physical, social, emotional and mental) to around 350 people (through Toddlers, Pilates, Pilates Gold, Messy Church, Gladiators) throughout the year.
Trustees and Charity Commission guidance
The trustees have had regard to the guidance issued by the Charity Commission in determining how the church's activities deliver public benefit in relation to its objects.
Policy on grant making
We, as an organisation, do not make grants.
Contribution made by volunteers
Roxeth has a large and committed group of volunteers. We have had a very small number of paid staff (1 full time, 2 part time (a third part-time member of staff joined half way through 2023), and these are augmented by around fifty volunteers who carry out the ministries and activities provided by the charity. This spans both our Sunday services of worship and teaching, as well as our Monday to Friday community-focused projects and ministries.
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ROXETH COMMUNITY CHURCH
(CHARITABLE INCORPORATED ORGANISATION)
STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31ST DECEMBER 2023
| Notes INCOME Income and endowments from: Donations and legacies 2a Charitable Activities 2b Other trading activities 2c Investments 2d TOTAL INCOME EXPENDITURE Expenditure on: Charitable activities 3 TOTAL EXPENSES NET INCOME/(EXPENDITURE) TRANSFERS BETWEEN FUNDS 9 Reconciliation of funds: Total Funds Brought Forward TOTAL FUNDS CARRIED FORWARD |
Unrestricted Restricted TOTAL TOTAL Funds Funds 2023 2022 £ £ £ £ 102,123 3,369 105,492 118,799 10,771 3,583 14,354 18,791 1,275 0 1,275 1,480 130 0 130 57 114,299 6,952 121,251 139,127 120,391 8,447 128,838 125,934 120,391 8,447 128,838 125,934 (6,092) (1,495) (7,587) 13,193 (312) 312 0 0 777,296 16,788 794,084 780,891 770,892 15,605 786,497 794,084 |
|---|---|
Movements on all reserves and all recognised gains and losses are shown above. All of the CIO's operations are classed as continuing.
The notes on pages 9 to 15 form part of these financial statements.
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| ASAT31 | STDECE | MBER2023 | |||
|---|---|---|---|---|---|
| Unrestricted | Restricted | 31-Dec-23 | 3l-Dec-22 | ||
| Funds | Funds | Total | Total | ||
| Notes | f,f | f, | f, | ||
| FixedAssets | |||||
| Tangibleassets TotalFixedAssets |
698.018 698,018 |
698.018 699"446 698,018699,446 |
|||
| CurrentAssets | |||||
| Cashat trank andinhand | 62,t32 | 15,605 | 77,737 | 85,080 | |
| Debtors&Prepayments | 17,377 | 0 | l7,377 | 16,900 | |
| 0 | |||||
| Total CurrentAssets | '79,509 | 15,605 | 95,114 | l 0r,980 | |
| Creditors:amollntsfallingduewithinoneyear | 6.635 | 0 | 6,635 | 7,342 | |
| NET CURRENTASSETS | 72,874 | 15,605 | 88,479 | 94,638 | |
| Creditors:amountsfallingdue in more thanoneyear | 0 | 0 | 0 | 0 | |
| NETASSETS | |||||
| Represented try: | |||||
| Funds of theCIO | |||||
| General Funds | 770,892 | 0 | 770,892777,296 |
||
| Restricted Funds | 0 | 15.605 | 15.605 | 16,788 | |
| TotalFunds |
ROXETH COMMUNITY CHURCH
(CHARITABLE INCORPORATED ORGANISATION)
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST DECEMBER 2023
1. ACCOUNTING POLICIES
Basis of Preparation
The financial statements have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant notes. The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) (effective 1 January 2015) - (Charities SORP - FRS102) and the Charities Act 2011.
The CIO meets the definition of a public benefit entity under FRS102. Assets and liabilities are initially recognised at historical cost unless otherwise stated in the relevant accounting policy notes.
Assessment of Going Concern
Preparation of the accounts is on a going concern basis. The trustees consider that there are no material uncertainties about the CIO’s ability to continue as a going concern.
Changes in Accounting policies and previous accounts
There has been no change to the accounting policies (variation rules and methods of accounting) since last year, and no changes to the previous accounts.
Incoming Resources
Recognition of Incoming Resources
These are included in the Statement of Financial Activities (SOFA) when:
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the charity becomes entitled to the resources;
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it is more likely than not that the trustees will receive the resources; and
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the monetary value can be measured with sufficient reliability.
Offsetting
There has been no offsetting of assets and liabilities, or income and expenses, unless required or permitted by the FRS
Grants and Donations
Grants and Donations are only included in the SOFA when the charity has unconditional entitlement to the resources.
Tax reclaims on Donations and Gifts
Gift Aid receivable is included in income when there is a valid declaration from the donor. Any Gift Aid amount recovered on a donation is considered to be part of that gift and is treated as an addition to the same fund as the initial donation unless the donor or the terms of the appeal have specified otherwise.
Contractual Income and Performance Related Grants
This is only included in the SoFA once the CIO has provided the related goods or services or met the performance related conditions
Gifts in Kind
Gifts in kind for use by the CIO are included in the SoFA as income from donations when receivable.
Legacies
Legacies are included in the SOFA when receipt is probable, that is, when there has been grant of probate, the executors have established that there are sufficient assets in the estate and any conditions attached to the legacy are either within the control of the CIO or have been met.
Donated Services and Facilities
Donated services and facilities are included in the SOFA when received at the value of the gift to the CIO provided the value of the gift can be measured reliably.
Donated services and facilities that are consumed immediately are recognised as income with an equivalent amount recognised as an expense under the appropriate heading in the SOFA.
Volunteer Help
The value of any voluntary help received is not included in the accounts but is explained in the Trustees' Report.
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ROXETH COMMUNITY CHURCH (CHARITABLE INCORPORATED ORGANISATION)
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST DECEMBER 2023
1. ACCOUNTING POLICIES (continued)
Income from interest, royalties and dividends
This is included in the accounts when receipt is probable and the amount receivable can be measured reliably.
Expenditure and liabilities
The CIO has opted to prepare its accounts using natural categories
Liability recognition
Liabilities are recognised where it is more likely than not that there is a legal or constructive obligation committing the CIO to pay out resources and the amount of the obligation can be measured with reasonable certainty.
Governance and Support Costs
Support costs represent the cost of central functions, for example governance costs, payroll administration, information technology. Governance costs are those support costs which relate to public accountability of the charity and its compliance with regulation and good practice.
Employee benefits
Short term benefits including holiday pay are recognised as an expense in the period in which the service is received.
Redundancy cost
The CIO made no redundancy payments during the reporting period.
Deferred Income
No material item of deferred income has been included in the accounts.
Creditors
The CIO has creditors which are measured at settlement amounts less any trade discounts.
Unrestricted Funds
These funds can be used for the general objectives of the CIO as set out in the trustees report. The movements of the unrestricted funds are given in the Statement of Financial Activities.
Restricted Funds
These funds are where the donor has specified a purpose for the donation made. These restrictions often arise as a result of the regular appeals for special offerings made at the Sunday fellowship meetings.
Designated Funds
These funds are funds set aside by the trustees out of unrestricted general funds for specific purposes or projects.
Pensions
Pension contributions are charged to the Statement of Financial Activities as they become payable.
Taxation
The CIO is exempt from tax on its charitable activities.
Fixed assets
Fixed Assets are capitalised if they can be used for more than one year and cost at least £2,000. They are valued at cost or, if gifted, at the value to the CIO on receipt.
Amortisation
No amortisation is charged to freehold property as the property is maintained to such a standard that the estimated residual value is not less than cost.
Land & Buildings
Land and Buildings have been valued and included within the accounts at cost value in accordance with FRS 102 - Previous revaluation as deemed cost.
Depreciation Expense
Depreciation is calculated at a rate to write off the cost of tangible fixed assets on a reducing balance method over their estimated useful lives. The rates applied per annum are as follows:
Equipment 25% Building modifications 10%
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ROXETH COMMUNITY CHURCH
(CHARITABLE INCORPORATED ORGANISATION)
NOTES TO THE FINANCIAL STATEMENTS (continued) FOR THE YEAR ENDED 31ST DECEMBER 2023
2. INCOME FROM:
| Note a) Donations and Legacies Voluntary Donations 9 Gift Aid Tax Recovered b) Charitable Activities Rental Income Community activities 9 c) Other trading activities Hire of Premises d) Investments Interest income TOTAL INCOME 3. EXPENDITURE ON: Note Charitable Activities Administration Children's work Property costs Ministry costs Missionary giving Community activites Pilates Food bank Youth work |
Unrestricted Restricted TOTAL TOTAL Funds Funds 2023 2022 £ £ £ £ 83,910 3,369 87,279 97,986 18,213 0 18,213 20,813 102,123 3,369 105,492 118,799 10,200 0 10,200 10,200 571 3,583 4,154 8,591 10,771 3,583 14,354 18,791 1,275 0 1,275 1,480 130 0 130 57 114,299 6,952 121,251 139,127 Unrestricted Restricted TOTAL TOTAL Funds Funds 2023 2022 £ £ £ £ 24,115 - 24,115 24,246 16,011 241 16,252 15,591 34,870 - 34,870 25,944 36,549 480 37,029 40,846 6,190 932 7,122 7,210 995 - 995 897 - 4,827 4,827 8,711 - 1,396 1,396 1,475 1,661 571 2,232 1,014 120,391 8,447 128,838 125,934 |
|---|---|
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ROXETH COMMUNITY CHURCH
(CHARITABLE INCORPORATED ORGANISATION)
NOTES TO THE FINANCIAL STATEMENTS (continued) FOR THE YEAR ENDED 31ST DECEMBER 2023
| 4. TANGIBLE FIXED ASSETS Cost 01-Jan-23 Additions Cost Value at 31-Dec-23 Depreciation 01-Jan-23 Charge for year Depreciation at 31-Dec-23 Net Book Value 01-Jan-23 Net Book Value 31-Dec-23 |
Land & Buildings Building improvements Equipment Total £ £ £ £ 684,689 23,553 9,772 718,014 0 0 0 0 684,689 23,553 9,772 718,014 0 8,796 9,772 18,568 0 1,428 0 1,428 0 10,224 9,772 19,996 684,689 14,757 0 699,446 684,689 13,329 0 698,018 |
|---|---|
The annual commitments under non-cancelling operating leases and capital commitments are as follows: 31st December 2023 : None
31st December 2022 : None
5. CASH AT BANK AND IN HAND
| Cash at Bank 6. DEBTORS AND PREPAYMENTS Gift Aid Tax Recoverable 7. CREDITORS: Amounts falling due within one year Deferred Income Sundry Creditors |
Unrestricted Restricted Total Total Funds Funds 31-Dec-23 31-Dec-22 £ £ £ £ 62,132 15,605 77,737 85,080 62,132 15,605 77,737 85,080 Unrestricted Restricted Total Total Funds Funds 31-Dec-23 31-Dec-22 £ £ £ £ 17,377 0 17,377 16,900 17,377 0 17,377 16,900 Unrestricted Restricted Total Total Funds Funds 31-Dec-23 31-Dec-22 £ £ £ £ 1,993 0 1,993 3,943 4,642 0 4,642 3,355 6,635 0 6,635 7,298 |
|---|---|
Deferred income in 2023 was £1,110 Pilates grants received in advance + £883 donations for Youth camp bursaries not used in the year.
In 2022 the total (£3,943) was all Pilates grants received in advance.
| Movement in deferred income account: Balance at the start of the reporting period Amounts added in current period Amounts released to income from previous periods Balance at the end of the reporting period |
2023 2022 3,943 16,091 1,993 3,943 (3,943) (16,091) 1,993 3,943 |
|---|---|
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ROXETH COMMUNITY CHURCH (CHARITABLE INCORPORATED ORGANISATION)
NOTES TO THE FINANCIAL STATEMENTS (continued) FOR THE YEAR ENDED 31ST DECEMBER 2023
8. CREDITORS: Amounts falling due within one year
The CIO held no long term liabilities during this or the previous financial period.
9. RESTRICTED FUNDS
CURRENT FINANCIAL YEAR
| Mongolia Recycling Project Abundant Fitness Groups (Pilates) Community Food Bank Future Development projects Children's bibles Fellowship Fund Missionary Giving Youth work / Camp PREVIOUS FINANCIAL YEAR Mongolia Recycling Project Sisters of the Holy Cross Youth Worker Support Abundant Fitness Groups (Pilates) Community Food Bank Future Development projects 10. STAFF COSTS AND NUMBERS Gross Wages and Salaries Employer's National Insurance Costs Pension costs (defined contribution scheme) |
Balance Balance 01-Jan-23 Income Expenditure Transfers 31-Dec-23 £ £ £ £ £ 3,443 3,443 1,346 3,583 4,827 102 -1 1,085 1,396 312 0 12,000 12,000 0 300 240 60 0 480 480 0 0 933 933 0 0 571 571 0 16,788 6,952 8,447 312 15,605 Balance Balance 01-Jan-22 Income Expenditure Transfers 31-Dec-22 £ £ £ £ £ 3,443 0 0 3,443 0 8,557 8,557 0 545 8,591 7,790 1,346 400 529 930 -1 12,000 12,000 16,388 17,677 17,277 0 16,788 2023 2022 £ £ 63,084 68,281 0 0 2,462 2,487 65,546 70,768 |
|---|---|
The CIO paid no Employer's National Insurance in either year due to the charge being covered by the government's employment allowance.
Average number of employees engaged in each of the following activities:
| Charitable Activities | 2023 2022 TOTAL TOTAL 3.5 4.4 3.5 4.4 |
|---|---|
No employees received employee benefits (excluding employer pension costs) for the reporting period of more than £60,000 (2022 None)
The key management personnel of the CIO comprise the Trustees and Senior Church Leader. The total employee benefits (including employer national insurance and employer pension contributions) of the key management personnel of the CIO was £32,547 (2022 £32,032).
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ROXETH COMMUNITY CHURCH
(CHARITABLE INCORPORATED ORGANISATION)
NOTES TO THE FINANCIAL STATEMENTS (continued) FOR THE YEAR ENDED 31ST DECEMBER 2023
| 11. PENSIONS | 2023 | 2022 |
|---|---|---|
| Amount of contributions recognised in the SOFA as an expense | £2,462 | £2,487 |
These cost have been allocated between activities (see Note 3) based on the members of staff that the costs relate to.
12. PAYMENTS TO TRUSTEES AND RELATED PARTY TRANSACTIONS
During the financial year the charity paid Mr D. Herbert, one of the Trustees, £30,997 remuneration and £1,550 pension contributions (2022 £30,619 remuneration and £1,412 pension contributions) for his role as the church's Senior Leader. Mr Herbert is the only trustee to whom retirement benefits are accruing under a defined contribution pension scheme.
No other payments were made to Trustees or any persons connected with them during this financial period. No material transaction took place between the organisation/charity and a trustee or any person connected with them.
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