**NEWTOWN COMMUNITY ASSOCIATION (EXETER, DEVON) ANNUAL REPORT AND FINANCIAL STATEMENTS**
**FOR THE YEAR ENDED 31[ST] DECEMBER 2020**
## **NEWTOWN COMMUNITY ASSOCIATION (EXETER, DEVON)**
**FOR THE YEAR ENDED 31[ST] DECEMBER 2020**
## **CONTENTS**
||**Page**|
|---|---|
|Charity Information|1|
|Trustees’ Report|2-6|
|Independent Examiner’s Report|7|
|Statement of Financial Activities|8|
|Balance Sheet|9|
|Notes to the Financial Statements|10-15|
## **NEWTOWN COMMUNITY ASSOCIATION (EXETER, DEVON)**
## **CHARITY INFORMATION**
## **FOR THE YEAR ENDED 31[ST] DECEMBER 2020**
## **CHARITY NAME:**
Newtown Community Association (Exeter, Devon)
## **REGISTERED CHARITY NUMBER:**
## 1173331
**ADDRESS:**
11 Belmont Road Exeter EX1 2HF
## **CURRENT TRUSTEES:**
Stephen Palmer (Secretary) Jackie Holdstock Rory McNeile Kevin Winser
**INDEPENDENT EXAMINER:**
Mr M B J Cronin MAAT FCIE Bowhill Bookkeeping Services 172 Newman Road Exeter EX4 1PQ
1
## **NEWTOWN COMMUNITY ASSOCIATION (EXETER, DEVON)**
## **TRUSTEES’ REPORT**
## **FOR THE YEAR ENDED 31[ST] DECEMBER 2020**
The trustees present their report together with the financial statements for the year ended 31[st] December 2020. The financial statements have been prepared in accordance with the accounting policies set out on pages 9 and 10 and comply with the charity’s Trust Deed, the Charities Act 2011, the Statement of Recommended Practice: Accounting and Reporting by Charities Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1[st] January 2019) and with the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102).
## **Structure, Governance and Management**
Newtown Community Association (Exeter, Devon) is a Charitable Incorporated Organisation (CIO) which is governed by an ‘associated’ model Constitution adopted on 28[th] May 2017. The charity was registered with the Charity Commission on 8[th] June 2017, assets being transferred from the unincorporated ‘Newtown Community Association.’
Newtown Community Association is governed by a board comprising a minimum of 3 and a maximum of 12 appointed trustees. New trustees are appointed either through being elected by the members, or coopted by the existing trustees. At each Annual General Meeting, one third of the trustees retire from office on a rotation basis.
The trustees who served during the year and up to the date the report was approved are as follows:
Peter Montgomery (Chair to 31st August 2020) Stephen Palmer (Secretary) James Leigh (Treasurer) (to 7[th] June 2021) Julia Crockett (to 24[th] Jan 2020) Jo Evans (to 4[th] September 2020) Jackie Holdstock Doris Marcelo Sanchez (to 3[rd] August 2020) Moragh Mason (to 31[st] Jan 2020) Rory McNeile Nikki Milican (to 3[rd] July 2020) Kev Winser (from 14[th] December 2020)
No nominations for Trustee were received for the AGM.
## **Objectives**
The objects of the CIO are as follows:
(a) promote the benefit of all the inhabitants of Newtown, Exeter (the area bounded by the roads of Polsloe Road, Mount Pleasant Road, Iddesleigh Road, Old Tiverton Road, Sidwell Street, Paris Street and Heavitree Road.) and the neighbourhood, without distinction of sex, sexual orientation, nationality, age, disability, race or of political, religious or other opinions by associating together the said inhabitants and the statutory authorities, voluntary and other organisations in a common effort to advance education and to provide facilities in the interests of social welfare for recreation and leisure time occupation with the object of improving the conditions of life for the said inhabitants;
(b) establish, or to secure the establishment, of a community centre (hereinafter called “the centre”) and to maintain and manage the same (whether alone or in co-operation with any statutory authority or other person or body) in furtherance of the above objects;
(c) promote such other charitable purposes as may from time to time be determined by majority vote of the management committee of the association.
2
## **NEWTOWN COMMUNITY ASSOCIATION (EXETER, DEVON)**
## **TRUSTEES’ REPORT (continued)**
## **FOR THE YEAR ENDED 31[ST] DECEMBER 2020**
## **Public Benefit**
The Trustees have given due consideration to the Charity Commission’s published guidance on the Public Benefit requirement under the Charities Act 2011. The trustees are satisfied that the charity’s activities as described in this report meet the public benefit purposes of the advancement of community development and the advancement of education.
## **Main activities and achievements during the year**
The year has been a strange one for Newtown Community Association. We started the year with the number of bookings for the Community Centre increasing. Then came the first Covid-19 lockdown, and everything stopped suddenly. A lot of work went into obtaining guidance and planning for reopening. Limited reopening started on 14 September, but the loft room and the kitchen were kept closed, and a longer buffer time between bookings was implemented. The second lockdown in November had different guidance, and a very limited range of activities were permitted to continue, so the Centre did not close completely.
Acoustic panelling has been fitted in the large room, giving a huge improvement in sound quality. We are grateful to API Communications Ltd for donating the cost of fitting the panels. Unfortunately, it was not possible to register the solar panels for the Feed-In-Tariff due to a rule which required the building energy certificate to be dated before the FIT cut-off date which was before the building was completed. This means we will receive less income than expected from the electricity that we generate. We have also struggled to get the Smart Export Guarantee tariff set up due to conflicting information, and we registered a complaint with Ofgen. Lockdown delayed necessary work, including resolving problems with the electricity meter from the old hut.
A Centre Manager was recruited in October 2019 as a contractor on a temporary basis up to 15 hours per week, with a remit to develop policies and processes for managing the bookings and relationship with hirers and others. A recruitment process took place with 17 applicants for the role. After careful consideration, the Trustees were pleased that it was implemented as a role-share by Kerrie Seymour and William Paley as selfemployed contractors, initially up to 10 and 5 hours per week from the beginning of August. We have selfemployed contractors for cleaning and security, and these continued through the lock-down period.
The NCA “Friends of Belmont Park” group have worked with Exeter City Council Parks and Open Spaces team on ideas for improving the children’s play area in Belmont Park, and new play equipment and the better visibility across the play area are a real improvement; moving the table tennis tables to near the Centre has worked well too. Many thanks to Jo Evans for organising and leading the FOBP group; we need a volunteer to take on this role. Removal of the old hut was completed, the site was levelled and seeded with grass, which has grown well. The two semi-circular planters were moved to the south side of the new building, but have not yet been filled and planted.
## **Meeting our Purposes**
NCA works to fulfil its purposes in two main ways. The first is through use of the Community Centre by a wide variety of user groups. These cover a wide range of cultures, languages and interests, and there are very few days when there is not at least one booking, and most days have several bookings.
The second way is by acting as an umbrella for a variety of groups. Some of these are regular specific NCA activities, especially the Community Choir, Social Café, Qigong and Newtown Roots Band groups which have met and/or performed regularly. Others are for specific projects.
Trustees and Members have represented NCA at a number of local consultations.
3
## **NEWTOWN COMMUNITY ASSOCIATION (EXETER, DEVON)**
## **TRUSTEES’ REPORT (continued)**
## **FOR THE YEAR ENDED 31[ST] DECEMBER 2020**
## **Reach and engagement**
The NCA website http://newtowncommunity.org.uk/ has continued to operate. Use of the Hallmaster package was implemented in December 2019 and integrated with the website (thanks to Peter Montgomery for much time and effort in setting this up) and has developed since then, including the ability for users to make bookings directly, and use of the package to generate invoices.
NCA news has continued to be shared through Jayne Leaver’s Community Builder newsletter for the Newtown area. This cooperation is working very well, though it would be helpful to have a NCA volunteer to work with Jayne.
NCA social media presence was managed through most of 2020 by Nikki Milican, and has now been handed on to Kev Winser.
The 2020 AGM was held on 21 September as a virtual meeting over Zoom.
## **NCA Community Centre Bookings for 2020**
Bookings were showing steady growth until the first lockdown. While the Centre was closed, all booking fees were refunded. The partial reopening later in the year was restricted to regular groups with their own risk assessment, and no individual bookings were accepted.
## **Regular groups and classes included:**
Music lessons - Violin and Piano Dance groups - Tap, Bulgarian, La Reuda and Swing Sport and Fitness - Taido martial arts, Capoeira, Yoga, Pilates
PHD study Group
Language and cultural groups - Saudi groups, Spanish and French lessons, German families, Bulgarian society
Out of school provision - Kids art club, Science Home ed, Woodcraft Folk, Princess Ballerinas, Bulgarian school, Kids Art club
Pre-school - Jumping Beans, Monkey Music Wellbeing - Meditation, Westbank lunch club, Wellbeing Café, Magic Carpet NCA activities - Qigong, Social Cafe, Roots Band
## **NCA activities:**
Qigong Social Café stopped meeting during lockdown, but made a cautious return. Roots Band
The Community Choir has not been able to operate since the beginning of the first lockdown.
Please get in touch by email secretary@newtowncommunity.org.uk or the Centre Manager on manager@newtowncommunity.org.uk or Assistant Manager on assistantmanager@newtowncommunity.org.uk. It would be great to hear from you if you have ideas and we would welcome your participation.
4
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## **NEWTOWN COMMUNITY ASSOCIATION (EXETER, DEVON)**
## **STATEMENT OF FINANCIAL ACTIVITIES**
## **YEAR ENDED 31[ST] DECEMBER 2020**
|**Unrestricted**
**Funds**
**Note**
**£**
**INCOME FROM:**
Donations
11
12,633
Charitable activities
12
14,313
________
**TOTAL**
26,946
________
**EXPENDITURE ON:**
Charitable activities
13
47,591
________
**TOTAL**
47,591
________
**NET INCOME/(EXPENDITURE)**
(20,645)
**TRANSFERS BETWEEN FUNDS**
-
**NET MOVEMENT IN FUNDS**
(20,645)
**RECONCILIATION OF FUNDS:**
__________
**TOTAL FUNDS BROUGHT FORWARD**
515,658
__________
**TOTAL FUNDS CARRIED FORWARD**
495,013
__________
|**Restricted**
**Funds**
**£**
1,200
-
________
1,200
________
810
________
810
________
390
-
390
__________
-
__________
390
__________
|**Total**
**Funds**
**Unrestricted**
**2020**
**Funds**
**£**
**£**
**13,833**
4,100
**14,313**
22,091
**________**
________
**28,146**
26,191
**________**
________
**48,401**
58,472
**________**
________
**48,401**
58,472
**________**
________
**(20,255)**
(32,281)
**-**
283,275
**(20,255)**
250,994
**__________**
__________
**515,658**
264,664
**__________**
__________
**495,403**
515,658
**__________**
__________
|**Restricted**
**Funds**
**£**
287,724
-
________
287,724
________
4,449
________
4,449
________
283,275
(283,275)
-
__________
-
__________
-
__________
|**Total**
**Funds**
**2019**
**£**
291,824
22,091
________
313,915
________
62,921
________
62,921
________
250,994
-
250,994
__________
264,664
__________
515,658
__________|
|---|---|---|---|---|
7
##
##
##
||Note||At31*Dec||At31"tDec|
|---|---|---|---|---|---|
||||2020
f||2019f|
|FIXED ASSETS:||||||
|Tangibleassets|||479,639||497,538|
|CURRENT ASSETS:||||||
|Debtors|3|428||812||
|Cashat bank andinhand||17,812||39,346||
|||18,240||40,158||
|LIABILITIES:||||||
|Amountsfallingduewithinoneyear||{1,4751||(22,0381||
|NET CURRENT ASSETS|||16,765||18,12A|
|TOTALNETASSETS|||495,403||515,658|
|THEFUNDS OFTHEGHARITY:||||||
|RestrictedlncomeFunds|5||390|||
|UnrestrictedFunds|||495,013||515,65;|
|TOTALCHARITYFUNDS|||495,403||515,658|
## **NEWTOWN COMMUNITY ASSOCIATION (EXETER, DEVON) NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31[ST] DECEMBER 2020**
## **1. ACCOUNTING POLICIES**
## **a) Basis of Accounting**
The financial statements have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant notes to the accounts. The financial statements have been prepared with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1[st] January 2019) and with the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102). The financial statements have also been prepared with the Charities Act 2011.
Newtown Community Association (Exeter, Devon) meets the definition of a public benefit entity under FRS 102.
## **b) Tangible Fixed Assets: Leasehold Property: New Centre**
The site of the new centre is held on a lease of 35 years from Exeter City Council. As there is no recompense for the association should it be wound up before the expiry of the lease, it was felt prudent by the trustees to depreciate the property over 25 years (4% on a straight line basis) rather than the full length of the lease.
## **c) Tangible Assets: Fixtures and Fittings and Equipment**
- Fixtures and Fittings and Equipment are capitalised when the amount exceeds £500. Fixtures and Fittings are depreciated at a rate of 15% and equipment at a rate of 20%.
## **d) Debtors**
Debtors are measured on initial recognition at the settlement amount after any discounts. Prepayments are valued at the amount prepaid net of any trade discounts due.
- **e) Cash at bank** Cash at bank includes short term highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account.
## **f) Creditors**
Creditors are recognised when the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors are normally recognised at their settlement amount after allowing for any trade discounts due.
## **g) Income**
All income is included in the Statement of Financial Activities when the charity is legally entitled to the income, receipt is probable and the amount can be quantified with reasonable accuracy.
Donations are recognised when received by or on behalf of the charity.
Grant income is credited in the period in which it is receivable and any amounts relating to future periods are shown under creditors.
Rental income and monies received from charity events are accounted for on a receivable basis.
9
## **NEWTOWN COMMUNITY ASSOCIATION (EXETER, DEVON)**
## **NOTES TO THE FINANCIAL STATEMENTS**
## **YEAR ENDED 31[ST] DECEMBER 2020**
## **1. ACCOUNTING POLICIES (continued**
## **h) Volunteer help**
The value of any voluntary help received is not included in the financial statements but is described in the trustees’ annual report.
## **i) Expenditure**
Expenditure is included on an accruals basis.
Charitable activities are costs incurred by the charity in the delivery of its activities and services for its beneficiaries.
## **j) Fund Accounting**
Funds held by the charity are:
## **Unrestricted Income Funds**
These are funds that are not subject to any restrictions regarding their use and are available for application within the charitable objects for the general purposes of the charity.
## **Restricted Income Funds**
These are funds which can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when the funds are raised for particular purposes.
## **k) Financial Instruments**
The charity only has financial assets and liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value.
## **l) Going concern**
The trustees consider there are no material uncertainties about the charity’s ability to continue as a going concern.
10
## **NEWTOWN COMMUNITY ASSOCIATION (EXETER, DEVON)**
## **NOTES TO THE FINANCIAL STATEMENTS**
## **YEAR ENDED 31[ST] DECEMBER 2020**
## **2. TANGIBLE FIXED ASSETS**
|**Leasehold**
**Property**
**Fixtures &**
**Fittings**
**Equipment**
**£**
**£**
**£**
**COST**
At 1 January 2020
526,459
-
-
Additions
-
1,981
593
________
________
________
At 31stDecember 2020
526,459
1,981
593
________
________
________
**DEPRECIATION**
At 1 January 2020
28,921
-
-
Charge for year
21,058
297
119
________
________
________
At 31stDecember 2020
49,979
297
119
________
________
________
**NET BOOK VALUE**
At 31stDecember 2020
476,480
1,684
474
________
________
________
At 31stDecember 2019
497,538
-
-
________
________
________|**Total**
**£**
**526,459**
**2,574**
**________**
**529,033**
**________**
**28,921**
**21,474**
**________**
**50,395**
**________**
**478,638**
**________**
**497,538**
**________**|
|---|---|
## **3. DEBTORS**
|Other Debtors
Prepayments|**2020**
**£**
**-**
**428**
______
**428**
______|**2019**
**£**
-
812
______
812
______|
|---|---|---|
## **4. CREDITORS: Amounts falling due within one year**
|Other Creditors
Accruals|**2020**
**£**
**475**
**1,000**
**_____**
**1,475**
**______**|**2019**
**£**
21,038
1,000
_____
22,038
______|
|---|---|---|
11
## **NEWTOWN COMMUNITY ASSOCIATION (EXETER, DEVON) NOTES TO THE FINANCIAL STATEMENTS**
## **YEAR ENDED 31[ST] DECEMBER 2020**
## **5. RESTRICTED FUNDS**
|**Fund**
**Balances**
**Income**
**Expenditure**
**B/Forward**
**£**
**£**
**£**
Exeter Seed Bank
-
200
-
Qigong
-
1,000
(810)
_______
_______
_______
**Total Funds**
-
1,200
(810)
_______
_______
_______
**ANALYSIS OF FUNDS**
**Restricted**
**Unrestricted**
**Funds**
**Funds**
**£**
**£**
Fixed Assets
-
478,638
Current Assets
390
17,850
Liabilities: Due within one year
-
(1,475)
_______
_______
**Net Assets**
390
495,013
_______
_______|**Fund**
**Balances**
**C/Forward**
**£**
200
190
_______
390
_______
**Total**
**Funds**
**£**
478,638
18,240
(1,475)
_______
495,403
_______|
|---|---|
A grant from Devon County Council of £200 was made during the year for Exeter Seed Bank. This has been carried forward to be spent in this financial year.
A grant from Devon County Council for tackling inequalities amounting to £1,000 was made in September 2020. £810 was spent for the Qigong event/activity with £190 carried forward to be spent in this financial year.
## **6. TRUSTEES’ REMUNERATION AND EXPENSES/RELATED PARTY TRANSACTIONS**
The trustees’ insurance includes trustee indemnity insurance.
No remuneration directly or indirectly out of the funds of the CIO was paid or is payable for the year to any Trustee or to any other person or persons known to be connected to any of the Trustees.
There were no trustee expenses paid for the year ended 31[st] December 2020 nor for the year ended 31[st] December 2019.
There were no related party transactions during the year.
## **7. OPERATING LEASES**
The site of the new centre is leased from Exeter City Council on a 35-year-old lease at a “peppercorn” rent of £1.
## **8. OUTSTANDING GUARANTEES**
The trustees confirm, in accordance with the Charitable Incorporated Organisations (General) Regulations 2012, that at the period end the CIO did not have any outstanding guarantees to third parties nor any debts secured on assets of the CIO.
12
## **NEWTOWN COMMUNITY ASSOCIATION (EXETER, DEVON)**
## **NOTES TO THE FINANCIAL STATEMENTS**
## **YEAR ENDED 31[ST] DECEMBER 2020**
## **9. GOVERNMENT GRANTS**
The charity received grants from Devon County Council and Exeter City Council totalling £13,383 in the year. £12,183 of these grants were for support of the charity during the Covid 19 pandemic. £200 was a restricted grant for Exeter Seed Bank. £1,200 was for tackling inequalities funding.
## **10. ACCOUNTING AND INDEPENDENT EXAMINATION**
£950 was paid for the charity’s independent examination in the year which included an element for accounts preparation.
13
## **NEWTOWN COMMUNITY ASSOCIATION (EXETER, DEVON)**
## **NOTES TO THE FINANCIAL STATEMENTS**
## **YEAR ENDED 31[ST] DECEMBER 2020**
||||||**Total**|||**Total**|
|---|---|---|---|---|---|---|---|---|
|||**Note**|**Unrestricted**|**Restricted**|**Funds**|**Unrestricted**|**Restricted**|**Funds**|
||||**Funds**|**Funds**|**2020**|**Funds**|**Funds**|**2019**|
||||**£**|**£**|**£**|**£**|**£**|**£**|
||**INCOME FROM:**||||||||
|**11.**|**Donations and Legacies**||||||||
||Donations||-|-|**-**|4,100|-|4,100|
||Grants|9|12,633|1,200|**13,833**|-|287,724|287,724|
||||________|________|**________**|________|________|________|
||||12,633|1,200|**13,833**|4,100|287,724|291,824|
||||________|________|**________**|________|________|________|
|**12.**|**Charitable activities**||||||||
||Centre rental||10,229|-|**10,229**|12,058|-|12,058|
||Events: Community Choir||410|-|**410**|1,585|-|1,585|
||Events: Roots Band||1,514|-|**1,514**|1,745|-|1,745|
||Events: Qi Gong/Social Café||1,885|-|**1,885**|4,078|-|4,078|
||Events: Other||275|-|**275**|2,625|-|2,625|
||||________|________|**________**|________|________|________|
||||14,313|-|**14,313**|22,091|-|22,091|
||||________|________|**________**|________|________|________|
14
## **NEWTOWN COMMUNITY ASSOCIATION (EXETER, DEVON)**
## **NOTES TO THE FINANCIAL STATEMENTS**
## **YEAR ENDED 31[ST] DECEMBER 2020**
||||||**Total**|||**Total**|
|---|---|---|---|---|---|---|---|---|
||||**Unrestricted**|**Restricted**|**Funds**|**Unrestricted**|**Restricted**|**Funds**|
|||**Note**|**Funds**|**Funds**|**2020**|**Funds**|**Funds**|**2019**|
||||**£**|**£**|**£**|**£**|**£**|**£**|
||**EXPENDITURE ON:**||||||||
|**13.**|**Charitable activities**||||||||
||Events: Community Choir||240|-|**240**|2,800|-|2,800|
||Events: Roots Band||800|-|**800**|2,746|-|2,746|
||Events: Qi Gong/Social Café||1,028|810|**1,838**|-|4,149|4,149|
||Events: Other||15|-|**15**|236|241|477|
||Cleaning Costs||3,411|-|**3,411**|2,281|59|2,340|
||Utilities: Electric & Water||1,062|-|**1,062**|2,855|-|2,855|
||Rates & Waste Collection||359|-|**359**|675|-|675|
||Insurance||1,140|-|**1,140**|1,027|-|1,027|
||Mobile Phone||241|-|**241**|174|-|174|
||Repairs & Renewals||519|-|**519**|880|-|880|
||Removal of old hut||-|-|**-**|19,889|-|19,889|
||Centre Management/Admin/Security|Costs|13,335|-|**13,335**|2,025|-|2,025|
||Licences||929|-|**929**|-|-|-|
||Website||86|-|**86**|86|-|86|
||Printing/Newsletter||55|-|**55**|625|-|625|
||Sundries||(34)|-|**(34)**|15|-|15|
||Independent exam fee|10|950|-|**950**|1,100|-|1,100|
||Depreciation||21,474|-|**21,474**|21,058|-|21,058|
||||________|________|**________**|________|________|________|
||||47,591|810|**48,401**|58,472|4,449|62,921|
||||________|________|**________**|________|________|________|
15