2025-03-31-accounts - Bulphan Village Hall CIO

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CHARITY COMMISSION FOR ENGLANO AND WALES Trustees, Annual Report for the period From 1. April 2024 Period stsrt date to 318tMarch 2025 Period end date Charity name: Bulphan Village Hall CIO Charity reglstration number: 1173308 Ob'ectives and Activities Summary of the purposes of the Charity as set out in its governing document Para 1.17 1. To hold and manage the property for the purposes of a village hall for the use of the inhabitants of the area to their benefit without distinction of sex, sexual orientation, age, disability, nationality, race, colour, or political, religious, or other opinions, including use of the property for meetings, lectures and classes or other forms of recreation and leisure-time occupation in the interests of social welfare and with the object of improving the conditions of life for the said inhabitants. However, the Trustees will follow all stated Government guidelines on the mitigation of political extremism. 2. To further or benefrt the inhabitants in the communityl area by providing grants to voluntary organisations with the object of improving conditions of life for those inhabitants utilising the services of said organisations. Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. Para 1.17 aTrJ 1.19 Thè main activiti8g of tha Charity continue to be the provision and maintenance of facilities for the community of Bulphan in the borough of Thurrock. This specifically includes the internal and external care of the communty's village hall building and the provision of services in that building, and leasing out the village shop attached to the hall. The Trustees are committed to enabling as many people as possible to access the facilities provided by the village hall.

Statement confirming whether the Trustees have had regard to the guidance issued by the Charity Commission on public benefit Pwa 1.18 We have considered the Charity Commission's guidan (in general) on the Importan and provision of public benefit to and within the Community and have reviewed the Charty's objects and activities for the year to ensure compliance with this guidance. The Charity carries out these objects by., . making a commitment to make the hall available every day of the week at affordable rates, wrth specific subsidised charges to smaller and local community groups maintaining the building's facilrties to a proper standard, ensuring compliance with relevant legislation ensuring proper management of the organisation's finances, with budgeting and detailed analysis and review. thus ensuring long term stability for the hall's activities supporting initiatives to provide new and existing activities in the hall. Additlonal infomiation (optional) You ma choose to include further statements where relevant about: SORP r•trer Policy on grant making Par¥ 1.38 Grant making will be done on an 'as and when basis, taking into account income and expendrture projections Policy on social investment including program related investment Pgra 1.38 Our policy on social investment has at its heart complete inclusion wrth all stated policies and guidance and we will strive to achieve this common objective. Contribution made by volunteers Para 1.38 The Trustees are very grateful to the volunteers who have helped them in the maintenance and management of the village hall during the year. These include members of Bulphan in Bloom, who help tend the gardens and local amenity spaces and, also, the volunteers who run the Community Café. Other NIA

Achievements and Perfonnance Summary ofthe main achievements of the Charity. identfying the dtfference the Charity's work has made to the circumstances of its beneficiaries and any wider benefits to soaety as a whole. Para 1.20 The Trustees are pleased with the hall's perfornian over the course of 2024125. Demand for hiring the building continues to be maintained and running costs have been covered which has been a challenge with increased costs and inflation. There has been no need for major expendrture during the year which has allowed us to carry out a number of small improvements and replacement of minor equipment. There has been preparatory work on replacement of the hall wooden floor which will be concluded in 25126. Special events and regular classes held in the hall have attracted large numbers of visitors to the Hall. The hall continued to host a Community Cafe twice a week, which included 6 hours a week attendance by an Outreach Post Office. The hall is a Licensed Premises. The shop continues to be a great asset to the residents. The Trustees have Continued the distribution of the shop rent equally to Bulphan Church, Bulphan in Bloom, Bulphan Village Forum and Bulphan Village Hall CIO. Addltional information {optlonal> You ma choose to include further statements where relevant about.. Achievements against objectives set Para 1.41 During the year we have specifically addressed specific govemance issues and have adopted changes and procedures commensurate with this objective. Performance fundraising activities against objectives set Para 1.41 NIA Investment performance against objectives Para 1.41 NIA Other NIA

Financial Review Review ofthe Charity's financial position at the end of the period Para 1.21 The Trustees are happy with the outcome for this financial year and have managed to retain funds for OnOff expensive future projects such as replacing the hall's wooden flooring which will happen in 25126. Bulphan Village Hall CIO has agreed to set aside appropriate reserves for future planned improvements and emergency works.. These reserves are invested prudently and attract a small amount of interest, bLrt are readily accessible. Statement explaining the policy for holding reserves stating why they are held Pa(a 1.22 Amount of reserves held Pard 1.22 See Accounts Reasons for holding zero reserves Parn 1.22 NIA Details of fund materially in deficrt P8rn 1.24 NIA Explanation of any uncertainties about the Charity continuing as a going concern Parn 1.23 None Addltlonal Informatlon (optlonal) You ma choose to include further statements where relevant about: The Charity's principal sources of funds (including any fundraising) Para 1.47 Income from the hire of the building has increased over 2024 reflecting good usage of the hall. Shop rental income was received for the whole year and this enabled the Trustees to distribute that income amongst the four local organisations that benefit from a 250/9 share each of the rent. The Hall is one of the organisations to receive a 25 % distribution of the shop rental income which has enabled the Hall to absorb the higher costs without raising hire charges to local people and organisations. Bulphan Village Hall CIO has agreed to set aside appropriate reserves for future planned improvements and emergency works: these reserves are invested prudently and whilst they attract a small amount of interest, they are readily accessible and are consistent with the agreed investment risk profile Investment policy and objectives including any social investment policy adopted Pgra 1.46

A description of the principal risks facing the Charity Pora 1.46 The Trustees heed advice given by RCCE and Thurrock Council regarding major risks and procedures to manage them on an ongoing basis. The principal risk facing the Trustees was coping with inflation and ensuring the Hall was maintained to good standards to avoid health and safety risks to the public. Other Nla Structure, Governance and Mana Description of Charity's trusts= ement Community based amenity provision Type of goveming document (trust deed, royal charter) Para 1.25 Association (Incorporated) How is the Charty constituted? {e.g. unincorporated association, CEO) P¥ra 1.25 cio Trustee selection methods including detsils of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more Trustees Pgra 1.25 Up to 5 elected by residents attending Bulphan Village Hall CIO Annual Meeting, up to 5 appointed by voluntary communty organisations using Bulphan Village Hall and operating in Bulphan, currently Bulphan Village Community Forum, Toddler Club (not currently operating), Short Mat Bowls Club, Bulphan in Bloom and Women's Institute. Addltlonal Information {optlonal) You ma choose to include further statements where relevant about". Policies and procedures adopted for the induction and training of Trustees Para 1.51 Training for Trustees is offered via RCCE.

The Charity's organisational structure and any wider neOrk with which the Charity works Para 1.51 Bulphan Village Hall CIO works with the wider network of the Rural Community Council of Essex. Relationship with any related parties PaTr 1.51 The Charity has a close wothing relationship with Bulphan Village Communty Forum. Thurrock Council owns the hall and site, which includes a recreation ground and car park. Division of responsibility between Thurrock Council and Bulphan Village Hall CIO Trustees is set out in the Lease made 12th June 2019. Other NIA Reference and Administrative details Chanty name Bulphan Village Hall CIO Other name the Charty uses Bulphan Village Hall Registered Charity number 1173308 Charity's principal address Bulphan Village Hall. Church Road. Bulphan. Essex RM14 3RU Names of the Char. Trustees who mana e the Chari Dates acted if not for whole year Trustee name Office {If any) Name of person (or body) entitled to appoint trustee (if any) Diane Perkins Chair Members of Bulphan village Community Forum Janet Mccheyne Secretary Members of Bulphan Wl John Mumford Treasurer Members of Bulphan in Bloom Patricia Rampling Vice-chair Members of Bulphan Short Mat Bowls Club

Iris Aedy 01104124 to 24107124 Residents attending the Annual General mting of Bulphan Village Hall cio Deepti Kasthuri Residents attending the Annual General Meeting of Bulphan Village Hall CIO Karen Salmon Residents attending the Annual General Meeting of Bulphan Village Hall CIO Residents attending the Annual General Meeting of Bulphan Village Hall CIO Janet Murphy Cor orate Trustees - names of the directors at the date the re Dlrector name ortwasa roved WA Name of Trustees holdin Trustee name title to ro belon in to the Charit Dates act If not for vlhole year NIA Funds held as custodian Trustees on behalf of others Description of the NIA assets held in this capacity

Name and objects of the Charity on whose behaff the assets are held and how this fal1 within the custodian Charity's objects NIA Details of arrangements for safe custody and segregation of such assets from the Charity's own assets NIA Additlonal inforniation (optional) Names and addresses of advlsers (Optlonal inforniation) Type of adviser Name Address Name of chief executlve or names of senior staff members O tional inforniation Exemptions from disclosure ersonnel details Reason for non4isclosure of ke NIA Other o tional infonnation The Trustees hope that the Hall's financial position will remain strong and the programme of improving the hall's facilities to and for the benefft of the communty will continue without interruption. The continued support of the village community and the immediate neighbours of the hall is much appreciated. Declarations The Trustees declare that they have approved the Trustees, report above. Signed on behalf of the Charity's Trustees Slgned . Name . Diane Perkins Positlon Chair

Profit and Loss Bulphan Village Hall CIO For the month ended 31 March 2025 T2 L1024 TOTP Turnover Int4fQ5tlncom• 65 n05 470AI otherRevenue 1.652.R4 20 I,Bf2.14 28,49215 Sale5 L749 iuo ?262.25 2,930.ts) 650K 22S&S 65D.OD 2,187.00 ShopR4ntsl TutsiTurnovv 650.1 T00 JJ35.7• .01 3,780. Z,936J 2A37.¢0 38,634AO Costof Sales Shop InCumpDlitr5bur#V Toi•lCo4iplS•l•s 650. 650 650. ?.soo. 050.00 7WO.OQ Gross PYoNt JJJty. 1,2•0JO 1,117. Adminlstratlv• Costs 8JnkF 23ts) &c BQoklnisocrntaryFqes H4llCINn•r 25om 2¢0 2SOm IrI> 250 25th 3.050.C SM23.68 797.SQ o.r•) 90 HallMin48•YPtymthits IJ48.69 457.lQ Sofvir•4nd(onsum 36 UYS9 4. 26L>J 27&96 33 98.49 4.9$2.13 OD 90. 915.C Po5tsy.Fr•i8ht&tOurl 87.53 Rp4ifs&M•lnt•nince Jbsthptlons Tephone&1rI1f TNttiH•Ip•rAwards 4141 24&Q 96 116. 2$2.9$ 53 80789 21,00 ANIS 669.28 W•bslt•Costs Iv). 17QOO WlndwCleaDlni Toi•lAdMlnlstrntl¥•Co SDM 4rpJ.00 1443AA w&oi L793.n 4J79.22 IL77&46 Operatlng Profit 1622N> 4YL72 9W57.94 Otherlntome 5hupDlStriltioll Share Tot•l¢thorln¢om 16150 250 i.50 162.50 1,950.OD 162SO A62SO 111.5 95th Proffton OrdlnaryArtivities Before Taxatlon Prollt aft¢rT•xatlon U37J7 1460.461 9702B 11.W7.94 A61 655.22 970a8 11.W7.94 PwffttlndL Iiwiro5 Pwplofl

Balance Sheet Bulphan Village Hall CIO As at 31 March 2025 31 MAR2025 31 MAR2024 Current Assets Cash èt bank and in hand Barclays Community CIO Cuirent CAF 8ank 10,843.99 6.169.44 6,602.63 Unity Trustcurrent UnityTrust Savin8S Total Cash at bank and in hand 4.186.63 2,305.89 18,574.85 28.930.92 5,114.45 24.866.96 Accounts Receivable 1,185.LX) 5.569.00 1,365.00 Flooring and Veolla Shgp Distrlbutlons Due to VH Total CurrentAss¢ts 97S.00 1.070.80 36,659.92 27,302.76 Creditors: amounts fallin Barclays Savlngs ECC Find YourArtive Fund due within oneLear 295.44 604.00 Hall Deposits Held Insurance Clalm to pay Shop Rental Distribution$ Owing VAT 4.060.00 3380.00 I,Q48.14 3,0.( 4,283.20 260.(K) 260.00 Yotal Creditor& amountsfjlling due wlthin one year 8.220.00 9.870.78 Net Current Assets (Llabilities) Total Assets less Current Liabilities 28,439.92 17.431.98 28,439.92 17,431.98 Net Assets 28,439.92 17,431.98 ital and Resenies Currentyear Earnings Retained Eamings Totsl Capital and ReS 11,007.94 7,770.36 17.431.98 9,661,62 28,439.92 17,431.98 Balafj Sheet Bulphan WiliageHall CIO 12 Ilay2025 PagÈiofl

Bulphan Village Hall CIO Charity Number . 1135063 As an Independent Examiner I have examined the books and records of Bulphan Village Hall CIO and can confirm that the accounts for the year ended 31 March 2025 are in accordance with those records. Name . es WAq srÉV&Lg Address: 6tsS Signed Date . 2J[TrK2oz¥