CHARITY COMMISSION FOR ENGLAND AND WALES Trustees, Annual Report for the period From 131April 2023 Period start dats to 31st March 2024 Period end date Charity name: Bulphan Village Hall CIO Charity registration number: 1173308 Ob"ectives and Activities SORP fere Summary of the purposes of the Charrty as set out in its governing document Para 1.17 1. To hold and manage the property for the purposes of a village hall for the use of the inhabitants of the area to their benefit wrthout distinction of sex, sexual orientalion, age, disability, nationality, race, colour, or political, religious, or other opinions, including use of the property for meetings, lectures and classes or other forms of recreation and leisure-time occupation in the interests of social welfare and with the object of improving the conditions of life for the said inhabrtants. However, the Trustees will follow all stated Govemment guidelines on the mitigation of political extremism. 2. To further or benefrt the inhabitants in the communityl area by providing grants to voluntary organisations with the object of improving conditions of life for those inhabitants utilising the services of said organisations. Summary of the main activities in relation to those purposes for the public benefit. in particular, the activities, projects or services identified in the accounts. ParA 1.17 and 1.19 The main activities of the Charity continue to be the provision and maintenance of facilities for the communty of Bulphan in the County of Thurrock. This specifically includes the intemal care of the communty's village hall building and the provision of services in that building, and leasing out the village shop attached to the hall. The Trustees are committed to enabling as many people as possible to access the facilities provided by the village hall.
Statement confirming whether the Trustees have had regard to the guidance issued by the Charity Commission on public benefit Para 1.18 We have considered the Charity Commission's guidance (in general) on the importance and provision of public benefit to and within the Community and have reviewed the Charity's objects and activities for the year to ensure compliance with this guidance. The Charity carries out these objects by", making a commitment to make the hall available every day of the week at affordable rates, wrth specific subsidised charges to smaller and local community groups maintaining the building's facilities to a proper standard, ensuring compliance with relevant legislation ensuring proper management of the organisation's finanS, wtth budgeting and detailed analysis and review, thus ensuring long tenn stabilrty for the hall's activities supporting initiatives to provide new and existing activities in the hall. Additional infomiation (optional) You ma choose to include further statements where relevant about: SORP refeieTh Policy on grant making Para 1.38 Grant making will be done on an 'as and when basis. taking into account income and expenditure projections Policy on social investment including program related investment Para 1.38 Our policy on social investment has at its heart complete inclusion with all stated policies and guidance and we will strive to achieve this common objective. Contribution made by volunteers Par8 1.38 The Trustees are very grateful to the volunteers who have helped them in the maintenance and management of the village hall during the year. These include members of Bulphan in Bloom, who help tend the gardens and local amenty spaces and, also, the volunteers who run the Community Café. Other
Achievements and Perfomiance Summary ofthe main achievements of the Charity, identifying the difference the Charity's work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. Para 1.20 The Trustees are pleased with the hall's performance over the course of 2023124. Demand for hiring the building continues to be maintained and running costs have been covered which has been a challenge with increased energy costs and inflation. There has been no need for major expenditure during the year which has allowed us to carry out a number of small improvements to things like outside lighting and CCTV. Special events and regular classes held in the hall have attracted large numbers of visitors to the Hall. The hall continued to host a Community Cafe twice a week, which included 6 hours a week attendance by an Outreach Post Office. The hall is a LInsed Premises. The shop continues to be a great asset to the residents. The Trustees have continued the distribution of the shop rent equally to Bulphan Church, Bulphan in Bloom, Bulphan Village Forum and Bulphan Village Hall CIO. Additional information (optional) You ma choose to include further statements where relevant about: Achievements against objectives set Par8 1.41 During the year we have specifically addressed specific governance issues and have adopted changes and procedures commensurate with this objective. Perfonnan fundraising activities against objectives set Para 1.41 NIA Investment perfomiance against objectives Para 1.41 NIA Other NIA Financial Review
Review of the Charity's financial position at the end of the period Para 1.21 The Trustees are happy with the outcome for this financial year and have managed to retain funds for one-off expensive future projects such as replacing the hall's wooden flooring. Bulphan Village Hall CIO has agreed to set aside appropriate reserves for future planned improvements and emergency works.. These reserves are invested prudently and attract a small amount of interest, but are adIlY acsSIble. Statement explaining the policy for holding reserves stating why they are held Para 122 Amount of reserves held Pard 122 See Accounts Reasons for holding zero reserves Para 1.22 NIA Details of fund materially in deficit Par8 1.24 WA Explanation of any uncertainties about the Charity continuing as going concern Para 1.23 None Additional infomiation (optional) You ma choose to include further statements where relevant about: The Charity's principal SoUrS of funds (including any fundraising) Para 1.47 Income from the hire of the building has increased over 2023 reflecting good usage of the hall. Shop rental income was received for the whole year and this enabled the Trustees to distribute that income amongst the four local organisations that benefit from a 25 % share each of the rent. The Hall is one of the organisations to receive 2 25 % distribution of the shop rental income which has enabled the Hall to absorb the higher energy costs without raising hire charges to local people and organisations. Investment policy and objectives including any social investment policy adopted Para 1.46 Bulphan Village Hall CIO has agreed to set aside appropriate reserves for future planned improvements and emergency works.. these reserves are invested prudently and whilst they attract a negligible amount of interest, they are readily acSsible and are consistent with the agreed investment risk profile
A description of the principal risks facing the Charity Para 1.46 The Trustees heed advi given by RCCE and ThurTock Council regarding major risks and procedures to manage them. The principal risk facing the Trustees was coping with infiation and ensuring the Hall was maintained to good standards to avoid health and safety risks to the public. Other Structure, Governance and Mana Description of Charity's trusts: ement Community based amenty provision Type of goveming document (trust deed, royal charter) Para 125 Association (Incorporated) How is the Charity constituted? {e.g. unincorporated association, CIO) Para 1.25 cio Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more Trustees Para 1.25 Up to 5 elected by residents attending Bulphan Village Hall CIO Annual Meeting, up to 5 appointed by voluntary community organisations using Bulphan Village Hall and operating in Bulphan, currently Bulphan Village Community Forum, Toddler Club, Short Mat Bowls Club, Bulphan in Bloom and Women's Institute. Additional inforniation (optional) You ma choose to include further statements where relevant about.. Policies and prOdureS adopted for the induction and training of Trustees Para 1.51 Training for Trustees is offered via RCCE. The Charity's organisational structure and any wider network wtth which Ihe Charty works Para 1.51 Bulphan Village Hall CIO works with the wider networf( of the Rural Community Council of Essex.
Relationship with any related parties Parn 1.51 The Charity has a close working relationship with Bulphan Village Communty Forum. Thurrock Council owns the hall and site, which includes a recreation ground and car park. Division of responsibility behveen Thurrock Council and Bulphan Village Hall CIO Trustees is set out in the Lease made 12th June 2019. Other NIA Reference and Administrative details Charity name Bulphan Village Hall CIO Other name the Charity uses Bulphan Village Hall Registered Charty number 1173308 Charity's principal address Bulphan Village Hall, Church Road. Bulphan. Essex RM14 3RU Names of the Chari Trustees who mana Trustee name e the Charr Office (if any) Dates acted if not for whole year Name of person (or body) entitled appoint trustee (if any) Diane Perkins Chair Members of Bulphan Village Community Forum Janet Mccheyne Secretary Mèmbers of Bulph2n VVI John Mumford Treasurer Members of Bulphan in Bloom Patricia Rampling Vice-chair Members of Bulphan Short Mat Bowls Club Iris Aedy Residents attending the Annual General Meeting of Bulphan Village Hall cio Deepti Kasthuri Residents attending the Annual General Meeting of Bulphan Village Hall CIO
Corinne White 01104123 to 26107123 Members of Bulphan Toddler Club Karen Salmon 26107123 to 31103124 Residents attending the Annual General Meeting of Bulphan Village Hall CIO Stephen Persaud 26107123 to 30109123 Residents attending the Annual General Meeting of Bulphan Village Hall CIO Janet Murphy 26107123 to 31103124 Residents attending the Annual General Meeting of Bulphan Village Hall CIO Cor orate Trustees - names of the directors at the date the re Director name rtwasa roved Name of Trustees holdin Trustee namè title to ro belon in to the Chari Datss act if not for vthole y•ar Funds held as custodian Trustees on behalf of others Description of the NIA assets held in this capacity Name and objects of the Charity on whose behalf the assets are held and how this fall within the custodian Charity's objects NIA Details of arrangements for safe custody and segregation of such assets from the Charity's own assets NIA
Additional inforniation (optional) Names and addresses of advisers (Optional infomiation) Type of adviser Name Address Name of chiel executive or names of senior staff members tional infomiation Exemptions from disclosure Reason for non-disdosure of ke NIA rsonnel details Other o tional infomiation The Trustees hope that the Hall's financial position will remain strong and the programme of improving the hall's facilities to and for the benefit of the community will Gontinue without interruption. The continued support of the village communty and the immediate neighlx)urs of the hall is much appreciated. Declarations The Trustees declare that they have approved the Trustees. report above. Signed on behalf of the Charity's Trustees Signe Name . Diane Perkins Position . Chair
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Balance Sheet Bulphan Willage Hall CIO As at 31 March 2024 31 MAR2024 31 FIAR 2023 Current Assets Cash at bankand in hand arclays CommunityCIO Current Barclays Savings CAF Bank 10,843.99 2,990.25 0.03 6,fJ)2.63 3,532.45 Unity Trust current UnityTrustSavings Totsl Cash at bankand in hand 2305.89 4,828.86 5,114.45 24066.96 2,092.45 13,444.04 counts Receivable Iw.00 545.00 Ppayrnents Shop Distributions DuetoVH Total CurrentAssets 374.72 1,070.80 30Q.00 27302.76 14,663.76 Creditors: amounts fallin due within one Barclays Savings ECC Find YourActive Fund Hall Deposits Held Insurance Claim to pay Shop Rentèl DistributiorLS Owing VAT ear 295.44 604.00 604.00 3,380. 1,680.00 1,048.14 1,278.14 4283.20 1200.00 260.00 240.00 TotslCreditor&' amountsfalling duÈwithin onèyear 9070.78 5.002.14 Net Current Assets (Liabilities) Total Assets less Current Liabilities 17,431.98 9.661.62 17,431.98 9.661.62 Net Assets 17,431.98 9.661.62 Ca ital and Reserves Currènt Ve•T Eary•l5 7.770.36 14.878.461 14,540.08 Retained Eamings Total Capitaland Reseryes 9.661.62 17.431.98 9,661.62 Balance Sheet Pulphanli?Ke Hall ao 13 May2024 Pagelofi
Bulphan Willage Hall CIO Charity Number . 1135063 As an Independent Examiner I have examined the books and records of Bulphan Village Hall CIO and can confirm that the accounts for the year ended 31 March 2024 are in accordance with those records. Name . Address ". Signed Date . 2017-)2olF