CHARITY COMMISSION FOR ENGLMD ANO WALES Trust8es' Annual Report for the period From 11tAprll 2022 Period start dats to 31. March 2023 Period end date Charity name: Bulphan Village Hall CIO Charity registration number: 1173308 Ob'ectlves and Activities SORP reference Summary of the purposes of the Charrty as sèt out in its governing document Para 1.17 1. To hold and manage the property for th8 purposes of a village hall for thè use of the inhabitants of the area to their benefit without distinction of sex, sexual orientation, ag8. disability, nationality, race, colour, or political. religious, or other opinions, including use of Ihe property for meetings, lectures and classes or other forms of recreation and leisure-time occupation in the inlerests of social welfare and with the object of improving the conditions of life for the Said inhabitants. However, the Trustees will follow all stated Govemment guidelines on the mitigation of political extremism. 2. To further or benefit the inhabrtants in the communityl area by providing grants to voluntary organi$8tions with Ihe object of improving conditions of life for those inhabrtants utilising the services of said organisations. Surnrnary ofthé main artivities in relation to those purposes for th6 public b8nefit, in particular, the activities, projects or services identified in the accounts. Pari 1.17 1TrJ The main activit18s of the Charity continue to be the provision and Maintenance of facilities for the community of Bulphan in the County of Thurrock. This specifically includes the internal care of the community's village hall building and the provision of services in that building, and leasing out the village shop attached to the hall. The Trustees are committed to enabling as many people as possible to a¢￿$$ the facilities provided by the village hall. Statement ￿nfiMing whether the Trustees have had regard to the guidance issued by the Charity Commission on public benefrt P*a l.t8 We have considered the Chartty Commission's guidance (in general) on Ihe importano and provision of public benefft to and wthin the Community and have reviewed the Charty's obj.ects and activities for the year to ensure compliance with this guidance. The Charity orries out these objeGts by" . making a commitment to make the hall aVaila￿e every day of the week at affordable rates, with specific subsidised tharges to smaller and loGal ¢ommunty groups maintaining the building's faciltties to a proper standard. ensuring compliance with relevant legislation • ensunng proper management of the organisation's finances, wlth budgeting and detailed analysis and review, thus ensuring long term stability for the hall's adivities . supporting initsatives to provide new and existing activities In the hall. Addltlonal Inforniatlon (optlonal) You rna choose to include further statements W￿re relevant about: Policy on grant making P¥• 1.38 Grant making will be done on an 'as and when basis, taking into account income and expenditure projections Policy on s¢xial invo$tm•nt including program related investment Pwa 1.38 Our policy on social inv88tment has at it$ h•art Comp￿t• inclusion with all stated policies and guidanrE and we will strive to achieve this common objective. Contribution mad8 by volunteers P￿1.¥ The Trustees are very grateful to the volunteers who have helped them in the Maintenan￿ and management of the village hall during the year. These include members of Bulphan in Bloom, who help tend the gardens arKI local amenty spa￿S and, also, the volurrteers who run the Communty Café. Other Achievements and Performance Summary ofthe main achievements of the Charity, identifying the dtfferencè the Charity's work has made to the GirGum5tances of its beneficiaries and any wider benefrts to society as a whole. Para 120 The Trustèes are pleased with the hall's perfom)anGe over the course of 2022123. Demand for hiring the building continues to be maintained and running costs have been covered which has been a challenge with hugely incr8as8d energy ¢osts. Signtficant expensditure has been incurred on new ovens and refurbishing the wooden floors during the year to ensure the hall is kept in good condition. Special events and regular classes held in the hall have attracted large numbers of visitors to the Hall. The hall continued to host a Communty Cafe twice a v￿ek, which included 6 hours a Y￿ek attendan￿ by an Outreach Post Office. The hall is a Licensed Premises. The shop conts'nues to be a great asset to the residents. The Trustees have continued the distn'bution of the shop rent equally to Bulphan Church. Bulphan in Bloom, Bulphan Village Forum and Bulphan Village Hall CIO. Addltlonal Inlomiatlon (optlonal You ma choose to include further statements vthere ￿levant abtyth.. Achievements against objectives set P•r• 1.41 During the year we have specifically addressed specffic govemance issues and have adopted cttanges and procedures commensurate wrth this objective. Perfomiance fundraising activities against objedN88 set Pw¥ 1.41 NIA Investment performance against objectives Para 1.41 WA Financial Review Review of the Charity's financial posrtion at the end of the period P¥a 121 The Trustees are happy with the ¢xrtcome for this financial y8ar. Statement explaining the policy for holding reserves stating vthy they are held Pwa 122 Bulphan Village Hall CIO has agreed to set aside appropriate reseNes for future planned improvements and emergency works.. These rese￿eS are invested pwdently and attract a small amount of interest. but are readily accessible. Amount of ￿serVeS held P•r* 122 Reasons for holding zero reserves PJr• 122 WA Details of fund materially in deficit Para 124 NIA Explanation of any uncertainties about the Charrty continuing as going concem P4rn1ZJ None Addttlonal Infomiatlon loptlonal You ma choose to include further 8tatemerrts vhlere relevant about". P•rn 1.47 Income from the hire of the building was returned to a full 12 month8 after lockdowns in p￿VIouS years. Shop rental income was received for the whole year and this enabled the Trustees to distribute that in¢om8 amongst the four local organisations that benefft from 25% share eath of the rent. Thè Hall is of the oroanisgtions to recerve a 250k distribution of the shop ntal income which has enabled the Hall to absorb the higher energy costs without raisin9 hire charges to local people and organisations. The Charity's principal Sources of funds (including any fundraising) Investment policy and objectives including any social investment poliGy adopted P8ra 1.46 Bulphan Village Hall CIO has agreed to sel aside appropriate reseN85 for future planned improvements and emergency works.. these reserves are invested prudently and whilst they attract a neglsgible amount of interest, they are readily accessible and are consistent wtih the agreed investment risk profile A description of the principal risks facing the Chanty Para 1.46 The Trustees heed advice given by RCCE and Thurrock Council regarding major risks and procedures to manage them. The principal risk facing the Trustèes was coping with the energy crisis and ensuring the Hall was maintained to good standards to avoid heatth and safety risks to the public. Other Structure, Governance and Mana Description of Charty'$ trusts- ement Communty based amenty provision Type of governing document {tru8t deed. royal charter) Pwa 1.25 Association (In¢orporated) How Is the Charty constitLrted? (e.g. unincorporated a880ciation, CIO) Pm125 cio Truste8 selection methods including detai18 of any constitutional provisions e.g. election to post or name of any person or body entrtled to appoint one or more Trustaes Pw•12J Up to 5 eWed by residents attending Bulphan Village Hall CIO Annual Meeting, up to 5 appointed by voluntary communty organisations using Bulphan Village Hall and operating In Bulphan, ¢urr8ntly Bulphan Village Communty Forum, Toddler Club, Short Mat Bowls Club, Bulphan in Bloom and Women's Institute. Addltlonal Infom)atlon {optlonal) You ma choose to indude further statements where relevant about: Policies and Pro￿dureS adopted for the induction and training of Truste8S P¥• 1.51 Training for Trustees is offered via RCCE. The Charrty's organisational structure and any wider netsvork wrth which the Chanty works Bulphan Village Hall CIO works with the wider network of the Rural Communty Council of Essex. Relalionship with any related parties p￿1.51 The Charity has a close worknng relationship wrth Bulphan Village Communty Forum. Thurrock Counal owns the hall and site, which indudes a recreation ground and car park. Division of responsibilty tW88n Thurrock Council and Bulphan Willage Hall CIO Trustees is set out in the Lease made 12th June 2019. Other NIA Reference and Administratlve detalls Charity name Bulpttan Village Hall CIO Other name the Charity uses Bulphan Village Hall Registered Charity number 1173308 Charity's principal address Bulphan Village Hall, Church Road. Bulphan, Essex RM14 3RU Names ol th• Charl Trusteeg who mana ethecha Trustee nam• Offico (11 any) Dates acted If not for whol• y•ar Name of person lor body entltlod appolnt trustso (If any) Diane Perkins Chair Members of Bulphan Village Community Forum Janet Mccheyne Secretary M8mb8rs of 8ulphan Wl John Mumford Treasurer Members of Bulphan in Bloom Patricia Rampling Victrchair Members of Bulphan Short Mat Bowls Club Iris Aedy Residents attending the Annual General Meeting of Bulphan Village Hall cio Deepti Kasthuri Residents attending the Annual General M88ting of Bulphan Village Hall CIO Corinne Whrte Members of Bulphan Toddler Club Co orate Trustees- names of the directors at the date the re ortwasa roved DlfOCtor Name of Trustees holdin titl8 to ert belon to the Charit Tru•ts• n#m• Date• •ct•d If not f¢r whol• y￿r Funds held as custodian Trustees on behalf of others Description of the NIA assets held in this apacity Name and objects of th8 Charrty on whos8 behalf the assets are held and how this fall within the custodian Chanly's objects NIA Details of arrangements for safe custody and segregation of such assets frorn the Charity's own assets NIA Addltlonal Infomiation {optional) Names and addresses of advlsers (Optlonal Informatlon) Type of advlsar Nama Addr08$ Name of chlèf 8xècutlvè or names of 8enlor staff memb8r8 O tlonal Infomiatlon Exemptlon8 from dlsclosura Reason for non￿lScIO8Ure of ke rsonnel details NIA Other o tional infornatlon The Trustees hope Ihat the Hall's financial posltion will remain slrong and the programme of improving the hall's facllities to arKI for the benefit of the communty will continue wilhout interruption. The continued support of the village coMmun￿Y and the immediate neighbours of th8 hall 18 much appr8Ci8ted. Declaratlons The Truste88 declarn that thoy have approvod th• Trusto08' rnport above. Slgnod on bohalf of the Charlty's Trustoes Slgned . Name . Dlane Perkin8 Position . Chalr 888282228%8kSS%%88- o• 888888Rg8%82888È88¥ 888888%-88888%8888 "£11 OOr%QVC*8 2QVC>O 88888S&8888¥8888881 000%02OOu> 888888%2888=888%88: iioo 888g88%2888%8%888-X 111 C¥0* 881 8888888?88888288881 8888888%888J8888881 8888 888%888*88gg82%8882 >OO 888S888?88888?88885 8888888* fy888X8g8-88k 8S8S 888888888888888888 888¥88888888888888 %{P £uoé Balance Sheet Bulphan Willage Hall CIO As at 31 March 2023 31MAR2ts23 JI MAR2022 Curr•nt Assets C•5h at bankand In hind 6arclaysCommunltyCIO Current Barclayssavings CAF Bank 2.Y90.25 0.03 6,423.24 236.11 3,532.45 4,797.36 UnltyTrustcurrent UnltyTrust Savlngs TotslCash4tb4nkJndln hond 4,828.86 2,J4J.05 2,092.45 13,444.04 6,059.85 19,657.61 kcount5 Rqc4l¥Jbl• Y5,00 1,175,00 Prppayment5 Shop Disiributionsofft toVH TotalCurr¢ntA¥¥tts 374. 300.OD 600.00 14,663.76 21N32.61 Credltors: amounts fallln Accounts Payabl• ECC FindYourActi￿FUnd due wlthln oney_ear 1523.53 604.00 604.00 11 D6positsH•ld Insur)nceClJlmtopoy Shop Rent41 Dlstrlbutbn5 Owln8 VAT 1,6È0.00 1.378.14 2,125.00 1.2W.00 2.41Y).00 240.QO 240.00 Tot•lCr•dltots:Imountsf*lllngdu•whhln ontyear 5,002.14 6,892.53 Net current￿Sets (Liabllltlesl 9,661.62 14040.08 Totsl Assets less Current Llabllities 9.661.62 14AqO.06 NetAssets 9,661.62 14040.08 ital and Rese￿e5 Cur￿￿tYear Camln85 RetaSned Earnlngs Totsl C•plr•l•nd R•s•rws 14,878.461 14,540.08 15J82.861 19,922.94 40.Q8 9,661.62 81￿nceSh￿Qt Bu1￿￿￿VILl￿￿eM?ll CID Bulphan Vllla8e Hall ao Charlty Number: 1135063 As an Independent Examiner I have examined the books and records of Bulphan Village Hall CIO and can confimi that the accounts for the year ended 31 March 2023 are in accordance with those records. Name '. ¢AY STalÉAC ' é ' L-rpAIÉq Address . Signed . Date .