## **Alnwick District Food Bank** ## **Trustees’ Annual Report for the period 01/07/2021 to 30/06/2022** (Charitable Incorporated Organisation - Registration no.for England and Wales : 1173294) ## **Objectives and Activities** As a registered Charitable Incorporated Organisation our Governing Document defines our objects as “the relief and prevention of poverty in Alnwick and the surrounding areas by means of food provision, information, advice, guidance, education and any other means, as deemed appropriate”. Our main activity focuses on providing food for individuals and families in need of help, in particular to those struggling financially. When Covid-19 restrictions have allowed, we have encouraged those we help to visit the food bank. Whilst we are not professionally trained to give advice we maintain close contacts with those organisations which can, and do our best to signpost should advice be sought. As Trustees we acknowledge the Charity Commission’s public benefit guidance, and we are satisfied that the Charity complies. ## **Additional information** The Charity is run entirely by volunteers. No salaries have been paid during the year, although volunteers are entitled to reclaim legitimate expenses. A number choose not to do so, and for those that do it is in compliance with, and does not exceed, Government taxable restrictions. Our operations are reliant on donations of both food and money from individuals, other charitable organisations, including schools and churches, and corporate bodies. We are not grant making. We maintain good relations and cooperative working with neighbouring food banks to ensure our communities, both rural and urban, are covered effectively. To this end we belong to the North Northumberland Food Group, which in recent months has been meeting on Zoom. The work of this group has been recognised by Northumberland Communities Together, launched by Northumberland County Council since the start of the Covid-19 crisis. ## **Achievements and Performance** We have returned to some sort of normality after 2 more lockdowns but demand remains high, about 400% above historical levels. As of now we are seeing clients coming to us as a result of the Cost of Living Crisis that is unfolding. We continue to tailor our activities to match the changing levels of need and for this we thank our volunteers for their flexibility and willingness to adapt. We currently serve roughly 50/50 singles and families. The pandemic, followed by Cost of Living issues, has led us to open up a hub in nearby Rothbury, some 12 miles from Alnwick. This is to service the Coquet Valley and may well end in the volunteers there opening up their own separate Food Bank. We continue to be able to offer a range of food for all clients which includes butter, eggs, fruit, fresh meat and vegetables, in addition to our usual food parcels. We have distributed 2,400 parcels this Financial Year, down by only 200 on the last FY. Registered as a Charitable Incorporated Organisation with The Charity Commission for England and Wales Northumberland County Council continue to offer good support being our landlord of the premises we occupy at Lindisfarne Adult Learning Centre. Their redevelopment of the new site is advanced and we are hoping to move into our new premises in September. This year we also worked with the local High School highlighting food poverty via a number of presentations. In return, using ingredients provided by us, Yr8 and 12 students produced nearly 300 portions of vegetable soup and Cottage Pies to add to our food parcels. This year we have also looked at succession and future proofing. As such we are appointing one more Trustee and have identified/recruited other volunteers to fill future leadership roles. ## **Financial Review** The Financial Return is submitted with this report. Total income for the year was £39778, to the nearest pound, inclusive of HMRC Gift Aid refund of £1334 for which the charity is approved. Expenditure of £37806 was incurred, of which food purchases accounted fo **r** £31805 or just over 79% of the total. Available funds at the year end totalled £55001. Our policy is to hold a minimum of 2 years expenses, and our year end accounts reflect this. All funds are held in the charity’s Business Account with Lloyds Bank. The exception is Petty Cash maintained, as close as possible, to a balance of £100. Northumberland County Council assure us we are included in their plans for redevelopment of the Lindisfarne site and we have confidence the charity can continue as a going concern. This includes our ability to fund our move, with expenditure on IT and office needs, insurance, security and shelving anticipated. ## **Structure, Governance and Management** As a Charitable Incorporated Organisation it is a “Foundation” model constitution with only its Trustees being voting members. The number of Trustees appointed must be a minimum of 3 and a maximum of 12. Currently there are 5 appointed Trustees, soon to become 6, and no one individual Trustee is entitled to appoint. All Trustees and volunteers undergo induction. The Charity is totally independent and unrelated to other parties. As stated previously, it works cooperatively, with integrity, with other charitable organisations, and a wide variety of professionals, in pursuance of common aims ## **Reference and Administrative details** The address of the charity is:Alnwick District Food Bank C/o Lindisfarne Adult Learning Centre, Lindisfarne Road, Alnwick, Northumberland NE66 1AX During the financial year ending 30[th] June 2021, Maureen Buchanan requested to retire as a Trustee, when her term of appointment came up for renewal. The Trustees unanimously appointed volunteer and team leader Joanne Ross in replacement. Registered as a Charitable Incorporated Organisation with The Charity Commission for England and Wales Appointed trustees as of 30 June 2022 Clive Gibson Chair Deborah Baker Treasurer Joanna Ross Marlene Gray Christine McElhone There are no corporate trustees and, as the charity does not own any property, the Trustees confirm none of them hold any title to property belonging to it. All funds are unrestricted and none are held as custodian trustees on behalf of others. The Trustees confirm that no advisers are appointed, or paid for, by the charity. This Annual Report was unanimously approved by all appointed Trustees, as named above, at a meeting held at Lindisfarne Adult Learning Centre on 11[th] Aug 2022 C R Gibson **Signed : Clive Robert Gibson (Chair)** **Dated 11[th] August 2022** Registered as a Charitable Incorporated Organisation with The Charity Commission for England and Wales **Alnwick District Food Bank** **1173294** **CC16a** ## **Receipts and payments accounts** **----- Start of picture text -----**
For the period Period start date To Period end date
from 1 7 20 30 6 21
**----- End of picture text -----**
## **Section A Receipts and payments** |**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest £**|**Restricted**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Endowment**
**funds**
**to the nearest £**|**Total funds**
**to the nearest £**|**Last year**
**to the nearest £**| |---|---|---|---|---|---| |Donations|**48,007**
**1,074**
**13**
**-**
**-**
**-**
**-**
**-**||**-**|**48,007**|**24,512**| |HMRCGift Aid refund|||**-**|**1,074**|**633**| |Refunds|||**-**|**13**|**-**| ||||**-**|**-**|**-**| ||||**-**|**-**|**-**| ||||**-**|**-**|**-**| ||||**-**|**-**|**-**| ||||**-**|**-**|**-**| |**_Sub total_**_(Gross income for_
_AR)_|**-**
**49,093**|**-**
**-**|**-**|**49,093**|**25,145**| |**A2 Asset and investment**
**sales, (see table).**|||||| ||||**-**|**-**|| ||**-**|**-**|**-**|**-**|**-**| |~~**_Sub total_**~~|**-**|**-**|**-**|**-**|**-**| |**_Total receipts_**
**A3 Payments**|||||| ||**49,093**|**-**|**-**|**49,093**|**25,145**| |||**-**
**-**
**-**
**-**
**-**
**-**
**-**|||| |Food Purchases|**27,338**
**3,709**
**273**
**274**
**720**
**-**
**-**||**-**|**27,338**|**9,383**| |Equipment/packing/expenses|||**-**|**3,709**|**3,956**| |Mileage|||**-**|**273**|**215**| |Insurance|||**-**|**274**|**294**| |Rent|||**-**|**720**|**1,500**| ||||**-**|**-**|**-**| ||||**-**|**-**|**-**| ||**-**|**-**|**-**|**-**|**-**| ||**-**|**-**|**-**|**-**|**-**| |~~**_Sub total_**~~|**32,314**|**-**
**-**|**-**|**32,314**|**15,348**| ||||||| |**A4 Asset and investment**
**purchases, (see table)**|**-**||||| ||||**-**|**-**|| ||**-**|**-**|**-**|**-**|| |~~**_Sub total_**~~|**-**|**-**|**-**|**-**|**-**| |**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**|||||| ||
**32,314**|**-**|**-**|**32,314**|**15,348**| ||||||| ||**16,779**|**-**|**-**|**16,779**|**9,797**| ||**-**|**-**|**-**|**-**|**-**| ||~~**38,221**~~|~~**-**~~|~~**-**~~|~~**38,221**~~|~~**28,424**~~| ||**55,000**|**-**|**-**|**55,000**|**38,221**| ||||||| |**Section B Statement**|**of assets and liabilities at the end of**|||**the period**|| |**Categories**
**B1 Cash funds**
**B2 Other monetary assets**
**B3 Investment assets**
**B4 Assets retained for the**
**charity’s own use**
**B5 Liabilities**
Signed by one or two trustees on
behalf of all the trustees|**Details**||**Unrestricted**
**funds**
**to nearest £**|**Restricted**
**funds**
**to nearest £**|**Endowment**
**funds**
**to nearest £**| ||Lloyds Current Account||**55,000**|**-**|**-**| ||||**-**|**-**|**-**| ||||**-**|**-**|**-**| ||**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**||**55,000**|**-**|**-**| ||||OK|OK|OK| ||||**Unrestricted**
**funds**
**to nearest £**|**Restricted**
**funds**
**to nearest £**|**Endowment**
**funds**
**to nearest £**| ||Petty Cash||**125**
**-**
**-**
**-**|**-**|**-**| |||||**-**|**-**| |||||**-**|**-**| |||||**-**|**-**| ||||**-**|**-**|**-**| ||||**-**|**-**|**-**| ||**Details**||**Fund to which**
**asset belongs**|**Cost (optional)**|**Current value**
**(optional)**| |||||**-**|**-**| |||||**-**|**-**| |||||**-**|**-**| |||||**-**|**-**| |||||**-**|**-**| ||**Details**||**Fund to which**
**asset belongs**|**Cost (optional)**|**Current value**
**(optional)**| |||||**-**|**-**| |||||**-**|**-**| |||||**-**|**-**| |||||**-**|**-**| |||||**-**|**-**| |||||**-**|**-**| |||||**-**|**-**| |||||**-**|**-**| |||||**-**|**-**| ||**Details**||**Fund to which**
**liability relates**|**Amount due**
**(optional)**|**When due**
**(optional)**| |||||**-**|| |||||**-**|| |||||**-**|| |||||**-**|| |||||**-**|| ||Signature||Print|Name|| ||||||Date of
approval| ||||||| ||||||| ADFB STATS 2021122 300 269 252 25D 227 224 216 212 216 209 200 192 155 Iso 147 140 loo 50 Historittsl average To whom it may concern I have examined the accounts of Alnwick District Food Bank for the year ending 30th June 2022. To assist in this, I have had access to all bank statements, bank reconciliations, income and expenditure statements and invoices received. I am satisfied that the yearend account presented to me and signed by me on 22nd July 2022 is a true record of the financial position of this charity. Jean Barr 37 Springfield Park Alnwick Northumberland 22nd July 2022