Registered Charity No: 1173283
THE SOUTH YORKSHIRE SEXUAL VIOLENCE PARTNERSHIP
REPORT AND ACCOUNTS
YEAR ENDED 31 MARCH 2024
THE SOUTH YORKSHIRE SEXUAL VIOLENCE PARTNERSHIP REPORT AND ACCOUNTS
YEAR ENDED 31 MARCH 2024
CONTENTS
| Page | |
|---|---|
| Legal and Administrative Information | 3 |
| Trustees’ Report | 4-7 |
| Independent Examiner’s Report | 8 |
| Statement of Financial Activities | 9 |
| Balance Sheet | 10 |
| Statement of Cash Flows | 11 |
| Notes to the Financial Statements | 12-14 |
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THE SOUTH YORKSHIRE SEXUAL VIOLENCE PARTNERSHIP LEGAL AND ADMINISTRATIVE INFORMATION
YEAR ENDED 31 MARCH 2024
Full Name: THE SOUTH YORKSHIRE SEXUAL VIOLENCE PARTNERSHIP Registered Charity Number: 1173283 Principal Address: SRASAC Scotia Works, Leadmill Road Sheffield S1 4SE Trustees: K Atkinson J Baker – appointed 19/09/2024 C A Cooper K Firth - resigned 31/08/2024 R Kennedy D Lister - resigned 26/06/2023 W D Peake F R Stephenson A Tatlow D E Thomas – appointed 22/07/2024 Acting Chair: C A Cooper Treasurer: W D Peake Secretary C A Cooper Bankers: The Cooperative Bank Business Direct Plus P O Box 250 Skelmersdale WN8 6WT Independent Examiner: Angela Hayes Community Accountant 22 Brocklehurst Avenue Barnsley S70 3EE
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THE SOUTH YORKSHIRE SEXUAL VIOLENCE PARTNERSHIP
TRUSTEES’ REPORT
YEAR ENDED 31 MARCH 2024
The Trustees present their report and accounts for the period 01 April 2023 to 31 March 2024.
Structure, governance and management
The South Yorkshire Sexual Violence Partnership (SYSVP) is a Charitable Incorporated Organisation (CIO), registered with the Charity Commission and governed by its constitution (CIO Foundation), registered 05 June 2017.
The members of the CIO are the charity trustees. Membership of the CIO cannot be transferred to anyone else. If the CIO is wound up, the liability of each member to contribute to the assets of the company is limited to a sum not exceeding £1.
The affairs of the charity are managed by the trustees, who may exercise all the powers of the CIO. The Trustees delegate the day-to-day management of the charity to Meera Kulkarni, Contract Manager for SYSVP and Chief Executive Officer of Sheffield Rape and Sexual Abuse Centre.
The trustees who served during the year, to the date of the signing of this report, are listed on page 3.
Appointment of Trustees
In accordance with the terms of the constitution, there must be a minimum of three charity trustees. If the number falls below this minimum, the remaining trustees can act only to call a meeting of the trustees or appoint a new trustee. Every trustee is appointed for a term of three years by a resolution passed at a properly convened meeting of the charity trustees. In selecting individuals for appointment, the trustees have regard to the skills, knowledge and experience needed for the effective administration of the CIO.
Each new trustee is given a copy of the constitution and the latest trustee’s annual report and accounts, on or before appointment.
Risk Management
The trustees are responsible for identifying and managing risk. The trustees examine the major risks that the charity faces and put into operation systems so that necessary steps can be taken to lessen those risks. A risk management policy is in place, with a risk register that is updated on a monthly basis.
Charitable aims and objectives
The objects of the charity are:
The promotion of the efficiency and effectiveness of charities and the promotion of the effective use of charitable resources for the public benefit, by providing support to charities and not for profit organisations operating in South Yorkshire and beyond which are established to relieve the mental and physical distress of people who have experienced sexual violence at any time in their lives.
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THE SOUTH YORKSHIRE SEXUAL VIOLENCE PARTNERSHIP
TRUSTEES’ REPORT continued YEAR ENDED 31 MARCH 2024
Activities undertaken for the public benefit
In shaping the objectives for the year, the trustees have paid due regard to the public benefit guidance published by the Charity Commission.
The South Yorkshire Sexual Violence Partnership (SYSVP) was established on the 5th June 2017, initially to deliver a contract from the South Yorkshire Police and Crime Commissioner to provide a unified Independent Sexual Violence Advisor (ISVA) Service across the whole of South Yorkshire. This service is provided by four independent and separate existing organisations:
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Barnsley Sexual Abuse Rape Crisis Services (BSARCS)
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Doncaster Rape and Sexual Abuse Counselling Service (DRASACS)
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Rotherham Abuse Counselling Service (RothACS)
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Sheffield Rape and Sexual Abuse Centre (SRASAC)
The SYSVP Board of Trustees consists of two trustee members from each organisation. The following trustees hold formal roles on the Board:
Chair: Kirsten Atkinson (DRASACS)
Secretary: Anne Cooper (RothACS)
Treasurer: Wendy Peake (RothACS – appointed 26[th] June 23) Previous Treasurer - Ruth Kennedy stepped down 26[th] June 23 (SRASAC)
The ISVAs and Children’s ISVAs (CHISVAs) based in the four organisations provide practical and emotional support for adults and children who report current or historical sexual offences. The support offered includes:
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Listening
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Undertaking risk and needs assessments
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Liaison with a range of statutory and non-statutory agencies
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Family support
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Signposting
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Accompanying clients
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Navigation through the judicial process
The support offered to clients is underpinned by a range of well-established services provided within each of the four organisations.
Achievements during the period
The service continued to maintain its KPIs with clients and partners, ensuring that a quality service is maintained for men, women and children who have reported sexual offences and would like support and advocacy on their journey.
A total of 1,746 referrals were received across all four areas in 2023/24, with the most referrals being received in November 2023 (173), and with Sheffield receiving the highest total of referrals over the year (556 referrals). There was an average of 1,146 active clients across the partnership at any given date during the year, which is a 6.2% increase on active clients compared to Year 4. This increase can be attributed to the large number of referrals received in the year, and the court and criminal justice backlog increasing the time a client receives ISVA support. Doncaster held the highest average caseload in 2023/24 at an average of 344 active clients.
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THE SOUTH YORKSHIRE SEXUAL VIOLENCE PARTNERSHIP
TRUSTEES’ REPORT continued
YEAR ENDED 31 MARCH 2024
Based on the data provided, the average client is female (88%) aged 24 and under (52%), white (79%) and heterosexual (55%) and was abused by a family member, partner or expartner (46%) with assaults by ‘strangers’ falling to 6%.
- Contact Times & Risk Assessments
100% of clients who were accepted into the ISVA service had both Risk Assessments and Safety Plans completed as per the service model. 100% of clients had an ISVA attempt to contact them within 48 hours of accepting the referral. ISVAs supported clients at Court 437 times over the reporting period.
- Active Case Summary
In 2023/24 an average of 1,146 people were active with an ISVA at any given date during the last reporting period. (average of 1,079 in 2022/23)
In 2023/24 the average number of cases per ISVA across the partnership was 54 (average of 44 in 2022/23) over the reporting period. By area the caseloads are Barnsley 67, Doncaster 75, Rotherham 45 (46 for Stovewood and 45 for non-Stovewood), and Sheffield 40.
- Case Closures
Due to increased caseload and inflationary pressures it has been difficult to maintain caseloads at manageable levels. The partnership saw a total of 1,649 case closures in 2023/24, of which there were 686 successful closures (42% of total closures). The most common reason for unplanned service exits was due to difficulties in contacting the client, of which there were a total of 368 closures (22% of total closures), followed by clients who did not accept the offer of support, of which there were a total of 280 closures (17% of total closures).
Future plans
With all four delivery partners working effectively and efficiently alongside each other to deliver the Partnership’s key objectives and striving to relieve the mental and physical distress of people who have experienced sexual violence at any time in their lives, the future of the Partnership is affected by one major issue: sustainable adequate funding to address the needs of all survivors across South Yorkshire. Future funding remains an issue of concern. At the date of signing of the accounts, the trustees are awaiting confirmation of funding from the existing contract, beyond 31[st] March 2025.
The Charity’s policy on reserves
The trustees have agreed to hold a contingency reserve of £30,000. The purpose of the reserve is to ensure that the charity can meet any unforeseen expenditure or event. The actual reserve at the year end was £29,304. (2023: £25,508).
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THE SOUTH YORKSHIRE SEXUAL VIOLENCE PARTNERSHIP
TRUSTEES’ REPORT continued
YEAR ENDED 31 MARCH 2024
Related parties
The South Yorkshire Sexual Violence Partnership is made up of members from each of the following organisations:
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Sheffield Rape and Sexual Abuse Centre (SRASAC)
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Barnsley Sexual Abuse and Rape Crisis Services (BSARCS)
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Doncaster Rape and Sexual Abuse Counselling Service (DRASACS)
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Rotherham Abuse Counselling Service (RothACS)
The partner organisations each have members on the Board of Trustees of SYSVP. The trustees consider that there are no other related parties to the charity.
Trustees responsibilities for the financial statements
Law applicable to charities in England & Wales requires the trustees to prepare financial statements for each financial year which give a true and fair view of the charity’s financial activities during the year and of its financial position at the end of the year. In preparing financial statements giving a true and fair view, the trustees should follow best practice and:
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select suitable accounting policies and then apply them consistently;
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observe the methods and principles in the Charities SORP;
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make judgements and estimates that are reasonable and prudent;
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state whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements;
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prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operation.
The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011 and applicable accounting standards. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Financial Position
The financial statements are set out in pages 9 to 14. The Statement of Financial Activities shows income for the year of £970,248 (2023: £1,049,112). Total expenditure during the year was £966,452 (2023: £1,023,724) leaving a surplus of funds of £3,796 (2023: £25,388).
Full details of income and expenditure are provided on page 13 of this report.
Total reserves at the year end, represented by unrestricted funds, were £29,304 (2023: £25,508).
The trustees declare that they have approved the report above.
Signed on behalf of the charity’s trustees:
Signed: Date:
W D Peake, Treasurer
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THE SOUTH YORKSHIRE SEXUAL VIOLENCE PARTNERSHIP
INDEPENDENT EXAMINER’S REPORT
YEAR ENDED 31 MARCH 2024
I report on the accounts of the charity, which are set out on pages 9 to 14.
Respective responsibilities of trustees and examiner
The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144 (2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.
It is my responsibility to:
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examine the accounts under section 145 of the 2011 Act;
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follow the procedures laid down in the general directions given by the Charity Commissioners under section 145(5)(b) of the 2011 Act; and
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state whether particular matters have come to my attention.
The charity’s gross income exceeded £250,000 in this financial year. I am qualified to undertake the examination, being a Fellow Member of the Association of Accounting Technicians.
Basis of independent examiner’s report
My examination was carried out in accordance with the general directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below.
Independent examiner’s statement
In connection with my examination, no material matters have come to my attention which gives me cause to believe that in, any material respect:
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the accounting records were not kept in accordance with section 130 of the Charities
-
Act; or
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the accounts did not accord with the accounting records; or
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the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and I have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed:
Date: 19/12/2024
Angela Hayes, FMAAT Community Accountant 22 Brocklehurst Avenue, Barnsley, S70 3EE
Angela Hayes is licensed and regulated by AAT under licence number 1006755
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THE SOUTH YORKSHIRE SEXUAL VIOLENCE PARTNERSHIP
STATEMENT OF FINANCIAL ACTIVITIES
YEAR ENDED 31 MARCH 2024
| Note Income Income from charitable activities 2 Total income Expenditure Expenditure on charitable activities 3 Total expenditure Net income/(expenditure) for the year Total funds brought forward Total funds carried forward |
Unrestricted Funds £ 970,248 970,248 966,452 966,452 3,796 25,508 29,304 |
Restricted Funds £ - - - - - - - |
2024 Total Funds £ 970,248 970,248 966,452 966,452 3,796 25,508 29,304 |
__ 2023 Total Funds £ 1,049,112 1,049,112 1,023,724 |
| 1,023,724 | ||||
| 25,388 120 |
||||
| 25,508 |
The Statement of Financial Activities includes all gains and losses recognised in the year.
All prior year income and expenditure was unrestricted funds.
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THE SOUTH YORKSHIRE SEXUAL VIOLENCE PARTNERSHIP
BALANCE SHEET
AS AT 31 MARCH 2024
__
| 2024 | 2023 | ||||
|---|---|---|---|---|---|
| Note | £ | £ | £ | £ | |
| Current assets | |||||
| Debtors | 4 | - | 115,812 | ||
| Cash at bank and in hand | 166,819 | 156,118 | |||
| Total current assets | 166,819 | 271,930 | |||
| Current liabilities | |||||
| Creditors | 5 | ||||
| amounts falling due within one year | (137,515) | (246,422) | |||
| Net current assets | 29,304 | 25,508 | |||
| Net assets | 29,304 | 25,508 | |||
| Funds of the charity | |||||
| Unrestricted funds | 29,304 | 25,508 | |||
| Restricted funds | - | - | |||
| Total funds | 29,304 | 25,508 |
The trustees declare that they have approved the accounts above. Signed on behalf of the charity’s trustees:
Signed: Date:
W D Peake, Treasurer
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THE SOUTH YORKSHIRE SEXUAL VIOLENCE PARTNERSHIP
STATEMENT OF CASH FLOWS
YEAR ENDED 31 MARCH 2024
__
| Cash flows from operating activities: Adjustments for: (increase)/decrease in debtors increase/(decrease) in creditors Net cash provided by (used in) operating activities Cash flows from investing activities Cash flows from financing activities Cash in hand and at bank Notice deposits Total cash and cash equivalents Change in cash and cash equivalents in the reporting period Cash and cash equivalents at the beginning of the reporting period Cash and cash equivalents at the end of the reporting period Net income/(expenditure) for the reporting period (as per the Statement of Financial Activities) |
Total Funds 2024 £ 3,796 115,812 (108,907) 10,701 - - 10,701 156,118 166,819 166,819 - 166,819 |
Prior Year Funds 2023 £ 25,388 (53,287) 183,937 |
|---|---|---|
| 156,038 - - |
||
| 156,038 80 |
||
| 156,118 | ||
| 156,118 - |
||
| 156,118 |
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THE SOUTH YORKSHIRE SEXUAL VIOLENCE PARTNERSHIP
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 MARCH 2024
1. Accounting policies
Charity information
The South Yorkshire Sexual Violence Partnership (SYSVP) is a Charitable Incorporated Organisation (CIO), registered charity number 1173283.
Basis of the preparation of the accounts
The financial statements have been prepared in accordance with Accounting and Reporting by Charities - Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) (effective 1 January 2019) – (Charities SORP (FRS102)).
The financial statements are prepared in pounds sterling, which is the functional currency of the charity. Monetary amounts in these financial statements are rounded to the nearest pound.
The South Yorkshire Sexual Violence Partnership meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value, unless otherwise stated in the relevant accounting policy note(s).
Going Concern note
Since registration with the Charity Commission, SYSVP has been funded by a contract from the South Yorkshire Police and Crime Commissioner. The current contract expires on 31 March 2025, but included an option to extend for a further four years. At the date of signing of the accounts, the trustees are awaiting confirmation of funding beyond March 2025. The lack of confirmation of funding is a significant concern, but the charity holds a small reserve to cover costs in the event of closure, and has adequate resources to meet liabilities as they fall due. The trustees therefore consider it appropriate to continue to prepare the accounts on the going concern basis.
Incoming recognition
All incoming resources have been included in the Statement of Financial Activities when the charity is entitled to the income, when any performance conditions attached are met, when it is probable that the income will be received and when the amount can be measured reliably.
Expenditure recognition
All expenditure is included on an accruals basis and is recognised as a liability is incurred. The charity is not registered for VAT and accordingly resources expended are shown gross of irrecoverable VAT. Expenditure is recognised where there is a legal or constructive obligation to make payments to third parties, it is probable that the settlement will be required and the amount of the obligation can be measured reliably.
Taxation
The South Yorkshire Sexual Violence Partnership is a registered charity and is exempt from UK corporation tax on income from its charitable activities.
Funds Structure
The charity maintains a general unrestricted fund which represents funds which are expendable at the discretion of the trustees in furtherance of the objects of the charity.
Restricted funds may be provided to the charity for particular purposes and may only be spent for the purposes for which they were given. Any balance remaining outstanding on a restricted fund at the end of the year is carried forward as a balance on that fund, unless permission has been given by the funder to remove the restriction on the balance outstanding.
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THE SOUTH YORKSHIRE SEXUAL VIOLENCE PARTNERSHIP
NOTES TO THE FINANCIAL STATEMENTS continued
FOR THE YEAR ENDED 31 MARCH 2024
2. Income from Charitable Activities
| ISVA Contract (PCC) Sheffield University TOTAL |
Unrestricted Funds £ 965,152 5,096 970,248 |
2024 Restricted Total Funds Funds £ £ - 965,152 - 5,096 - 970,248 |
2023 Total Funds £ 1,049,112 - |
|---|---|---|---|
| 1,049,112 |
3. Expenditure on Charitable Activities
| Direct cost of charitable activities: ISVA Service - Barnsley ISVA Service - Doncaster ISVA Service - Rotherham ISVA Service - Sheffield Support Costs: Audit & Accountancy Fees 2023 Audit & Accountancy Fees 2024 ICO Registration Fee Total |
Unrestricted Funds £ 159,072 188,784 277,836 339,264 964,956 736 725 35 1,496 966,452 |
Restricted Funds £ - - - - - - - - - - |
2024 2023 Total Total Funds Funds £ £ 159,072 160,113 188,784 189,824 277,836 328,881 339,264 340,306 964,956 1,019,124 736 4,600 725 - 35 - 1,496 4,600 966,452 1,023,724 |
|---|---|---|---|
All prior year expenditure is unrestricted funds.
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THE SOUTH YORKSHIRE SEXUAL VIOLENCE PARTNERSHIP
NOTES TO THE FINANCIAL STATEMENTS continued
FOR THE YEAR ENDED 31 MARCH 2024
4. Debtors
| Debtors | |
|---|---|
| 2024 £ Accrued contract income - - |
2023 £ 115,812 |
| 115,812 |
5. Creditors: amounts falling due within one year
| Creditors - amounts due to partner organisations Audit & Accountancy fees |
2024 2023 £ £ 132,554 242,322 4,961 4,100 137,515 246,422 |
|---|---|
6. Trustee payments, benefits and expenses
There were no payments, remuneration or benefits made to trustees during this or the previous financial period.
7. Related party transactions
Payments to the individual partner organisation are detailed in note 3, page 13 of this report.
There were no other related party transactions during this or the previous financial period.
8. Audit and Accountancy fees
The cost of the Independent Examination and accounts preparation, provided by Angela Hayes, Community Accountant, was £725.
In the previous financial year, a statutory audit was required and an audit fee of £4,236 was payable to GBAC Limited. In addition, the cost of the accounts preparation service, provided by Angela Hayes, was £600.
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