Registered Charity No: 1173283
THE SOUTH YORKSHIRE SEXUAL VIOLENCE PARTNERSHIP
REPORT AND ACCOUNTS
YEAR ENDED 31 MARCH 2022
THE SOUTH YORKSHIRE SEXUAL VIOLENCE PARTNERSHIP
REPORT AND ACCOUNTS
YEAR ENDED 31 MARCH 2022
CONTENTS
| Page | |
|---|---|
| Legal and Administrative Information | 3 |
| Trustees’ Report | 4-7 |
| Independent Examiner’s Report | 8 |
| Statement of Financial Activities | 9 |
| Balance Sheet | 10 |
| Statement of Cash Flows | 11 |
| Notes to the Financial Statements | 12-14 |
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THE SOUTH YORKSHIRE SEXUAL VIOLENCE PARTNERSHIP LEGAL AND ADMINISTRATIVE INFORMATION
YEAR ENDED 31 MARCH 2022
Full Name: THE SOUTH YORKSHIRE SEXUAL VIOLENCE PARTNERSHIP Registered Charity Number: 1173283 Principal Address: SRASAC Scotia Works, Leadmill Road Sheffield S1 4SE Trustees: Ms C A Cooper K Firth – appointed 26/07/2022 Miss K Howells Ms J Keen – resigned 26/07/2022 Ms R Kennedy Mr D Lister Ms W D Peake Ms F Stephenson Ms A Tatlow Chair: Miss K Howells Treasurer: Ms R Kennedy Secretary Ms C A Cooper Bankers: The Cooperative Bank Business Direct Plus P O Box 250 Skelmersdale WN8 6WT Independent Examiner: Angela Hayes Community Accountant BCVS Services Limited Priory Campus Pontefract Road Barnsley S71 5PN
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THE SOUTH YORKSHIRE SEXUAL VIOLENCE PARTNERSHIP
TRUSTEES’ REPORT
YEAR ENDED 31 MARCH 2022
The Trustees present their report and accounts for the period 01 April 2021 to 31 March 2022.
Structure, governance and management
The South Yorkshire Sexual Violence Partnership (SYSVP) is a Charitable Incorporated Organisation (CIO), registered with the Charity Commission and governed by its constitution (CIO Foundation), registered 05 June 2017.
The members of the CIO are the charity trustees. Membership of the CIO cannot be transferred to anyone else. If the CIO is wound up, the liability of each member to contribute to the assets of the company is limited to a sum not exceeding £1.
The affairs of the charity are managed by the trustees, who may exercise all the powers of the CIO.
The trustees who served during the year, to the date of signing this report, are listed on page 3.
Appointment of Trustees
In accordance with the terms of the constitution, there must be a minimum of three charity trustees. If the number falls below this minimum, the remaining trustees can act only to call a meeting of the trustees or appoint a new trustee. Every trustee is appointed for a term of three years by a resolution passed at a properly convened meeting of the charity trustees. In selecting individuals for appointment, the trustees have regard to the skills, knowledge and experience needed for the effective administration of the CIO.
Each new trustee is given a copy of the constitution and the latest trustee’s annual report and accounts, on or before appointment.
Risk Management
The trustees are responsible for identifying and managing risk. The trustees examine the major risks that the charity faces and put into operation systems so that necessary steps can be taken to lessen those risks. A risk management policy is currently being developed which will be regularly reviewed by the trustees.
Charitable aims and objectives
The objects of the charity are:
The promotion of the efficiency and effectiveness of charities and the promotion of the effective use of charitable resources for the public benefit, by providing support to charities and not for profit organisations operating in South Yorkshire and beyond which are established to relieve the mental and physical distress of people who have experienced sexual violence at any time in their lives.
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THE SOUTH YORKSHIRE SEXUAL VIOLENCE PARTNERSHIP
YEAR ENDED 31 MARCH 2022
TRUSTEES’ REPORT continued
Activities undertaken for the public benefit
In shaping the objectives for the year, the trustees have paid due regard to the public benefit guidance published by the Charity Commission.
The South Yorkshire Sexual Violence Partnership (SYSVP) was established on the 5th June 2017, initially to deliver a contract from the South Yorkshire Police and Crime Commissioner to provide a unified Independent Sexual Violence Advisor (ISVA) Service across the whole of South Yorkshire. This service is provided by four independent and separate existing organisations:
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Barnsley Sexual Abuse Rape Crisis Services (BSARCS)
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Doncaster Rape and Sexual Abuse Counselling Service (DRASACS)
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Rotherham Abuse Counselling Service (RothACS)
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Sheffield Rape and Sexual Abuse Centre (SRASAC)
The SYSVP Board of Trustees consists of two trustee members from each organisation. The following trustees hold formal roles on the Board:
Chair: Kirsten Howells (DRASACS)
Secretary: Anne Cooper (RothACS)
Treasurer: Ruth Kennedy (SRASAC)
The ISVAs and Children’s ISVAs (CHISVAs) based in the four organisations provide practical and emotional support for adults and children who report current or historical sexual offences. The support offered includes:
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Listening
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Undertaking risk and needs assessments
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Liaison with a range of statutory and non-statuary agencies
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Family support
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Signposting
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Accompanying clients
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Navigation through the judicial process
The support offered to clients is underpinned by a range of well-established services provided within each of the four organisations.
Achievements during the period
The service continued to maintain its KPIs with clients and partners, ensuring that a quality service is maintained for men, women and children who have reported sexual offences and would like support and advocacy on their journey.
There has been a 20% increase in referrals compared to Year 4, which was lower than expected due to the decrease associated with the lockdown in Q1 2020-21. The number of active clients is 30% higher than reported in year 4 which has increased the average caseload for ISVAs. The increase is attributed to the lower number of referrals in Year 4, the record number of referrals in Year 5, and the court & criminal justice backlog increasing the time a client receives ISVA support.
The increase in ISVA resource has maintained caseloads within manageable limits. The number of cases closed within four weeks has remained consistent with previous trends, with approximately 30% of cases referred closed in four weeks. Difficulties in contacting the client continue to be the main reason why referrals are closed in the first four weeks. For cases that progress beyond the four-week stage, 15% are closed as the client is uncontactable.
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THE SOUTH YORKSHIRE SEXUAL VIOLENCE PARTNERSHIP
TRUSTEES’ REPORT continued
YEAR ENDED 31 MARCH 2022
Based on the data provided, the average client is female (88%) aged 24 and under (50%), and was abused by a family member, partner or ex-partner (52%) with assaults by ‘strangers’ at 7%. Drawing comparisons with males, they are more likely to be abused by a close relative (33%) than a partner or ex-partner (7%) compared to females, in which 30% of cases involve a partner or ex-partner.
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Contact Times & Risk Assessments
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100% of clients who were accepted into the ISVA service had both Risk Assessments and Safety Plans completed as per the service model. 100% of clients had an ISVA attempt to contact them within 48 hours of accepting the referral. ISVAs supported 45 clients at Court over the reporting period.
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Complaints
There were no complaints received by the service over the reporting period.
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Active Case Summary
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853 (Year 4 average of 658) people were active with an ISVA at any given date during the last reporting period.
49 (Year 4 average of 43) is the average number of cases per ISVA over the reporting period. By area the caseloads are Barnsley 50, Doncaster 55, Rotherham 42, and Sheffield 30.
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Cases closed within the first month
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28% of cases referred in Q4 were closed within 4 weeks, a slight decrease from Q3 figure of 31%. The average for year 5 of 30% was above the Year 4 average of 24%. The reasons for closure remain within previous trends. The anomaly of ‘unable to contact’ has been traced to a peak in one service over the reporting period, and there have been no changes in the process of how workers attempt contact with a client.
Future Plans
With all four delivery partners working effectively and efficiently alongside each other to deliver the Partnership’s key objectives and striving to relieve the mental and physical distress of people who have experienced sexual violence at any time in their lives, the future of the Partnership is only affected by one issue: funding.
Events after the end of the reporting period
The Partnership signed a new contract with the Police and Crime Commissioner for South Yorkshire, for the period 1[st] April 2023 to 25 March 2025, with option to extend for a further four years.
The Charity’s policy on reserves
At the financial year end the charity did not hold any reserves. The trustees view this to be acceptable as liabilities and financial risk are considered to be minimal.
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THE SOUTH YORKSHIRE SEXUAL VIOLENCE PARTNERSHIP TRUSTEES’ REPORT continued
YEAR ENDED 31 MARCH 2022
Related parties
The South Yorkshire Sexual Violence Partnership is made up of members from each of the following organisations:
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Sheffield Rape and Sexual Abuse Centre (SRASAC)
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Barnsley Sexual Abuse and Rape Crisis Services (BSARCS)
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Doncaster Rape and Sexual Abuse Counselling Service (DRASACS)
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Rotherham Abuse Counselling Service (RothACS)
The partner organisations each have members on the Board of Trustees of SYSVP.
The trustees consider that there are no other related parties to the charity.
Trustees responsibilities for the financial statements
Law applicable to charities in England & Wales requires the trustees to prepare financial statements for each financial year which give a true and fair view of the charity’s financial activities during the year and of its financial position at the end of the year. In preparing financial statements giving a true and fair view, the trustees should follow best practice and:
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! select suitable accounting policies and then apply them consistently;
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! observe the methods and principles in the Charities SORP;
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! make judgements and estimates that are reasonable and prudent;
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! state whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements;
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! prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operation.
The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011 and applicable accounting standards. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Financial Position
The financial statements are set out in pages 9 to 14. The Statement of Financial Activities shows income for the year of £616,560 (2021: £490,540). Total funds at the year-end were £120 (2021: nil).
The trustees declare that they have approved the report above.
Signed on behalf of the charity’s trustees:
Signed:
Date: 23 January 2023
K Howells, Chair of the Trustees
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THE SOUTH YORKSHIRE SEXUAL VIOLENCE PARTNERSHIP
INDEPENDENT EXAMINER’S REPORT
YEAR ENDED 31 MARCH 2022
I report on the accounts of the charity, which are set out on pages 9 to 14.
Respective responsibilities of trustees and examiner
The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144 (2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.
It is my responsibility to:
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! examine the accounts under section 145 of the 2011 Act;
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! follow the procedures laid down in the general directions given by the Charity Commissioners under section 145(5)(b) of the 2011 Act; and
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! state whether particular matters have come to my attention.
The charity’s gross income exceeded £250,000 in this financial year. I am qualified to undertake the examination, being a Fellow Member of the Association of Accounting Technicians.
Basis of independent examiner’s report
My examination was carried out in accordance with the general directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below.
Independent examiner’s statement
In connection with my examination, no material matters have come to my attention which gives me cause to believe that in, any material respect:
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the accounting records were not kept in accordance with section 130 of the Charities Act; or
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the accounts did not accord with the accounting records; or
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the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and I have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed:
Date: 23 January 2023
Angela Hayes, FMAAT Community Accountant BCVS Services Limited Priory Campus, Pontefract Road, Lundwood, Barnsley, S71 5PN
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THE SOUTH YORKSHIRE SEXUAL VIOLENCE PARTNERSHIP
STATEMENT OF FINANCIAL ACTIVITIES
YEAR ENDED 31 MARCH 2022
| Unrestricted Funds Note £ Income Income from charitable activities 2 616,560 Total income 616,560 Expenditure Expenditure on charitable activities 3 616,440 Total expenditure 616,440 Net income/(expenditure) for the year 120 Total funds brought forward - Total funds carried forward 120 |
Restricted Funds £ - - - - - - - |
2022 Total Funds £ 616,560 616,560 616,440 616,440 120 - 120 |
__ 2021 Total Funds £ 490,540 490,540 490,540 490,540 - - - |
|---|---|---|---|
The Statement of Financial Activities includes all gains and losses recognised in the year. All prior year income and expenditure was classified as unrestricted.
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THE SOUTH YORKSHIRE SEXUAL VIOLENCE PARTNERSHIP
BALANCE SHEET
AS AT 31 MARCH 2022
| Note Current assets Debtors 4 Cash at bank and in hand Total current assets Current liabilities Creditors 5 amounts falling due within one year Net current assets Net assets Funds of the charity Unrestricted funds Restricted funds Total funds |
£ 62,525 80 |
2022 £ £ 45,792 9,886 62,605 (62,485) 120 120 120 - 120 |
__ 2021 £ 55,678 (55,678) - - - - - |
|---|---|---|---|
The trustees declare that they have approved the accounts above. Signed on behalf of the charity’s trustees:
Signed: Date: 23 January 2023 K Howells, Chair of the Trustees
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THE SOUTH YORKSHIRE SEXUAL VIOLENCE PARTNERSHIP
STATEMENT OF CASH FLOWS
YEAR ENDED 31 MARCH 2022
| Cash flows from operating activities: Adjustments for: (increase)/decrease in debtors increase/(decrease) in creditors Net cash provided by (used in) operating activities Cash flows from investing activities Cash flows from financing activities Cash in hand and at bank Notice deposits Total cash and cash equivalents Change in cash and cash equivalents in the reporting period Cash and cash equivalents at the beginning of the reporting period Cash and cash equivalents at the end of the reporting period Net income/(expenditure) for the reporting period (as per the Statement of Financial Activities) |
Total Funds 2022 £ 120 (16,733) 6,807 (9,806) - - (9,806) 9,886 80 80 - 80 |
__ Prior Year Funds 2021 £ - (11,187) (13,532) (24,719) - - (24,719) 34,605 9,886 9,886 - 9,886 |
|---|---|---|
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THE SOUTH YORKSHIRE SEXUAL VIOLENCE PARTNERSHIP
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 MARCH 2022
1. Accounting policies
Basis of the preparation of the accounts
The financial statements have been prepared in accordance with Accounting and Reporting by Charities - Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) (effective 1 January 2019) – (Charities SORP (FRS102)).
The South Yorkshire Sexual Violence Partnership meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value, unless otherwise stated in the relevant accounting policy note(s).
Going Concern note
The charity has secured a contract from the South Yorkshire Police and Crime Commissioner which will sustain the organisation until 31 March 2025, with option to extend for a further four years. The trustees therefore have reasonable expectation that the charity has adequate resources to continue in operation for the foreseeable future.
Taxation
The South Yorkshire Sexual Violence Partnership is a registered charity and is exempt from UK corporation tax on income from its charitable activities.
Funds Structure
The charity maintains a general unrestricted fund which represents funds which are expendable at the discretion of the trustees in furtherance of the objects of the charity.
Restricted funds may be provided to the charity for particular purposes and may only be spent for the purposes for which they were given. Any balance remaining outstanding on a restricted fund at the end of the year is carried forward as a balance on that fund, unless permission has been given by the funder to remove the restriction on the balance outstanding.
2. Income from Charitable Activities
A contract between The Police and Crime Commissioner (PCC) for South Yorkshire and the South Yorkshire Sexual Violence Partnership for the provision of a South Yorkshire Independent Sexual Violence Advocate (ISVA) and a Children’s Independent Sexual Violence Advocate (CHISVA) service.
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THE SOUTH YORKSHIRE SEXUAL VIOLENCE PARTNERSHIP
NOTES TO THE FINANCIAL STATEMENTS continued
FOR THE YEAR ENDED 31 MARCH 2022
3. Expenditure on Charitable Activities
| Direct cost of charitable activities: ISVA Service - Barnsley ISVA Service - Doncaster ISVA Service - Rotherham ISVA Service - Sheffield Training grant Support Costs: Accountancy Fee Total |
Unrestricted Funds £ 123,676 153,470 132,472 195,222 11,150 615,990 450 616,440 |
Restricted Funds £ - - - - - - - - |
2022 2021 Total Total Funds Funds £ £ 123,676 95,100 153,470 124,896 132,472 103,897 195,222 166,647 11,150 - 615,990 490,540 450 - 616,440 490,540 |
|---|---|---|---|
4. Debtors
| Accrued contract income | 2022 2021 £ £ 62,525 45,792 62,525 45,792 |
|---|---|
5. Creditors: amounts falling due within one year
| Creditors - amounts due to partner organisations | 2022 2021 £ £ 62,485 55,678 62,485 55,678 |
|---|---|
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THE SOUTH YORKSHIRE SEXUAL VIOLENCE PARTNERSHIP
NOTES TO THE FINANCIAL STATEMENTS continued
FOR THE YEAR ENDED 31 MARCH 2022
6. Trustee payments, benefits and expenses
There were no payments, remuneration or benefits made to trustees during this or the previous financial period.
7. Related party transactions
Payments to the individual partner organisation are detailed in note 3, page 13 of this report.
There were no other related party transactions during this or the previous financial period.
8. Independent Examination of accounts
The cost of the Independent Examination and accountancy services was £450. Prior year accountancy fees were paid by the partner organisations.
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