Charity Registration number 1173261 Cylch Meithrin Evan James Charitable Ineorporated Organisation Independent Examiners Report & Accounts for the year ended 31 August 2024
Cylch Meitbrin Evan James Cbarity information Trustees Eleri Griffiths Laurie Pany Rebecca Davies Ffion Haf-wilkes Company Secretary Eleri Griifjths Charity number 1173261 Registered office Ysgol Gynradd Gymraeg Evan James Ffordd Rhondda CF37 IHF Independent Examiners R H Jeffs & Rowe Limited 27/28 Gelliwastad Road Pontypridd CF37 2HW Bankers Natwest l Taff Street Pontypridd CF37 4UU
Cylch Meithrill Evan James Contents Page Trustees Report Independent Examiners, Report Statement of Financial Activities Balance sheet Notes to the financial statements 7-11
Cylch Meithrin Evan James Trustees, ADnual Report for the year ended 31 August 2024 Introduction The Trustees present their report together with the financial statements of the Charity for the year ended 31 August 2024. The flnancial statements have been prepared in accordance with the accounting policies set out on pages 7 - 1 l and comply with the Charlty's governing document and Statement of Recommended Practice Accounting and Reporting by Charities. Objectives and Activities The charity advances education of children through Welsh-medium early years provision, throughout the year we celebrate many things, through creating. learning and going out and about: Celebrating New starters Birthdays Easter, Halloween, Bonfire night, Remembrance day,Christmas, Diwali. World Book Day, Children in Need. * Change in the seasons We attended a Dewin and Doti festival in the Nearby park Tedi Bears Picnic in the Town's Park The local Park in Pwllgwaun (usually to walk the dog and feed the birds where we made bird feeders) Nose 2 Toes Yoga came to visit Debutots (speeific themed interactive story telling sessions) Babis Bach (bilingual musics sessions and storytelling through music) Trip to the shops to purchas¢ ingredients and ice lolly for a treat. Creating shopping lists for Miss Cullimore (sending her to ikea) and then helping build our new furniture. Nominated for an award for learning and development By Mudiad Meithrin A warded The nursery of the year South West wales by Mudiad Meithrin Public Benefit The trustees confIrm that they have had due regard to the Charity Commission's guidance on public benefit in planning and delivering the charity's activities. Cylch Meithrin Evan James provides hlgh-quality, accessible, and affordable early years education and care to children and families in the local community. The charity's primary aim is to advance the education of children through the medium of the Welsh language, supporting bilingualism and cultural identity from an early age. The public benefits delivered include: Educational development: Helping children to learn, socialise, and prepare for school in a nurturing environment. Promotion of the Welsh language and culture.. Encouraging the use of Welsh in daily life, thereby supporting government priorities and community identity. Support for families: Providing affordable childcare which enables parents to access employment, training, or further education. Community benefit: Strengthening social cohesion and regeneration in the local area by offering services that are inclusive and responsive to community needs. The trustees believe that these activities provide clear and tangible benefIts to the public, consistent with the charity's objects and the legal requirements of the Charities Act 2011. Page I
Cylch Meithrin Evan James Trustees, Annual Report for the year ended 31 August 2024 Plans for the Future Strengthen comrnunity links: Attend local Welsh language events More staff training and team building in-house activities Adapt areas for more learning opportunities in line with the new curriculum Off- site educational trips where possible Financial Review The results for the financial period are set out in the attached financial statements. Reserve Policy The trustees recognise that adequate reserves are essential for good governance, financial resilience, and to protect the charity against unexpected funding difficulties. It is the policy of Cylch Meithrin Evan James to maintain unrestricted reserves equivalent to at least three months of average operating expenditure. This level is considered sufficient to: Ensure continuity of care and payment of staff salaries in the event of unexpected disruption to income, Cover essential running costs such as rent. insurance, and administration during periods of financial uncertainty, Provide time for trustees to plan and implement appropriate remedial measures should income streams bc interrupted. At 31 August 2024, unrestricted cash at bank and in hand amounted to £29,570. This equates to approximately three months, expenditure and is in line with the charity's target figure of £30,000. Going Concern The trustees confinn that they have assessed the charity's ability to continue as a going concem for at least twelve months from the date of approval of these financial statements and are satisfIed that the charity has adequate rcsources to continue its operations. Structure, Governance and Management Cylch Meithrin Evan James is a Foundation Charitabl¢ Incorpordted Organisation, governed by its constitution. Trustees are appointed per its provisions. Trustees oversee governance, budgets, safeguarding, and risk management. Risk Management The Trustees confirm that they have thoroughly assessed the major risks to which the charity is exposed, encompassing operational, financial, governance. and reputational areas. They are satisfied that robust systems, policies and procedures are in place to effectively monitor and mitigate these identified risks, ensuring the charity's continued resilience and ability to deliver its charitable objects. Page 2
Cylch Meithrin Evan James Trustees, Annual Report for the year ended 31 August 2024 Statement of Trustees, Responsibilities The trustees are responsible for preparing the Annual Report and the financial statements in accordance with applicable law and regulations. The law applicable to charities in England & Wales requtres the trustees to prepare financial statements for each financial year in accordance with United Kingdom Generally Accepted Accounting Practice (United Kingdom Accounting Standards and applicable law). The trustees must not approve the fInancial statements unless they are satisfIed that they give a true and fair view of the state of affairs of the charity and of the incoming resources and appIltiOn of resources, including the income and expenditure, of the charity for that period. In preparing these financial statements, the trustees are required to: a) select suitable accounting policies and apply them consistently. b) observe the methods and principles in the Charities SORP. c) make judgments and accounting estimates that are reasonable and prudent. d) state whether applicable UK Accounting Standards have been followed, subject to any material departures disclosed and explained in the financial statements. e) prepare the fInancial statements on the going concern basis unless it is inappropriate to presume that the charity will continue to operate. The trustees are responsible for keeping sufficient accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 201 I, the Charity (Accounts and Reports) Regulations 2008 and the provisions of the trust deed. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. This report was approved by the Trustees on the and signed on its behalf by: C Ridgway Trustee P#ge 3
Independent Examiner's Report to the Trustees of Cylch Meithrin Evan James I report to the trustees on my examination of the financial statements of Cylch Meithrin Evan James for the year ended 31 August 2024 which Comprise the Statement of Financial Activities, the Balance Sheet and related notes. This report is made solely to the charitys trustees, as a body, in accordance with section 145 of the Charities Act 2011. My work has been undertaken so that I might state to the charity's trustees those matters I am required to state to them in this report and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the charity and the charity's trustees as a body, for my work, for this report, or for the opinions I have forn)ed. Responsibilities and Basis of Report As the trustees of the charity you are responsible for the preparation of the financial statements in accordance with the requirements of the Charities Act 2011 ('the Act,). I report in respect of my examination of the chariws financial statements carried out under section 145 of the Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. An independent examination does not involve gathering all the evidence that would be required in an audit and consequently does not cover all the matters that an auditor considers in giving their opinion on the financial statements. The planning and conduct of an audit goes beyond the limited assurance that an independent examination can provide. Consequently l express no opinion as to whether the financial statements present a 'true and fail view and my report is limited to those specific matters set out in the independent examinerfs statement. Independent Examiner's Statement I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: l ) accounting records were not kept in respe¢l of the charity as Tequired by section 130 of the Act, or 2) the financial statements do not accord with those records. or 3) the financial statements do not comply with the applicable requirements concerning the fonrl and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached. Robert Thoma Sc FCA for and on bchalf of R H Jeffs & Rowe Limited Chartered Accountants Pontypridd Date: 25 March 2026 Page 4
Cylch Meitbrin Evan James Statement of Financial Aclivities for the year to 31 August 2024 Notes Unrestricted Total year to 31108124 Total Restricted year to 31108123 Income and Endowments Incoming resources from charitable activities.. Childcare services Grants 128,158 15,430 128,158 15.430 117,749 19,975 Total Income and Endowments 143,588 143,588 137,724 xpenditure Charitable activities Expenditure on Charitable activities Total Expenditure 154,928 154,928 135,568 154,928 154,928 135,568 Movement in total funds for the year: Net Incoming (Outgoing) resources before transfers (11,340) (11,340) 2,156 Net Incoming (Outgoing) resources (11,340) (11,340) 2,156 Total Funds brought fonvard 59,837 59,837 57,681 Total Funds carried fOard 48,497 48,497 59,837 The statement of financial activities includes all gains and losses recognised in the year. All incoming resources and resources expended derive from continuing activities. Page 5
Cylch Meithrin Evan James Charity Registration number 1173261 Balance sheet as at 31 August 2024 2024 2023 Notes Fixed Assets Property, plant and equipment 23.181 27,600 Current Assets Debtors Cash at bank and in hand 1,218 34,510 29,570 29,570 35,728 Creditors: amounts falling due Ivithin one year (4,254) (3,491) Net Current assets 25,316 32,237 Total Assets Less Current Liabilities 48,497 59,837 The Funds of the CharAty Unrestricted Funds 48,497 59,837 Total Charity Funds 48,497 59,837 The note on pages 7 - 1 I forn) part of these accounts. The financial statements were approved by the Trustee Board on 24th March 2026 and signed on its behalf by :_ C Ridgway Page 6
Cylch Meithrin Evan James Notes to the financial statements for the year ended 31 August 2024 Accounting policies 1.1. Statutory Information Cyl¢h Meithrin Evan James is a Foundation Charltable Incorporated Organisation registered in England and Wales. The registered office is Ffordd Rhondda, Pontypridd, Wales, CF37 1 HF. The nature of the charity's operations and PTincipal activities is disclosed within the Trustees Report. The financial statements are presented in Sterling (£), the charlties functional currency, and rounded to the nearest pound. The significant accounting policics applied in the preparation of these financial statements are set out below. These policies have been consistently applied to all years presented unless otherwise stated. 1.2. Basis of preparation and assessment of going concern. The fjnancial statements have been prepared under the historical cost convention. with items recognised at cost or transaction value unless otherwise stated in these notes. They have been prepared in accordance with the ChaTjties SORP (FRS 102), the Financial Reporting Standard applicable in the UK (FRS 102). the Charities Act 2011, and the Companies Act 2006. The Charities SORP is based on FRS 102 and provides a framework for accounting and reporting by chartties in the UK, The charity has taken advantage of the provisions in the SORP for charities applying FRS 102 Update Bulletin I not to prepare a Statement of Cash Flows. The charity constitutes a public benefit entlty as defined by FRS 102. Going concern At the time of approving the financial statements, the trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. Thus the trustees continue to adopt the going concern basis of accounting in preparing the financial statements. 1.3. Taxation Cylch Meithrin Evan James, being a registered charity, does not attract income tax on its incoming resources. 1.4. Income & Endowments All income is recognised once the charity has entitlement to the income, it is probable that the income will be recieved and the amount of income receivable can be measured reliably. Donations are recognised when the charity has been notified in writing of both the amount and settlement date. Distribution Income is taken into account on the date paid into the charities bank account. Page 7
Cylch Meithrin Evan James Note5 to the financial statements for the year ended 31 August 2024 1.5. Fund Accounting The unrestricted funds of the charity comprise those monies which are available to be used towards the meeting of the charitable objectives of the charity at the discretion of the Trustees. The restricted funds are monies raised OT received for a specific purpose and accounted for in accordance with Ihe donors imposed conditions. The charity received no restricted fvnding during the year. 1.6. Expenditure Liabilities are recognised as expenditure as soon as there is a kegal or constructive obligation committing the charity to that expenditure, it is probable that settlement will be required and the amount of the obligation can be measured reliably. All expenditUTe is accounted for on an accruals basis, 1.7. Tangible fixed assets and depreeiation Depreciation is provided at rates calculated to write off the st less residual value of each asset over its expected useful life, as follows: Fixtures, fittings and equipment 20 % per annum on a reducing balance basis 1.8. Pensions The pension costs charged in the financial statements represent the contribution payable by the charity during the year. The regular cost of providing retirement pensions and related benefits is charged to the profit and loss account over the employees, service lives on the basis of a constant percentage of earnings. Net Incoming Resources 2024 2023 Net incoming resources is stated after charging: Depreciation and other amounts written off tangible assets Independent Examiners, remuneration 5.796 1,080 3,786 960 Page 8
Cylch Meithrin Kvan James Notes to the financial statements for the year ended 31 August 2024 Total resources expended Basis of Allocatlon Charity Operating Costs Governance Total year to 31108124 Total year to 31108123 Costs directly allocated to activities Wages and salaries Direct Educational Resources Direct Rent payable Direct 113,991 24,864 2,054 113,991 24,864 2,054 101,069 20,935 3,128 140.909 Support costs allocated to activities Repairs and maintenance Direct Administration costs Direct Accountancy Direct Payroll Costs Direct Depreciation Direct 140,909 125,132 298 6,631 298 6,631 1,080 214 5,796 5,412 960 277 3,786 1,080 214 5.796 12,725 1,294 14,019 10,436 153,634 1,294 154,928 135,568 Staff Costs Total Total year to year to 31108124 31108123 Staff costs during the Year comprised of the following: Staff Salaries and Expenses Pension Contributions 108,532 5,459 97,683 3,386 113,991 101,069 The average number of employees during the Year amounted to 9 (2023 .5), and can be analysed as follows: Childcare workers No employee was paid £60.000 or more during the Year. The Trustees received no remuneration or benefits in connection with the perfonnance of their duties. Page 9
Cylch MeiÉhrin Evan James Notes to the financial statements for the year ended 31 August 2024 Fixtures, rittings and Equipment Property) plant and equipment Total Cost At I September 2023 Additions 35,509 1,378 35,509 1,378 At 31 August 2024 36,887 36,887 Depreciation At I September 2023 Charge for the year 7,910 5,796 7,910 5,796 At 31 August 2024 13,706 13,706 Net book values At 31 August 2024 At I September 2023 23,181 23,181 27,599 27,599 Debtors 2024 2023 Outstanding fees J,218 1,218 Creditors: amounts falling due within one year 2024 2023 Accmals 4,254 3,491 4,254 3,491 Page 10
Cylch Meithrin Evan James Notes to the financial statements for tbe year ended 31 August 2024 UnrestrictedlRestricted Funds At 01109123 Incoming Outgoing Transfers Resources Resourees At 31108124 Unrestricted Funds 59,837 143,588 (154,928) 143.588 (154,928) 48.497 59,837 48,497 Thc charity did not hold any restricted or endowment funds during the Year. Analysis of Net Assets betweell Funds Total Ullrestricted Tangible Fixed Assets Current Assets Current Liabilities 23,181 23,181 29,570 29,570 (4,254) (4,254) 48,497 48.497 10 Related party transaetions No payment of salary or expenses was made to any trustee for the period under review. (2023 - Nil) Page 11