## **MORE THAN GRANDPARENTS**
**REPORT AND FINANCIAL STATEMENTS For the year ending 31 March 2023**
**Charity Number 1173253**
## **MORE THAN GRANDPARENTS**
**ANNUAL REPORT AND FINANCIAL STATEMENTS** For the year ending 31 March 2023
|**Contents**|**Page**|
|---|---|
|Trustees annual report|1 to 4|
|Independent examiners report|5|
|Statement of Financial Activities (including|6|
|income and expenditure account)||
|Balance sheet|7|
|Notes to the financial statements|8 to 14|
## **MORE THAN GRANDPARENTS TRUSTEES ANNUAL REPORT**
For the year ended 31 March 2023
The trustees are pleased to present their annual report together with the financial statements of the charity for the period ended 31 March 2023, which are also prepared to meet the requirements for a Directors’ report and accounts for Companies Act purposes. The financial statements comply with the Charities Act 2011, the Memorandum and Articles of Association, and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
## **1. Objectives and Activities**
The objectives of the charity is to promote the better care, upbringing and establishment in life of children residing in Sunderland and the surrounding areas by:
a) Promoting the role of kinship care
b) Supporting and advising kinship carers
c) Providing facilities in the interests of social welfare for recreational and leisure times occupation with the object of improving life. This is done through 1-1 support, advice and guidance to kinship carers in either their own home, the kinship care centre or a social media peer support session run from the kinship care centre. Social activities, outings, residential breaks for both carers and their children for relaxation and recreational activities. The trustees have had regard to the public benefit which has been reflected through trustee meetings.
## **2. Achievements and Performance**
To achieve our aims and objectives the Trustees have supported over 422 families in Sunderland and surrounding areas who are raising in excess of 347 children who are living in kinship care placements. We are now in the process of moving to a new premises large enough to accommodate our constantly increasing case load. We have continued to work in partnership with many local support networks to further benefit the lives of kinship families and provide a holistic approach to meeting the specific needs of kinship families.
The cost- of- living crisis continues to bring new challenges to kinship families and we have listened to our beneficiaries and continued to provide emergency food support and wellbeing packs to those families who are struggling as well as delivering remote support via Facebook, face to face group peer support, training, recreational activities, children’s groups and events. We are now working more strategically to meet the aims and objectives of the charity. We have diversified our board by recruiting new board members to fill our identified skills gaps and our board meets regularly bi monthly. In addition, we have regular strategic planning meetings to ensure we remain sustainable and have a clear business plan for the future.
1
## **3. Plans for Future Periods**
The Trustees will continue to promote our objectives to meet the specific needs of Kinship families in Sunderland and surrounding areas. We will continue to work in partnership with the local authority and other partners to ensure we provide a holistic approach to supporting kinship families. We will continue to work with funders to promote kinship care and highlight the needs of kinship carers. We will continue to work in partnership with local authorities to promote kinship care in their local area and highlight the needs of kinship families to encourage better support for families from statutory services. We will continue to plan strategically for the future of the organisation with the aim of building excellence into our organisation and to become more sustainable.
## **4. Reference and administrative details of the charity, its trustees and advisors**
Charity Name More Than Grandparents Registered Charity Number 1173253 Operational address The Place Athenauem Street West Sunniside Sunderland SR1 1QX
Trustees
Graham Frend Resigned 19/7/2023 Melanie Nichols Shellie Nichols-Key Karen Davidson Michelle Brodie Susie Thompson Recruited 6/2/2023 Adam Matthews Recruited 21/6/2023 Karen Davison(Chair) Appointed 20/7/2023 Larrisa Aylett Appointed 14/11/2022
Independent Examiner Connected Voice Business Services Limited One Strawberry Lane Newcastle upon Tyne NE1 4BX
Bankers
Santander
2
## **5. Structure, Governance and Management**
- Governing documents: The organisation is a CIO, registered on the 2 June 2017.
- Method of Recruitment of Trustees: Trustees are appointed by existing trustees.
- Risk management: The Trustees have assessed the risks to which the charitable company is exposed, in particular those related to the operations and finances of the charitable company, and are satisfied that systems and procedures are in place to mitigate any risk.
## **6. Financial Review**
More Than Grandparents is primarily funded by grants and donations. The total income for the year was Restricted £155,527 (2022:£59,678) Unrestricted £12,272 (2022: £11,131) Total £167,799 (2022: £70,809) this income is allocated across respective funds on the Statement of Receipts and Payments in accordance with the Statement of Recommended Practice.
The Statement of Receipts and Payments for the year ended 31 March 2023 shows a net payment across all funds of £37,760 (2022: £-25,775).
The Statement of Assets and Liabilities at 31 March 2023 shows total cash fund carried forward of £67,975 (2022: £30,212) of which there are £57,314 (2022: £14,218) restricted funds.
## Reserves policy
More Than Grandparents has maintained a level of free reserves over the years currently £10,658 (2022: £15,994) to meet the working capital requirements of the charity in the event of a significant drop in funding (including activity costs). It has established a policy whereby the unrestricted cash funds held by the charity should be between 3 and 6 months of annual expenditure, this presently equates to £32,509 (2022: £24,146). All Restricted funds are spent in accordance with grant terms and conditions.
3
## **7. Statement of Trustee Responsibilities**
The charity trustees are responsible for preparing a trustees’ annual report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
The charity trustees are required to prepare financial statements for each year which give a true and fair view of the state of affairs of the charitable company and of incoming resources and application of resources. In preparing financial statements, the trustees are required to:
- ●Select suitable accounting policies and apply them consistently;
- ●Observe the methods and principles in the Charities SORP;
- ●Make judgements and estimates that are reasonable and prudent;
- ●State whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements;
●Prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operation. The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Approved by the Trustees on 29/11/2023 and signed on their behalf by:
Melanie Nichols CEO
4
## **MORE THAN GRANDPARENTS**
## **INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES**
For the year ending 31 March 2023
I report on the financial statements of More Than Grandparents for the year ending 31 March 2023, which are set out on pages 6 to 14.
## **Respective responsibilities of trustees and examiner**
The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 ("the Charities Act) and that an independent examination is needed.
Having satisfied myself that the charity is not subject to audit under company law and is eligible for independent examination, it is my responsibility to:
- h examine the accounts under section 145 of the Charities Act,
- h to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act), and
- h to state whether particular matters have come to my attention.
## **Basis of independent examiner's statement**
My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below.
## **Independent examiner's statement**
In connection with my examination, no material matters have come to my attention which gives me cause to believe that in, any material respect:
- h the accounting records were not kept in accordance with section 130 of the Charities Act; or
- h the accounts did not accord with the accounting records; or
- h the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a "true and fair" view which is not a matter considered as part of an independent examination.
I have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached
Doug Maltman FMAAT Connected Voice Business Services Limited One Starwberry Lane Newcastle upon Tyne NE1 4BX Date: 29 / 11 /2023
5
## **MORE THAN GRANDPARENTS**
## **RECEIPTS AND PAYMENTS ACCOUNTS**
For the year ending 31 March 2023
|3
Grants
4
Other trading activities
5
**Payments**
Activity costs
6
Support costs
6
Governance costs
6
**_Net of Receipts / - Payments_**
**_Total Receipts_**
Donations and legacy
**Receipts**
Charitable expenditure
**_Total Payments_**
Notes
**_Closing cash at bank and in hand_**
Opening cash at bank and in hand|Unrestricted
Funds
£
12,221
-
51
12,272
7,963
9,645
-
17,608
( 5,336 )
15,994
10,658|Restricted
Funds
£
-
155,527
-
155,527
78,138
34,293
-
112,431
43,096
14,218
57,314|**Total**
**2023**
**£**
**12,221**
**155,527**
**51**
**167,799**
**86,101**
**43,938**
**-**
**130,039**
**37,760**
**30,212**
**67,972**|Total
2022
£|
|---|---|---|---|---|
|||||7,668
60,178
2,963|
|||||70,809|
|||||59,154
36,963
468|
|||||96,584|
|||||( 25,775 )
55,987|
|||||30,212|
The Statement of Financial Activities includes all gains and losses recognised in the year. All income and expenditure derive from continuing activities
The notes on pages 8 to 14 form an integral part of these accounts.
6
Charity Number 1173253
## **MORE THAN GRANDPARENTS**
## **STATEMENT OF ASSETS AND LIABILITIES**
As at 31 March 2023
|**Cash funds**
Cash at bank and in hand
12
**Liabilities**
13
Notes|Unrestricted
Funds
**£**
10,658|Restricted
Funds
**£**
57,314|**Total**
**2023**
**£**
**67,972**
**950**|Total
2022
**£**|
|---|---|---|---|---|
|||||30,212|
|||||468|
The notes on pages 8 to 14 form an integral part of these accounts.
|CEO
These financial statements were approved by the Board on:
and are signed on its behalf by:
Melanie Nichols|29/11/2023|
|---|---|
|||
|||
7
## **MORE THAN GRANDPARENTS**
## **NOTES TO THE FINANCIAL STATEMENTS**
For the year ending 31 March 2023
## 1 **Accounting Policies**
The principal accounting policies adopted, judgements and key sources of estimation uncertainty in the preparation of the financial statements are as follows:
## 2 **Basis of accounting**
## 2.1 **Basis of preparation**
The accounts have been prepared using the receipts and payments basis. An audit is not required by the Charity's constitution and has not been requested by the Trustees.
## **Analysis of income**
|3
**Donations and legacy**
4
**Grants**
Barbour Foundation
Arnold Clark
James Knott
National Lottery Community Fund
Suez Recycling
Persimmon
Trust House
Bernicia
M&S Foundations
Neighbourly Community Fund
Local Giving
Sunderland City Council
John Prestman
Groundwork UK
Albert Hunt
Masonic Hall
Reaching Communities
National Heritage
Durham County Council
Garfield Weston
COOP
Donations
Awards For All
Fundraising|Unrestricted
Funds
£
12,221
-
12,221
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-|Restricted
Funds
£
-
-
-
10,000
-
15,000
-
10,000
1,737
15,000
60,000
-
6,500
-
6,000
2,000
4,500
1,000
-
-
-
500
-
13,290
10,000
155,527|**Total**
**2023**
**£**
**12,221**
**-**
**12,221**
**10,000**
**-**
**15,000**
**-**
**10,000**
**1,737**
**15,000**
**60,000**
**-**
**6,500**
**-**
**6,000**
**2,000**
**4,500**
**1,000**
**-**
**-**
**-**
**500**
**-**
**13,290**
**10,000**
**155,527**|Restated
2022
£|
|---|---|---|---|---|
|||||7,668
-|
|||||7,668|
|||||10,000
2,000
5,000
5,000
-
-
-
-
424
-
2,854
5,000
-
-
-
2,500
400
5,000
-
500
11,500
10,000|
|||||60,178|
8
## **MORE THAN GRANDPARENTS**
## **NOTES TO THE FINANCIAL STATEMENTS**
For the year ending 31 March 2023
|5
**nal**
6|Unrestricted
Restricted
Funds
Funds
£
£
**Other trading activities**
51
-
-
-
51
-
**ysis of resources expended**
Unrestricted
Restricted
Funds
Funds
£
£
**Charitable activities**
Activity costs
6,304
32,575
-
-
-
2,381
-
3,639
808
31,942
635
7,381
-
-
150
220
66
-
7,963
78,138
Support costs
-
20,839
-
-
196
2,531
-
1,593
448
869
1
125
-
-
-
-
9,000
8,336
9,645
34,293
Governance costs
-
-
-
-
-
-
Other income
Income was £167,799 (2022: £70,809) of which £12,272 was unrestricted (2022:
restricted (2022: £59,678)
Transaction costs
Staff salaries
Staff travel
Staff costs
Project equipment
Sales
Printing, postage and stationery
Office costs
Volunteers expenses
Office equipment
Consultancy fees
Trustee meeting cost
Independent examiner's fees
Activity costs
Repairs and renewals
IT
Professional fees
Room hire
Rent
Advertising
Training|**Total**
Restated
**2023**
2022
**£**
£
**51**
106
**-**
2,857
**51**
2,963
**Total**
Restated
**2023**
2022
**£**
£
**38,879**
41,176
**-**
60
**2,381**
996
**3,639**
20
**32,750**
15,055
**8,016**
1,802
**-**
-
**370**
45
**66**
-
**86,101**
59,154
**20,839**
24,910
**-**
-
**2,727**
1,457
**1,593**
510
**1,317**
537
**126**
-
**-**
-
**-**
-
**17,336**
9,549
**43,938**
36,963
**-**
-
**-**
468
**-**
468
£11,131) and £155,527 was|Restated
2022
£|
|---|---|---|---|
||||106
2,857|
||||2,963|
||||41,176
60
996
20
15,055
1,802
-
45
-|
||||59,154|
||||24,910
-
1,457
510
537
-
-
-
9,549|
||||36,963|
||||-
468|
||||468|
## **Analysis of resources expended**
Expenditure on charitable activities was £130,039 (2022: £96,585) of which £17,608 was unrestricted (2022: £16,156) and £112,431 was restricted (2022: £80,429)
9
## **MORE THAN GRANDPARENTS**
## **NOTES TO THE FINANCIAL STATEMENTS**
For the year ending 31 March 2023
## 7 **Fees for examination of the accounts**
|Other accountancy services paid to the examiner
Independent examiner's fees for reporting on the accounts|**2023**
**£**
**-**
**-**
**-**|2022
£|
|---|---|---|
|||**468**
208|
|||676|
There were no other fees paid to the examiner (2022: £nil).
## 8 **Analysis of staff costs and the cost of key management personnel**
|Pension costs (defined contribution pension plan)
Salaries and wages
Social security costs|**2023**
**£**
**36,320**
**135**
**2,424**
**38,879**|2022
£|
|---|---|---|
|||**37,433**
2,857
886|
|||41,176|
No employee received remuneration above £60,000 (2022: nil)
The key management personnel of the charity, comprise the trustees and manager. The total employee benefits of the key management personnel of the charity were £31,554 (2022: £24 967).
## 9 **Staff numbers**
The average monthly head count was 3 staff (2022: 2 staff) and the average monthly number of full-time equivalent employees during the year were as follows:
|Charitable activities
The parts of the charity in which the employee's work|**2023**
**Number**
**1.6**
**1.6**|2022
Number|
|---|---|---|
|||2.0|
|||2.0|
## 10 **Transactions with trustees**
The trustees have been paid remunerations and received other benefits from an employment with their charity or a related entity.
A trustee has taking up position as an employee in the year. The salary paid to the trustee is based on the going rate for the roles undertaken. The salary paid is £31,554 (2022: £24,967).
## **Trustees' expenses**
No trustee expenses have been incurred in the year.
## **Transaction(s) with related parties**
The following detail the related party transactions in the reporting period.
Relative of the trustees has undertaken employment work at More Than Grandparents. The salary incurred on the normal commercial basis. There is no outstanding balance at the year end. The total amount paid in the year is 0 (2022:£6,760).
10
## **MORE THAN GRANDPARENTS**
## **NOTES TO THE FINANCIAL STATEMENTS**
For the year ending 31 March 2023
## 11 **Corporation Taxation**
The charity is exempt from tax on income and gains falling within section 505 of the Taxes Act 1988 or section 252 of the Taxation of Chargeable Gains Act 1992 to the extent that these are applied to its charitable objectives.
## 12 **Cash at bank and in hand**
|Cash at bank and in hand
Cash at bank and in hand|Unrestricted
Funds
£
10,658
10,658
Unrestricted
Funds
£
15,994
15,994|Restricted
Funds
£
57,314
57,314
Restricted
Funds
£
14,218
14,218|**2023**
**£**|
|---|---|---|---|
||||**67,972**|
||||**67,972**|
||||**2022**
**£**|
||||**30,212**|
||||**30,212**|
13 **Liabilities at the period end**
|**ilities at the period end**|||
|---|---|---|
|Independent examination of accounts
Pension|**2023**
**£**
**720**
**230**
**950**|2022
£|
|||**468**
**-**|
|||468|
## 14 **Analysis of charitable funds**
## **Analysis of movements in unrestricted funds**
**For the year ending 31 March 2023**
|**Unrestricted funds**
General unrestricted fund
**_Totals_**|**Fund**
**balances**
**brought**
**forward**
£
15,994
15,994|**Incoming**
**resources**
£
12,272
12,272|**Resources**
**expended**
£
( 17,608 )
(17,608)|**Transfers**
£
-
-|**Fund**
**balances**
**carried**
**forward**
**£**|
|---|---|---|---|---|---|
||||||**10,658**|
||||||**10,658**|
11
## **MORE THAN GRANDPARENTS**
## **NOTES TO THE FINANCIAL STATEMENTS**
For the year ending 31 March 2023
## 14 **Analysis of charitable funds** _(continued)_ **Analysis of movements in unrestricted funds For the year ending 31 March 2022**
|**Unrestricted funds**
General unrestricted fund
**_Totals_**
**Purpose of unrestricted funds**
General unrestricted fund|**Fund**
**balances**
**brought**
**Incoming**
**Resources**
**forward**
**resources**
**expended**
£
£
£
21,019
11,131
( 16,156 )
21,019
11,131
(16,156)
The 'free reserves' of the charity|**Transfers**
£
-
-|**Fund**
**balances**
**carried**
**forward**
**£**|
|---|---|---|---|
||||**15,994**|
||||**15,994**|
|||||
**Analysis of movement in restricted funds For the year ended 31 March 2023**
|**Restricted funds**
Awards For All
Albert Hunt
Barbour
Bernicia
COOP
Garfield Weston
James Knott
John Prestman
Masonic Hall
M&S
National Heritage
Local Giving
Reaching Communities
Sunderland City Council
Trust House
**_Totals_**|**Fund**
**balances**
**brought**
**forward**
£
-
-
-
3,218
-
-
-
-
-
-
-
-
-
1,000
10,000
14,218|**Incoming**
**resources**
£
10,000
2,000
15,000
-
1,737
15,000
6,000
6,500
4,500
1,000
10,000
500
60,000
13,290
10,000
155,527|**Resources**
**expended**
£
( 10,000 )
( 1,398 )
( 10,500 )
( 3,218 )
( 280 )
( 9,821 )
( 5,952 )
( 6,500 )
( 4,500 )
-
( 9,750 )
-
( 29,472 )
( 11,040 )
( 10,000 )
(112,431)|**Transfers**
£
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-|**Fund**
**balances**
**carried**
**forward**
**£**|
|---|---|---|---|---|---|
||||||**-**
**602**
**4,500**
**-**
**1,457**
**5,179**
**48**
**-**
**-**
**1,000**
**250**
**500**
**30,528**
**3,250**
**10,000**|
||||||**57,314**|
12
**MORE THAN GRANDPARENTS**
**NOTES TO THE FINANCIAL STATEMENTS**
For the year ending 31 March 2023
## **For theyear ended 31 March 2022**
|**Restricted funds**
Awards For All
Arnold Clark
Barbour
Ballinger Trust
Bernicia
Big Lottery
Community Foundation
Durham County Council
Groundwork UK
James Knott
Karbon Homes Ltd
Morrisons Foundations
National Lottery Community Fund
Neighbourly Community Fund
Persimmon
RISE North East
Sunderland City Council
Trust House
Triangle Trust
**_Totals_**
Community Foundation -
Empower|**Fund**
**balances**
**balances**
**brought**
**forward**
£
-
-
-
51
-
834
3,500
4,761
1,782
668
-
606
4,471
-
-
-
1,200
2,394
-
14,701
34,968|**Incoming**
**resources**
£
10,000
2,000
5,000
-
5,000
-
-
-
424
2,854
5,000
-
-
2,500
400
5,000
-
11,500
10,000
-
59,678|**Resources**
**expended**
£
( 10,000 )
( 2,000 )
( 5,000 )
( 51 )
( 1,782 )
( 834 )
( 3,500 )
( 4,761 )
( 2,206 )
( 3,522 )
( 5,000 )
( 606 )
( 4,471 )
( 2,500 )
( 400 )
( 5,000 )
( 1,200 )
( 12,894 )
-
( 14,701 )
(80,428)|**Transfers**
£
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-|**Fund**
**balances**
**carried**
**forward**
**£**|
|---|---|---|---|---|---|
||||||**-**
**-**
**-**
**-**
**3,218**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**1,000**
**10,000**
**-**|
||||||**14,218**|
13
## **MORE THAN GRANDPARENTS**
## **NOTES TO THE FINANCIAL STATEMENTS**
For the year ending 31 March 2023
## **Purpose of restricted funds**
Restricted funds represent income resources used for a specific purpose within the charity as identified by the donor.
Awards For All Activities and events Morrisons Foundations Packed lunches and resources for craft and room hire Neighbourly Community Fund Salary costs RISE North East Activities and events Sunderland City Council Activities and events Triangle Trust Volunteer expenses Arnold Clark Activities Barbour Rent Ballinger Trust Activities Bernicia Core Cost Big Lottery Project Cost Community Foundation Project Cost Community Foundation - Project Cost Empower Durham County Council Project Cost Groundwork UK Project Cost James Knott Core Cost Karbon Homes Ltd Project Cost Project Cost National Lottery Community Fund Persimmon Project Cost Trust House Rent Albert Hunt Project Cost COOP Project Cost Garfield Weston Core Cost John Prestman Project Cost Masonic Hall Core Cost M&S Project Cost National Heritage Project Cost Local Giving Project Cost Reaching Communities Project Cost
## 15 **Capital commitments**
As at 31 March 2023, the charity had no capital commitments (2022 -£nil).
## 16 **Guarantee**
There have been no guarantees given by the charity at 31 March 2023.
## 17 **Debt**
There is no debt outstanding which is owed by the charity and which is secured by an excess charge on any of the assets of the charity at 31 March 2023.
## 18 **Governing document**
The organisation is a Charitable Incorporated Organisation - Foundation registered on 02 June 2017 as a body corporate under part 11 of the Charities Act 2011.
14