## **MORE THAN GRANDPARENTS**
**REPORT AND FINANCIAL STATEMENTS For the year ended 31 March 2021**
**Charity Number 1173253**
## **MORE THAN GRANDPARENTS**
## **ANNUAL REPORT AND FINANCIAL STATEMENTS**
For the year ended 31 March 2021
|**Contents**|**Page**|
|---|---|
|Trustees annual report|1 to 4|
|Independent examiners report|5|
|Statement of Financial Activities (including|6|
|income and expenditure account)||
|Balance sheet|7|
|Notes to the financial statements|8 to 13|
**MORE THAN GRANDPARENTS**
## **TRUSTEES ANNUAL REPORT**
For the year ended 31 March 2021
The trustees are pleased to present their annual report together with the financial statements of the charity for the period ended 31 March 2021, which are also prepared to meet the requirements for a Directors’ report and accounts for Companies Act purposes.
The financial statements comply with the Charities Act 2011, the Memorandum and Articles of Association, and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
## **1. Objectives and Activities**
The objectives of the charity is to promote the better care, upbringing and establishment in life of children residing in Sunderland and the surrounding areas by:
- a) Promoting the role of kinship care
- b) Supporting and advising kinship carers
c) Providing facilities in the interests of social welfare for recreational and leisure times occupation with the object of improving life.
This is done through 1-1 support, advice and guidance to kinship carers in either their own home, the kinship care centre or a social media peer support session run from the kinship care centre. Social activities, outings, residential breaks for both carers and their children for relaxation and recreational activities. The trustees have had regard to the public benefit which has been reflected through trustee meetings.
## **2. Achievements and Performance**
To achieve our aims and objectives the Trustees have supported over 205 families in Sunderland and surrounding areas who are raising in excess of 246 children who are living in kinship care placements.
Last year we moved into a bigger premises so that we could support our increased case load and reach out to more kinship families and meet demands for our service.
We have continued to work in partnership with many local support networks to further benefit the lives of kinship families and provide a holistic approach to meeting the specific needs of kinship families.
The COVID-19 pandemic continues to bring new challenges to how we work with families and we have listened to our beneficiaries and continued to provide emergency food support and wellbeing packs to those families who are isolating due to covid. Our families continue to access our remote support via Facebook but we have also recommenced face to face group peer support with safety measures in place.
With the assistance of the Cranfield Trust we are now working more strategically to meet the aims and objectives of the charity. Together we identified that we needed to diversify our board and we undertook a skills matrix exercise which identified that although a high proportion of our board are people with lived experience of kinship care there were some skills gaps. We have been proactive in addressing these gaps and are hoping to recruit new trustees in the near future. Once the new trustees are in post we will begin planning strategically for the next five years which will also include financial planning so we become a more sustainable organisation, diversify our income, begin to build a strong team of staff and volunteers and invest in our infrastructure.
1
**MORE THAN GRANDPARENTS**
**TRUSTEES ANNUAL REPORT** For the year ended 31 March 2021
## **3. Plans for Future Periods**
The Trustees will continue to promote our objectives to meet the specific needs of Kinship families in Sunderland and surrounding areas.
We will continue to work in partnership with the local authority and other partners to ensure we provide a holistic approach to supporting kinship families.
We will continue to work with funders to promote kinship care and highlight the needs of kinship carers.
We will continue to work in partnership with local authorities to promote kinship care in their local area and highlight the needs of kinship families to encourage better support for families from statutory services.
We will continue to work with our Cranfield Trust volunteer consultant to plan strategically for the future of the organisation with the aim of building excellence into our organisation and to become more sustainable.
## **4. Reference and administrative details of the charity, its trustees and advisors**
|Charity Name|More Than Grandparents||
|---|---|---|
|Registered Charity|1173253||
|Number|||
|Operational address|The Place||
||Athenauem Street||
||West Sunniside||
||Sunderland||
||SR1 1QX||
|Trustees||Chair|
||Graham Frend||
||Melanie Nichols||
||Shellie Nichols-Key||
||Karen Davidson||
||Michelle Brodie||
||Rebecca Atkinson|Resigned March 21|
||Elizabeth Leckenby|Resigned April 21|
||Amanda Michaela Smith|Resigned April 21|
|Independent|Jim Dodds||
|Examiner|Connected Voice Business Services Limited||
||Higham House||
||Higham Place||
||Newcastle upon Tyne||
||NE1 8AF||
|Bankers|Santander||
2
**MORE THAN GRANDPARENTS**
**TRUSTEES ANNUAL REPORT** For the year ended 31 March 2021
## **5. Structure, Governance and Management**
## Governing documents
The organisation is a CIO, registered on the 2 June 2017.
## Method of Recruitment of Trustees
Trustees are appointed by existing trustees.
## Risk management
The Trustees have assessed the risks to which the charitable company is exposed, in particular those related to the operations and finances of the charitable company, and are satisfied that systems and procedures are in place to mitigate any risk.
## **6. Financial Review**
More Than Grandparents is primarily funded by grants and donations. The total income for the year was £115,426 (2020: £25,653). This income is allocated across respective funds on the Statement of Receipts and Payments in accordance with the Statement of Recommended Practice.
The Statement of Receipts and Payments for the year ended 31 March 2021, shows a net receipts across all funds of £38,593 (2020: £1,672).
The Statement of Assets and Liabilities at 31 March 2021 shows total cash fund carried forward of £57,064 (2020: £18,471) of which there are £34,968 restricted funds (2020: £10,018).
## Reserves policy
More Than Grandparents has maintained a level of free reserves over the years currently £22,096 (2020: £8,453) to meet the working capital requirements of the charity in the event of a significant drop in funding (including activity costs). It has established a policy whereby the unrestricted cash funds held by the charity should be between 3 and 6 months of annual expenditure, this presently equates to £19,208 (2020: £6,000). All Restricted funds are spent in accordance with grant terms and conditions.
3
**MORE THAN GRANDPARENTS**
**TRUSTEES ANNUAL REPORT** For the year ended 31 March 2021
## **7. Statement of Trustee Responsibilities**
The charity trustees are responsible for preparing a trustees’ annual report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
The charity trustees are required to prepare financial statements for each year which give a true and fair view of the state of affairs of the charitable company and of incoming resources and application of resources. In preparing financial statements, the trustees are required to:
- Select suitable accounting policies and apply them consistently;
- Observe the methods and principles in the Charities SORP;
- Make judgements and estimates that are reasonable and prudent;
- State whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements;
- Prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operation.
The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Approved by the Trustees on ……………….…………. and signed on their behalf by: 27/01/22
Melanie Nichols Chair
4
## **MORE THAN GRANDPARENTS**
## **INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES**
For the year ended 31 March 2021
I report on the financial statements of More Than Grandparents for the year ended 31 March 2021, which are set out on pages 6 to 13.
## **Respective responsibilities of trustees and examiner**
The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 ("the Charities Act) and that an independent examination is needed.
Having satisfied myself that the charity is not subject to audit under company law and is eligible for independent examination, it is my responsibility to:
- h examine the accounts under section 145 of the Charities Act,
- h to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act), and
- h to state whether particular matters have come to my attention.
## **Basis of independent examiner's statement**
My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below.
## **Independent examiner's statement**
In connection with my examination, no material matters have come to my attention which gives me cause to believe that in, any material respect:
- h the accounting records were not kept in accordance with section 130 of the Charities Act; or
- h the accounts did not accord with the accounting records; or
- h the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a "true and fair" view which is not a matter considered as part of an independent examination.
I have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Jim Dodds Connected Voice Business Services Limited Higham House Higham Place Newcastle upon Tyne NE1 8AF Date: 27/01/22
5
## **MORE THAN GRANDPARENTS**
## **RECEIPTS AND PAYMENTS ACCOUNTS**
For the year ended 31 March 2021
**----- Start of picture text -----**
Unrestricted Restricted Total Total
Funds Funds 2021 2020
£ £ £ £
Receipts
Donations and legacy 3 11,766 - 11,766 7,329
Grants 4 10,400 90,586 100,986 17,439
Other trading activities 5 2,675 - 2,675 885
Total Receipts 24,840 90,586 115,426 25,653
Payments
Charitable expenditure
Activity costs 6 6,451 62,163 68,614 14,418
Support costs 6 4,736 3,005 7,741 9,563
Governance costs 6 10 468 478 -
Total Payments 11,197 65,636 76,833 23,981
Net of Receipts / - Payments 13,643 24,950 38,593 1,672
Opening cash at bank and in hand 8,453 10,018 18,471 16,799
Closing cash at bank and in hand 22,096 34,968 57,064 18,471
Notes
**----- End of picture text -----**
The Statement of Financial Activities includes all gains and losses recognised in the year. All income and expenditure derive from continuing activities
The notes on pages 8 to 13 form an integral part of these accounts.
6
Charity Number 1173253
## **MORE THAN GRANDPARENTS**
## **STATEMENT OF ASSETS AND LIABILITIES**
As at 31 March 2021
|**Cash funds**
Cash at bank and in hand
12
**Liabilities**
13
Notes|Unrestricted
Funds
**£**
22,096|Restricted
Funds
**£**
34,968|**Total**
**2021**
**£**
**57,064**
**1,302**|Total
2020
**£**
18,471
468|
|---|---|---|---|---|
The notes on pages 8 to 13 form an integral part of these accounts.
|Chair
These financial statements were approved by the Board on:
and are signed on its behalf by:
Melanie Nichols|27/01/22|
|---|---|
7
## **MORE THAN GRANDPARENTS**
## **NOTES TO THE FINANCIAL STATEMENTS**
For the year ended 31 March 2021
## 1 **Accounting Policies**
The principal accounting policies adopted, judgements and key sources of estimation uncertainty in the preparation of the financial statements are as follows:
## 2 **Basis of accounting**
## 2.1 **Basis of preparation**
The accounts have been prepared using the receipts and payments basis. An audit is not required by the Charity's constitution and has not been requested by the Trustees.
## **Analysis of income**
|3
**Donations and legacy**
4
**Grants**
Community Foundation - Empower
BGL Group Ltd
Durham County Council
Community Foundation
Big Lottery
Donations
Awards For All
Annette Rafferty
Fundraising
Ballinger Trust
Gentoo Aspire Grant
Greggs Foundation
Groundwork UK
Karbon Homes Ltd
Local Connect Fund
Morrisons Foundations
Neighbourly Community Fund
RISE North East
Rothley Trust
Sunderland City Council
The William Leech Charity
Triangle Trust|Unrestricted
Funds
£
6,932
-
4,834
11,766
-
-
-
-
-
-
-
400
-
-
-
-
-
-
-
-
10,000
-
-
10,400|Restricted
Funds
£
-
-
-
-
-
600
5,000
35,418
3,500
5,000
3,099
-
-
2,000
1,000
2,500
5,755
400
4,700
-
4,350
-
17,264
90,586|**Total**
**2021**
**£**
**6,932**
**-**
**4,834**
**11,766**
**-**
**600**
**5,000**
**35,418**
**3,500**
**5,000**
**3,099**
**400**
**-**
**2,000**
**1,000**
**2,500**
**5,755**
**400**
**4,700**
**-**
**14,350**
**-**
**17,264**
**100,986**|Total
2020
£
3,663
2,000
1,666
7,329
9,518
-
-
-
-
-
-
1,621
500
-
-
-
-
-
-
1,000
3,800
1,000
-
17,439|
|---|---|---|---|---|
8
## **MORE THAN GRANDPARENTS**
## **NOTES TO THE FINANCIAL STATEMENTS**
For the year ended 31 March 2021
|5
**Other trading activities**
Sales
Other income|Unrestricted
Funds
£
2,665
10
2,675|Restricted
Funds
£
-
-
-|**Total**
**2021**
**£**
**2,665**
**10**
**2,675**|Total
2020
£
885
-
885|
|---|---|---|---|---|
Income was £115,426 (2020: £25,653) of which £24,840 was unrestricted (2020: £8,335) and £90,586 was restricted (2020: £17,318)
## **Analysis of resources expended**
|6|**Charitable activities**
Activity costs
Support costs
Governance costs
Transaction costs
Office equipment
Consultancy fees
Trustee meeting cost
Independent examiner's fees
IT
Professional fees
Room hire
Rent
Advertising
Training
Printing, postage and stationery
Office costs
Volunteers expenses
Activity costs
Repairs and renewals
Staff salaries
Staff travel
Staff costs
Project equipment|Unrestricted
Funds
£
-
180
-
3,171
1,532
1,384
-
-
184
6,451
-
-
463
38
-
-
88
-
4,148
4,736
10
-
10|Restricted
Funds
£
15,606
1,057
164
65
30,612
224
-
9,000
5,435
62,163
-
-
556
211
1,149
847
-
241
-
3,005
-
468
468|**Total**
**2021**
**£**
**15,606**
**1,237**
**164**
**3,236**
**32,144**
**1,608**
**-**
**9,000**
**5,619**
**68,614**
**-**
**-**
**1,019**
**249**
**1,149**
**847**
**88**
**241**
**4,148**
**7,741**
**10**
**468**
**478**|Total
2020
£
-
-
-
619
9,425
-
215
2,250
1,909
14,418
6,750
636
339
372
95
-
75
1,296
-
9,563
-
-
-|
|---|---|---|---|---|---|
Expenditure on charitable activities was £76,833 (2020: £23,981) of which £11,197 was unrestricted (2020: £6,901) and £65,636 was restricted (2020: £17,080)
9
## **MORE THAN GRANDPARENTS**
## **NOTES TO THE FINANCIAL STATEMENTS**
For the year ended 31 March 2021
## 7 **Fees for examination of the accounts**
|Other accountancy services paid to the examiner
There were no other fees paid to the examiner (2020: £nil).
Independent examiner's fees for reporting on the accounts|**2021**
**£**
**468**
**49**
**517**|2020
£
**468**
-
468|
|---|---|---|
## 8 **Analysis of staff costs and the cost of key management personnel**
|Pension costs (defined contribution pension plan)
Salaries and wages
Social security costs|**2021**
**£**
**14,355**
**955**
**295**
**15,606**|2020
£
**-**
-
-
-|
|---|---|---|
No employee received remuneration above £60,000 (2020: nil)
The key management personnel of the charity, comprise the trustees and manager. The total employee benefits of the key management personnel of the charity were £11,099.
## 9 **Staff numbers**
The average monthly head count was 0.25 staff (2020: 0 staff) and the average monthly number of full-time equivalent employees during the year were as follows:
|Charitable activities
The parts of the charity in which the employee's work|**2021**
**Number**
**2.0**
**2.0**|2020
Number
0.0
0.0|
|---|---|---|
## 10 **Transactions with trustees**
The trustees have been paid remunerations and received other benefits from an employment with their charity or a related entity.
A trustee has taking up position as an employee in the year. The salary paid to the trustee is based on the going rate for the roles undertaken. The salary paid is £2,253.
## **Trustees' expenses**
No trustee expenses have been incurred in the year.
## **Transaction(s) with related parties**
The following detail the related party transactions in the reporting period.
Relative of the trustees has undertaken employment work at More Than Grandparents. The salary incurred on the normal commercial basis. There is no outstanding balance at the year end. The total amount paid in the year is £13,353 (2020: £nil).
10
## **MORE THAN GRANDPARENTS**
## **NOTES TO THE FINANCIAL STATEMENTS**
For the year ended 31 March 2021
## 11 **Corporation Taxation**
The charity is exempt from tax on income and gains falling within section 505 of the Taxes Act 1988 or section 252 of the Taxation of Chargeable Gains Act 1992 to the extent that these are applied to its charitable objectives.
## 12 **Cash at bank and in hand**
|Cash at bank and in hand
Cash at bank and in hand
Independent examination of accounts
Big Lottery
**Liabilities at the period end**|Unrestricted
Funds
£
22,096
22,096
Unrestricted
Funds
£
8,453
8,453|Restricted
Funds
£
34,968
34,968
Restricted
Funds
£
10,018
10,018
**2021**
**£**
**468**
**834**
**1,302**|**2021**
**£**
**57,064**
**57,064**
**2020**
**£**
**18,471**
**18,471**
2020
£
**468**
**-**
468|
|---|---|---|---|
13 **Liabilities at the period end**
## 14 **Analysis of charitable funds**
**Analysis of movements in unrestricted funds For the year ending 31 March 2021**
|**Unrestricted funds**
General unrestricted fund
**_Totals_**|**Fund**
**balances**
**brought**
**forward**
£
8,453
8,453|**Incoming**
**resources**
£
24,840
24,840|**Resources**
**expended**
£
( 11,197 )
( 11,197 )|**Transfers**
£
-
-|**Fund**
**balances**
**carried**
**forward**
**£**
**22,096**
**22,096**|
|---|---|---|---|---|---|
11
## **MORE THAN GRANDPARENTS**
## **NOTES TO THE FINANCIAL STATEMENTS**
For the year ended 31 March 2021
- 14 **Analysis of charitable funds** _(continued)_
## **Analysis of movements in unrestricted funds**
## **For the year ending 31 March 2020**
|**Unrestricted funds**
General unrestricted fund
**_Totals_**|**Fund**
**balances**
**brought**
**forward**
£
7,019
7,019|**Incoming**
**resources**
£
8,335
8,335|**Resources**
**expended**
£
( 6,901 )
( 6,901 )|**Transfers**
£
-
-|**Fund**
**balances**
**carried**
**forward**
**£**
**8,453**
**8,453**|
|---|---|---|---|---|---|
## **Purpose of unrestricted funds**
General unrestricted fund The 'free reserves' of the charity
## **Analysis of movement in restricted funds**
## **For the year ending 31 March 2021**
|**Restricted funds**
Awards For All
Ballinger Trust
BGL Group Ltd
Big Lottery
Community Foundation
Durham County Council
Groundwork UK
Karbon Homes Ltd
Local Connect Fund
Morrisons Foundations
Neighbourly Community Fund
RISE North East
Sunderland City Council
Triangle Trust
**_Totals_**
Community Foundation -
Empower|**Fund**
**balances**
**brought**
**forward**
£
9,518
-
-
-
-
-
-
-
-
-
-
-
-
500
-
10,018|**Incoming**
**resources**
£
-
600
5,000
35,418
3,500
5,000
3,099
2,000
1,000
2,500
5,755
400
4,700
4,350
17,264
90,586|**Resources**
**expended**
£
( 9,518 )
( 549 )
( 5,000 )
( 34,584 )
-
( 239 )
( 1,317 )
( 1,332 )
( 394 )
( 2,500 )
( 1,284 )
( 400 )
( 3,500 )
( 2,456 )
( 2,563 )
( 65,636 )|**Transfers**
£
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-|**Fund**
**balances**
**carried**
**forward**
**£**
**-**
**51**
**-**
**834**
**3,500**
**4,761**
**1,782**
**668**
**606**
**-**
**4,471**
**-**
**1,200**
**2,394**
**14,701**
**34,968**|
|---|---|---|---|---|---|
12
## **MORE THAN GRANDPARENTS**
## **NOTES TO THE FINANCIAL STATEMENTS**
For the year ended 31 March 2021
## 14 **Analysis of charitable funds** _(continued)_
## **For the year ending 31 March 2020**
|**Restricted funds**
Awards For All
Sunderland City Council
Rothley Trust
Gentoo Aspire Grant
Greggs Foundation
The William Leech Charity
**_Totals_**|**Fund**
**balances**
**brought**
**forward**
£
9,780
-
-
-
-
-
9,780|**Incoming**
**resources**
£
9,518
3,800
1,000
1,500
500
1,000
17,318|**Resources**
**expended**
£
( 9,780 )
( 3,300 )
( 1,000 )
( 1,500 )
( 500 )
( 1,000 )
( 17,080 )|**Transfers**
£
-
-
-
-
-
-
-|**Fund**
**balances**
**carried**
**forward**
**£**
**9,518**
**500**
**-**
**-**
**-**
**-**
10,018|
|---|---|---|---|---|---|
## **Purpose of restricted funds**
Restricted funds represent income resources used for a specific purpose within the charity as identified by the donor.
> Awards For All Activities and events
> Sunderland City Council Packed lunches and resources for craft and room hire
> Rothley Trust Salary costs
> Gentoo Aspire Grant Activities and events Greggs Foundation Activities and events
> The William Leech Charity Volunteer expenses
## 15 **Capital commitments**
As at 31 March 2021, the charity had no capital commitments (2020 -£nil).
## 16 **Guarantee**
There have been no guarantees given by the charity at 31 March 2021.
## 17 **Debt**
There is no debt outstanding which is owed by the charity and which is secured by an excess charge on any of the assets of the charity at 31 March 2021.
## 18 **Governing document**
The organisation is a Charitable Incorporated Organisation - Foundation registered on 02 June 2017 as a body corporate under part 11 of the Charities Act 2011.
13