Our Villages Crawcrook and Greenside CIO (Charity Number 1173252) TRUSTEES ANNUAL REPORT For the year ended (30.11.2024)
The trustees are pleased to present their annual trustees’ report together with the financial statements of the charity for the period 1[st] December 2023 – 30[th] November 2024.
The financial statements comply with the Charities Act 2011, the Memorandum and Articles of Association, and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)
## 1. Objectives and Activities
## Aims of the Charity
To promote the conservation, protection & improvement of the natural and physical environment by mobilising volunteers & raising awareness of local issues, taking care to include all members of the community.
## Objectives, strategies and activities for the year
Main activities are improving the environment as well as highlighting environmental issues. Regular activities include Litter Picking, Dog Fouling awareness & education, maintaining public green areas including flower beds. We aim to develop the capacity & skills of disadvantaged sections of the community, to help them to participate more fully in local society.
We also carry out fundraising activities, chief amongst them is our annual Crawcrook Fair to raise money to cover the installation and running costs of the annual Christmas lights in the villages.
In May 2023 we took on a 35-year lease of the old bowling pavilion and green in Crawcrook Park, we have commenced the refurbishment of both community assets and have started a community café.
## 2. Public Benefit Statement
We aim to provide improvements in the villages of Crawcrook and Greenside to the benefit of the community. We also seek to develop the skills and confidence of members of the community by offering volunteering opportunities.
## 3. Policy on Grant Making
## 4. Policy on Social Investment
## 5. Contribution by Volunteers
We are volunteer run and led, with volunteers drawn from the local community. Our initiatives and activities are drawn from the local community.
## 6. Achievements and Performance
Our regular Litter Picking events have encouraged a large number of people to get involved
Our Villages Crawcrook and Greenside CIO (Charity Number 1173252) TRUSTEES ANNUAL REPORT For the year ended (30.11.2024)
both at the event and individually, using our equipment, at times more suitable to themselves resulting in the villages being noticeably cleaner, with residents aware of the part they can play. Open spaces have improved greatly through our volunteers maintaining the flower beds both in the park and along the roadsides, throughout the year. Many residents, especially the elderly, comment on how lovely it looks. The opening of a new community café has drawn additional volunteers and facilitated learning of new skills. We have seen an increase in the number of volunteers through all these areas.
## Evaluation and outputs
## 7.Fundraising
Our funds are raised from a variety of sources, namely, donations, community events and activities and applying for grants.
## 8. Investments
## 9. Financial review
## Review of the year
The results for the year and the charity's financial position at the end of the year are shown in the attached financial statements.
During the year the Charity had income of £12,320 (2022: £54,238) and expenditure of £33,013 (2022: £31,800). There was an operating deficit of £20,693 (2022: £22,438).
At 30[th] November 2024 the Charity had net assets of £12,157 (2022: £32,850).
## Reserves policy/No reserves reason/Going concern
The Trustees consider the level of reserves, £12,157 (2022 £32,850), prudent for the Charity at this time taking into account potential liabilities in the event that the charity ceased. Our Reserves Policy is reviewed annually. Unrestricted funds at the year end were £3,403.
## 10. Risk Management
The funds are held to cover a minimum of 6 months of operational & planned community projects, in the event of any unexpected loss of income or unforeseen expenditure that may occur.
## 11. Plans for future periods
The trustees intend to continue to deliver the key activities and aims of the Charity. In particular the Charity will continue with delivering litter picking in the villages, green space maintenance, refurbishment of the pavilion and green including running a community café from the pavilion building. The charity will also continue fundraising activities to deliver the annual Christmas lights provision and will seek further grant funding where appropriate to deliver on projects.
## 12. Reference and administrative details of the charity, its trustees and advisors
Our Villages Crawcrook and Greenside CIO (Charity Number 1173252) TRUSTEES ANNUAL REPORT For the year ended (30.11.2024)
Our Villages Crawcrook and Greenside CIO
Registered charity name Charity number
Charity number 1173252 Registered office 9 Wesley Mount Crawcrook Ryton NE40 4XB
T rustees and Members of the Board Chris Beer (Chair) Laura Clark (Treasurer) Linda Chappell (Secretary) Barbara Williams Caroline James Norma Blackith Julie Gavin Matt Broderick Kathryn Henderson Chief Executive and Senior staff members N/A.
Independent Examiner N/A (Income under £25k for the year under review)
.
Bankers Lloyds Bank.
## 13. Fund held as custodian trustees on behalf of others
N/A.
## 14. Exemptions from disclosures
N/A.
## 15. Structure, governance and management
Governing Document
## Recruitment and Appointment of the Board
## Board Induction and Training
New Board Members are introduced to the work of the organisation and informed of their legal roles and responsibilities at an induction meeting. The induction and training programme for new Board Members includes:
- A briefing by the Chair or Chief Executive
- An explanation of roles and responsibilities as a Board Member
- Copies of the main charity documents including the Memorandum and Articles of
Our Villages Crawcrook and Greenside CIO (Charity Number 1173252) TRUSTEES ANNUAL REPORT For the year ended (30.11.2024)
Association and the Financial Statements
- Copy of the business plan and most recent evaluation report
- Copies of recent board papers including budgets and management accounts
- A copy of the Charity Commission publication "How to be an Effective Trustee"
- A copy of the governance structure.
## 16. Related parties
N/A.
## 17. Statement of Trustee Responsibilities
The trustees are responsible for preparing the Trustees’ Annual Report and the Financial Statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
Charity SORP requires the trustees to prepare financial statements for each financial year, which give a true and fair view of the state of affairs of the charity and of incoming resources and application of resources, including the receipts and payments of the charity for that year. In preparing those financial statements, the trustees are required to:
- select suitable accounting policies and apply them consistently;
- observe the methods and principles in the Charities SORP;
- make judgements and estimates that are reasonable and prudent;
- state whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements;
- prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operation.
The trustees are responsible for keeping accounting records that disclose with reasonable accuracy at any time the financial position of the charity. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Approved by the Trustees on 8[th] July 2025 and signed on their behalf by:
CE Chris Beer Chair
Our Villages Crawcrook and Greenside CIO
11
## Recei ts and a ments acco p p y
For the period 12/1/2024 To from
## Section A Receipts and payments
Unrestricted funds
Endowment Restricted funds funds
to the nearest £ to the nearest £ to the nearest £
|A1 Receipts||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|
|Donations||57||||1,636||||-||
|CommunityGrants||-||||2,300||||-||
|FundraisingEvents||891||||4,326||||-||
|Café Income||2,523||||60||||-||
|Pavilion/Green Hire Income||528||||-||||-||
|||-||||-||||-||
|||-||||-||||-||
|||-||||-||||-||
|Sub total(Gross income for AR)||3,999||||8,321||||-||
|A1 Receipts
Donations
57
CommunityGrants
-
FundraisingEvents
891
Café Income
2,523
Pavilion/Green Hire Income
528
-
-
-
Sub total(Gross income for AR)
3,999|A1 Receipts
Donations
57
CommunityGrants
-
FundraisingEvents
891
Café Income
2,523
Pavilion/Green Hire Income
528
-
-
-
Sub total(Gross income for AR)
3,999|1,636
2,300
4,326
60
-
-
-
-
8,321||
|---|---|---|---|
|Donations|57|1,636|-|
|CommunityGrants|-|2,300|-|
|FundraisingEvents|891|4,326|-|
|Café Income|2,523|60|-|
|Pavilion/Green Hire Income|528|-|-|
||-|-|-|
||-|-|-|
||-|-|-|
|Sub total(Gross income for AR)|3,999|8,321|-|
|-
-
Sub total-
Total receipts 3,999
A3 Payments
Cost of FundraisingEvents
-
CommunityProject Expenses
699
Utilities
-
Insurance
303
Print, Postage and Stationery
566
Website Costs
16
AccountancyFees
360
Repairs and Renewals
126
Café Expenses
1,141
Sub total 3,211
-
-
Sub total -
Total payments 3,211
A2 Asset and investment sales,
(see table).
A4 Asset and investment
purchases, (see table)||-
-
-
8,321
1,043
27,751
-
-
-
-
-
-
1,008
29,802
-
-
-
29,802||
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|||29,802|-|
|Net of receipts/(payments)
A5 Transfers between funds
A6 Cash funds last year end
Cash funds this year end|788||- 21,481||-|
|---|---|---|---|---|---|
||-||-||-|
||2,931||29,919||-|
||3,719||8,438||-|
## Section B Statement of assets and liabilities at the end of the peri
Categories B1 Cash funds
B2 Other monetary assets
Unrestricted funds to nearest £ 2,699 704 - 3,403
## Details
Bank Balance Cash Held
## Total cash funds
(agree balances with receipts and payments account(s)) Agreement Error Unrestricted funds to nearest £ - - - - - -
Details
B3 Investment assets
Fund to which asset Details belongs Fund to which asset Details belongs
B4 Assets retained for the charity’s own use
Details
Fund to which liability relates
## B5 Liabilities
Signed by one or two trustees on behalf of all the trustees
Signature Print N Laura C
## X
Laura Clark
173252
## unts
## CC16a
11/30/2024
## Total funds
## Last year
to the nearest £
to the nearest £
|1,693||1,262|
|---|---|---|
|2,300||45,457|
|5,217||5,473|
|2,582||1,599|
|528||447|
|-||-|
|-||-|
|-||-|
|12,320||54,238|
||-||||||
|---|---|---|---|---|---|---|
||-||||-||
||-||||-||
||||||||
||12,320||||54,238||
|1,043||1,388|
|---|---|---|
|28,450||27,627|
|-||648|
|303||325|
|566||142|
|16||75|
|360||500|
|126||40|
|2,149||1,056|
|33,013||31,800|
||-||||||
|---|---|---|---|---|---|---|
||-||||||
||-||||-||
||||||||
||33,013||||31,800||
||||||||
|- 20,693||22,438|
|---|---|---|
|-||-|
|32,850||10,411|
|12,157||32,850|
## iod
|iod||
|---|---|
|Restricted funds
to nearest £
8,754
-
-
8,754
Agreement Error
Restricted funds
to nearest £
-
-
-
-
-
-|to nearest £
Endowment
funds|
||-|
||-|
||-|
||-|
||OK|
||to nearest £
Endowment
funds|
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|Cost (optional)
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(optional)|
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|Cost (optional)
-
-
-
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(optional)|
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Amount due
(optional)|When due
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|Name
Clark|Date of
approval|
|---|---|
||08.07.2025|
|||