Trustees’ Annual Report for the period
From 1[st ] December 2021 To 30[th] November 2022
Charity name: Our Villages Crawcrook and Greenside CIO
Charity registration number: 1173252
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | To promote the conservation, protection & improvement of the natural and physical environment by mobilising volunteers & raising awareness of local issues, taking care to include all members of the community. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
Main activities are improving the environment as well as highlighting environmental issues. Regular activities include Litter Picking, Dog Fouling awareness & education, Maintaining public green areas including flower beds. We aim to develop the capacity & skills of disadvantaged sections of the community, to help them to participate more fully in local society. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The Trustees confirm that they have complied with the requirements of Section 4 of the Charities Act. This is standard item on our monthly agenda. |
Additional information (optional) You may choose to include further statements where relevant about:
| SORP reference | ||
|---|---|---|
| Policy on grant making | Para 1.38 | |
| Policy on social investment including program related investment |
Para 1.38 | |
| Contribution made by volunteers |
Para 1.38 | We are volunteer run and led, with volunteers drawn from the local community. Our initiatives and activities are drawn from the local community. |
Other
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | Our regular Litter Picking events have encouraged a large number of people to get involved both at the event and individually, using our equipment, at times more suitable to themselves resulting in the villages being noticeably cleaner, with residents aware of the part they can play. Open spaces have improved greatly through our volunteers maintaining the flower beds both in the park and along the roadsides, throughout the year. Many residents, especially the elderly, comment on how lovely it looks. We have seen an increase in the number of volunteers through all these areas. |
Additional information (optional) You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | |
| Performance of fundraising activities against objectives set |
Para 1.41 | |
| Investment performance against objectives |
Para 1.41 | |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | As shown on our accounts, attached, we are in a strong financial position and the Finance Report is included in all monthly meeting agendas, where we look, in detail, at all financial issues & discuss any new spending requirements. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | The funds are held to cover a minimum of 6 months of operational & planned community projects, in the event of any unexpected loss of income or unforeseen expenditure that may occur |
| Amount of reserves held | Para 1.22 | Monies held for unrestricted purposes at 30th November 2022 were £4,752 and restricted purposes were £5,660. |
| Reasons for holding zero reserves |
Para 1.22 | N/A |
| Details of fund materially in deficit |
Para 1.24 | N/A |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | N/A |
| Additional information (optional) You may choose to include further statements |
Additional information (optional) You may choose to include further statements |
where relevant about: |
|---|---|---|
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | Our funds are raised from a variety of sources, namely, donations, community events and activities and applying for grants. |
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | N/A |
| A description of the principal risks facing the charity |
Para 1.46 | N/A |
| Other | N/A |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Charity constitution document. |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | CIO |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | We have developed a membership process to ensure that we attract people with the correct range of skills required. We carry out an assessment of the skills of the trustees and look to recruit and encourage new members where necessary to fill any gaps. Any new members & volunteers are asked to apply in an open & fairprocess. |
Additional information (optional) You may choose to include further statements where relevant about:
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | |
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | |
| Relationship with any related parties |
Para 1.51 | |
| Other |
Reference and Administrative details
| Charity name | Our Villages Crawcrook and Greenside CIO |
|---|---|
| Other name the charity uses | |
| Registered charity number | 1173252 |
| Charity’s principal address | 9 Wesley Mount, Crawcrook Ryton Tyne and Wear NE40 4XB |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (if any) |
|---|---|---|---|---|
| John Neill | Chair | Elected to position AGM July 2022 and stood down as chair/trustee September 2022. |
||
| Christopher Beer | Deputy Chair | Elected to position AGM July 2022. Acting chair September 2022 onwards. |
||
| Laura Clark | Treasurer | February2022 onwards | ||
| Caroline James | Treasurer | Until February2022 | ||
| Barbara Williams | Trustee | |||
| Helen Haran | Trustee | |||
| Sue Welch | Trustee | |||
| Stuart Lowerson | Trustee | |||
| Derrick Marrs | Trustee | |||
| Maureen Forster | Co-opted Secretary | Stepped down July2022 | ||
| John Forster | Trustee | Stepped down July2022 | ||
– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
| Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) |
|---|---|---|
| Type of adviser Name Address |
||
| Name of chief executive or names of senior staff members (Optional information) | ||
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
~~Digitally signed by Clark, L.J.~~ (Laura) ~~Clark, L.J.~~ DN: cn=Clark, L.J. (Laura), Signature(s) ou=Users Location: Gateshead, UK ~~(Laura) Date: 2023.08.03 12:46:06 +01'00'~~ Full name(s) Laura Clark Position (eg Secretary, Treasurer Chair, etc) Date 03.08.2023
CHARITY COMMISSION FOR ENGLAND AND WALES GREENSIDE CIO 11n252 Receipts and payments accounts CC16a For tho perlod from 0111212021 To 3011112022 Section A Receipts and payments Unreslrl¢tod funds Restrl¢t•d fund5 Endowment fund5 Total funds Last y toth4 n•TeOt toth• no&r•¥t£ to th• n4Nt£ totho noar•st£ to th• rbW•St£ A1 Racelpts Donalluns Communl Fundraisi 1,742 5,735 77 7,gJO 1.134 10,776 3,95& Grants Evants Sub total(Gmss inGon78 for AR) 3,307 13,fj85 16.993 1S,868 A2 Assat and Inv•slment salo$, Isee tablel. Sub total 3,3D7 13.6B5 18,993 15,B68 ents Cost of Fundralsin Comtnuni Advertisin Insurance Print Posta e and Station8 Website Costs Accountan Faes airs & R?n6wals Oonatton Events ense¥ 5,384 20,56U 6.341 20,560 558 7,39 157 140 157 140 403 67 83 9ts0 474 474 100 fuo 27.772 Sub total 25,944 gM37 A4 Asset and Investment ur¢ha$e5. see table Sub total 1.828 25.944 27.772 9.B37 Not of r¢celpts/{paym8nts) AS Tran5fors btheen fvnds A6 cash fund5 last year end Cash fvnds th1$ year end 1,479 663 2.609 12,259 10,779 6,03Q 1B,582 21,191 15.161 4,752 S,860 10,412 21,191 CCXX R1 dwounl¥ ISSI 2310312023
Section B Statement of assets and liabilities at the end of the period Unrestrlcted fvt)ds Restrlctod funds to n•ar•ot£ Endowment funds to nvarnst£ Categories Details 81 Cash funds BHnk Balatir 4164 5.160 Ca¥h held Total cash funds 4,752 5,660 recelptsend p4ymaThts a¢cwnligll Unre$trlcted funds to n•aT•St £ Rfjstrlcled funds Endowmont fund5 to n•&rnst£ Delails Fundtsiwhlch aS•tl0 Curr•ntvalu• Detai15 Costlopoonal) Fuhdttswhl¢h t bolon C1 (op0 ¢n¢¥•1¥ Detai15 84 Assets retalned for tho charws own use Fund to hl¢h r4lot• Amount onAI Wh•n du onal Details B5 Llabllltlos Signad by one tru5tee5 Oll behalf of 011 Ihe tru5tOèS Slgnalure Print N8rn8 Dat8 of roval CCXX R2 accounts ISSI 2310312023