Trustees’ Annual Report for the period
From 1[st ] December 2020 To 30[th] November 2021
Charity name: Our Villages Crawcrook and Greenside CIO
Charity registration number: 1173252
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | To promote the conservation, protection & improvement of the natural and physical environment by mobilising volunteers & raising awareness of local issues, taking care to include all members of the community. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
Main activities are improving the environment as well as highlighting environmental issues. Regular activities include Litter Picking, Dog Fouling awareness & education, Maintaining public green areas including flower beds. We aim to develop the capacity & skills of disadvantaged sections of the community, to help them to participate more fully in local society. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The Trustees confirm that they have complied with the requirements of Section 4 of the Charities Act. This is standard item on our monthly agenda. |
Additional information (optional) You may choose to include further statements where relevant about:
| SORP reference | ||
|---|---|---|
| Policy on grant making | Para 1.38 | |
| Policy on social investment including program related investment |
Para 1.38 | |
| Contribution made by volunteers |
Para 1.38 | We are volunteer run and led, with volunteers drawn from the local community. Our initiatives and activities are drawn from the local community. |
Other
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | Our dog fouling initiative has led to a far greater awareness of the issue, & there has been a big reduction of offences. Our regular Litter Picking events have encouraged a large number of people to get involved both at the event and individually, using our equipment, at times more suitable to themselves resulting in the villages being noticeably cleaner, with residents aware of the part they can play. Open spaces have improved greatly through our volunteers maintaining the flower beds both in the park and along the roadsides, throughout the year. Many residents, especially the elderly, comment on how lovely it looks. We have seen an increase in the number of volunteers through all these areas. |
Additional information (optional) You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | |
| Performance of fundraising activities against objectives set |
Para 1.41 | |
| Investment performance against objectives |
Para 1.41 | |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | As shown on our accounts, attached, we are in a strong financial position and the Finance Report is included in all monthly meeting agendas, where we look, in detail, at all financial issues & discuss any new spending requirements. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | The funds are held to cover a minimum of 6 months of operational & planned community projects, in the event of any unexpected loss of income or unforeseen expenditure that may occur |
| Amount of reserves held | Para 1.22 | Monies held for unrestricted purposes at 30th November 2021 were £2,609 and restricted purposes were £18,582. |
| Reasons for holding zero reserves |
Para 1.22 | N/A |
| Details of fund materially in deficit |
Para 1.24 | N/A |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | N/A |
| Additional information (optional) You may choose to include further statements |
Additional information (optional) You may choose to include further statements |
where relevant about: |
|---|---|---|
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | Our funds are raised from a variety of sources, namely, donations, community events and activities and applying for grants. |
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | N/A |
| A description of the principal risks facing the charity |
Para 1.46 | N/A |
| Other | N/A |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Charity constitution document. |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | CIO |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | We have developed a membership process to ensure that we attract people with the correct range of skills required. We carry out an assessment of the skills of the trustees and look to recruit and encourage new members where necessary to fill any gaps. Any new members & volunteers are asked to apply in an open & fairprocess. |
Additional information (optional) You may choose to include further statements where relevant about:
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | |
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | |
| Relationship with any related parties |
Para 1.51 | |
| Other |
Reference and Administrative details
| Charity name | Our Villages Crawcrook and Greenside CIO |
|---|---|
| Other name the charity uses | |
| Registered charity number | 1173252 |
| Charity’s principal address | 9 Wesley Mount, Crawcrook Ryton Tyne and Wear NE40 4XB |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole **year ** |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| John Neill | Chair | Elected to position AGM July2022 |
||
| Christopher Beer | Deputy Chair | Elected to position AGM July2022 |
||
| Laura Clark | Treasurer | February2022 onwards | ||
| Caroline James | Treasurer | Until February2022 | ||
| Barbara Williams | ||||
| Helen Haran | Deputy Chair | Stepped down from position AGM July2022 |
||
| Sue Welch | ||||
| Stuart Lowerson | ||||
| Derrick Marrs | ||||
– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
| Type of | Name | Address |
|---|---|---|
| adviser |
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Digitally signed by Clark, L.J. Clark, L.J. (Laura) Signature(s) DN: cn=Clark, L.J. (Laura), ou=Users ~~Date: 2022.08.07 19:41:39 +01'00' (Laura)~~ Full name(s) Laura Clark Position (eg Secretary, Treasurer Chair, etc) Date 07.08.2022
CHARITY COMMISSION FOR ENGLAND ANO WALE5 R VILLAGES GREENSIDE CIO RAW ROOK AND 1173252 Receipts and payments accounts For thg perlod from CC16a 0111212020 3011112021 Section A Receipts and payments Unre5triGted funds Restricted funds Endowment funds Total funds Last yoar toth• n•av•st toth• £ iothe near08t£ tothe nearost£ toth• nvare5t£ A1 Recelpts DotiatK>ns Communi Fundraisin 1,051 10.776 738 Grar Events 10,778 3,959 3.959 2,140 1,gD# Sub total(Gros8 incomg for AR) I127 45.888 4787 A2 Asset and Investment sates, (set table). Sub total 4.041 11.827 15.868 4,787 C051 of Fundrai8ln Events Commun Pro ect Ex ses Adv8rtisin Insurance Print. Post e and Station w@b81? Costs Accountsnc Fees Re irs & Renew$ Donations 939 274 19 7.125 8.B32 403 67 83 403 403 83 27 150 Sub total 7.144 9.837 10.Q65 A4 Asset and investrnent ur¢h•$*s, See table Sub total 2,693 7.144 9,837 10,065 Net olre¢elpts/(payments) A5 Transfers betsveen funds A6 Cash funds last ar end Cash funds thls year ènd 6.030 5.278 1,005 256 1,OD5 14,905 18.582 15,161 21,191 20,440 15,162 1609 CCXX Rl accounts ISSI 1910612022
Section B Statement of assets and liabilities at the end of the period Ufirestricted funds to nearest £ Restflcted fund$ to nearest£ Endowment funds leg Èlalls lo nearest É B1 Cash funds Bank Balance 2,453 18,582 Cash held Total Gash funds 2,609 18.582 Iwg b*grS wiin recewL%gnd payrwtts ilnrgStrSct•d funds to n•Ar•st£ Restrlcted funds ¥t£ Endowment funds Details Fund to which assot bfrlo Currentval tyial Detalls C06t lopOorwll Fund to which Details Co¥t lopuorball CurTrnt Val B4 Assets ratalned for th• ¢harity's ¢>wn use Fund to whl¢h r•lat•s When due Details B5 Liabllltles Signed by one orlwrl tnjstees on behalf of all th6 trustee8 Si9naiure Print Name Date of roval CCLK R2 ac(x)unts18SI 19m612022