Company registered number: 09515044 Charity registered number: 1173188
**ESSEX CULTURAL & YOUTH SOCIETY TRUSTEES' REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025**
**Essex Cultural & Youth Society Content For the Year Ended 31 March 2025**
## **Contents**
||**Page**|
|---|---|
|Charity Information|1|
|Trustees' Report|2 – 4|
|Independent Examiner Report|5|
|Statement of Financial Activities|6|
|Balance Sheet|7|
|Notes to the Financial Statements|8 - 11|
**Essex Cultural & Youth Society Charity Information For the Year Ended 31 March 2025**
## **REFERENCE AND ADMINISTRATIVE INFORMATION**
## **Charity Number**
1173188
**Company Number** 09515044
**Registered Office** 11 Faringdon Grove Faringdon Avenue Romford England RM3 8TD
## **Trustees**
The trustees and directors serving during the year and since the year end were as follows:
Mr Muhammad Sabahul Haque Dr Mudasir Nazir (Appointed on 22 December 2025) Mr Yahaya Aboubakari (Appointed on 28 May 2025) Mr Opu Faruk Hamid
Mr Kamran Chase-Rahman (Resigned on 17 January 2026)
## **Independent Examiner**
Accountax (UK) Ltd 21 Knightsbridge London England SW1X 7LY
Page 1
**Essex Cultural & Youth Society Trustees’ Report (Including Directors’ Report) For the Year Ended 31 March 2025**
The trustees present their report and the financial statements for the year ended 31 March 2025.
## **STRUCTURE, GOVERNANCE AND MANAGEMENT**
## **Governing Document**
Essex Cultural & Youth Society (ECYS) is a company limited by guarantee incorporated under the Companies Act, governed by memorandum and articles incorporated 27 March 2015 as amended by certificate of incorporation on change of name dated 25 February 2017 as amended by special resolution registered at companies’ house on 19 May 2017.
## **Organisational Structure**
The trustees are responsible for the general control and management of the charity. The trustees give their time freely and only one trustee named as Muhammad Sabahul Haque receives remuneration to fulfil the role of Imam and teaching services which was passed through written resolution by the trustees dated 17 February 2017 and filed with companies’ house on 16 April 2018. The trustees meet on a regular basis and are responsible for all decisions taken in relation to the overall control and strategic management of the charity.
## **Recruitment, Appointment and Training of Trustees**
The existing trustees are responsible for the appointment of new trustees. New trustees are brought into the organisation, when required, on the basis of eligibility, competence, specialist knowledge and skills. It is the policy of Essex Cultural & Youth Society that, upon induction, each trustee is given a copy of the trust deed, the latest accounts (if available), recent meeting minutes and guidance regarding the policies and procedures adopted by the charity.
## **CHARITY OBJECTIVES**
The objective of the charity is mainly to advance the religion of Islam, to promote the religious harmony, provision of facilities in interest of social welfare for recreation or other leisure time occupation, conciliation for couples and to provide relief to people facing financial hardships.
## **Public Benefit**
In carrying out this review, the trustees of ECYS have taken regard of and comply with the Charity Commission's general guidance on public benefit and in particular its supplementary public guidance on advancement of the religion of Islam for the public benefit in accordance with the teachings of Sunni Islam in such a way by providing educational and curricular study support activities and to provide private and community worship through conducting weekly services, festival prayers and counselling and other social welfare activities.
## **Future Plans**
The Charity is committed to provide continuous support to the people in need and also strive for creating a better society by contributing in the areas of education or training, the prevention or relief of poverty, promoting good relations between persons of different faiths, and promoting respect of the beliefs and practices of different religious faiths.
The principal funding sources of ECYS during the year were donations from various individuals and organisations, religious courses. Below are detailed activities carried out by ECYS from 01st April 2024 to 31st March 2025.
## **Congregational Prayers and Islamic Education**
Friday Jumu’ah prayers continued weekly, serving a growing congregation. Larger congregations were held at The Grove Banqueting Hall during holiday periods. Due to increasing attendance, a second weekly congregation was added, and volunteers assisted with crowd management. ECYS facilitated the five daily prayers and shared regular updates. Weekend Madrasah classes continued, with a curriculum covering Tarbiyyah, Qur’an recitation, Duas, Salah, and more.
## **Ramadan and Community Activities 2024**
During Ramadan 2024, Taraweeh Salaah was held nightly at The Grove Banqueting Hall, with Iftar provided daily at Harold Hill Mosque. ECYS organised a youth outing, a Family Iftar, and a Khatmul Qur’an community Iftar. Eid-ul-Fitr Salaah saw over 700 attendees, with community members able to pay Zakaat-ul-Fitr online or in cash.
## **Youth Development and Community Support**
Football sessions for boys and girls began in October, with Imam Sahib also providing community updates. Several youth events were held, including a Girls Youth Event and Boys Youth Evenings, with activities and lectures by Imam Sahib.
## **Education and Youth Activities 2025**
Weekday Madrasah classes and a weekly Story Club began, along with GOJU Karate self-defence sessions. Several youth events, including creative activities and Tafseer lessons, were organised.
Page 2
**Essex Cultural & Youth Society Trustees’ Report (Including Directors’ Report) For the Year Ended 31 March 2025**
## **Ramadan Preparations and Activities 2025**
Preparations for Ramadan included a session for children on the rules of Ramadan and Iftar gatherings. I’tikaaf participation was encouraged, marking the first full I’tikaaf at Harold Hill Mosque, acknowledged during Eid-ul-Fitr prayer.
## **ACHIEVEMENTS AND PERFORMANCE**
As explained in financial review, the charity has fulfilled its objectives through charitable activities in accordance with charity’s objectives. There were no significant fundraising activities or material expenditure incurred to raise future income.
## **RESERVE POLICY**
At 31 March 2025 the charity had funds of £130,161 (2024: £61,876).
The trustees review the amount of reserves that are required to ensure that they are adequate to fulfil the charity continuing obligations.
## **STATEMENT OF TRUSTEES’ RESPONSIBILITIES**
The trustees (who are also directors of Essex Cultural & youth Society for the purposes of company law, are responsible for preparing the Trustees’ Annual Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
Company law requires the trustees to prepare financial statements for each financial year. Under company law the trustees must not approve the financial statements unless they are satisfied that they give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for that period. In preparing these financial statements, the trustees are required to:
-
-
-
- select suitable accounting policies and then apply them consistently;
- observe the methods and principles in the Charities SORP 2019 (FRS 102);
- make judgements and estimates that are reasonable and prudent;
- state whether applicable UK Accounting Standards have been followed, subject to any material departures disclosed and explained in the financial statements; and
- prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charitable company will continue in operation.
The trustees are responsible for keeping adequate accounting records that disclose with reasonable accuracy at any time the financial position of the charitable company and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
In so far as the trustees are aware:
Company law requires the trustees to prepare financial statements for each financial year. Under company law the trustees must not approve the financial statements unless they are satisfied that they give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for that period. In preparing these financial statements, the trustees are required to:
-
-
-
- select suitable accounting policies and then apply them consistently;
- observe the methods and principles in the Charities SORP 2019 (FRS 102);
- make judgements and estimates that are reasonable and prudent;
- state whether applicable UK Accounting Standards have been followed, subject to any material departures disclosed and explained in the financial statements; and
- prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charitable company will continue in operation.
The trustees are responsible for keeping adequate accounting records that disclose with reasonable accuracy at any time the financial position of the charitable company and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Page 3
**Essex Cultural & Youth Society Trustees’ Report (Including Directors’ Report) For the Year Ended 31 March 2025**
In so far as the trustees are aware:
- there is no relevant audit information of which the charitable company’s auditor is unaware; and
- the trustees have taken all steps that they ought to have taken to make themselves aware of any relevant audit information and to establish that the auditor is aware of that information.
Approved by the Board of Trustees and signed on its behalf by:
Muhammad Haque Muhammad Haque (Apr 1, 2026 15:51:24 GMT+1)
~~---------~~ --------------------------
Mr Muhammad Sabahul Haque Trustee
Page 4
**Essex Cultural & Youth Society Independent Examiner Report For the Year Ended 31 March 2025**
I report to the charity trustees on our examination of the accounts of the charity for the year ended 31[st] March 2025.
## **Trustees & Examiner Responsibilities**
As the charity’s trustees of the company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (the 2006 Act).
Having satisfied myself that the accounts of the company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your company’s accounts as carried out under section 145 of the Charities Act 2011 (‘the 2011 Act’). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
## **Independent Examiner Statement:**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
- accounting records were not kept in accordance with section 386 of the Companies Act 2006; or
- the accounts do not accord with such records; or
- the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a ‘true and fair view’ which is not a matter considered as part of an independent examination; or
- the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities as applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
____________________________________________
## **Ghafoor Ahmad Khattak (Senior Statutory Auditor) For and on behalf of Accountax (UK) Ltd, Statutory Auditor Chartered Certified Accountant and Registered Auditors**
21 Knightsbridge London England SW1X 7LY Date: 01 April 2026
Page 5
**Essex Cultural & Youth Society Statement of Financial Activities Including Income and Expenditure Account For the Year Ended 31 March 2025**
|**Notes**
**Income from:**
Donations and legacies
**6**
Charitable activities
**7**
**Total income**
**Expenditure on:**
Charitable activities
**8**
**Total expenditure**
**Net income**
**Net movement in funds**
**Reconciliation of funds:**
Fund balances at 01 April 2024
**9**
**Fund balances at 31 March 2025**
**9**|**Unrestricted**
**funds**
**£**
**2025**
97,351
19,544
**116,895**
(63,771)
**(63,771)**
**53,124**
**53,124**
23,209
**76,333**|**Restricted**
**funds**
**£**
**2025**
15,161
-
**15,161**
-
-
**15,161**
**15,161**
38,667
**53,828**|**Total funds**
**£**
**2025**
112,512
19,544
**132,056**
(63,771)
**(63,771)**
**68,285**
**68,285**
61,876
**130,161**|**Prior year**
**funds**
**£**
**2024**
48,942
7,549|
|---|---|---|---|---|
|||||**56,491**|
|||||(51,427)|
|||||**(51,427)**|
||||||
|||||**5,064**|
||||||
|||||**5,064**|
|||||56,812|
|||||**61,876**|
The statement of financial activities includes all gains and losses recognised in the year. All income and expenditure derive from continuing activities.
The statement of financial activities also complies with the requirements for an income and expenditure account under the Companies Act 2006.
The notes on pages 8 to 11 form part of these financial statements.
Page 6
## **Essex Cultural & Youth Society Balance Sheet As at 31 March 2025**
|**Notes**
**FIXED ASSETS**
Tangible assets
**3**
**CURRENT ASSETS**
Cash at bank and in hand
Debtors
**4**
**NET CURRENT ASSETS**
**Creditors: Amounts Falling Due Within**
**One Year**
**5**
**NET CURRENT ASSETS**
**TOTAL ASSETS LESS CURRENT**
**LIABILITIES**
**NET ASSETS**
Unrestricted funds
**9**
Restricted funds
**9**
**TOTAL FUNDS**|**2025**
**£**
**£**
1,841
**1,841**
124,544
9,525
**134,069**
**134,069**
**(5,749)**
**128,320**
**130,161**
**130,161**
76,333
53,828
**130,161**|**2025**
**£**
**£**
1,841
**1,841**
124,544
9,525
**134,069**
**134,069**
**(5,749)**
**128,320**
**130,161**
**130,161**
76,333
53,828
**130,161**|**2024**
**£**
**£**
842
**842**
53,321
9,413
**62,734**
**62,734**
**(1,700)**
**61,034**
**61,876**
**61,876**
23,209
38,667
**61,876**|**2024**
**£**
**£**
842
**842**
53,321
9,413
**62,734**
**62,734**
**(1,700)**
**61,034**
**61,876**
**61,876**
23,209
38,667
**61,876**|
|---|---|---|---|---|
|||**1,841**
**134,069**||**842**
**62,734**|
||**134,069**
**(5,749)**||**62,734**
**(1,700)**
||
|||**128,320**||**61,034**|
|||**130,161**||**61,876**|
|||**130,161**||**61,876**|
|||76,333
53,828||23,209
38,667|
|||**130,161**||**61,876**|
For the year ending 31 March 2025, the company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.
The directors acknowledge their responsibilities for complying with the requirements of the Companies Act 2006 with respect to accounting records and the preparation of financial statements.
The notes on pages 8 to 11 form part of these financial statements.
On behalf of the board
Muhammad Haque Muhammad Haque (Apr 1, 2026 15:51:24 GMT+1)
~~---------~~ -----------------------
Mr Muhammad Sabahul Haque Trustee
Page 7
**Essex Cultural & Youth Society Notes to the Financial Statements For the Year Ended 31 March 2025**
## **1. Accounting policies**
## **1.1. Basis of preparation of financial statements**
The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015) – (Charities SORP (FRS 102), and with the Charities Act 2011.
Assets and liabilities are initially recognised at historical cost of transaction value unless otherwise stated in the relevant accounting policy or note.
The financial statements are prepared in sterling, which is the functional currency of the charity. Monetary amounts in these financial statements are rounded to the nearest £.
The charity meets the definition of a public benefit entity under FRS 102.
## **1.2. Going concern disclosure**
The Trustees are not aware of any material uncertainties about the charity’s ability to continue as a going concern. The financial statements have therefore been prepared on the basis that the charity is a going concern.
## **1.3. Income**
All incoming resources are included in the Statement of Financial Activities (SOFA) when the charity is legally entitled to the income and the amount can be quantified with reasonable accuracy and there is certainty of receipt.
Donations and legacies: These comprise all incoming resources from donations and gifts collected directly and income from fundraising events (i.e. Jummah prayers) during the year.
Income from charitable activities: These comprise income generated from the religious education courses (Weekend courses), events organised for social gatherings and from grants from external parties.
## **1.4. Expenditure**
Expenditure is recognised once there is a legal or constructive obligation to make payment to a third party, it is probable that settlement will be required and the amount of obligation can be measured reliably.
## **1.5. Charitable funds**
Unrestricted funds are available for use at the discretion of the trustees in furtherance of their charitable objectives.
Restricted funds are subject to specific conditions by donors as to how they may be used. The purposes and uses of the restricted funds are set out in the notes to the financial statements.
## **1.6. Tangible fixed assets and depreciation**
Tangible fixed assets are measured at cost less accumulated depreciation and any accumulated impairment losses. Depreciation is provided at rates calculated to write off the cost of the fixed assets, less their estimated residual value, over their expected useful lives on the following bases:
|
gible fixed assets are measured
ided at rates calculated to write
he following bases:|
at cost less accumulated depreciat
off the cost of the fixed assets, less|
|---|---|
|Fixtures & fittings|33% straight line method|
|Computer equipment|33% straight line method|
## **1.7 Receivable / payable within one year**
Debtors and creditors with no stated interest rate and receivable or payable within one year are recorded at transaction price. Any losses arising from impairment are recognised in expenditure.
Page 8
**Essex Cultural & Youth Society Notes to the Financial Statements For the Year Ended 31 March 2025**
## **2. Average number of employees**
Average number of employees, including directors, during the year was as follows: 2 (2024:1)
## **3. Tangible assets**
|**Cost**
As at 01 April 2024
Additions during the year
As at 31 March 2025
**Depreciation**
As at 01 April 2024
Charged during the year
As at 31 March 2025
**Net book value**
As at 31 March 2025
As at 01 April 2024
**. Debtors**
**Due within one year**
Prepayments
Other debtors
**. Creditors: Amounts Falling Due Within One Year**
**Due within one year**
Other creditors
Accruals|**Fixtures &**
**fittings**
**£**
190
-
190
190
-
190
**-**
**-**|**Fixtures &**
**fittings**
**£**
190
-
190
190
-
190
**-**
**-**|**Computer**
**equipment**
**£**
3,460
1,841
5,301
2,618
842
3,460
**1,841**
**842**
**2025**
**£**
4,525
5,000
**9,525**
**2025**
**£**
5,149
600
**5,749**|**Total**
**£**
3,650
1,841
5,491
2,808
842
3650
**1,841**
**842**
**2024**
**£**
4,413
5,000|
|---|---|---|---|---|
||||||
||||||
||||||
||||||
||||||
||||||
|||||**9,413**|
|||||**2024**
**£**
1,300
400|
|||||**1,700**|
## **4. Debtors**
## **5. Creditors: Amounts Falling Due Within One Year**
Page 9
## **Essex Cultural & Youth Society Notes to the Financial Statements For the Year Ended 31 March 2025**
## **6. Donations and legacies**
|Donation from individuals
**. Income from charitable activities**
Courses and events fee
**. Expenditure on charitable activities**
Trustee’s remuneration
**10**
Accountancy fee
Rent and rates
Repairs and maintenance
Lecturers fee
Printing, postage and stationery
Events and ceremonies
Books and study material
Charitable donations
Depreciation of computer equipment
Depreciation of fixtures and fittings
Office expenses
Insurance
Light and heat
Staff salaries||**Unrestricted**
**funds**
**2025**
**£**
97,351||**Restricted**
**funds**
**2025**
**£**
15,161||**Total funds**
**2025**
**£**
112,512
**112,512**
**Total funds**
**2025**
**£**
19,544
**19,544**
**Total funds**
**2025**
**£**
14,400
600
19,745
619
-
380
18,556
274
4,394
842
-
2,148
315
888
610
**63,771**|**Total funds**
**2024**
**£**
48,942
**48,942**
**Total funds**
**2024**
**£**
7,549|
|---|---|---|---|---|---|---|---|
|||**97,351**||**15,161**||||
|||**Unrestricted**
**funds**
**2025**
**£**
19,544
**19,544**
**Unrestricted**
**funds**
**2025**
**£**
14,400
600
19,745
619
-
380
18,556
274
4,394
842
-
2,148
315
888
610
**63,771**||**Restricted**
**funds**
**2025**
**£**
-
**-**
**Restricted**
**funds**
**2025**
**£**
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
**-**||||
||||||||**7,549**|
||||||||**Total funds**
**2024**
**£**
8,740
400
18,898
-
530
257
13,423
2,623
2,919
1,053
63
1,148
706
667
-|
||||||||**51,427**|
## **7. Income from charitable activities**
## **8. Expenditure on charitable activities**
Page 10
## **Essex Cultural & Youth Society Notes to the Financial Statements For the Year Ended 31 March 2025**
## **9. Fund reconciliation**
|**10. Trustees remuneration**
Muhammad Sabahul Haque
**Unrestricted funds:**
General funds
**Restricted funds:**
Donations for masjid
**Total funds**|**At 01 April**
**2024**
**£**
23,209
38,667
**61,876**|**Income**
**£**
116,895
15,161
**132,056**|**2025**
**£**
14,400
**14,400**
**Expenditure**
**£**
(63,771)
-
**(63,771)**||**At 31 March**
**2025**
**£**
76,333
53,828|
|---|---|---|---|---|---|
||||||**130,161**|
||||||**2024**
**£**
8,740|
||||||**8,740**|
## **10. Trustees remuneration**
Muhammad Sabahul Haque is entitled and being paid in accordance to his contract with Essex Cultural & Youth Society which was passed through a written resolution by the trustees dated 17 February 2017 and filed with companies’ house on 16 April 2018. The payment is for the provision of the Imam and teaching services.
No other trustee has received any payment and benefits from the company during the year.
## **11. Related party transactions**
There were no transactions with related parties in the year, except for the trustee’s remuneration which is fully disclosed in note 10.
Page 11