## **Clopton Community Action Group CIO – Charity number 1173179** ## **CIO** ## **Trustees Annual Return Information Year to 30th of May 2024** ## **Activities** The Clopton Community Action Group CIO runs the Ken Kennett Community Centre in Stratford Upon Avon. Its purpose is to provide a hall to be used to support and help the community by renting the hall to community groups and others who can benefit in the local community. The hall is run by the Clopton Community action group trustees Working with a community builder who is working between two Community halls one in Bishopton and ours in the Clopton area. The Community builder has been working with the Trustees on the board to develop some clubs and activities for the local people. We started a Warm hub on a Friday afternoon, which has proved very successful, and has now changed its name to Clopton Connect, offering a cup of tea and a chat, armchair exercise and Board games. We have also successfully introduced a New Zero Kitchen on a Friday, this allows a team of volunteers from Net Zero, to use the kitchen. They are responsible for making contact with local supermarkets, collecting food coming to the end of its sell by date, and producing a meal for the local community on a Friday night, This has attract over 36 people a week to come and enjoy a meal together. Trustees. There are currently three trustees on the board. Who are responsible for running the CIO in accordance with its constitution. All trustee details on the Charity commission website. ## **People** The entre does not have any employees. It does not raise funds from the public and does not have any trading subsidiaries. Its income comes from renting out the hall and from grants made by local bodies to support specific projects. Contact details. Mr J Fojtik. Report of the Trustees The centre is located at 100 Justin’s Avenue Stratford upon Avon CV37 0DA which is its principal office. The objects of the CIO are identified in the constitution, but are primarily to hire out the hall for use by local groups, thus benefitting the residents of Clopton and the surround area through the provision of facilities for recreation, the advancement of education, and other leisure time activities. **REGISTERED COMPANY NUMBER: CE010911 (England and Wales)** **REGISTERED CHARITY NUMBER: 1173179** **REPORT OF THE TRUSTEES AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 5TH MAY 2024 FOR Clopton Community Action Group** Pointon Young Chartered Accountants 5 Mansell Street Stratford upon Avon Warwickshire CV37 6NR **Clopton Community Action Group CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 5TH MAY 2024** **----- Start of picture text -----**
Page
Report of the Trustees 1
Independent Examiner's Report 2
Statement of Financial Activities 3
Balance Sheet 4 to 5
Notes to the Financial Statements 6 to 11
Detailed Statement of Financial Activities 12 to 13
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**Clopton Community Action Group** **REPORT OF THE TRUSTEES FOR THE YEAR ENDED 5TH MAY 2024** The trustees who are also directors of the charity for the purposes of company law, present their report and the unaudited financial statements of the charity for the year ended 5 May 2024. ## **REFERENCE AND ADMINISTRATIVE DETAILS Registered Company number** CE010911 (England and Wales) ## **Registered Charity number** 1173179 ## **Registered office** 100 Justins Avenue Stratford upon Avon Warwickshire CV37 0DA ## **Trustees** J Fojtik C George L Mansfield N South ## **Independent examiner** Steven Brown BA FCA Pointon Young Chartered Accountants 5 Mansell Street Stratford upon Avon Warwickshire CV37 6NR ## **STRUCTURE, GOVERNANCE AND MANAGEMENT** ## **Governing document** The charity is controlled by its governing document, a deed of trust, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006. ## **Risk management** The trustees have a duty to identify and review the risks to which the charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error. Approved by order of the board of trustees on ________________ 2024 and signed on its behalf by: --------------------------------------------- J Fojtik - Trustee Page 1 **INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF CLOPTON COMMUNITY ACTION GROUP FOR THE YEAR ENDED 5TH MAY 2024** I report to the trustees on my examination of the financial statements of Clopton Community Action Group (‘the charity’) for the year ended 5th May 2024. ## **Responsibilities and basis of report** As the trustees of the company (and also its directors for the purposes of company law) you are responsible for the preparation of the financial statements in accordance with the requirements of the Companies Act 2006 ('the 2006 Act’). Having satisfied myself that the accounts of the company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of the charity’s accounts as carried out under section 145 of the Charities Act 2011 (‘the 2011 Act’). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act. ## **Independent examiner's statement** I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe: 1. accounting records were not kept in respect of the charity as required by section 386 of the 2006 Act; or 2. the financial statements do not accord with those records; or 3. the financial statements do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a ‘true and fair' view which is not a matter considered as part of an independent examination; or 4. the financial statements have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102). I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. --------------------------------------Steven Brown BA FCA Pointon Young Chartered Accountants 5 Mansell Street Stratford upon Avon Warwickshire CV37 6NR ________________ 2024 Page 2 **Clopton Community Action Group** **STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 5TH MAY 2024** **----- Start of picture text -----**
2024 2023
Unrestricted Restricted Total Total
fund funds funds funds
Notes £ £ £ £
INCOMING RESOURCES
Incoming resources from generated funds
-
Voluntary income 2,000 2,000 1,000
Investment income 2 15,242 - 15,242 12,740
Incoming resources from charitable
activities
-
Total incoming resources 17,242 17,242 13,740
RESOURCES EXPENDED
Costs of generating funds
-
Costs of generating voluntary income 13,121 13,121 11,563
Activities for generating funds 3 - - - -
Charitable activities
-
Project expenditure 5,006 5,006 9,756
Governance costs 405 - 405 396
- - - -
Other resources expended
Total resources expended 18,532 - 18,532 21,715
NET INCOMING/(OUTGOING) RESOURCES (1,290) - (1,290) (7,975)
RECONCILIATION OF FUNDS
Total funds brought forward 18,349 10,228 28,577 36,552
TOTAL FUNDS CARRIED FORWARD 17,059 10,228 27,287 28,577
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The notes form part of these financial statements Page 3 ## **Clopton Community Action Group** ## **STATEMENT OF FINANCIAL POSITION AT 5TH MAY 2024** |||||2023|2022| |---|---|---|---|---|---| ||Unrestricted||Restricted|Total|Total| |||fund|funds|funds|funds| ||Notes|£|£|£|£| |**FIXED ASSETS**|||||| |Tangible assets|6|4,666|-|4,666|5,316| |**CURRENT ASSETS**|||||| |Debtors|7|1,302|-|1,302|1,435| |Cash at bank||21,694|10,228|31,922|32,573| |**CREDITORS**||22,996|10,228|33,224 34,008|33,224 34,008| |Amounts falling due within one year|8|(10,603)|-|(10,603)|(10,747)| |**NET CURRENT ASSETS**||12,393|10,228|22,621|22,621
23,261| |**TOTAL ASSETS LESS CURRENT LIABILITIES**||17,059|10,228|27,287|28,577| |**NET ASSETS**||17,059|10,228|27,287|28,577| |**FUNDS**|9||||| |Unrestricted funds||||17,059|18,349| |Restricted funds||||10,228|10,228| |**TOTAL FUNDS**||||27,287|28,577| The notes form part of these financial statements continued... Page 4 **Clopton Community Action Group** **BALANCE SHEET - CONTINUED AT 5TH MAY 2024** For the year ending 5 May 2024 the charity was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies. ## Directors' responsibilities: · The members have not required the company to obtain an audit of its financial statements for the year in question in accordance with section 476; · The directors acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of financial statements. These financial statements have been prepared in accordance with the provisions applicable to companies subject to the small companies' regime. These financial statements were approved by the board of trustees and authorised for issue on _________________ 2024 and are signed on behalf of the board by: ----------------------------------------- J Fojtik -Trustee The notes form part of these financial statements Page 5 **Clopton Community Action Group** **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 5TH MAY 2024** ## **1. ACCOUNTING POLICIES** ## **Accounting convention** These financial statements have been prepared in compliance with FRS 102, 'The Financial Reporting Standard applicable in the UK and the Republic of Ireland', the Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (Charities SORP (FRS 102)) and the Companies Act 2006. The financial statements have been prepared on the historical cost basis, as modified by the revaluation of certain financial assets and liabilities and investment properties measured at fair value through income or expenditure. The financial statements are prepared in sterling, which is the functional currency of the entity. ## **Incoming resources** All incoming resources are included on the Statement of Financial Activities when the charity is legally entitled to the income and the amount can be quantified with reasonable accuracy. ## **Resources expended** Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings, they have been allocated to activities on a basis consistent with the use of resources. ## **Tangible fixed assets** Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life. ## **Taxation** The charity is exempt from corporation tax on its charitable activities. ## **Fund accounting** Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees. Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes. Further explanation of the nature and purpose of each fund is included in the notes to the financial statements. ## **2. INVESTMENT INCOME** ||2024|2023| |---|---|---| ||£|£| |Rents received|15,242|15,242
12,740| Page 6 **Clopton Community Action Group** **NOTES TO THE FINANCIAL STATEMENTS - CONTINUED FOR THE YEAR ENDED 5TH MAY 2024** ## **3. ACTIVITIES FOR GENERATING FUNDS** |**ACTIVITIES FOR GENERATING**
**FUNDS**||| |---|---|---| |Support costs
**NET INCOMING/(OUTGOING) RESOURCES**
Net resources are stated after charging/(crediting):
Depreciation – owned assets|2024
£
-
2024
£
978|2023| |||£| |||-| |||| |||| |||2023
£
379| ## **4. NET INCOMING/(OUTGOING) RESOURCES** ## **5. TRUSTEES' REMUNERATION AND BENEFITS** There were no trustees' remuneration or other benefits for the year ended 5th May 2024 nor for the year ended 5th May 2023. ## **Trustees' expenses** There were no trustees' expenses paid for the year ended 5th May 2024 nor for the year ended 5th May 2023. Page 7 **Clopton Community Action Group** **NOTES TO THE FINANCIAL STATEMENTS - CONTINUED FOR THE YEAR ENDED 5TH MAY 2024** |**6.**
**TANGIBLE FIXED ASSETS**
**COST**
At 6th May 2023
Additions
At 5th May 2024
**DEPRECIATION**
At 6th May 2023
Charge for year
At 5th May 2024
**NET BOOK VALUE**
At 5th May 2024
At 5th May 2023
**7.**
**DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**
Trade debtors
Other debtors
**8.**
**CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**
Trade creditors
Other creditors|Plant and
machinery
etc.
£
6,281
328
6,609
965
978
1,943
4,666
5,316
2024
£
250
1,052
1,302
2023
£
1,006
429
1,435|Plant and
machinery
etc.
£
6,281
328
6,609
965
978
1,943
4,666
5,316
2024
£
250
1,052
1,302
2023
£
1,006
429
1,435|Plant and
machinery
etc.
£
6,281
328
6,609
965
978
1,943
4,666
5,316
2024
£
250
1,052
1,302
2023
£
1,006
429
1,435| |---|---|---|---| ||||| ||||| ||||| ||||| ||2024
£
392
10,211
10,603||| ||||| ||||| ||||| ||||| Page 8 **Clopton Community Action Group** **NOTES TO THE FINANCIAL STATEMENTS - CONTINUED FOR THE YEAR ENDED 5TH MAY 2024** ## **9. MOVEMENT IN FUNDS** ||||Net|Net||| |---|---|---|---|---|---|---| |||movement in||||| |At 6.5.23||funds||funds|At 5.5.24|At 5.5.24| ||£|£|||£|| |**Unrestricted funds**||||||| |General fund|18,349|(1,290)|||17,059|17,059| |**Restricted funds**||||||| |ChangeX Project|1,271||-|-|1,271|1,271| |Digital Inclusion Project|2,160||-||2,160|| |Stratford Town Trust|1,300||-||1,300|| |Orbit Group|1,009||-||1,009|| |Arts Fund|4,488|||-|4,488|| ||10,228|||-|10,228|10,228| |**TOTAL FUNDS**|28,577|(1.290)|||27,287|27,287| |Net movement in funds, included in the above are as follows:||||||| |Incoming||Resources||Resources|Movement|Movement| |resources||expended|||in funds|| ||£|£|||£|| |**Unrestricted funds**||||||| |General fund|17,242|(18,532)|||(1,290)|| |**Restricted funds**||||||| |Arts Fund|-|||-||-| |**TOTAL FUNDS**|17,242|(18,532)|||(1,290)|| Page 9 **Clopton Community Action Group** **NOTES TO THE FINANCIAL STATEMENTS - CONTINUED FOR THE YEAR ENDED 5TH MAY 2024** ## **9. MOVEMENT IN FUNDS - continued** ## **Comparatives for movement in funds** |**Comparatives for movement in funds**|||||| |---|---|---|---|---|---| |||||Net|| ||||movement in||| |At||6.5.22||funds|At 5.5.23| |||£||£|£| |**Unrestricted Funds**|||||| |General fund||21,483||(3,134)|18,349| |**Restricted Funds**|||||| |ChangeX Project||1,271||-|1,271| |Digital Inclusion Project||2,160||-|2,160| |Stratford Town Trust||1,300||-|1,300| |Orbit Group||1,009||-|1,009| |Arts Fund||9,329||(4,841)|4,488| |||15,069||(4,841)|10,228| |**TOTAL FUNDS**||36,552||(7,975)|28,577| |Comparative net movement in funds, included in the above are||as follows:|||| |Incoming||||Resources|Movement| |resources||||expended|in funds| |**Unrestricted funds**||£||£|£| |General fund|13,740|||(16,874)|(3,134)| |**Restricted funds**|||||| |Arts Fund||-||(4,841)|(4,841)| |**TOTAL FUNDS**|13,740|||(21,715)|(7,975)| ||||||| Page 10 **Clopton Community Action Group** **NOTES TO THE FINANCIAL STATEMENTS - CONTINUED FOR THE YEAR ENDED 5TH MAY 2024** ## **9. MOVEMENT IN FUNDS - continued** A current year 12 months and prior year 12 months combined position is as follows: |Net
movement in
At 6.5.22
funds
**Unrestricted funds**
£
£
General fund
21,483
(4,424)
**Restricted funds**
ChangeX Project
1,271
-
Digital Inclusion Project
2,160
-
Stratford Town Trust
1,300
-
Orbit Group
1,009
-
Arts Fund
9,329
(4,841)
15,069
(4,841)
**TOTAL FUNDS**
36,552
(9,265)|At
5.5.24
£
17,059
1,271
2,160
1,300
1,009
4,488| |---|---| ||10,228
27,287| A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows: ||Incoming|Resources|Movement| |---|---|---|---| ||resources|expended|in funds| ||£|£|£| |**Unrestricted funds**|||| |General fund|30,982|(35,406)|(4,424)| |**Restricted funds**|||| |Arts Fund|-|(4,841)|(4,841)| |**TOTAL FUNDS**|30,982|(40,247)|(9,265)| ||||| Page 11 **Clopton Community Action Group** ## **DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 5TH MAY 2024** ||2024||2023|| |---|---|---|---|---| ||£||£|| |**INCOMING RESOURCES**||||| |**Investment income**||||| |Rents received 15,242|||12,740|| |**Incoming resources from charitable activities**||||| |Grants|2,000||1,000|| |||||| ||2,000||1,000|| |**Total incoming resources**|17,242||13,740|| |**RESOURCES EXPENDED**||||| |**Costs of generating voluntary income**||||| |Rates and water|534||2,463|| |Insurance|832||967|| |Telephone and internet|450||446|| |Postage and stationery|79||178|| |Sundries|82||138|| |Property costs|10,166|10,166|6,958|| |Advertising|-|34|34|| |Depreciation of tangible fixed assets|978|379|379|| ||13,121||11,563|| |**Charitable activities**||||| |Other project costs|5,006||9,756|| |**Governance costs**||||| |Accountancy|405||396|| |Legal fees|-||-|| ||405||396|| This page does not form part of the statutory financial statements Page 12 **Clopton Community Action Group** **DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 5TH MAY 2024** ||2023|2022| |---|---|---| ||£|£| |||| |**Total resources expended**|18,532|21,715| |**Net (expenditure)/income**|(1,290)|(7,975)| This page does not form part of the statutory financial statements Page 13