Trustees’ Annual Report for the period
From 1/4/2022 To 31/3/2023
Charity name: Big Christmas Wind Orchestra and Choir
Charity registration number: 1173164
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | To advance, improve, develop and maintain public education in, and appreciation of, the art and science of music in all its aspects by any means the trustees see fit, including through the presentation of public concerts and recitals. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
The promotion and organisation of an annual wind orchestra and choir performance, targeting amateur musicians to participate as performers (particularly the under 35s) and aiming to inspire them to make music all year round. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The trustees have paid full regard to the Charity Commission guidance on public benefit. |
Additional information (optional) You may choose to include further statements where relevant about:
| SORP reference | ||
|---|---|---|
| Policy on grant making | Para 1.38 | The charity does not make grants. |
| Policy on social investment including program related investment |
Para 1.38 | The charity does not make investments. |
| Contribution made by volunteers |
Para 1.38 | The charity appreciates and thanks the small team of volunteers who work with the trustees to deliver the annual performance event – without their assistance, the event would not be such a great success. |
Achievements and Performance
| SORP reference |
||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | We were delighted to return our new venue of Kings Cross, and we are incredibly grateful for the ongoing support of the Kings Cross estate team – we couldn’t do such great work without them! Over 200 people participated in a single mass performance event, and despite some slight rain all afternoon, everyone had a fantastic time. Headline statistics include: Out of 290 sign-ups, 63 (22%) don't make music regularly anywhere else. Of those who don't make music anywhere else, 79% would like to make music more regularly and are happy for us to help them find a music group. The statistics lead us to conclude that we have met our target of reaching people who don’t normally make music, aiming to bring them into more regular music making. |
Additional information (optional) You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | See above description. |
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | We are pleased that a modest amount of fundraising occurred at our performance event. However, it is still not quite enough to meet annual costs. In the next reporting period, a large funding application will be prepared and submitted, to bring financial stability. |
| Investment performance against objectives |
Para 1.41 | N/A. |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | The charity is in a difficult position and no longer has sufficient in reserve for a further year of operation. However, no more major expenditure is required until much later in the year. The charity has enough time to make an application for substantial funding before the year is out. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | The charity holds minimal reserves. See below. |
| Amount of reserves held | Para 1.22 | £50 |
| Reasons for holding zero reserves |
Para 1.22 | The required annual operational costs for the single event currently planned annually by the charity are below £150. It is planned to fundraise for these costs each year, through donations from participants, profit on merchandise sales and/or sponsorship. |
| Details of fund materially in deficit |
Para 1.24 | N/A. |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | N/A. |
| Additional information (optional) You may choose to include further statements |
Additional information (optional) You may choose to include further statements |
where relevant about: |
|---|---|---|
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | Previously, the charity’s funds have come from an Arts Council “Grants for the Arts” award, with small donations making up the rest of the income. In future, we hope that year-on-year operational costs will be met by donations from the event participants, and grants will be sought to expand activities where necessary. |
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | N/A. |
| A description of the principal risks facing the charity |
Para 1.46 | The charity is reliant on in-kind contributions from the event host location and our professional musical director. Should either of these supports be withdrawn, the future of the event would be in doubt. |
Structure, Governance and Management
| Description of charity’s trusts: |
SORP reference: |
|
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Constitution, dated 24/5/2017. |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Foundation CIO. |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Appointment by existing trustees only. |
Additional information (optional)
You may choose to include further statements where relevant about:
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | New trustees will be provided with full induction to both the work of the charity, and the role of the trustees, including all appropriate guidance material from the Charity Commission. |
|---|---|---|
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | The charity is a self-contained organisation. |
| Relationship with any related parties |
Para 1.51 | The charity is affiliated with Making Music (the National Federation of Amateur Music Societies) and is grateful for their continued support. |
Reference and Administrative details
| Charity name | Big Christmas Wind Orchestra and Choir |
|---|---|
| Other name the charity uses | N/A |
| Registered charity number | 1173164 |
| Charity’s principal address | 13 Meadow Lane Lancing BN15 9AF |
Names of the charity trustees who manage the charity
| 1 2 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (if any) |
|---|---|---|---|---|
| Adam Funnell | Chair | |||
| Hannah Brayford |
– Corporate trustees names of the directors at the date the report was approved
Director name N/A
Name of trustees holding title to property belonging to the charity
| Trustee name | Dates acted if not for whole year | |
|---|---|---|
| N/A |
Funds held as custodian trustees on behalf of others
Description of the assets N/A held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser N/A
Name of chief executive or names of senior staff members (Optional information) N/A
Exemptions from disclosure
Reason for non-disclosure of key personnel details
N/A
Other optional information
N/A
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
| Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date |
||
|---|---|---|
| Adam Funnell | ||
Chair |
||
| 20/3/2024 | ||
| 20/3/2024 |
Big Christmas Wind Orchestra and Choir 1173164 Receipts and payments accounts CC16a For the period 01/04/2022 31/03/2023 To from
Section A Receipts and payments
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Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest
to the nearest £ to the nearest £ to the nearest £ to the nearest £
£
A1 Receipts
Amazon Smile 5 - - 5 -
Public Collection 69 - - 69 -
Sale of assets 11 - - 11 -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
Sub total (Gross income for
85 - - 85 -
AR)
A2 Asset and investment sales,
(see table).
- - - -
- - - - -
Sub total - - - - -
Total receipts 85 - - 85 -
A3 Payments
Web hosting 31 - - 31 -
Making Music and Insurance 144 - - 144 -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
Sub total [ 175 ] - - 175 -
A4 Asset and investment
purchases, (see table)
- - - -
- - - -
Sub total [ - ] - - - -
Total payments 175 - - 175 -
Net of receipts/(payments) - 90 - - - 90 -
A5 Transfers between funds - - - - -
A6 Cash funds last year end 142 - - 142 -
Cash funds this year end 52 - - 52 -
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CCXX R1 accounts (SS)
20/03/2024
1
Section B Statement of assets and liabilities at the end of the period
| Categories Signed by one or two trustees on behalf of all the trustees B5 Liabilities B3 Investment assets B2 Other monetary assets B4 Assets retained for the charity’s own use B1 Cash funds |
Details Details Sheet Music Details Total cash funds (agree balances with receipts and payments account(s)) Details Bank Account Details Signature |
Unrestricted funds Restricted funds to nearest £ to nearest £ 53 - - - - - 53 - Agreement Error OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) Unrestricted - - - - - - - - - Fund to which liability relates Amount due (optional) - - - - - Print Name Adam Funnell |
Endowment funds to nearest £ - - - |
|---|---|---|---|
| - | |||
| OK | |||
| Endowment funds to nearest £ - - - - - - Current value (optional) - - - - - Current value (optional) - - - - - - - - - When due (optional) Date of approval 20/03/2023 |
CCXX R2 accounts (SS)
20/03/2024
2