2025-08-26-accounts

Trustees’ Annual Report for the period

From 27[th] August 2024 Period start date To 26[th] August 2025 Period end date

Charity name: THE CHELLASTON COMMUNITY ASSOCIATION

Charity registration number: 1173163

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	To promote the benefits of the inhabitants of Chellaston and the neighbourhood without distinction of sex or of political, religious, or other opinions by associating of the local authorities, voluntary organisations, and inhabitants in a common effort to advance education and to provide facilities in the interests of social welfare for recreation and leisure time occupation with the object of improving the conditions of life for the said inhabitants. To maintain and manage the Community centre and to co-operate with the local authority in the maintenance and management of the centre for the activities promoted by the Association and its’ constituent bodies in furtherance of the above purposes. The Association shall be non-party in politics and non-sectarian in religion. The Association shall have the power to affiliate to the National Federation of Community Associations and other organisations with similar charitable objects and purposes.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	The centre operates seven days a week being available from 8am to 10pm. The facilities include a main hall; the new West suite expansion which opened for business in November 2024; one small meeting room, a cloakroom, toilets, kitchen as well as a large outdoors grassed area and communal car park. Activities include a pre-school nursery, various fitness, dance, and martial arts classes, an over 60’s indoor games club, a Brownies, and Rainbows group, one AA group and three Child health clinics, one for Derby City and two for South Derbyshire. In

		addition, children’s parties take place most weekends. The pre-school nursery can now operate five days a week (08:00 to 15:15) as some previous users of the main hall have voluntarily moved to the West suite to accommodate these enhanced hours. The centre is a low-cost hire venue, and all users benefit from this.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	We now offer two good sized hire rooms which provide the village and surrounding area with much improved facilities and this also includes the use of two gardens for hirers to take advantage of. We write a monthly newsletter which is printed in a local monthly magazine informing residents of our progress and plans.

Additional information (optional) You may choose to include further statements where relevant about:

	SORP reference
Policy on grant making	Para 1.38
Policy on social investment including program related investment	Para 1.38
Contribution made by volunteers	Para 1.38	A small number of friends and family of the Trustees help at the “Spirit of Chellaston” event where we open the centre and provide food and drinks and toilet facilities for the event held on a neighbouring park. Similarly, we host a carol singing event in December.
Other

Achievements and Performance

SORP reference

Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	Our new expansion project, named the West suite has been completed and has come in within our construction budget. This has allowed the pre-school nursery to now operate over 36 hours per week in the main hall. The West suite is proving very popular and is virtually full now most evenings. And a south Derbyshire based child clinic use it extensively for two days a week. Improvements have been made recently with the addition of some “sound boards” in the West suite to help with the acoustics.

Additional information (optional) You may choose to include further statements where relevant about:

Achievements against objectives set	Para 1.41
Performance of fundraising activities against objectives set	Para 1.41
Investment performance against objectives	Para 1.41
Other

Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	Para 1.21	This was another solid and consistent year of business for the Chellaston Community Association. The centre bookings for both the Main Hall and new West suite are virtually full of regular hirers and weekend party bookings. Our bank balance is very healthy, and we are currently considering new projects like: Solar panels and improvements to our main entrance lobby area.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	Reserves are held at £20k, roughly in line with Charity Commission guidelines. We are now upping this to £30k because of our new West suite building.
Amount of reserves held	Para 1.22	£20k
Reasons for holding zero reserves	Para 1.22	N/A
Details of fund materially in deficit	Para 1.24	N/A
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	N/A

Additional information (optional)

You may choose to include further statements where relevant about:

The charity’s principal sources of funds (including any fundraising)	Para 1.47	Monies received from both regular hirers and weekend children’s party hire.
Investment policy and objectives including any social investment policy adopted	Para 1.46
A description of the principal risks facing the charity	Para 1.46
Other

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	Constitution
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	CIO
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Election of residents of Chellaston village at AGM

Additional information (optional) You may choose to include further statements where relevant about:

Policies and procedures adopted for the induction and training of trustees	Para 1.51	All Trustees have: 1) A Health and Safety induction 2) Fire safety training 3) Meet and Greet inductions for weekend party hire and new regular hire inductions Trustees also carry out annual Fire safety audits with all our current regular hirers.
The charity’s organisational structure and any wider network with which the charity works	Para 1.51
Relationship with any related parties	Para 1.51	We have a good working relationship with the Chellaston Residents Association, with whom we share a Chellaston Community Garden, this also includes regular maintenance. Similarly, the Spirit of Chellaston group who hold an annual fete on a neighbouring park.
Other

Reference and Administrative details

Charity name	The Chellaston Community Association
Other name the charity uses
Registered charity number	1173163
Charity’s principal address	The Chellaston Community Association Barley Croft Chellaston DERBY DE73 6TU

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20	Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (if any)
	Dave Cartwright	Chairman
	Hugh Craig	Secretary
	Paul Hicklin	Treasurer
	Anne Haywood	President
	Joyce Chadwick	Bookings Secretary
	Ian Colder
	RayWatts
	AndyHill		To 13thMay2025 only
	Russ Armstrong
	RoyWitheford
	James Dunnicliffe		To 9thNov. 2024 only
	Colin Drury
	CharitySithole		To 17thOct. 2024 only

– Corporate trustees names of the directors at the date the report was approved

Director name N/A

Name of trustees holding title to property belonging to the charity

Trustee name	Dates acted if not for whole year
N/A

Funds held as custodian trustees on behalf of others

Description of the assets N/A held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address adviser

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) ~~a~~ Full name(s) Paul Hicklin ~~ee ee~~ Position (eg Secretary, Treasurer Chair, etc) ~~ee ee~~ Date 12/12/2025

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CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examlner's Report . _""" Report to the trusteesl members of k'>. knriELJ.SI 014 C-. On accounts for the year ended 26" AUGUST 2025 Charity no (if any) 1173163 Set out on pages I report to the trustees on my examination of the accounts of the above charity ("the Trust"} for the year ended X l ots jLL)J Responsibilities and As the charity trustees of the Trust. you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 {'the ACY,). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5){b) of the Act. I have completed my examination. I confirm that no material tnatters have (x)me to my attention (otts￿ t1￿7 Ikat d&** b@b8bv ") in connection with the examination which gives me cause to believe that in, any material respect: accounting records were not kept in accordance with section 130 of the Act or the accounts do not accord with the accounting records I have no concems and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. ase delete the words in the brackets if they do not apply. Independent examinerfs statement Signed". Date: Name: BRIAN HILL Relevant professional qualification(s) or body {if any): Address: IER October 2018

Section B Disclosure Only complete if the examiner needs to highlight matters of concern (see CC32. Independent examination of charity accounts: directions and guidance for examiners). Give here brief details of any items that the examiner wishes to disclose. IER October 2018