## **Charity no: 1173160 Treasurer Report 2020-2021** ## 1.Annual accounts Our income in 2020-2021 totalled £84,777 and is paid by London Borough of Tower Hamlets Council (LBTH) for funded places for 2- and 3-year-olds. Our expenditure totalled £97,088 the majority of which is staff wages, following other costs such as resources and play equipment’s. Taking into consideration COVID 19 and its impact on our intake of funded children in the setting has impacted our income for that year. Following the government guidelines on COVID 19 and to comply with the rules we spent more money on PPE and staff cost for cleaning purposes that year. The committee and staff have worked hard this year to increase the take up of places but as the only income stream, we have also started to take on private children who pay us for using our services. The playgroup has been a vital service in the local community supporting vulnerable families and children with additional needs. All staff have worked hard during this pandemic ensuring that children and families are kept well informed and by following the government guidelines for COVID 19. This committee has faced other pressing priorities such as the Covid 19 pandemic and therefore this year the committee has been unable to focus on fund raising. This could be an excellent source for play equipment and could be made up of cake sales, sponsored walks, applying for small lottery grants. |**Recommendations**|**Recommendations**| |---|---| |I.|Uptake of private children and review the hourly rate| |II.|To forecast income and expenditure for 2021-2022 and ensure all financial| ||commitments can be met;| |III.|To develop a funding strategy;| |IV.|To continue to allocate funds towards improving the equipment, training and| ||resources available to staff and children;| ## 2. Review of financial controls The committee asked Pros Assist Ltd to carry out our accounts for this financial year. After the examination of the accounts Pros Assist Ltd have reported that there are no concerns in connection to the charity. As a committee we have a duty to manage the charity’s resources responsibly and so the priority for the new committee will be to improve and strengthen the financial control systems and ensure segregation of duty for proper checking, authorisation, and accountability. ## **Recommendation** **i.** As a key priority, a finance policy should be written and enacted, with all relevant staff and committee members being aware of it and it being readily available. ## **3** . Payroll Pro’s assist has been providing payroll and accounts for the setting. ## 4. Pension All staff have opted into the NEST pension scheme. Our staff pension scheme continues to be funded by 3%. ## 5. Building refurbishment & future rent The committee are very keen to update the building and enhance the children’s learning environment. The committee have set aside monies from the general funds for refurbishment and future rent. The building was deemed not fit for purpose in 2015 by LBTH. There have been ongoing discussions with the Council about how this will be paid for, given this is a Council building. The work will consist of new roof, new windows, doors and some internal wall refurbishments. Similarly, the Council now wish to charge the playgroup commercial rent providing that we are given a lease. The playgroup has never previously paid rent. The committee along with other community nurseries have been lobbying the council to be exempt from this given that we are a community-serving provision receiving 100% government funding for 2- and 3- year-olds. Hizbul Deena Treasurer On behalf of Allen Gardens Playgroup ## 25/05/2022 Allen Gardens Playgroup Chaiity Registration Number. 1173160 Report and Accounts 31 March 2021 Allen Gardens Playgroup Report and accounts Contents Pag• Ch8rity inffflnation Independent Examinerfs Report Statement of Financtd ALbvrbes ance Sheet Notes to the Flnancial Statements DetaiJ8d Income aThJ Ex￿d￿tiÈre Allen Gardens Playgroup Charity Infomiation TThsto¢$ Beaub" Nessa Hkbul Deena Hasna Ai Ruhina Begum counlants Pr05 Assist Incorporatwj Financial Accountants Highstone H¢Juse 165 Huh Street Bamet Hertfordshire EN5 5SU Bankèrs Naiwest Bank R•glStered office 5S Buxton Street London England E1 5EH Chayity rrylstratlon number 1173160 Allen Garden5 Play9roup Independent Examiner Report Re5pethe rn$ponsibilities of twstses The charitys trustees are ￿kY*n$1b1e for the preparation of th8 a￿uftts. The charitys trustees consider that an audrt 15 not r84uired for this year ur)der section 144 of the Chartknes Act 2011 Ilhe Chartbes Act) and that an indepwdent examinalion is neÈd*l. It is our respon5ibi1ity to: • examine the accounts under seckn 145 ofthe ChBrrbès ACL . to foll￿￿ the prowlures lahl down in the Gener￿ DI￿tionS gNen by the Charity Commissknn (under section 14515}Ibl of the char￿e5 Act). and to state whether parti¢ular matters have come to our 8tt8nlion. Basis of independent examinerfs rèwt Our examination vtas carried out in 8(*0rfan￿ with the G￿er81 DI￿￿OnS given by tho Chwity Gownmk%sioners. An examination W￿udeS a review of acwuntir4J record8 kept by the charity 8nd 8 txjmparison of the acwunts p￿ted those records. It olso indudes t￿nsIdera￿"1)n of any unusual items or disck)5ures in tho ac¢ounts. and seeking explanations from the trustees con¢eming any such matter5. procedures uThJertaken do not provide all the evidenre that would be required in an audc and consequentty gNen as to whether the a￿OUnts present a Yrue and fare, view and the repcffl is limited to Ihose matters set out in Ihe statement bel￿￿. Inde￿nd•nt examinerfs statement In conne¢bon with our examination. rKJ matter Iw C￿le to our attentNJn: (11 whlch gives us re8¥on8ble (2uso to beknp that in, any matwial resF*cL Ihe requirements: * to kèep accountirKJ records in a(xonlanGe seclion 130 of the CharitTr&s Art . to prepare accounts which acurd 7MU) the accountiThJ records arKJ Lwnpty vAth the accounting reqU1￿ments of the Charibes Act have Th)t txen met or (21 to whth. in our opin•)n. attentK)n shoukl Px in order to enable 8 proper LfKlerstanding of the actounts be reached. Ak>m Rouf FFA FIPA Pros Assist Incorporated Financial Accourrtants Highstone House 165 High Street Bamet Hertfordshire EN5 SSU 25 May 2022 Allen Gardens Playgroup ststement of Income and Expendiiure for thè year ended 31 March 2021 Notes 2021 2020 Incoming resources Donations ReceNed 87,877 Totsl incoming resources 87,877 Administrative expen¥es (112.168) 1116,1981 Net deficit (27.391) {28.321} Total funds at 31 March 2021 27.391 28.321 Allen Gardens Playgroup Balance Shegt as at 31 March 2021 2021 2020 Tangiblé 8ssets 2,395 2,933 Cash at bank and in harKE 223.e65 247.962 Creditors: amounts falllng due within one year (4.8411 12,285) Nat current assets 218,824 245.677 P4et &￿ets 221,219 248.610 ResÈrves Unrestrietad funds 221.219 248,610 Total funds 221.219 248.610 Trustw signatuwe TNstee name The financial stalem•nts were approved by the board of trustees on 25 IAay 2022 Allen Gardens Playgroup Notes to the Accounts for Ihe year ended 31 March 2021 The ac￿nts have prepared under trte histori¢xl u)st ￿nVentIOn and in accL)rdance wth Ih Financial RetK)rtirKJ Standard for Smaller En{￿e$ {eff￿bve January 2015). D¢prnciation Depwab"on has been pThid&l at the fdkn¥ing rates fft c¥der to write off Ihe assèts over thair estimated ¥Jsefvl INes. Flant and machinery 25% straight line The company op¢rales a defined ccffttribukntin pa￿*￿)n scheme. Contribubons arp clwged to the profft and loss acccyjnl as they parab￿ in accordance the rul&8 ofthe scheme. 1 Op¢r*lng profft 2021 2020 This is stste