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Trustees' Annual Report for the period
From Period start date To Period end date
01 04 2021 31 03 2022
Section A Reference and administration details
Charity name Oxford for Romania
-
Other names charity is known by
Registered charity number (if any) 1173125
Charity's principal address Flat 18, The Hampden Building, High Street,
Kidlington, Oxfordshire
Postcode OX5 2FN
Names of the charity trustees who manage the charity
Name of person (or body)
Dates acted if not
Trustee name Office (if any) entitled to appoint trustee
for whole year
(if any)
1 Maria Cristina Suciu Chair of the Board Board of Trustees
2 Sorina Campean Board of Trustees
3 Victor Andrei Diaconu Board of Trustees
4 Alma Iatan Board of Trustees
5 Oana Lang Board of Trustees
6 Mariuca Morariu Board of Trustees
7 Ciprian Plostinar Board of Trustees
8 Oana Romocea Board of Trustees
9 Cristian Soitu Board of Trustees
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## **Name of chief executive or names of senior staff members (Optional information)**
Currently, Oxford for Romania does not employ any staff and relies exclusively on volunteers.
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Type of governing document Constitution (eg. trust deed, constitution) How the charity is Charitable Incorporated Organisation (CIO) constituted
(eg. trust, association,
**Oxford for Romania – Trustees’ Annual Report** 1
**January 2023**
company) Trustee selection methods (eg. appointed by, elected by)
Apart from the first charity trustees, every trustee is appointed for a term of three years by a resolution passed at a properly convened meeting of the charity trustees. In selecting individuals for appointment as charity trustees, the charity trustees must have regard to the skills, knowledge and experience needed for the effective administration of Oxford for Romania.
New trustees have been appointed following vote of Board of Trustees based on evaluating the candidate’s skills, knowledge and experience, as well as a written application form which was discussed by the board.
## **Additional governance issues (Optional information)**
**Policies and procedures adopted for the induction and** You **may choose** to include **training of trustees:** additional information, where relevant, about:
||**es (Optional information)**|
|---|---|
||**Policies and procedures adopted for the induction and**
**training of trustees:**
New trustees are invited to several meetings where the vision
and the strategy for Oxford for Romania is extensively discussed,
as well as the common practices and ways of working. In
addition, upon joining the board of trustees, they are given the
following documents:
-
Oxford for Romania Governing Document.
-
Oxford for Romania Annual Reports from previous years.
-
Oxford for Romania Volunteers Code of Conduct.
-
Charity Trustee Welcome Pack - a practical document to
help you get started in your new role (from The Charity
Commission).
-
The Trustee Guide - a more generic document on the roles
and duties of a charity trustee (from The Charity Commission).
-
The Hallmarks of an Efective Charity - set of guidelines to
help trustees improve the efectiveness of a charity (from The
Charity Commission).
-
Safeguarding Duties for Charity Trustees - a set of
guidelines on safeguarding.
-
The Charities Act 2011.
-
The Charitable Incorporated Organisations General
Regulations.
-
The Charitable Incorporated Organisations Dissolution
Regulations.
**Oxford for Romania organisational structure:**
Currently, Oxford for Romania has the following structure:
Boards:
-
Board of Trustees
Core Teams:|
|,
●policies and procedures
adopted for the induction
and training of trustees;
●the charity’s
organisational structure and
any wider network with
which the charity works;
●relationship with any
related parties;
●trustees’ consideration of
major risks and the system
and procedures to manage
them.|New trustees are invited to several meetings where the vision
and the strategy for Oxford for Romania is extensively discussed,
as well as the common practices and ways of working. In
addition, upon joining the board of trustees, they are given the
following documents:
-
Oxford for Romania Governing Document.
-
Oxford for Romania Annual Reports from previous years.
-
Oxford for Romania Volunteers Code of Conduct.
-
Charity Trustee Welcome Pack - a practical document to
help you get started in your new role (from The Charity
Commission).
-
The Trustee Guide - a more generic document on the roles
and duties of a charity trustee (from The Charity Commission).
-
The Hallmarks of an Efective Charity - set of guidelines to
help trustees improve the efectiveness of a charity (from The
Charity Commission).
-
Safeguarding Duties for Charity Trustees - a set of
guidelines on safeguarding.
-
The Charities Act 2011.
-
The Charitable Incorporated Organisations General
Regulations.
-
The Charitable Incorporated Organisations Dissolution
Regulations.
**Oxford for Romania organisational structure:**
Currently, Oxford for Romania has the following structure:
Boards:
-
Board of Trustees
Core Teams:|
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**January 2023**
- Admissions - Communications & PR - Fundraising - Logistics and Operations - Programme Additional Key Roles - Alumni Network Coordinator - Evaluation Coordinator - Finance and Accounting Coordinator - Student and Parent Liaison - Data Protection Officer Additional Key Roles - Summer School Week - IT Support - Media Specialist - Social Activities Coordinators - Student Coordinators - Student Welfare Other Projects - Student Projects (Coordinators and Tutors) - Online seminars and workshops - Mentorship Programme (Coordinators and Mentors) - Alumni Meeting (Coordinators and Mentors)
## **Relationship with any related parties**
N/A
**Trustees’ consideration of major risks and the system and procedures to manage them:**
Our current organisational model relies exclusively on volunteer time as Oxford for Romania does not employ any staff. As the charity expands, the implementation of additional programmes will require additional time from our current team, thus risking overloading our volunteers and therefore limiting the ability to efficiently deliver our key objectives and activities.
Consequently, strengthening the team of volunteers is one of our top priorities. This is currently carried out through networking, regular recruitment events in the Oxford student community as well as through the wider UK Romanian community.
Our current financial model relies on ad-hoc fundraising, thus limiting our ability to make long-term financial commitments. We are currently evaluating methods of attracting additional strategic partners, as well as accessing higher value grants offered by organisations with interest in education. This would allow us to employ staff to take on some of the administrative and organisational work.
Due to policy changes following Brexit, several of our core activities are significantly impacted. We are particularly concerned about access to higher education in the UK for EU citizens. One of the priorities of the board for the near future is to agree on a strategy moving forward.
The Global Covid-19 pandemic has severely affected our volunteer network, the larger Oxford for Romania community
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**January 2023**
and our ability to deliver our core programmes and recruit new team members.
## **Section C Objectives and activities**
For the public benefit to advance the education of young Romanians with academic potential coming from less privileged backgrounds in particular, but not exclusively by:
**Summary of the objects of the charity set out in its governing document**
1. Organising a periodic summer school in Oxford and awarding scholarships to cover participation costs.
2. Developing and providing specialist mentoring schemes.
3. Establishing long-term local and international networks within the Romanian community to provide further support and develop access to education.
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**January 2023**
|**Summary of the main**
**activities undertaken for**
**the public beneft in**
**relation to these objects**
**(include within this**
**section the statutory**
**declaration that trustees**
**have had regard to the**
**guidance issued by the**
**Charity Commission on**
**public beneft)**|Oxford for Romania aims to provide access to life-changing
opportunities to young people through transformational learning
experiences and mentorship.
With the help of the academic and professional community in
Oxford and the rest of the UK, and with support from partners,
friends, and people who believe in our vision, we have launched
a yearly summer school in Oxford, ofering an inspiring
educational experience for high school students from Romania
with great academic potential, but limited fnancial means. We
empower young people through high-quality teaching on a
variety of topics, meetings with professionals and academics,
career advice and long-term mentorship.
So far, Oxford for Romania has organised four editions of the
summer school (2016, 2017, 2018 and 2019), bringing each
time 24 students to Oxford. A unique programme of lectures,
workshops, seminars and tutorials was developed, ofering an
excellent balance between STEM, arts and humanities topics and
community involvement as well as personal development. This
was then continued with ongoing nourishing and building of the
alumni network.
In 2020, given that travel and gatherings were severely
restricted due to the Covid-19 pandemic lockdowns, we had to
take the difcult decision to cancel the summer school and focus
on delivering an online programme.
In 2021, as the Covid-19 restrictions continued to severely
impact our ability to deliver the summer school, we have
focused on designing an improved Oxford for Romania
curriculum as well as consolidating our core team. Several
Oxford for Romania alumni are now keen to join the executive
team who have started preparation for a future in person
summer school.
**Statement confrming whether the trustees have had**
**regard to the guidance issued by the Charity Commission**
**on public beneft:**
The trustees confrm that they are aware of the guidance issued
by the Charity Commission on public beneft.|
|---|---|
## **Additional details of objectives and activities**
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**January 2023**
|You**may choose**to include
further statements, where
relevant, about:
●
policy on
grantmaking;
●
policy programme
related investment;
●
contribution made by
volunteers.|**Policy on grant making:**
Oxford for Romania, may choose as the trustees see ft, to make
small grants available to student lead community projects that
are aligned with the charity main objectives and activities.
**Policy programme related investment:**
Oxford for Romania does not currently make Programme Related
Investments.
**Contribution made by volunteers:**
The charity is 100% volunteer run, with individuals leading
admissions, event logistics, communication, programme
creation, teaching during the summer school, alumni
coordination and mentorship as well as fundraising.||
|---|---|---|
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**January 2023**
Section D Achievements and performance
## **Summary of the main achievements of the charity during the year**
Through its unique summer school, the charity aims to bring a change in the mindset and life opportunities of young people in Romania with great academic potential coming from less privileged backgrounds.
We are now a community where four alumni cohorts, helped by over 40 volunteers, are confidently building a future for themselves and their communities.
In 2021, given that travel and gatherings continued to be severely restricted due to the Covid-19 pandemic lockdowns, we had to take the difficult decision to cancel the summer school.
Instead, we have focused on designing an improved Oxford for Romania curriculum as well as consolidating our core team. Several Oxford for Romania alumni are now keen to join the executive team who have started preparation for a future in person summer school.
At the same time the extended Oxford for Romania network continued to offer support and mentorship to the existing alumni community. This was particularly valuable as the disruption brought by the pandemic and the severe lockdowns had a palpable negative impact on almost everyone.
## **Achievements against objectives set:**
**The organisation delivered on the objectives set, including on the stretch goal to increase involvement with the alumni community.**
We continued to maintain our core team and contact with our volunteers even though we had to cancel our summer school.
We worked on improving the Oxford for Romania curriculum, while maintaining close contact with our alumni community. Several alumni are now part of the executive team.
## **Performance of fundraising activities against objectives set**
For the reporting period, a total of £1801 was raised from crowdfunding and one strategic partner. This is well below our usual yearly target, the main reason being that we did not have an in person event and thus we could not access our usual funding streams.
## **Investment performance against objectives**
Oxford for Romania does not hold any investments.
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**January 2023**
## **Section E Financial review**
**Brief statement of the charity’s policy on reserves**
All cash reserves remaining at the end of the 2021 are to be used for the 2022 edition, in the same way as previously agreed with the sponsors.
**Details of any funds materially in deficit**
N/A
## **Further financial review details (Optional information)**
You **may choose** to include **Review of the charity’s financial position at the end of** additional information, **the period:** where relevant about:
the charity’s principal ●
At the end of the reporting period, the charity had remaining cash funds with a total value of £28774. This amount is a total of the cash funds remaining from the 2020/2021 financial year (£27162) and the additional net income for this year (£1612).
sources of funds (including any fundraising);
how expenditure has
● supported the key objectives of the charity;
Our expenses were very low given that we only had events online (£189).
investment policy and ● **The charity’s principal sources of funds (including any fundraising):** objectives including any ethical investment policy Normally our main funds come from strategic partners in the UK adopted.
Normally our main funds come from strategic partners in the UK and Romania, grant-making foundations, and crowdfunded donations. This year we have had mostly donations from crowdfunding and one strategic partner.
## **Amount of reserves held:**
On the 31st of March 2021, the total amount of reserves held was £28774.
**How expenditure has supported the key objectives of the charity:**
Oxford for Romania expenditure is directed towards the key objectives listed in the governing document of the charity: organising the summer school and making the participation of the students possible (the main project of the charity), as well as the secondary project of the alumni reunion, aimed at supporting our growing alumni community. Due to the pandemic, our expenses were very limited.
## **Investment policy and objectives including any social investment policy adopted:**
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**January 2023**
Oxford for Romania does not hold any investments.
## **Section F Other optional information**
## **Corporate trustees:**
## **N/A**
## **Name of trustees holding title to property belonging to the charity:**
## **N/A**
**Funds held as custodian trustees on behalf of others:**
**N/A**
## **Exemptions from disclosure:**
**N/A**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s)**
**Full name(s)** Ciprian Plostinar
**Position (eg Secretary,** Trustee **Chair, etc)**
**Date** 31/01/2023
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**January 2023**
**Charity Name Oxford for Romania**
**N 1**
## **Receipts and payments acco**
## **For the period from**
Period start date
**To** 1/4/2021
## **Section A Receipts and payments**
**Unrestricted funds**
**to the nearest £**
**Restricted Endowment funds funds**
**to the nearest £ to the nearest £**
## **A1 Receipts**
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Strategic Partners 851 - -
Fundraising 951 - -
Grants - - -
- - -
- - -
- - -
- - -
- - -
1,801 - -
Sub total (Gross income for AR)
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A2 Asset and investment sales,
(see table).
- - -
- - -
Sub total [ - ] - -
Total receipts 1,801 - -
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## **A3 Payments**
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Accommodation - - -
Transport - - -
Food - - -
Materials - - -
Insurance - - -
OFR Grants - - -
Alumni Reunion - - -
Website 189 - -
- - -
Sub total 189 - -
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A4 Asset and investment
purchases, (see table)
- - -
- - -
Sub total - - -
Total payments 189 - -
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CCXX R1 accounts (SS)
01/31/2023
1
|**_Net of receipts/(payments)_ **
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_ **|**1,612**||**-**||**-**|
|---|---|---|---|---|---|
||**-**||**-**||**-**|
||**27,162**||**-**||**-**|
||**28,774**||**-**||**-**|
CCXX R2 accounts (SS)
2
01/31/2023
## **Section B Statement of assets and liabilities at the end of**
**Categories**
## **B1 Cash funds**
## **B2 Other monetary assets**
## **Details**
Bank statement balance
_**Total cash funds**_ (agree balances with receipts and payments account(s))
## **Details**
## **Unrestricted funds**
**to nearest £ 28,774 - - 28,774** OK **Unrestricted funds**
**to nearest £ - - - - - -**
## **B3 Investment assets**
## **Details**
## **Fund to which asset belongs**
**-**
## **B4 Assets retained for the charity’s own use**
## **Details**
## **Fund to which asset belongs**
**-**
## **B5 Liabilities**
## **Details**
## **Fund to which liability relates**
**-**
Signed by one or two trustees on behalf of all the trustees
|Signature
Print N
Ciprian P|Signature
Print N
Ciprian P|
|---|---|
||Ciprian P|
|||
CCXX R3 accounts (SS)
3
01/31/2023
## **o (if any)**
## **173125 ounts CC16a**
Period end date 31/3/2022
**Total funds Last year**
**to the nearest £ to the nearest £**
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851 -
951 -
- -
- -
- -
- -
- -
- -
1,801 -
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-
- -
- -
1,801 -
- -
- -
- -
- -
- -
- -
- -
189 -
- -
189 -
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-
-
- -
189 -
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CCXX R4 accounts (SS)
01/31/2023
4
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1,612 -
- -
27,162 -
28,774 -
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CCXX R5 accounts (SS)
01/31/2023
5
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the period
Restricted Endowment
funds funds
to nearest £ to nearest £
- -
- -
- -
- -
OK OK
Restricted Endowment
funds funds
to nearest £ to nearest £
- -
- -
- -
- -
- -
- -
Current value
Cost (optional)
(optional)
- -
- -
- -
- -
- -
Current value
Cost (optional)
(optional)
- -
- -
- -
- -
- -
- -
- -
- -
- -
Amount due When due
(optional) (optional)
- -
- -
- -
- -
- -
Name Date of approval
lostinar 31-01-2023
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CCXX R6 accounts (SS)
6
01/31/2023