## **Watchfield Village Hall  C.I.O AGM November 24[th] 2025 Chairman’s Report** 

Another busy year for the hall. Our established users continue to hire the hall weekly. Private hire at weekends means the hall is booked out usually seven days a week. 

The village hall continues as a Polling station as required. 

A mobile Post Office meets each Wednesday afternoon, which provides a vital service to the village, especially to older residents and parishioners without transport. 

This year the hall continued with contracts with several companies that provide   socialisation classes and English lessons to Afghan refugees that are resident in the military housing within our village. This has again generated much needed revenue for the hall. 

The contracts are due to end at the end of November 2025.. 

Whilst the committee welcomed the extra revenue, we recognized that we must ensure that local activities shouldn’t be disadvantaged and to this end classes for the refugees were allocated around our regular bookings. Rates of hire were reviewed. Commercial hiring is now at a higher rate than local clubs and activities. The hourly rate will be reviewed in 2026. 

We welcomed the local Scout group back for a second year as they used our hall for their annual Night Vision walk and sleep over. 

## . **Maintenance** 

. The grass cutting contract was awarded for a further year to A& L Garden Maintenance, as their rates are very competitive. 

Major maintenance on the grounds were completed in the autumn. Willow trees were pollarded. All undergrowth and brambles cleared, also a dead tree removed. 

Pat testing of small electrical items continues annually. Gas boilers serviced annually and a quote for an extra radiator for the smaller hall requested. The hall is cleaned weekly, with daily checks on the lavatories and kitchen. Regular checks on the emergency lighting, fire alarms and recorded in the check list book.  Also showers run weekly. 

General maintenance continues on the electrical appliances and other areas of the hall on a regular basis as required. 

## **Fundraising** . 



Several Prize bingo evenings were enjoyed and raised funds for the hall. Again, this year, a group of villagers formed a sub committee and ran the village fete, This was organized under the umbrella of the hall committee and was enjoyed by the residents of the village. 

A table sale was held in the hall with proceeds going to the hall. 

## **Expenditure/ Projects** 

New tables were purchased for daily use. The old ones stored for use at outdoor events. 

A shed was purchased to house Table Tennis tables to free up space in the office. 

An architect engaged to submit plans for permanent storage leading from each hall for tables and chairs. 

This will free up space in the foyer to make it a more inviting space for hall users. 

## **Conclusion.** 

Susan Nodder agreed to continue the role of treasurer for which I am grateful as it is an important role. Due to the extra income an outside auditor has been engaged again this year. 

Thank you to Julie Gilliespey and Kyri Jackson for updating all policies and ensuring that we comply with all legal requirements. Kyri Jackson continued as secretary for a further year, ensuring minutes are correct Thank you to Ann Selwood for her practical help in day to day tasks at the hall and for advertising fundraising events. 

Peter Wills has helped with various events and Sarah Hayward is a welcome addition to our small team. 

I remain optimistic that the hall will continue to thrive and be an asset for the community. 

Ruth Holman 

Chairman 



I remain optimistic that the number of Trustees will increase and look forward to welcoming new members. 

. 

Ruth Holman Chairman 

November25th  2024 



**WATCHFIELD VILLAGE HALL CIO CHAPEL HILL WATCHFIELD SWINDON WILTSHIRE** 

**REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST OCTOBER 2025** 



## **WATCHFIELD VILLAGE HALL** 

## **REFERENCE AND ADMINISTRATIVE DETAILS** 

**Registered Charity number** 1173096 

**Principal address** Chapel Hill Watchfield Swindon Wiltshire 

**Trustees** 

J. Gillhespey S, Hayward (appointed March 2025) R.E. Holman K. Jackson A. Selwood P. Wills 

**Independent Examiner** Chris Vaughan Accountants 195 Ermin Street Swindon Wiltshire SN3 4NA 



## **WATCHFIELD VILLAGE HALL CIO** 

## **TRUSTEES’ REPORT FOR THE YEAR ENDED  31ST OCTOBER 2025** 

The trustees present their report with the financial statements of the charity for the year ended 31st October 2024. 

## **STRUCTURE, GOVERNANCE AND MANAGEMENT** 

## **Governing document** 

The charity is a Charitable Incorporated Organisation controlled by its constitution which was adopted on 18th May 2017. 

## **OBJECTIVES AND ACTIVITIES** 

## **Objectives and aims** 

The objects of the CIO are to establish and run a village hall and to promote for the benefit of the inhabitants of the parish in the county of Oxfordshire (“Area of benefit”) without distinction of sex, sexual orientation, age. disability, nationality, race or political, religious or other opinions, the provision of facilities for recreation or other leisure time occupation of individuals who have need of such facilities by reason of their youth, age, infirmity or disablement, financial hardship or social and economic circumstances or for the public at large in the interests of social welfare and with the object of improving the conditions of life of the said inhabitants. 

## **Public benefit** 

The charity meets the Charity Commission's public benefit criteria in furthering its aims and objectives. 

Approved by order of the board of trustees on 2nd December 2025 and signed on its behalf by: 

........................................................................ 



## **WATCHFIELD VILLAGE HALL CIO** 

## **INDEPENDENT EXAMINER’S REPORT** 

Independent examiner's report to the trustees of Watchfield Village Hall. 

## Respective responsibilities of Trustees and Examiner 

The trustees’ responsibilities for preparing the Trustees’ Annual Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice) are set out in the Statement of Trustees’ Responsibilities. You consider that the audit requirement of Section 144 Charities Act 2011 (the Act) does not apply. It is my responsibility to state, on the basis of procedures specified in the General Directions given by the Charity Commissioners under Section 145 (5) (b) of the Act, whether particular matters have come to my attention. 

## Basis of Independent Examiner’s Report 

My examination was carried out in accordance with General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the financial statements presented with those records. It also includes consideration of any unusual items or disclosures in the financial statements, and the seeking of explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and, consequently no opinion is given as to whether the financial statements present a true and fair view and the report is limited to those matters set out in the statement below. 

## Independent Examiner’s Statement 

In connection with my examination, no matter has come to my attention: 

- (1) which gives me reasonable cause to believe that, in any material respect, the requirements: 

   - to keep accounting records in accordance with Section 130 of the Act; and 

   - to prepare financial statements which accord with the accounting records and to comply with 

   - the accounting requirements of the Act have not been met; or 

- (2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of 

- the financial statements to be reached. 

C. Vaughan Chris Vaughan 195 Ermin Street Stratton St Margaret Swindon SN3 4NA 

Date 2nd December 2025 



## **WATCHFIELD VILLAGE HALL CIO** 

## **BALANCE SHEET AS AT 31ST OCTOBER 2025** 

|CURRENT ASSETS<br>Cash at Bank<br>57193<br>Cash in Hand<br> 55<br>£57248<br> <br>£<br>ACCUMULATED FUND<br>At 1st November 2024<br>Surplus for the Year<br> <br>£|2024<br>34495<br> 170<br>£34665<br>57248<br>____<br> <br>57248<br>£<br>34665<br>22583<br>____<br>57248<br>£|34665<br>____<br>34665|
|---|---|---|
|||34665|





## **WATCHFIELD VILLAGE HALL CIO** 

## **INCOME AND EXPENDITURE ACCOUNT** 

## **FOR THE YEAR ENDED 31ST OCTOBER 2025** 

|Income<br>Donations<br>Hire of Halls<br>Fundraising<br>Bank Interest<br>Sale of Goods<br> <br>Expenditure<br>Fundraising Costs<br>1684<br>Premises Expenses<br>3148<br>Administration<br>3430<br>Repairs and Maintenance<br>13200<br>Cleaning<br>2751<br>Bonds<br>300<br> <br>Surplus for the Year<br>£|2024<br>353<br>43242<br>3004<br>477<br> 20<br> <br>47096<br>2312<br>3864<br>3269<br>2254<br>2548<br>600<br>24513<br>____<br> <br>22583<br>£|767<br>19587<br>5878<br>479<br> 115<br>26826<br>14847<br>____<br>11979|
|---|---|---|





**WATCHFIELD VILLAGE HALL CIO CHAPEL HILL WATCHFIELD SWINDON WILTSHIRE** 

**REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST OCTOBER 2025** 



## **WATCHFIELD VILLAGE HALL** 

## **REFERENCE AND ADMINISTRATIVE DETAILS** 

**Registered Charity number** 1173096 

**Principal address** Chapel Hill Watchfield Swindon Wiltshire 

**Trustees** 

J. Gillhespey S, Hayward (appointed March 2025) R.E. Holman K. Jackson A. Selwood P. Wills 

**Independent Examiner** Chris Vaughan Accountants 195 Ermin Street Swindon Wiltshire SN3 4NA 



## **WATCHFIELD VILLAGE HALL CIO** 

## **TRUSTEES’ REPORT FOR THE YEAR ENDED  31ST OCTOBER 2025** 

The trustees present their report with the financial statements of the charity for the year ended 31st October 2024. 

## **STRUCTURE, GOVERNANCE AND MANAGEMENT** 

## **Governing document** 

The charity is a Charitable Incorporated Organisation controlled by its constitution which was adopted on 18th May 2017. 

## **OBJECTIVES AND ACTIVITIES** 

## **Objectives and aims** 

The objects of the CIO are to establish and run a village hall and to promote for the benefit of the inhabitants of the parish in the county of Oxfordshire (“Area of benefit”) without distinction of sex, sexual orientation, age. disability, nationality, race or political, religious or other opinions, the provision of facilities for recreation or other leisure time occupation of individuals who have need of such facilities by reason of their youth, age, infirmity or disablement, financial hardship or social and economic circumstances or for the public at large in the interests of social welfare and with the object of improving the conditions of life of the said inhabitants. 

## **Public benefit** 

The charity meets the Charity Commission's public benefit criteria in furthering its aims and objectives. 

Approved by order of the board of trustees on 2nd December 2025 and signed on its behalf by: 

........................................................................ 



## **WATCHFIELD VILLAGE HALL CIO** 

## **INDEPENDENT EXAMINER’S REPORT** 

Independent examiner's report to the trustees of Watchfield Village Hall. 

## Respective responsibilities of Trustees and Examiner 

The trustees’ responsibilities for preparing the Trustees’ Annual Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice) are set out in the Statement of Trustees’ Responsibilities. You consider that the audit requirement of Section 144 Charities Act 2011 (the Act) does not apply. It is my responsibility to state, on the basis of procedures specified in the General Directions given by the Charity Commissioners under Section 145 (5) (b) of the Act, whether particular matters have come to my attention. 

## Basis of Independent Examiner’s Report 

My examination was carried out in accordance with General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the financial statements presented with those records. It also includes consideration of any unusual items or disclosures in the financial statements, and the seeking of explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and, consequently no opinion is given as to whether the financial statements present a true and fair view and the report is limited to those matters set out in the statement below. 

## Independent Examiner’s Statement 

In connection with my examination, no matter has come to my attention: 

- (1) which gives me reasonable cause to believe that, in any material respect, the requirements: 

   - to keep accounting records in accordance with Section 130 of the Act; and 

   - to prepare financial statements which accord with the accounting records and to comply with 

   - the accounting requirements of the Act have not been met; or 

- (2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of 

- the financial statements to be reached. 

C. Vaughan Chris Vaughan 195 Ermin Street Stratton St Margaret Swindon SN3 4NA 

Date 2nd December 2025 



## **WATCHFIELD VILLAGE HALL CIO** 

## **BALANCE SHEET AS AT 31ST OCTOBER 2025** 

|CURRENT ASSETS<br>Cash at Bank<br>57193<br>Cash in Hand<br> 55<br>£57248<br> <br>£<br>ACCUMULATED FUND<br>At 1st November 2024<br>Surplus for the Year<br> <br>£|2024<br>34495<br> 170<br>£34665<br>57248<br>____<br> <br>57248<br>£<br>34665<br>22583<br>____<br>57248<br>£|34665<br>____<br>34665|
|---|---|---|
|||34665|





## **WATCHFIELD VILLAGE HALL CIO** 

## **INCOME AND EXPENDITURE ACCOUNT** 

## **FOR THE YEAR ENDED 31ST OCTOBER 2025** 

|Income<br>Donations<br>Hire of Halls<br>Fundraising<br>Bank Interest<br>Sale of Goods<br> <br>Expenditure<br>Fundraising Costs<br>1684<br>Premises Expenses<br>3148<br>Administration<br>3430<br>Repairs and Maintenance<br>13200<br>Cleaning<br>2751<br>Bonds<br>300<br> <br>Surplus for the Year<br>£|2024<br>353<br>43242<br>3004<br>477<br> 20<br> <br>47096<br>2312<br>3864<br>3269<br>2254<br>2548<br>600<br>24513<br>____<br> <br>22583<br>£|767<br>19587<br>5878<br>479<br> 115<br>26826<br>14847<br>____<br>11979|
|---|---|---|