Watchfield Village Hall C.I.O AGM November 25[th] 2024
Chairman’s Report
Another busy year for the hall. Our established users continue to hire the hall weekly. Private hire at weekends means the hall is booked out usually seven days a week.
The village hall continues as a Polling station as required.
A mobile Post Office meets each Wednesday afternoon, which provides a vital service to the village, especially to older residents and parishioners without transport.
This year the hall agreed contracts with several companies that provide socialisation classes and English lessons to Afghan refugees that are resident in the military housing within our village. This has generated much needed revenue for the hall. We understand that the bookings may continue into 2025 for two of the companies.
Whilst the committee welcomes the extra revenue, we recognize that we must ensure that local activities shouldn’t be disadvantaged and to this end Classes for the refugees are allocated around our regular bookings. Rates of hire were reviewed. Commercial hiring is now at a higher rate than local clubs and activities.
. Maintenance
. The grass cutting contract was awarded for a further year to A& L Garden Maintenance .
The lock on the rear door replaced and a key is available to all hirers. Regular checks on the emergency lighting and fire alarms take place and Recorded in the check list book.
General maintenance continues on the electrical appliances and other areas of the hall on a regular basis as required.
Fundraising
A Christmas Fair and Bingo in December were well attended . Several Prize bingo evenings were enjoyed and raised funds for the hall. This year, a group of villagers formed a sub committee and took on the task of organizing the village fete. This was organized under the umbrella of the hall committee and was a great success. All proceeds were given to the hall
Projects
The Hall Master System is an improvement to our manual system and is far more efficient and time saving.
The website is up and running and is more user friendly.
The committee is currently investigating ways to provide more storage for equipment.
All policies updated this year and relevant policies are on the website.
Conclusion.
Mike Ablitt our treasurer stood down due to family commitments. Mike had worked tirelessly during his time on the committee and I wish to record my thanks to him for all his help.
Sue Nodder agreed to take on the role of treasurer for which I am grateful as it is an important role.
We welcomed two new members Ann Selwood and Peter Wills to the
committee, which whilst still low, raises the number of Trustees to a more sustainable level .
Thank you to Julie Gilliespey and Kyri Jackson for updating all policies and ensuring that we comply with all legal requirements.
Kyri Jackson remains as secretary for which we are grateful. I remain optimistic that the number of Trustees will increase and look forward to welcoming new members.
.
Ruth Holman Chairman
November25th 2024
Watchfield Village Hall CIO, Charity 1173096 Accounts 01/11/23 - 31/10/24 Lloyds 30-93-18 22508668
| Income | Expenditure | ||
|---|---|---|---|
| Cash in hand | £126.45 | Gas & Electricity | £2,907.59 |
| Balance brought forward | £3,402.82 | Fundraising (expenditure) | £2,311.84 |
| Hire of halls | £19,587.25 | Water | £39.79 |
| Fundraising (gross) | £5,878.46 | Gas Elect Water Servicing £916.74 |
|
| Donations | £767.50 | Cleaning | £2,547.79 |
| Transfers in | £0.00 | Maintenance | £2,239.48 |
| Bonds deposited | £900.00 | Administration | £3,269.09 |
| Sale ofgoods | £115.00 | Capital Expenditure | £14.36 |
| Bonds repaid | £1,500.00 | ||
| Cash in hand | £170.45 | ||
| Balance carried forward | £14,860.35 | ||
| Transfers out | £0.00 | ||
| Total | £30,777.48 | Total | £30,777.48 |
Comments
Hire of Halls increased by almost 95%
Fundraising is significantly higher due to running of the fete
Gas & Electricty costs have decreased by about 24% related to rectifying underpayments in 22/23 and heat retention due to ne No large capital projects this year
Jw door
Watchfield Village Hall CIO, Charity 1173096 Accounts 01/11/23 - 31/10/24 Lloyds 30-93-18 22545160
| Opening Balance | £6,011.84 |
|---|---|
| Nov-23 | £7.17 Interest |
| Dec-23 | £6.86 Interest |
| Jan-24 | £6.22 Interest |
| Feb-24 | £6.66 Interest |
| Mar-24 | £6.67 Interest |
| Apr-24 | £6.24 Interest |
| May-24 | £6.47 Interest |
| Jun-24 | £6.90 Interest |
| Jul-24 | £6.26 Interest |
| Aug-24 | £6.00 Interest |
| Sep-24 | £5.16 Interest |
| Oct-24 | £5.00 Interest |
| Closing Balance | £6,087.45 |
Watchfield Village Hall CIO, Charity 1173096 Accounts 01/11/23 – 31/10/24
| Virgin 30 Day Notice Business Account | Virgin 30 Day Notice Business Account | Virgin 30 Day Notice Business Account |
|---|---|---|
| Account Number | 82-11-07 | 40534886 |
| Opening balance | £8,100.65 | |
| up to 30/04/24 | £121.92 | interest |
| 31/05/24 | £20.95 | interest |
| 28/06/24 | £20.33 | interest |
| 31/07/24 | £21.06 | interest |
| 30/08/24 | £19.41 | interest |
| 30/09/24 | £18.77 | interest |
| 10/31/2024 | £19.44 | interest |
| Closing Balance | £8,342.53 |
Virgin 65 Day Notice Business Account
| Account Number | 82-11-07 | 40534894 |
|---|---|---|
| Opening balance | £5,043.89 | |
| Up to 09/05/24 | £81.01 | interest |
| 31/05/24 | £13.93 | interest |
| 28/06/24 | £13.52 | interest |
| 31/07/24 | £14.00 | interest |
| 30/08/24 | £12.98 | interest |
| 30/09/24 | £12.56 | interest |
| 31/10/24 | £13.01 | interest |
£5,204.90
Closing Balance
Watchfield Village Hall CIO, Charity 1173096 Accounts 01/11/23 - 31/10/24 Overall Financial Position
| Treasurer’s Account | £14,860.35 | |
|---|---|---|
| Lloyds Savings | £6,087.45 | |
| Virgin 30 Day Notice Account | £8,342.53 | |
| Virgin 65 Day Notice Account | £5,204.90 | |
| Total | £34,495.23 |
V.E. Renovations
Tel: 07786362491
Invoice
| Invoice for Payable to Invoice # Watchfield Village Hall Project Due date 24/03/25 Description Qty Unit price Total price Concreting new posts |
|
|---|---|
| Fit new sign board | |
| Total 80.00 Bank Details Vince Elsley Barclays Bank Sort Code: 206518 Account Number: 80669482 |