## **Watchfield Village Hall  C.I.O AGM November 29[th] 2022** 

## **Chairman’s Report** 

Following the reduction of Covid restrictions, the regular Users are now back for their weekly meetings. Private parties remain popular, with children’s parties making up the majority of private bookings 

The hourly hire fee was raised by 50 pence to help with higher heating costs. The mobile Post Office continues each Wednesday, which provides a vital service to the village, especially to older residents and parishioners without transport. 

## . **Maintenance** 

. The grass cutting contract was awarded for a further year to A& L Garden Maintenance An increase of £1.00 per cut  this year. 

A quote was accepted for the maintenance of the trees to the rear of the hall. 

Following the five year electrical inspection, it was agreed to replace the main   electrical **board  at a cost of £3.160.71 plus vat. Quotes were obtained prior to commencement of** work. 

Repairs on plumbing was carried out by Dyno rod under our insurance cover, on several occasions. 

British Gas has also visited for remedial work on the heating system. General maintenance continues in other areas of the hall as required. 

## **Fundraising** 

The return of the annual fete was welcomed by the community and raised much needed funds .Cream teas were also well supported .A fund raising schedule for the next twelve months was drawn up. 

## . **Hall Extension** 

First phase of the hall is now complete 

## **Grant Application** 

**A** grant toward fete expenses of 150.00 was received from the Parish Council 



## **Conclusion.** 

A proposal for an automated booking system to be explored which will also generate an invoice. 

With the imminent resignation of two trustees Barry Reynolds, who served on the committee for many years and Angela Davis, it is becoming a matter of urgency to find new members  who are willing **to serve and look forward to welcoming  new members to the committee.** My thanks to the present committee for their help throughout the past year. 

Ruth Holman Chairman 



## **Watchfield Village Hall CIO, Charity 1173096 Accounts 01/11/21 - 31/10/22 Lloyds 30-93-18  22508668** 

|**Income**||**Expenditure**||
|---|---|---|---|
|Cash in hand|£293.23|Gas|£1,850.57|
|Balance brought forward|£19,188.92|Electrictity|£257.38|
|Hire of halls|£8,637.00|Water|£55.00|
|Fundraising|£3,524.40|Cleaning|£1,981.45|
|Donations|£1,030.30|Maintenance|£6,592.54|
|Transfers in|£0.35|Administration|£2,883.53|
|Grants|£2,817.00|Equipment|£0.00|
|Refund Brian Hall Ltd|£940.00|Cash in hand|£650.90|
|Cleared funds FY 20/21|£45.00|Balance carried forward|£22,204.83|
|||Uncleared cheques|£0.00|
|||Transfers out|£0.00|
|**Total**|**£36,476.20 **|**Total**|**£36,476.20**|