## **Watchfield Village Hall C.I.O AGM March 2021** ## **Chairman’s Report** The AGM of the village hall would normally be held in November following the end of the financial as @ 31[st] October.2020 This year due to Covid 19 the AGM is to be held in March. However the reporting will be to the end of the financial year and a further AGM will be held in November 2021 to bring us back into line., subject to any government restrictions at the time. This AGM will be held via zoom, for those trustees and parishioners able to connect to the internet. Due to the Covid 19 pandemic the hall has remained closed for the majority of the year. A few clubs met when allowed with reduced numbers. The committee produced a Risk Assessment re Covid 19 and special terms of hire. Each hirer was asked for their own risk assessment. Hand sanitisers were installed and a one way system was introduced. The hall was sanitized after bookings with a Fogging machine. The mobile Post Office continued throughout as did the Oxfordshire County Council Family Support Service The committee has updated their policies on Volunteering, Health and Safety, Safe Guarding, Complaints and Equal Opportunities. ## . **Maintenance** . The grass cutting contract was awarded for a further year to A& L Garden Maintenance A smart meter was installed at the request of British Gas. Fire alarm batteries were replaced. General maintenance continues on the, electrical appliances and other areas of the hall on a regular basis as required. ## **Fundraising** Whilst the Christmas Fayre and Christmas Bingo went ahead as planned (2019 ) all other planned fundraising for 2020 was cancelled due to Covid 19. ## . **Hall Extension.** The hall received the 106 money of £90,424.14, which together with our fundraising account gave sufficient funds for Stage 1 of the renovation. It was agreed with the architect that his involvement at this stage was unnecessary. The committee sought quotes and agreed to accept Brian Hall as the contractor. Work to commence on 9[th] November 2020 ## **Grant Aid** 10,000 received May 2020 Government covid grant via VWHDC 400.00 received from VWHDC ( Vale councilor Covid Grant ) ## **Conclusion** My thanks to the committee for agreeing to continue for another year and to Sue Nodder for sourcing the quotes and agreeing to project manage the renovations. When the lockdown restrictions are eventually removed we look to welcoming everyone back to the hall. Ruth Holman Chairman ## **WATCHFIELD VILLAGE HALL CIO 1173096 FYNOV 2019 - OCT 2020 *REC** **----- Start of picture text -----**
11/01/2019 CASH IN HAND
11/04/2019 4964 CHEEKY LITTLE MONKEYS £56.25
11/04/2019 B SMITH £10.00 1.01E+19
11/04/2019 L GUIS £10.00
11/04/2019 4943 J CARLSEN £30.00
11/02/2019 4965 NAOMI £30.00
11/02/2019 4966 N GOMEZ-W £22.50
11/19/2019 R BAYLISS £10.00 1E+19
11/24/2019 PO CAFÉ £69.00
11/24/2019 4982 ACORN CLUB £37.50 3.03E+15
11/25/2019 4987 G VERGOR £30.00
11/25/2019 4986 R CRANE £56.00
11/25/2019 4980 TABLE TEN £26.00
11/25/2019 4971 J CARLSEN £20.00
11/25/2019 4977 T TEMPLE £80.00
11/25/2019 4978 C COURTNE £69.00
11/07/2019 4963 D FAREBROTHER £157.50
11/08/2019 E LOCKEY £10.00
11/11/2019 4974 ZUMBA £37.50
11/11/2019 4970 J STEVENS £34.50
11/11/2019 4983 STEPH EMMA LTD £22.50
11/12/2019 4972 K WOOLER £29.00
11/12/2019 4969 SHEARS £37.50
11/15/2019 4984 AGE UK £18.75
11/18/2019 4948 ZUMBA £22.50
11/25/2019 4939 WILSON £112.50
11/30/2019 XMAS FAYR £30.00
11/30/2019 TOMBOLA £149.00
11/30/2019 CAKES £66.85
11/30/2019 REFRESHM £99.67
11/27/2019 4979 POINT TO POINT £32.50
11/27/2019 4983 S CHURCHMAN £7.50
11/28/2019 4975 D TYLER £48.75
12/06/2019 BINGO TAK £646.30
12/10/2019 4999 ACORN CLUB £37.50 3.13E+15
12/10/2019 4988 AIKIDO £45.00
12/21/2019 5014 F ROGERS £41.25 2.2E+18
12/15/2019 5007 K NORMAN £30.00
12/15/2019 5006 C FAIRBUR £56.00
12/01/2019 4998 TABLE TEN £13.00
12/01/2019 5000 ST THOMA £15.00
12/03/2019 4962 BOOTS & PAWS £7.50
12/03/2019 4938 4968AGE UK £41.25
Date INV NO. Receipt cash cheque Chq # BACS
**----- End of picture text -----**
**----- Start of picture text -----**
12/03/2019 4991 SLIMMING WORLD £67.50
12/04/2019 4981 VWHDC £75.00
12/05/2019 4992 CHEEKY LITTLE MONKEYS £75.00
12/06/2019 4786 4961AB CHURCH £150.00
12/06/2019 4989 D FAREBROTHER £171.50
12/06/2019 4994 K WOOLER £30.00
12/10/2019 4997 K MOON £22.75
12/11/2019 4993 SHEARS £30.00
12/16/2019 5002 ZUMBA £15.00
12/20/2019 4985 AGE UK £30.00
12/30/2019 5008 ZUMBA £30.00
01/02/2020 4967 SLIMMING WORLD £112.50
01/02/2020 PO CAFÉ £90.90
01/14/2020 5013 AIKIDO £45.00
01/15/2020 5015 S ASHWOR £15.00
01/15/2020 4905 S LOVEDAY £15.00
01/15/2020 5018 A BISHOP £22.50
01/15/2020 5019 TABLE TEN £13.00
01/22/2020 5021 ACORN CLUB £37.50 3.23E+15
01/22/2020 5011 J CARLSEN £22.00
01/22/2020 5020 C JUPP £22.50
01/22/2020 XMAS CAR £50.00
01/03/2020 5004 CHEEKY LITTLE MONKEYS £56.25
01/13/2020 5010 J STEVENS £42.00
01/15/2020 5005 AGE UK £33.75
01/15/2020 5016 SHEARS £15.00
01/17/2020 5017 WIAC £45.50
01/28/2020 ROBB £15.00
01/29/2020 5012 D FAREBROTHER £112.50
01/10/2020 VWHDC S106 GRANT ###
01/30/2020 TRANSFER FROM FR £4,000.00
01/30/2020 5022 SLIMMING WORLD £90.00
02/03/2020 5030 ZUMBA £30.00
02/12/2020 5035 J MAUND £22.50
02/12/2020 5036 TABLE TEN £19.50
02/13/2020 5037 TABLE TEN £13.00
02/13/2020 5026 AIKIDO £60.00
02/13/2020 PO CAFÉ £160.00
02/05/2020 5023 SHEARS £30.00
02/05/2020 5027 D TYLER £39.00
02/07/2020 5032 CHEEKY LITTLE MONKEYS £75.00
02/13/2020 5029 J STEVENS £42.00
02/13/2020 5031 D FAREBROTHER £150.00
02/13/2020 5034 D FAREBROTHER £75.00
02/17/2020 5033 AGE UK £15.00
02/18/2020 5038 SWINDON ALL GLOS £19.50
02/28/2020 L CALLAHAN £22.50
02/28/2020 5042 TABLE TEN £13.00
**----- End of picture text -----**
**----- Start of picture text -----**
02/29/2020 5043 AIKIDO £60.00
02/29/2020 N GALANTI £22.50
02/18/2020 5039 ACORN CLUB £37.50 3.33E+15
02/29/2020 5025 J CARLSEN £30.00
03/04/2020 ROSETTE £150.00
03/02/2020 S TURNER/STALL £15.00
03/02/2020 5047 DM FISHER £22.50
03/02/2020 5048 SLIMMING WORLD £90.00
03/02/2020 5051 K WOOLER £22.50
03/06/2020 5050 SHEARS £30.00
03/09/2020 5054 A IZUMI £22.50
03/09/2020 5055 CHEEKY LITTLE MONKEYS £56.25
03/16/2020 5057 ZUMBA £30.00
03/23/2020 5063 SLIMMING WORLD £67.50
03/24/2020 5062 CHEEKY LITTLE MONKEYS £56.25
03/30/2020 5064 J CARLSEN £15.00
03/22/2020 5067 M WHITLOC £36.50
03/14/2020 5070 TABLE TEN £6.50
03/14/2020 5052 J CARLSEN £30.00
03/16/2020 5060 J HORRICKS £30.00 8.31E+14
03/20/2020 5061 S MAHIO £21.00
03/12/2020 5056 J HORRICKS £6.50
03/12/2020 J HORRICKS £3.50
03/20/2020 5066 ACORN CLUB £37.50 3.43E+15
03/22/2020 PO CAFÉ £115.60
03/10/2020 5059 L CHAPMAN £22.50
03/23/2020 5065 ZUMBA £15.00
04/01/2020 5049 AGE UK £30.00
04/22/2020 5100 SHEARS £22.50
05/06/2020 5044 J STEVENS £48.50
05/06/2020 5072 J STEVENS £20.50
05/19/2020 VWHDC GRANT COVID ###
05/24/2020 PLANT SWA £229.00
05/26/2020 R HOLMAN CASH EXC £200.00 1.26E+17
05/26/2020 G HAYES £40.00 1E+19
07/09/2020 I CHARLESBY £1,000.00 8.01E+19
07/10/2020 WHITEHEA £40.00
08/30/2020 5073 J CARLSEN £93.75
08/11/2020 VWHDC GRANT COVID £400.00
09/30/2020 5077 W PEAPELL £41.25
09/01/2020 5074 J STEVENS £75.00
09/08/2020 5076 SLIMMING WORLD £67.50
10/01/2020 5080 SLIMMING WORLD £90.00
10/02/2020 4967 G WILSON £112.50
10/05/2020 5081 M WARD £45.00
10/05/2020 5024 K WOOLER £30.00
10/06/2020 4882 J STEVENS £35.00
10/06/2020 4990 J STEVENS £56.00
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**----- Start of picture text -----**
10/06/2020 5078 J STEVENS £60.00
10/28/2020 4862 4822M WARD £438.25
10/28/2020 5079 J CARLSEN £52.50
### ### ###
**----- End of picture text -----**
## **EIPTS*** **----- Start of picture text -----**
£56.25
£10.00
£10.00
£30.00
£30.00
£22.50
£10.00
£69.00
£37.50
£30.00
£56.00
£26.00
£20.00
£80.00
£69.00
£157.50
£10.00
£37.50
£34.50
£22.50
£29.00
£37.50
£18.75
£22.50
£112.50
£30.00
£149.00
£66.85
£99.67
£32.50
£7.50
£48.75
£646.30
£37.50
£45.00
£41.25
£30.00
£56.00
£13.00
£15.00
£7.50
£41.25
Rentals Donations Bingo Quiz Fete Xmas Fayre Music Cream Teas
**----- End of picture text -----**
£67.50 £75.00 £75.00 £150.00 £171.50 £30.00 £22.75 £30.00 £15.00 £30.00 £30.00 £112.50 £90.90 £45.00 £15.00 £15.00 £22.50 £13.00 £37.50 £22.00 £22.50 £50.00 £56.25 £42.00 £33.75 £15.00 £45.50 £15.00 £112.50 £90.00 £30.00 £22.50 £19.50 £13.00 £60.00 £160.00 £30.00 £39.00 £75.00 £42.00 £150.00 £75.00 £15.00 £19.50 £22.50 £13.00 £60.00 £22.50 £37.50 £30.00 £150.00 £15.00 £22.50 £90.00 £22.50 £30.00 £22.50 £56.25 £30.00 £67.50 £56.25 £15.00 £36.50 £6.50 £30.00 £30.00 £21.00 £6.50 £3.50 £37.50 £115.60 £22.50 £15.00 £30.00 £22.50 £48.50 £20.50 £229.00 £40.00 £1,000.00 £40.00 £93.75 £41.25 £75.00 £67.50 £90.00 £112.50 £45.00 £30.00 £35.00 £56.00 **----- Start of picture text -----**
£60.00
£438.25
£52.50
### ### £646.30 £0.00 £180.00 £385.52 £0.00 £0.00
**----- End of picture text -----**
### ### £400.00 £0.00 ### **WATCHFIELD VILLAGE HALL CIO 1173096 FYNOV 2019 - OCT 2020 *EXPENDITU** **----- Start of picture text -----**
11/10/2019 1 MAINMAN LOO ROLLS £76.70
11/25/2019 2 XMAS DEC £15.94
11/25/2019 3 PLUMBING REPAIRS £60.00
11/25/2019 4 CLEANING £8.44
11/25/2019 5 BINGO PRI £13.97
11/25/2019 6 BINGO PRI £12.00
11/25/2019 7 BINGO PRI £6.00
11/25/2019 8 BINGO PRI £14.96
11/25/2019 9 BINGO PRI £8.25
11/26/2019 10 A&L GARDEN MAINT £76.00
11/06/2019 11 VH CLEANING £180.00
11/30/2019 12 BINGO PRI £5.00
11/30/2019 12 SUNDRIES £5.00
11/30/2019 12 XMAS FAYR £21.15
11/01/2019 ELECTRICTY £46.69
11/08/2019 CASTLE WATER £24.06
11/22/2019 BG SERVICING £74.39
11/25/2019 GAS £97.00
12/06/2019 13 BINGO PRI £17.33
12/06/2019 14 BINGO PRI £5.00
12/06/2019 15 BINGO PRI £3.79
12/06/2019 16 BINGO PRI £7.98
12/06/2019 17 BINGO PRI £28.58
12/06/2019 18 BINGO PRI £15.00
12/06/2019 19 BINGO PRI £26.15
12/06/2019 20 BINGO PRI £7.00
12/06/2019 21 BINGO PRI £11.76
12/06/2019 22 BINGO PRI £5.00
12/06/2019 23 BINGO PRI £15.97
12/06/2019 24 BINGO PRI £6.50
12/06/2019 25 BINGO PRI £4.00
12/10/2019 26 A&L GARDEN MAINT £38.00
12/11/2019 CASH TO B£1,310.00
12/02/2019 27 VH CLEANING £144.00
12/09/2019 CASTLE WATER £24.06
12/19/2019 ELECTRICTY £222.50
12/23/2019 BG SERVICING £74.39
12/23/2019 GAS £97.00
01/03/2020 28 VH CLEANING £144.00
01/30/2020 29 BARRON HEATING £9,840.00
01/10/2020 TRANSFER TO FR ###
Date INV NO. Expenditure cash cheque Chq # BACS
**----- End of picture text -----**
**----- Start of picture text -----**
01/15/2020 CASH TO B £300.00
01/06/2020 ELECTRICTY £54.54
01/08/2020 CASTLE WATER £24.06
01/22/2020 BG SERVICING £74.39
01/23/2020 GAS £97.00
02/03/2020 30 VH CLEANING £144.00
02/11/2020 31 DOG SHOW LICENCE £10.00 16
02/26/2020 32 VH CLEANING £144.00
02/28/2020 33 TOILET ROLLS £38.35
02/28/2020 34 BINGO PRI £5.00
02/28/2020 35 BINGO PRI £10.00
02/28/2020 36 BINGO PRI £6.96
02/28/2020 37 BINGO PRI £0.59
02/28/2020 37 CUP BOX £4.99
02/19/2020 ELECTRICTY £98.76
02/24/2020 BG SERVICING £74.39
02/24/2020 GAS £97.00
03/25/2020 G ROBB REFUND £15.00
03/27/2020 S TURNER REFUND £15.00
03/30/2020 CASTLE WATER £16.37
03/10/2020 5059 L CHAPMAN REFUND £22.50
03/11/2020 CHEEKY LITTLE MONKEYS REFUND £56.25
03/12/2020 CASH TO B £380.00
03/06/2020 COMMUNITY FIRST MEMBERSHIP £30.00
03/23/2020 BG SERVICING £74.39
03/23/2020 GAS £97.00
03/25/2020 ELECTRICTY £68.46
04/06/2020 38 VH CLEANING £108.00
04/28/2020 CASTLE WATER £16.37
04/06/2020 ELECTRICTY £17.43
04/22/2020 BG SERVICING £74.39
04/23/2020 GAS £97.00
05/11/2020 39 VH CLEANING £72.00
05/11/2020 40 A&L GARDEN MAINT £76.00
05/13/2020 41 A&L GARDEN MAINT £76.00
05/19/2020 42 WASTE SERVICES £73.07
05/20/2020 43 CAME & CO INSURANCE £809.50
05/27/2020 CASH TO B £150.00
05/25/2020 CASH FOR £200.00
05/24/2020 44 COMMUNITY FIRST MEMBERSHIP £20.00
05/28/2020 45A CASTLE WATER £16.37
05/01/2020 ELECTRICTY £19.82
05/22/2020 BG SERVICING £74.39
05/26/2020 GAS £97.00
06/02/2020 45 VH CLEANING £48.00
06/11/2020 46 A&L GARDEN MAINT £76.00
06/03/2020 ELECTRICTY £14.85
06/05/2020 BROWN BIN £49.00
**----- End of picture text -----**
**----- Start of picture text -----**
06/22/2020 BG SERVICING £74.39
06/23/2020 GAS £67.00
07/02/2020 47 HUMPHREYS FIRE ALARM £235.07
07/09/2020 48 A&L GARDEN MAINT £76.00
07/09/2020 49 VH CLEANING £72.00
07/01/2020 ELECTRICTY £21.73
07/22/2020 BG SERVICING £74.39
07/23/2020 GAS £67.00
08/03/2020 50 VH CLEANING £60.00
08/13/2020 51 FOGGING MACHINE £944.40
08/13/2020 52 A&L GARDEN MAINT £76.00
08/24/2020 BG SERVICING £74.39
08/24/2020 GAS £67.00
09/09/2020 53 VH CLEANING £60.00
09/11/2020 54 PAPER TOWELS £29.66
09/14/2020 55 A&L GARDEN MAINT £76.00
09/04/2020 ELECTRICTY £26.94
09/22/2020 BG SERVICING £81.96
09/23/2020 GAS £67.00
10/07/2020 VH CLEANING £48.00
10/07/2020 NEWS ADVERT £100.00
10/14/2020 A&L GARDEN MAINT £114.00
10/28/2020 CASTLE WATER £30.00
10/22/2020 BG SERVICING £81.85
10/23/2020 ELECTRICTY £22.58
10/23/2020 GAS £67.00
### £10.00 ###
**----- End of picture text -----**
## **URE*** **----- Start of picture text -----**
£13.97
£12.00
£6.00
£14.96
£8.25
£5.00
£21.15
£97.00
£17.33
£5.00
£3.79
£7.98
£28.58
£15.00
£26.15
£7.00
£11.76
£5.00
£15.97
£6.50
£4.00
£97.00
Bingo Quiz Fete Xmas Fayre Music Cream Teas Hort Show Gas
**----- End of picture text -----**
£97.00 £10.00 £5.00 £10.00 £6.96 £0.59 £97.00 £15.00 £15.00 £97.00 £97.00 £97.00 **----- Start of picture text -----**
£67.00
£67.00
£67.00
£67.00
£67.00
£236.79 £0.00 £40.00 £21.15 £0.00 £0.00 £0.00 ###
**----- End of picture text -----**
**----- Start of picture text -----**
£76.70
£15.94
£60.00
£8.44
£76.00
£180.00
£5.00
£46.69
£24.06
£74.39
£38.00
£144.00
£24.06
£222.50
£74.39
£144.00
£9,840.00
Gas servicing Electricity Water Cleaning Maintenance Administration Equipment Rental
**----- End of picture text -----**
£54.54 £24.06 £74.39 £144.00 £144.00 £38.35 £4.99 £98.76 £74.39 £16.37 £22.50 £56.25 £30.00 £74.39 £68.46 £108.00 £16.37 £17.43 £74.39 £72.00 £76.00 £76.00 £73.07 £809.50 £20.00 £16.37 £19.82 £74.39 £48.00 £76.00 £14.85 £49.00 **----- Start of picture text -----**
£74.39
£235.07
£76.00
£72.00
£21.73
£74.39
£60.00
£944.40
£76.00
£74.39
£60.00
£29.66
£76.00
£26.94
£81.96
£48.00
£100.00
£114.00
£30.00
£81.85
£22.58
£907.71 £614.30 £151.29 ### ### £964.50 £965.33 £78.75
**----- End of picture text -----**
FiEGISTERED CHARITY NUMBER.. 1173096 WATCHFIeLD VILLAGE HALL CIO UNAUDITED FENANCIAL STATEMENTS FOR THE YEAR ENDED 31 OCTOBER 2020 WATCHFIELD VILLAGE HALL CIO CONTENTS OF THE FINANCIAL 5TATEMENT5 FQR THÈ YEAR ENDED 31 OCTOBER 2020 PJgÈ Report of the Trust••s Independent Examlner's Report stat•mont of Fin*n¢lal ActlvitSes statement of Fin•n¢i•l Posltion Not•J to the Finan¢lal Statements Detalled Statement of Fln•nclal A¢tlvltlo$ io WATCHFIELD VILLAGE HALL CIO REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 OCT08ER 2020 Ttrie trbstees present their repoit with the financial Statements of the charity for the year ended 31 October 2020. The rrustees have adopterj the provisions of Accounting and Reportlng tyy Charitie5.' stare.ment of RecDmmenoed Practice applicabl& to charities preparing their accounts In accordance viilh the Financial Reportins Standard applicable In the UK ano Republic of Ireland IFRS 102) leffective l January 20191. OBJECTIVES AND ACTIVITIES Objectives and aims rhe obieci.veb of Warchfleld Village Hall CIO are to establish and run a village h?11 and to promote, for the enefit of the inhabitants of the Parish ol Watchfield ar.d beyond, without prejudlce, the prDvlslon of Paclllties for recreation or ather leisure time occupation for individuals who have need of such facillrles or for rnernbers of the public at large In the the interest5 cf social welfare and w.'th the objective of improving the conditions gf Ilfe of said inhabitants. The CIO co-operates with, promotes 2nd asslst4 other voluntary organisatlons, slaiutoiy authorlties ano Indlviduals Involved in rommunity work and arranges aDO provides for either alone or with others, the holding of exhibitions, meetings, lecrures, lasse5, seminars or tralD.Ing courses, 3nd 41 forms of recreational and other lelsure.time actlvitles. Slgnlllcant •ctSvltle5 ue io tlie Covid IQ pandemic rhe hall has remalnecl closed for the majorlry of the yeèr, A lew elubs met when allowed wilh. reduced nu17)bers. The committee produced a ligk Assessment re Covid 1 9 and s)eclal terms al hlre. Ea¢h hlrpr wès askeo for thelr own risk assessment. Har,d san5t15ers ivere Instjlled and a one-way 5Y5tern was introduced. Thé hall wa$ 5anltlzed alter booklpgs ￿[th a Fogging machine. The moblle Post Office continued throughout as dld O¥tordshlre C¢unly Councll Family Supporr Servlce. The commlttee *as updated thel," pollcies on Volunteering, Heaifh and Safety, Safeguardlng, Complalnts and equal Opportunitles. FINANCIAL REVIEW Fln)n¢lal posltlon Hii-'ng out l.he hall generated an income of £5,335, bi.Igo nights contrlbvreLI £410, the Fe?e ￿rOught In £L40 nd other fundraislng actlvitles such as Muslc Ni¥hl, Hgrtlculrural and Craff Show, Quiz, Cream Teas and i*ri5tma5 Fèyre niade £i64. Expe.Iditure fcr hnsting 5bch events, as well as the rurifting c05t5 for the hall, totalled £.". 6,935. he Mall reirains cornmltted ro improvif)g and exiending the facillties avollable Lo residénts and fundraislng vents contribut¢ to the lund5 avallable for such, Fundralsing W*ilst the Christmas Fayre an6 Christmas Biiigo went ahead as planned 120 191 all other planned fundraislng For 2020 w35 cancelle¥ due t) Cowld 19. Grant Aid -10,000 recelved Mav 2020 Government covid grant via VWHDC 1400 receiv&é from VWHDC Ivale Coup.cillor Covio Grant) Reserveg polley .IhtchSield Village CIO rna1ntains a current account for continual ex?ense5 and Income ana aiwavs ?Irr.5 to la at least £3,000 in a saving< account to cover "ainy d3y' e¥penCJ1tu￿ Icurynl balance E3,2631. The Fundra151ng account holds ¢esIgn3￿p￿ fundq for the village hall extension and Improvements and stands at L i L2,127 to￿ardS a project with estimated total costs 01 £795,000. Page I WATCHFIELD VILLAGE HALL CIO REPORT OF THE TRUSTÈES FOR THE YEAR ENDED 31 OCTOBER 2020 FUTURE PLANS Hall Ext*n$ion The hall received the S106 money of £90,424 which together with. our fundraising account gave sufflcient fund% for Staoe l of the renovation, Ji was agreed with the ar¢hiiect tnat his Involvement at this stage was unnecessary. The commlttee sought quotes ana agreed to accept Brian Hall as the conrractor. Work to commence on 9th November 2020. STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document Warchfield Village Hall CIO 15 a Clarltable Incorporated Drganlsation. They are governed by rhe1r mnsiilution 18St amende¢ on 7 L1arch 2017. REFERENCE AND ADMINISTRATIVe DETAILS Registered Charlty number 1177096 Prlnclpal addr¢•• 9t> High 5irep.t kvatchfield SVIINDON, Wiltshire SN6 8SW TrLF$tee$ Anne Rawle Daw n Grlffiths 8drry .lohn Reynold Sheila A Skeftingto Susan Nodder Julie Glllhe5pey Ruth Edlth Ncjlman Indep•ndent tx•rnln•r Morris Owen Chartered Accountants 43-45 De.vlzes Road SWINDON SNI 49G Approved by o.-der ot the board of trustees on and signed Oil Its behalF by.. Mrs R E Holm?n . Trustee Page 2 INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF WATCHFIELD VILLAGE HALL Cfo Independent examlner's r•port to the trustees of Watchfield VlllJge Hall CIO I report to the charltv ifusLees on examination of the accounts of Watchfield Vllla9& ￿311 CIO (the Trust) for the year ended 31 October 2C)20. kesponsibllltle$ and basls of report As frhp charity rrustees of the Trust you are responsible for the preparation ol the accounts In accordance witli C￿.e reqviremenls O,, ttte Chèrities Aci 20 1 1 I'the Acl'l. reporr In respect of my examination of the Trusr's accounts c3rried out under Section 145 of Act and In carrying out my examination L have followed all appliLyble Did ection5 gikon by tlie c￿larItY Commisslon under section 14J[Jllbl Of the A=t, Independènt examirler's statement I have comple+ed rriy èxam.nation. I confir￿) that ne material matter5 have come to my attention In connection ￿1th the examlnation glving me cause to believe that in any materlal respect.. accountin9 records were not kept in respect of thÈ Trust as requlred by sectlon 130 of the Act, or the accounts do not accord witb tiose rerords,. or the atcount5 do not r.omply with the applicable reQu￿re￿.entS concprning the form and content of accounts Set out the Charitie5 (Accounts and Reports) Regulations 2008 other than any reouirernent that the accounts give a true ènd fair. vievd whlch is not a matter consldered as part of an independent examln4tlon. I have no concerns und have corne across no other matters In connection wlth the exan1inat￿on to whlch arteD.tion should be draivii In this report In order to enable a pmper under5tandlng ol the accounts to be reached. lan Sumbler FCCA Mor'4S Owen Chartered Accountants 4J-45 r)evizes Road SlhllNDON wiltshire SNI 48G Date.. Page 3 WATCHFIELD VILLAGE HALL CIO STATEMENT OF FINANCIAL ACTIVITIÉS FOR THE YEAR ENC¢ED 31 OeTO&ER 2020 2020 TDtal runds 2019 Total fLnd5 Unrestricte Restritr4ed fund Notes INCOME AND ENDOWMENTS FROM Oothailons ènd gi an= Inccme 12,198 90,424 101,612 1,907 Operatlng aciivlties Investment Income 6,149 38 6,249 38 21,873 12 Total 18,485 90,424 108.909 23.792 EXPENDITURE ON Charltable activltles General 16,935 16,935 14,350 NET INCOME 1,550 90,424 91,974 9,442 RECONCILIATION OF FUNDS Total funds brouoht forward 34,465 34,465 25,G23 TOTAL FUNDS CARRIED FORWARD 36,015 90,424 126,439 34,465 I h@ notes form part ol these financial stateirents Pao WATCHFIELO VILLAGE HALL CIO STATEMENT OF FINANCIAL POSITION 31 OCTOBER 2020 2020 Total funds 2019 roial funds Unrestricte fund Restricted fund Note5 CURRENT ASSETS ash at bBnk In hand 36,015 90,424 126,439 34,465 NET CURRENT ASSETS 36,015 90,424 126,439 34,465 TOTAL ASSETS LESS CURRENT LIA81LITIE5 36,015 90,424 126,439 34,465 NET ASSETS 36,015 90,424 126,439 34,465 FUND5 UiirLASLricted fund5 Re5trlcted funds 36,015 90,424 34,465 TOTAL FU140S 126,439 34,465 Tle financial statements were approved by the Board ¢1 Trustees and authori5ed for issue on and wÉrÈ 819ned 09 5t$ behalf bv,. Mrs R E Holman Trustee S Nodder- TrLlStee The notes yofrr, part ol these financial statements Page 5 WATCMFIELD VILLAGE HALL CIO NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 OCT08ER Z02Q ACCOUNTING POLICIES Basls of preparlng the flnancial statem•nt5 The flnancial statements o,, the charity, which Is a public benefit entity under FRS 102. have been prepared in accordance with the Charities SORP IFRS 1021 'Accounting and Reportin9 by Charities.. Staternent of Recommended Practlce applicable to charit'.es preparing their accounts In accordance with the Financial Reporting Standard applicable In the JK and Republic of Ireland IFRS 102) letrective I lanuary 20191,, Finarjclal Reportlng 5tandai'd 102 'Tlie Fii)ancial Reporting Standèrd applicable in the UK Republic of Lreland, and the Charitie5 Act 2011. The financial statements have been pi'epared under the hpstorical cnst conve.ntion. Encom• All income 15 recognised in the statew.ent of Financial Activities once the charity has entitlernent to the funds, 1¢ Is probable that the Inconie will be recelved and the èrnount can be mea5ure¢ rellably. Exp•ndltur• Llabilities are recognised as expenoir.ure as soon as there Is a legal or construc.tive obligation committlng the ch8rlty to that expenditure, It Is probable that a rransfer of economlc beneflt$ wlll be requlred In se￿tIernent and the amount nf thp obllgation can be meosured rellably. ExpendifLire is accounted for on an accruals basls ano has been classified under headings that Jggregote èll cost relared ¢0 the category, Where Costs cannot tie directly atlrlbutEO to partlcular tteadlngs they h•ve been allocè'ed to activitips on a basis conslstent with the use of resources, Taxatlon The char',ty Is exempt from tax on Its charltoble actlvltles. Fund •ccountlng Urtre5rrlcted fund5 can be used in accordance with the charitable objectlves Bt the discretion ol the trustees. Restricted fund5 can only be used for partlcular rèstrictéd purposès wlthln the objects of the charity Re5trlct10n5 arlse when speclfled by the donor or when funds ar2 raised for portlcular restricteiy purposes. Further explanation ol rhe nature and purpose off each fund is included in IhÈ notes to the linJn¢l81 statements. Gov•rnment 9rants Durin4 the year, the Trvst became eliglble for a g-ant under the Coronavlru5 Communlty Support Funa of £10,400 and a150 5ucce55ffJlly aptslied for a Jrant From the Districl C¥uncils $106 grant Scheme of £90,424. These amounts liave been accounted for under the accrua15 ba$i$. DONATIONS AND GRANT INCOME 2020 2019 Oo,iallons Grants 1,798 100,824 1,907 IOZ,623 1,907 Page 6 cor.tinued,,. WATCHFIELD VILLAGE MALL CIO NOTES TO THE FZNAPICIAL SYATEMENTS- contlnued FOR THE YEAR ENDEO 31 OCTOBER 2Q20 DONATLONS AND GRANT INCOME - ¢ontinued Grants received, included in the above, are as follows.. 2020 2019 Retail, H05Pltallty and Leisure Grant Councillors, Commui)ity Grant - equipment Section 106 Grant 10,000 400 90,424 100,624 OPERATING ACTIVITIES 2020 2019 5,335 410 140 364 11,252 2,043 6,802 1,776 Ingo Fere other events 6,249 21,8", 3 INVESTMENT INCOME 2020 2019 Interest recelvabl* 12 TRUSTEES, REMUNERATION AND BENEFITS There were no trustee5' remuneration or other beneflts for the year ended 31 October 2020 rtor for Ihe Year ende0 31 October 2019, Tru$te¢s' 4xpense$ There were no trustees, expenses paid for the year ended 31 October 202Q nor for the year ended 31 October 2019, MOVEMENT IN FUNDS r4et movernent in funds At 1.11.19 At 31.10.20 Unr¢strltted fun#5 General fund 34,4fj5 1,550 36,015 R•$trlcted tund$ Reiiovatioi)S 90.424 90,424 TOTAL FUNDS 34,465 91,974 126,439 Page 7 continued.. WATCHFIELD VILLAGE HALL CIO NOTES TO THE FINANCIAL STATEMENTS- contSnued FOR THE YEAR ENDED 31 OtTOBER 2020 MOVEMENT IN FUNDS- continued Net movement in funds, included in the above are as follows.. Incorning resources Re50urces pxpendecs Movement in funds Unrestrlct•d funds General fund 18,485 (16,935) I,ss0 R•strlct•d lund$ Renovations 90,424 90,424 TOTAL FUNDS 108,909 (16,9351 91,974 Compar•tlv•i for movement In fundi Net movement In funds At I.IL.16 At 31.10.19 Unrejtrlcted funds General fund 25,023 9,442 34,465 TOTAL FUNDS 25,023 9,442 34,465 Cornparative net movement In fund5, Included In the above are a5 f¢llows.' Incomlng resources Resources expende Movement In funds Unrestrlcted funds Genpral fund 23,792 114,3501 9,442 TOTAL PUNDS 23,792 114,3501 9,442 Page 8 contlnued... WATCHFIELD VILLAGE HALL CZO NOTES TO THE FINANCIAL 5TaTEMENTS- contlnu•d FOR THE YEAR ENDED 31 OCTOBER 2020 MOVEMENT IN FUNDS- ¢ontinued A current year 12 months and prior year 12 month5 combined position is as follows.. Net movement in ffund5 At 1.11.18 31.10.20 Unre$trlct•d funds fjeneral Fund 25,023 10,992 36,015 Restrlcted lunds Renovations 90,424 90,424 TOTAL FUNDS 25,023 101,416 126,439 A current year 12 months and prlor year 12 month5 combined net movernent ln funds, Included In the above are as follows., Jncomlno resources Resources expended Movement In funds Unrestrlctod fund• General fun 42,277 131,2851 10,992 Restrlcted fundo RenO￿atIonS 90,424 90,424 TOTAL PUNDS 132,701 131,2851 101,416 Fund n•me Re￿￿0vatIoNS Purpos* •nd restrlctlon To provide lor an extenslon and renovat1ons to the H?11 ReLATID PARTY DISCLOSURes Tnere we.* no relatea party traDsactions for the year ended 31 ottober 2020. Page g WATCHFXELD VILLAGE HALL CIO DETAILEO STATEMENT OF FINAt4CIAL ACTIVITIES FOR THE YEAR eNDED 31 OCTOBER 2020 2020 2019 INCOME AND ENDOWMENTS Donatlons and grant Incom• Donations Grants 1,798 100,824 1,907 102,622 1,907 Operat5ng •ctlvlt5es 5,Y3S 410 140 364 11,252 2,043 6,802 1,776 Bingo Fete Other events 6,249 21,873 Investment Incom¢ Interest receivable 38 12 Total Incomlng r•$our¢•s 108,909 23,792 tXPENOITURE Charlt4bl• •ctlvltl•• Raies and water In5uiance Llght ènd heat PostJ9e and sratlonery Advetislno Siinorie equipmenr Cleanln9 Repair5 and maintenance 151 010 2,536 260 780 3,490 162 185 loo 55 965 1,232 11,086 536 1,987 1,157 16,935 14,350 Total resources expended 16,935 14,350 Net Income 91,974 9,442 This page does not form part of the sratutory financial statements Page 10