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Trustees Annual Report & Accounts for the period to 31/03/21
Name of Charity – Rossendale Male Voice Choir
## Charity Register number – 1173088
Trustees serving as at 31/03/21 :- Trustees serving as from 07/06/21
Charles Crowley Chris Calvert
Peter Beetham Peter Beetham
Paul Heaton Paul Heaton
Paul Dickinson Paul Lomax
Kevin Downes Mark Stapleton
Paul Lomax Graham Sellens
Fred Collinson Peter Ormerod
Trustees Report
The Trustees are pleased to present their 4[TH] annual report to the Commission, having been accepted onto the Charities Register on the 17[th] May 2017. Moving ever closer to our 100[th] Anniversary, the choir continues to foster a love of choral music, whilst carrying out major projects for the benefit of local charities in East Lancashire and beyond.
The serving Trustees for the financial period are listed above and also following our Annual General Meeting held on 7[th] June 2021 those Trustees that are now serving. This follows our written Constitution whereby we hold elections for Trustee positions to enable all our members to have the chance to contribute to the running of the Choir. Rossendale Male Voice Choir operates with a written Constitution following Charity Commission guidelines, along with a set of practical rules which assist in the day to day operations. These documents were designed specifically to manage our status as a charity, and are intended to demonstrate our intention to remain a fully inclusive organisation.
Plans for the coming year will continue to build on that foundation and cement the choir as a strong contributor to the local community.
Regular Trustees meetings are held, with full minutes recorded and made available to all members. No Trustee receives any payment for their duties, all operating on a voluntary basis. We are affiliated to the National Association of Choirs, and their help and support in all legal and structural matters is of great benefit.
## Activities and Achievements.
During the year to March 31[st] 2021 due to the Covid Pandemic we have been unable to operate as “ normal “ and all planned concerts and events sadly had to be cancelled or postponed. This was a great disappointment to the Choir in that
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we have been unable to support other charities and community groups in the area as we would have wished.
We have managed to carry on weekly rehearsals via a Zoom link and thus maintained our members involvement and this has been well supported. We also produced some performances that were put out on social media including a Virtual Carol / Christmas concert in December to replace our usual Rotary Christmas Concert that was unable to take place due to Covid restriction.
## Appearances and Concerts
## 2020 /2021
Due to the Pandemic and Covid restrictions we have been unable to hold any concerts (other than Virtual )
At the time of writing the Choir is just starting to hold near normal rehearsals though these are held with a strict adherence to social distancing. The Trustees have produced a Risk Assessment and Covid policy as we have a duty to protect our membership whilst at rehearsals.
As we move closer to our Centenary in 2024 we have started planning for concerts and events for that year with several Work Groups under a Project Manager looking at Events, Concerts, Recruitment, Music, Fundraising and PR.
Covid restrictions permitting we are hoping to hold our first live concert in December 2021. This will be a Christmas Concert involving our local Rotary organisation.
## Financials
The whole of the year to 31[st] March 2021 has been materially affected by the Covid pandemic which required us to end all physical rehearsals and performances.
There is no doubt that 2021 has been disastrous for the Charity industry and we been unable to make the financial contributions to our local organisations as we would have liked.
Turning to the financial status of the choir, you will see from the attached document, that we continue to maintain a modest but sensible approach to funds, whilst keeping members subscriptions as low as we can. During the last year our members have willingly continued to pay their subscriptions despite the circumstances. As an organisation with many retirees among its members we are committed to ensuring that no one is in any way intimidated by monthly fees, or worried that other costs may prevent them from taking part in any choir activities.
To that end we provide a uniform, free of charge and subsidise such things as transport to concerts and accommodation when travelling to distant Festivals.
## Conclusion
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The year to March 31[st] 2021 has been traumatic for everyone. Fortunately we have not lost any member directly to Covid though sadly 6 of our members have passed away. We have though gained 3 new members and have a recruitment drive planned particularly with our Centenary in mind.
We are looking forward to getting back to normal and forging relationships with new and old to generate funding for the many worthy causes in and around our region.
Declaration
The Trustees declare that they approved the report and accounts for the year ended 31[st] March 2021, at their AGM on 7[Th] June 2021
Signed
Chris Calvert, Chairman of RMVC on behalf of the Trustees.
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**Rossendale Male Voice Choir**
||**Receipts and Payments Account for the year ended March 31, 2021.**|**Receipts and Payments Account for the year ended March 31, 2021.**||
|---|---|---|---|
|**2018 2019 2020**|||**2021**|
|£
£|
£
**Receipts**||£|
|6694 7049 7572.00 Subscriptions|||7758.00|
||Refunds||980.50|
|13053 24442 4259.00 Concerts, festivals|||0.00|
|15|0 0.00 Sale of CDs||0.00|
|900
|765 1150.00 Donations||300.00|
|535
|2935 193.22 Sundry receipts||0.00|
||1176 24.00 Uniform||0.00|
||618 172.40 Raffle (inc. Bonus Ball)||0.00|
||927 1409.10 Supermarket collection||200.00|
|________1386 1532.50Gift Aid|||2468.07|
|21197 39298 17412.22 **Total Receipts**|||**11706.57**|
||**Payments**|||
|194|361 360.83 Insurance||360.83|
|3|63 0.00 Secretary postage, stationery||19.23|
|1895|2020 1440.00 Rent||440.00|
|53|0 53.00 Subscription – NAC||25.00|
|240|180 60.00 Piano and equipment maintenance||0.00|
|324|357 515.41 Music||160.51|
|1472|1503 645.87 Uniforms||0.00|
|18472 19504 10449.94 Concert and festival expenses|||0.00|
|4098|4020 4685.00 Musical Director fees||5031.29|
||Musical Director Christmas bonus)||250.00|
|530|530 65.00 Accompanist (Michael)||550.00|
|319|126 3305.50 Charitable donations||750.00|
|87|87 160.00 Website||226.20|
||303 63.20 Gifts||191.99|
|100|0 0.00 Publicity||0.00|
||Speakers||270.70|
||Stay At Home Choir||264.00|
|_________602 0.00Other|||0.00|
|27968 29777 21803.75**Total payments**|||**8539.75**|
|(6771) 9521 (4391.53) Surplus (Deficiency) for the year||3166.82||
|16252|9481 19002.75 Choir funds available April 1st2020|14611.22||
|(6771)|9521(4391.53) Surplus (Deficiency) for the year|3166.82||
|9481
1900214611.22 Choir funds available March 31st2021||17778.04||
||Balances held|||
|9481
19002 14611.22 TSB||17778.04||
|0
|0 0Cash held by treasurer|0.00____||
|16257|9481 19002|17778.04||
_I have examined the receipts and payments account, together with supporting documentation, of Rossendale Male Voice Choir, as set out in the above Statement, relating to the year ending 31[st] March 2021. In connection with my examination, no matter has come to my attention which gives me reasonable cause to believe that in any material respect the requirements to keep accounting records in accordance with section 130 of the 2011 Act; and to prepare accounts which accord with the accounting records and comply with the requirements of the 2011 Act have not been met, or to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached._