## **WINCHCOMBE TOWN TRUST** Registered Charity 1173052 ## **TRUSTEES' REPORT for year ending 31[st] December 2021** ## **A Constitution** Winchcombe Town Trust was originally established by a Deed of Trust dated 28[th] March 1890. This charitable Scheme was arranged pursuant to the Municipal Corporations Act 1883, following the dissolution of the Corporation of Bailiffs and Burgesses of Winchcombe. The Trust received various properties and artefacts, but little cash. The Trust has now re-formed as a Charitable Incorporated Organisation (“CIO”). It was incorporated on 16[th] May 2017 with a new registered number 1173052. The Trust has its main activity based at the Old Town Hall, High Street, Winchcombe, GL54 5LJ ## **B Objects** The objects of the CIO in its Trust Deed are: - (1) To promote the benefit of the inhabitants of Winchcombe and the surrounding area ("the area of benefit"), by working with local voluntary and community organisations, inhabitants and other authorities in a common effort to advance education and to provide facilities in the interests of social welfare for recreation and leisure time occupation with the object of improving conditions of life for the said inhabitants, without distinction of age, disability, nationality, race, sex, sexual orientation, political, religious or other opinions by the provision of maintaining and managing the Town Hall. (2) The relief of poverty of persons resident in the area of benefit by making grants of money to them or providing or paying for goods, services or facilities for them or making grants of money to other persons or bodies who provide goods, services or facilities to those in need. In exceptional cases the trustees may decide to assist someone (who is otherwise qualified) who is resident outside of (or only temporarily resident in) the area of benefit. (3) To advance education of the public in the history of Winchcombe, in particular by the provision of a museum.' ## **C Trustees and Museum Committee** The current Trustees are: Mr D.M.F Dufton (Chairman) Mr A Herod Mr A. Robinson Mr V. Royle Mr A.B.Thomas Mr R Wakeford We are seeking more trustees to share the workload. Trustees are elected by resolution of the Trust and serve for an initial period of 5 years, renewable once. There is a separate dedicated Museum Committee, which focusses on maintaining and operating the Winchcombe Museum. This engages with a group of hard-working volunteers who are key to operating the Museum. No.1173052 Page 1 of 4 ## **D Activities in 2021** The Trustees determined in 2017 that Winchcombe Museum must be completely revamped to best display its collections and provide a key focal point for presenting the Heritage and History of Winchcombe town. Phase 1 (alterations to the structure of the Old Town Hall) were completed in March 2020. Unfortunately, the impact of the COVID pandemic meant that the Museum did not open in 2020 and had limited opening in 2021. This resulted in loss of opportunity to engage with the Community and financial loss of income. In addition, the Trustees were forced to close the main room of the Museum on the First Floor, due to discovering that the lath and plaster ceiling was at risk of sudden collapse. However, the arrival of the Winchcombe Meteorite on 28[th] February 2021 and the generous donation of 3 fragements to the Museum gave a window of opportunity to convert the small room upstairs into a Meteorite Room. This opened in August 2021, and the Museum has had a steady stream of visitors from both the Community and from afar. With no opportunity to open the main Museum, the Trustees concentrated on updating the Museum website www.winchcombemuseum.org.uk and in mounting temporary exhibitions in the windows of the Undercroft, as well as utilising the new display monitors. The Trustees commissioned a structural survey report from Basnett Associates and decided upon a plan to remove the ceiling, following observations by a local entrepreneur. Both planning and listed building consent were obtained. Pyments of Campden Limited (the main contractor for Phase 1) were awarded a contract on the basis that they had executed Phase 1 very well and to budget and they had agreed to do the ceiling works at cost. The ceiling works started in November 2021 and are due to complete April 2022. The Trust has been successful in attracting some new volunteers, who will be able to help with various aspects of the Museum’s plans in 2022, subject to COVID requirements. The Trust has continued planning for and seeking advice on establishing a retail operation, to provide a long-term sustainable form of income, to help secure the future viabllity of the Museum and the Trust. COVID has made this a particularly problematic exercise, given the severe impact on the economy for most of 2020 and 2021. Given its limited funding, the Trust has focussed on maintaining and enhancing Winchcombe Museum. In addition it awards an annual prize to a pupil of WInchcombe School who has shown the most improvement. ## Measurement of activity The principal criterion being used to measure the growth of the Museum is visitor numbers and we are looking to increase the annual number of visitors from a historic level of 1,500 - 2,000 to a range of 5 -10,000. No.1173052 Page 2 of 4 ## **E Finance** The Trust financial position continues to require careful management as the Trust has very limited resources of its own for financing major projects and operating the Museum. In a normal year, the Trust income and expenditure is less than £10,000 p.a., with a modest surplus in some years of around £1,000. This has meant that all major projects have involved significant fund-raising and relaince on grants and donations. The 31 December 2021 accounts show that total assets on the balance sheet are £903,223. Of that sum £776,000 is represented by the Old Town Hall Building and £99,316 by the Museum collections. COIF investments total £1,889. The Trust has total current assets of £110,915 as at 31 December 2021. No contractor costs for the ceiling repairs were invoiced in 2021. £45,000 is restricted as a strategic reserve. The Museum has liquidated much of its COIF reserves, to temporarily fund the ceiling repairs. The impact of COVID resulted in no income from Museum entrance fees or related sales of books, etc for most of 2020 and 2021. These were partially offset by grants distributed by Tewkesbury Council on behalf of central government. However, the inability of having museum visitors has increased the challenge of attracting visitors and in creating proper engagement. The Trust must raise further funds to both meet the full costs of the ceiling works and to complete the refurbishment of the main Museum Room and cabinets (Phase 2 of the Transformation Project). ## **F Volunteers** The current group of volunteers is an indispensable element in the functioning of the Trust and the Museum. Volunteers are the source of Trustees and those people who maintain the building and Museum. They also provide the necessary resource to open and close the Museum and to supervise and inform members of the public who enter the Museum. Most of such volunteers are based in Winchcombe. Where more specialist skills are required, the Trust has been fortunate to find individuals who have been able to help with the major projects. In common with most voluntary organisations, the Trust has found it difficult to recruit many volunteers, especially in the time of COVID. With the advice of South West Museums Association and others, progress is now being made. This is a vital area, as the age profile of the majority of current volunteers means that additional newcomers are essential over the next few years. ## **G Future Plans** Prior to COVID, the Trust has succesfully engaged with Winchcombe to raise awareness of the Museum and its role within Winchcombe and has attracted widespread support for the works in Phase 1. Both the ceiling repairs and COVID have caused a major hiatus in the activities of the Trust. This impacted the timing of the next steps towards refurbishing and transforming the Museum room layouts and interpretation. The Trust has started on a fund-raising campaign for this and related matters (the ceiling of the Museum). No.1173052 Page 3 of 4 The Trust is planning to establish a “Friends of Winchcombe Museum” as the basis for continued engagement and a means of securing regular income. A number of Trustees attended a “Rebuilding the Foundations” course run by the South West Museums Association, which is connected t0 the Arts Council. This has generated ideas and will form the basis for plans to address some of the structural issues which affect not just Winchcombe Museum but also most museums in the country. The Trust is now embarking on a major exercise to involve the Community and establish Community views on and wishes for their Museum. This will both provide the foundation for the strategic direction of the Museum and help support grant applications for Phase 2, which is intended to create a Heritage Centre for both residents and visitors to Winchcombe within the next 2-3 years. The Trust is planning the opening of the retail shop in the Museum building some time when the conditions for retail sales are right. This is dependent on there being sufficient demand and that the Trust can finance the retail cashflows needed. It is the intention that the Trust will employ one or more persons, when sustainable retail activity warrants this. The Trust is prioritising the search for new volunteers and trustees, as many of these are of pensionable age. Michael Dufton Michael Dufton Chairman March 2022 No.1173052 Page 4 of 4 R8c8W & Paymants nchcombe Town Trust Penod Previous 2020 Year to Date 2021 R￿Ipts Transfer In Divhyends DSrÈct Don8tions Virgin Giving Just Gwing AMa￿n Smile Charitros Al(J Foun¢8tson Gift Ald Interest Mercia Rents Mop Fair Rents Mueeum Surplu8 Shcp Sal•s Covid Poyments TIC Rents Training Don811 Refvrbtshment Income Totsl r￿Ipts 49 3,607 631 2.869 265 35 200 2,790 S1 800 1,2(K) 1,028 1.291 11.334 910 6.040 11.035 2.197 300 hi Perc 190,178 30,383 Paym*nts Tr8nsfer Out Bank Charges Buikllng Mainlwwn¢e c1￿k Electr Fire ExtitYJulgh&rs Insurance Legal Expen8•s Ma•ting Expenses Mop Fair ExpenseB Museum Expen$88 Publicty Rattss R•furfoi8hment Outgoings School Prize Security Shop Purch8SeS stair Lift Telephone Trust Tr8*ning Wat&r Web Site Gratui Total p&ym•nt• 15621 1236) 19691 14641 12,4771 13181 12,0981 12941 11,8721 11.3981 11251 13.7621 11,2931 12111 1180.3351 111,5111 1151 110SI 14C61 14,4231 16431 15761 12131 12021 11791 38 128.9411 118S,7731 N•t rgc•ipts I IPaymont•l 4403 1.442 COIF Rovaluation Gain on Realisation Balance brou ht forward Balanc• carrhd forward 90,33S 91,928 Made up ol.. Treasurers AccouTrt 82,140 Charity No.'1173052 45,472 conf￿entIo1 04RJ*2022 Re• & Payrrents Town Hall Appeal Strategic Reserve.. Tr&8surers A¢c(xJnl Deposit a(Lount COIF 1,455 25,000 43,000 1.739 1,889 90,335 91,926 Ch8cks.IIN$shOu￿ equ8lz8ro Appmval of th• accounts The ffinanciÈl 9t8tements We￿ approved at a meeting of the TFusleeB and signed on Its baharf by.. SignÈd.' Narntr ru8te81 D8ts'. Co81 ICDblnoi & Pk*Jre81 Funds RR*èd N•t¢oit C•111￿9 E*wn•t•d Co•t FundB Rai18d IDon8Uon8 Ilet&)rfts Oonatbwo) Expathd N•tCty•t 101.( 7,029 46 820 Grft Al Tran8ferfrom for WI￿￿10 d¥•y• Enovort Gr•nt Totsl 46.wo A6.820 M*Jor Don•Von• M•t¢othlpoldlrto Mv5tumAcrou*tl WlnchcornbeTown Councll Al•h Herod Annèbel Burton D￿{1 Gray Mlthelmores Total £i,ts £1,￿0 £i,coo £i,ry)o £500 4.$00 CtlllnyApF¢ollpoldlnto Town Trtsstj Wlnthcombe Rotary120201 Dent Brocklehurst120201 Evan$ Adlard120201 Htlen Plurnb Dwid Gr8V Evons AdL9rd120211 Jeanjones M•Jor DonovsTotsl £1. £L5O) £250 £i,o £ico) £250 £286 Brlstol Council £3 Confiden Charty No.'1173052 Balancss nchcombe Town Trust & Winchcombe Museum Balance Sheet 310ecember 2021 At*Jit￿r￿D￿sI￿Is CURRENT ASSETS INVESTMENTS COIF 1,739 TOTAL INVESTMENTS 180 BANK Accouiirs Treasurw5 Actourtt Appeal Account DeposrtAccthrtt 87,140 1,455 88,472 MuB•um Cunent At¢ount mu8•￿ D8posItAccwnl MUs￿m Cash TOTAL ACCOUNTS 12,807 18,9 20 20 TOTAL CURIIENT A8SEf8 101181 110,91 CURRENT LLABIUTIE CMdknv* 8ulldlng Work• & Fltllng• Lw• Grnnt• Agr••d N•tTolal 13J81 TOTAL RESOURCE8 110 910 FIXEDASSEYS Town Hall Building$ Iln•urgnce Vau• 20201 FI￿UreS & Fituws L9$8 Dtyredalbn to PJS Dats Mu80um Crxrten¢S Ilnwranc8 Value 20201 Mcp F81r Rights In&t incomfr 2019 x 21 TT6.Th 26.515 776.OTrJ 3,7C 14,W81 1,318 20,207 99.318 1,700 1,7QO TOTAL FIXED ASSETS O•pr•dthn Pdi Flxture$ & Fftlng$ Bu￿dIng Muaeum Conlents CoTrFut•r Equiwi•nt 1¢Th Flot p• Fwpg Confthnb"81 Chaty No."1173052 Muwn ALwunty Wlnchcombe Museum Total Rgcgipts & Payments Account for the year ended 31 December 2021 Incorn• Ex￿ndIt￿re 3020 £0.00 EniAnr* F•os 2021 2020 18 60 Pnnb. -£305 96 Corwrv•bon 4158 54 Ll8play Malerial £O.QO Equipment 4182 $2 MaiDt8lnar 49￿ QQ CoMecb"on Pw(*88e £0 00 Phono £0.00 Publicty £OM $￿ff 62 00 Sub8rrripOorrd 32.00 Sundry £0.00 Tr8lnlng -£40 00 Tr#nstsr* £0.00 IAtsb Sit• 2021 £0. -£317.44 -£19 25 £242,00 Shop -£146.80 LESS Colts 189.21 4212.60 -£13 39 -£597 41 £0. £0.00 437 10 £0.( £o.c £0.00 £o.c £0.00 £1.378.80 DonalKir £7.148 53 £405.00 Tok6 448.00 LESS Costs £O.D) Bank Int•r*t 41.OB•.72 Totsl 971JO £1.829.OD Totsl £7.133.14 f129.28 SuYplu• lorYMr £(161.94 Funds at 31 De¢embèr 2021 2020 £12,607 35 CurNnlAciwnl £0.00 Do￿￿A0￿uDt £￿.[￿1 Cuh 2021 £ 16.g69.29 20. £8.181.14 Hu• 2ffd1 SU￿1 £18,989.29 £0.00 £18,989.2• P•yrr•rrt•'. Total £o.Do ChArity ND.'1173052 CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examlner'5 Report Report to the trusteesl membeTS of TOOTh1 On a¢¢ounts for th¢ yoar •nded 31 2011 Charlty no {If any) I173￿1 Set out on pagtts I report to the Irustè6s on my examination of the accounts of the above charity Iyhè Tru81"I for the year ended 3 1 I 'L lo kl Ro$ponslbllltlos and As the charity trustees ol the Trust, you are responsible for th6 preparation b•Jls ol report of the accounts In accord8nc8 with the r8qulrern8nls of the Charitlgs Act 2011 I'the Act'l. I report in respect of my ex8mination of Ihe Trust's accounts carried out under section 145 of the 2011 Act and In carrying out my examination, I havg followed the applicablè Dlrections given by the Charty Commission und8r section 145(5llbl ol the Act. I have completed my examlnalion. I confirm that no material matters havg come lo my att6nJon I "l in connection wSlh the exomination which givgs me caus8 lo beI￿ve that in. any malerlal respect-. 8ccounling T0￿rdS were not kept in accordance wrth sectlon 130 of the Act or th6 accounts do not accord with tha 8ccounling records Indapendent frxamlnerfs Staternent I have no concems and have oome a￿9 no other matterj in oonnectlon with the ex8mSn8tion lo which attention should be dravm in ord8r lo enable a proper understanding of the accounts tr) be reached. Please delete tho words in the brack9ts If they do not apply. Slgnod: Dats: ? nAriL14 Nam•: kAsro￿ tripRTH IrtCyTuV Rèlevant prof•$$lonal quallflcatlon{sl or l)ody Ilf any): IGQkKI Addrn$8: WiweH Cori ' Lg4 IER October 2018 Section B Disclosure Only complete Il the examiner needs to hi9hlighl matters of concern1$60 CC32. Independent examination of charity accounts.. d1￿CtionS and guidan(* for examiners). Glv8 h•rn brlef detalls ot any It•m$ that tho oxamlner wishes to disc105e. IER O¢tobor 2018