VICTORIA INSTITUTE ARUNDEL REPORT OF THE TRUSTEES AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST MARCH 2025 Registered Company Number 08865107 (England and Wales) Registered Charity Number: 1173028
VICTORIA INSTITUTE ARUNDEL Contents Page Report of the Trustees 24 Statement of Financial Activities Balance Sheet Notes to the Financial Statements
VICTORIA INSTITUTE ARUNDEL Report of the Trustees for the Year Ended 31st March 2025 The Victoria Institute Arundel (the Vic) is an arts and community centre, serving the town of Arundel and surrounding communities, and visitors to the area. It is a registered charity and a limited company. The Trustees, who are also directors of the charity for the purposes of the Companies Act 2006, present their report along with the financial statements of the charity for the year ended 31st March 2025. The Trustees have adopted the provisions of Accounting and Reporting by Charities. Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102)- TheTrustees were delighted when, during the year, Her Grace the Duchess of Norfolk agreed to become the patron of the Vic. Just after the end of the 2024-5 year covered in this report, the Duchess generously sponsored a fundraising event for the Vic at Arundel Castle OBJECTS The Vic's charitable objects. as listed in its governing document. are For the public benefit, to advance the education of the public for the residents of Arundel and those visiting the town by such charitable means as the Directors think fit.. 2. The advancement of such other charitable purposes as the Directors shall from time to time determine. ACTIVITIES AND OBJECTIVES The Trustees work towards achieving these objects by operating the Victoria Institute building as an arts and community centre for the town of Arundel and surrounding areas, attracting visitors from the wider region to its programme. In 2024-2025, the Trustees have". Sought to generate and support a broad programme of artistic and cultural activity, and to raise enough current income to cover the necessary costs of this programme. Recognised that an old building will demand regular expenditure to ensure compliance with relevant statutory requirements - fire prevention, asbestos, DDA, etc - and aim to raise grant funding for this purpose. In the longer term, the Trustees aim to restore and rebuild parts of the building so that the whole venue has better access and facilities. The Vic delivers rts programme, and handles administration. cleaning and maintenance. through local contractual arrangements. PUBLIC BENEFIT In 2024-5, the VIC. Hosted a regular dance class; Provided the regular base for Drip Acts'on Theatre, a long*stablished local theatre group., Provided studio accommodation for a local landscape painter, Provided office accommodation for a film maker. Accommodated a wide range of musical performances, as well as occasional musical and creative workshops.
Organize regular film nights. including screenings of National Theatre perfomiances., Held monthly 'Arts Juncb'on, events, including theatre, literature and music. Hosted Arundel's annual three day Literary Fests'val., Housed regular health and leisure classes such as Pilates and Yoga., Welcomed pop-up exhibitions & craft markets. The Institute building is also used to display a variety of artists, work during the Gallery Trail in August. The Trustees believe that this range of activity falls within the Charity Commission's guidance on public benefit. The Trustees will continue to have regard to the Commission's guidance as the Vic's activities evolve. VOLUNTEERS The Vic relies on a dedicated team of volunteers, who among other tasks operate the bar. The Trustees would like to pla on record their thanks to all the volunteers. INCORPORATION The charitable company was incorporated on 28th January 2014. STRUCTURE, GOVERNANCE AND MANAGEMENT Goveming Document The charity is controlled by it5 goveming document, a deed of trust, and constitutes a limited company. limited by guarantee, as defined by the Companies Act 2006. The company was registered as a charity with the Charity Commissioners on 12th May 2017. REFERENCE AND ADMINISTRATIVE DETAILS Registered Company number.. 08865107 Registered Charity number: 1173028 Reglstered Office Milroy House Sayers Lane, Tenterden Kent TN30 6BW TRUSTEES Trustees in office 2024-2025 Peter Adrian Smith (resigned 18 January 2025) William Richard Brennan {resigned 18 January 2025) Veronica Wthitehom Michael Ward Carolyn Natalie Kenney William Otterburn Hall Wendy Margaret Burton Eve Michael Carey Georgina Thomas (appointed 22 February 2025)
The Trust recruits new Trustees from its community of local supporters and customers. The Trustees recognise the need to introduce induction and training procedures for Trustees and prospective Trustees, and will address this in 2025-26. Approved by order of the board of Trustees on 29th November 2025 and signed on its behalf by: M Ward Chair, Trustees
VICTORIA INSTITUTE ARUNDEL Income and Expenditure Account for the year ended 31st March 2025 2025 Unrestricted Fund 2025 Restricted Fund 2024 2024 Unrestncted Restricted Fund Fund Notes Income and endowments from Donations and legacies Other income 2,612 1,251 2,612 1.251 Incoming resources from charitable activities Property Income Bar Income 26,773 12,268 22,766 10,504 39,041 2,612 33,270 1,251 Expenditure on Charitable activities Support costs Other costs 35,980 2.400 585 754 30,131 2,400 532 38,965 754 33,063 Net Incomel(Expenditure) Reconciliation of funds 76 1.858 207 1,251 7.373 1,845 7.166 594 Total funds brought forward Total funds carried forward 7,449 3,703 7,373 1,845 Continuing operations All income and expenditure has arisen from continuing activities. The notes fomi part of these financial statements
VICTORIA INSTITUTE ARUNDEL Balance Sheet as at 31st March 2025 Company Number: 08865107 Notes 2025 2024 Fixed Assets Tangible 700.888 1,184 Current Assets Debtors Cash at bank 10,498 8.247 10,498 8,247 Creditors: amounts falling due within one year (234) (213) Net Current Assets 10,264 8,034 Total Assets Less Current Liabilities 711.152 9,218 Creditors: amounts falling due in more than one year Net Assets 711,152 9,218 Funds Unrestricted funds Restricted funds Revaluation reserve 7.449 3.703 700,000 7,373 1.845 9,218 Total Funds 711,152 The charitable company is entitled to exempts.on from audit under Section 477 of the Companies Act 2006 for the year ended 31st March 2025. The members have not required the charitable company to obtain an audit of financial statements for the year ended 31S1 March 2025 in accordance with Section 476 of the Companies Act 2006. The trustees acknowledge their responsibilities for al ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and b) preparing financial statements which gsve a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company. Those finanual statements have bn prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to small chantable companies. The financial statements were approved by the Board of Trustees on 29th November 2025 and were signed on its behalf by.. M. Ward- Chaiman Trustees The notes form part of these financial statements
VICTORIA INSTITUTE ARUNDEL Notes to the Financial Statements for the year ended 31¥t March 2025 Accounting Policies Basis of preparing the financial statements The financial statements of the charitable company. which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities-. Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Stsndard applicable in the UK and Republic of Ireland (FRS 102) (effective 151 January 20151, Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland, and the Companies Act 2006. The financial statements have been prepared under the historical cost convention. Income All income is recognised In the Statement of Financial Activities once the chanty has entitlement to the fijnds, it is probable that the income will be received and the amount can be measured reliably. Expenditure Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified undef headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources. Tangible fixed assets Depreciation Is provided at the following annual rates in order to write off each asset over its estimated useful life.The freehold property represents a benficial ownership interest In the propety, The Victoria Institute in Arundel and the interest has been valued by the company's directors as at 31st March 2025. Taxation The charity is exempt from corporation tax on its charitable activities. Fund accounting Unrestricted funds can be used in accordan with the charitable objectives at the discretion of the trustees. Restricted funds can only be used for particular restricted purposes wrthin the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes. Further explanats.on of the nature and purpose of each fund is Included in the notes to the financial statements Raising funds Raising donations and legacies 2025 2024 Support costs
VICTORIA INSTITUTE ARUNDEL Notes to the Accounts for the year ended 3151 March 2025 Net Incomel(Expenditure) Net incomel(expenditure) is stated after chargingl(crediting)". 2025 2024 Depreciation - owned assets 296 394 Trustees, Remunerdtion and Benefrts One Trustee, W R Brennan. was paid for administrative work during 2024-5 at a rate of £200.00 per month. W R Brennan resigned as a Trustee in January 2025. The Trustees then entered into a contract for him to provide administrative services at £200.00 per month. Payments to W R Brennan during his period as a Trustee in 2024-5 therefore amounted to £2000.00. Tangible Fixed Assets Fixtures and Fittings Freehold Property Total Cost At 1st April 2024 Additions Disposals 7,067 7,067 700.000 700,000 At 31st March 2025 7.067 700,000 707.067 Depreciation At 1st April 2024 Charge for year 5,883 296 5.883 296 At 31st March 2025 6.179 6,179 Net Book Value At 31st March 2025 888 700,000 700,888 At 31st March 2024 1,184 1.184 The leasehold propety represents a proprietorial interest in a property The Victoria Institute, Arundel, West Sussex. Debtors: Amounts falling due within one year 2025 2024 Other debtors
VICTORIA INSTITUTE ARUNDEL Notes to the Accounts for the year ended 315t March 2025 Creditors: Amounts falling due within one year 2025 2024 Grant monies in advance Accruals and other creditors 234 213 234 213 Movement in Funds Net movement in funds At 01.04.24 At 31.03.25 Restricted funds General fund 1,845 1,858 3,703 Unrestricted funds General fund 7,373 76 7,449 Total Funds 9,218 1,934 11,152 Net movement in funds. included in the above are as follows.. Incoming Resources resources expended Movement in funds Restricted funds General fund 2.612 (754) 1,858 Unrestricted funds General fund 39,041 (38,965) 76 Totsl Funds 41,653 (39,719) 1,934 Related Party Disclosures The studio on the top floor of the VIC building is rented out to F Knight, a local artist. F Knight is the sister-in-law of M Ward, a Trustee. A rent of £3240 was paid for the studio during 2024-5. T Dove carries out cleaning and maintenance work at the Vic. In 2024-5 he was paid at the rate of £200.00 per month. Payments in 2024-5 amounted to £2400.00. T Dove is the partner of V IAlhitehorn, a Trustee. There were no related other paty transactions for the year 3151 March 2025.
VICTORIA INSTITUTE ARUNDEL INCOME AND EXPENDITURE ACCOUNT Income and Endowments 2025 2024 Donations and legacies Donations and fundraising 2,612 1,251 Charitable activities Property Income Bar Income 26,773 12.268 22,766 10,504 41.653 34,521 Other income- tax write back Total incoming resources 41,653 34,521 Ex enditure Charitable activites Bar Stock Funding payments 5,098 754 4,798 Other Entertainment Advertising 5,852 4,798 Support costs Equipment Management Rates,light and heat Printing and stationery Telephone and internet Repairs and renewals Insurance Refreshments Subscriptions and licenses Accountancy Depreciation Marketing and advertising 1.092 2.400 5.435 3.757 2,400 3,311 198 319 13,525 2,724 346 15,760 6,287 500 268 213 394 1,156 239 296 1.512 33,867 28,265 Total resourcos expended 39,719 33.063 Net Income 1,934 1.458 This page does not fom part of the statutory accounts 10
INDEPENDENT EXMAINER'S REPORT TO THE TRUSTEES OF VICTORIA INSTITUTE ARUNDEL I report on the accounts of Victona Instrtute Arundel, registered chanty number 1173028. for the year ended 3111 March 2025. Responsibilities of theTrustees The charity's trustees are responsible for the preparation of the accounts in accordance with the Charities Act 2011. Independent Examinerfs Responsibilities It is my responsibility to examine the accounts under section 145 of the Charities Act 2011, to state whether particular matters have come to my attention, and to report on those matters. My examination is caried out in accordance with the General Directsons given by the Charity Commission under section 145(5)(bl of the Charities Act 2011. Basis of Independent Examinerfs Statement An Independent examination includes a review of the accounting records kept by the charity and comparison of the accounts with those records. It also includes consideration of any unusual items or disclosures in the accounts The procedures do not provide all the evidence that would be required in an audit, and consequently. an independent examination does not provide the same level of assurance as an audit. Independent Examiner's Statement In connecton with my examination, no matters have come to my attention". 1. Vlhich give me reasonable cause to believe that in any material respect the requirements.. To keep accounting records in accordance with section 130 of the Charits'es Act 2011. and To ppare accounts which accord with the accounting records and comply with the accounting requirements of the Chantities Act 2011, have not been met, or 2. To which. in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. Signed. Name.. Jeremy Marc Andrews Qualifiction: Chartered Accountant Date.. 29th November 2025 Addess.. Milroy House, Sayers Lane, Tenterden. Kent, TN30 6BW 11