## **THE KEW SOCIETY**
**(A Charitable Incorporated Organisation)**
## **Charity number: 1173016**
## **THE KEW SOCIETY**
# **(A Charitable Incorporated Organisation) UNAUDITED**
**TRUSTEES' REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JULY 2023**
## **THE KEW SOCIETY**
## **(A Charitable Incorporated Organisation)**
||Page|
|---|---|
|**Reference and administrative details of the charity, its trustees and bankers**|1|
|**Trustees' report**|2 - 4|
|**Independent Examiner’s Report**|5|
|**Statement of financial activities**|6|
|**Balance sheet**|7|
|**Notes to the financial statements**|8 - 12|
## **THE KEW SOCIETY**
## **(A Charitable Incorporated Organisation)**
## **REFERENCE AND ADMINISTRATIVE DETAILS OF THE CHARITY AND ITS TRUSTEES FOR THE YEAR ENDED 31ST JULY 2023**
|Trustees|M Adams (Retired 25 October 2022)|
|---|---|
||C Bethel|
||J Clark (Appointed 25 October 2022)|
||N Dennehy|
||M Done|
||V Harper|
||D Ormond (Appointed 25 October 2022)|
||J Ricketts|
||A Shackleton|
||SA Williams|
||SP Williams (Appointed 25 October 2022)|
|Charity Registered Number|1173016|
|**Officers**||
|Chair|SA Williams|
|Vice-chair|N Dennehy|
|Secretary|C Bethel|
|Treasurer|SP Williams|
|Registered Office|13 Ruskin Avenue|
||Kew|
||Richmond|
||TW9 4DR|
|Independent Examiner|Claire Satow|
||4 The Avenue|
||Richmond|
||Surrey|
||TW9 2AJ|
|Bankers|Barclays Bank Plc|
||9 George Street|
||Richmond|
||TW9 1JU|
1
## **THE KEW SOCIETY**
## **(A Charitable Incorporated Organisation)**
## **TRUSTEES' REPORT FOR THE YEAR ENDED 31ST JULY 2023**
The Trustees present their annual report together with the financial statements for the period 1st August 2022 to 31[st ] July 2023. The Trustees confirm that the Annual Report and financial statements of the Charitable Incorporated Organisation comply with the current statutory requirements, the requirements of the CIO’s governing document and the provisions of the Statement of Recommended Practice (SORP), applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015) as revised in March 2018.
## **OBJECTIVES AND ACTIVITIES**
The general objective of the charity is to maintain and enhance the area of Kew and the area immediately adjacent.
The Trustees have given due regard to the public benefit guidance published by the Charity Commission in accordance with section 17 of the Charities Act 2011.
## **ACHIEVEMENTS AND PERFORMANCE**
Incoming resources during the year amounted to £10,206 (2022: £12,117). Resources expended on charitable activities in the year totalled £10,003 (2022: £11,428). Governance costs amounted to Nil (2022: £250).
## **STRUCTURE, GOVERNANCE AND MANAGEMENT**
The Charity is constituted as a Charitable Incorporated Organisation, and is therefore governed by its Constitution. The Charitable Incorporated Organisation was incorporated and registered as a charity on 12 May 2017 (registered number 1173016).
The Charity's affairs are conducted by the Trustees who meet regularly and have the power to appoint new Trustees at their discretion. New Trustees appointed in this way must put themselves forward for reappointment at the next Annual General Meeting of the Charitable Incorporated Organisation. Trustees are required to familiarise themselves with the guidance provided to Trustees by the Charity Commission but the charity does not have any formal programme for the induction and training of new Trustees. C Bethel performs the day to day affairs at the principal address of the charity: 13 Ruskin Avenue, Kew, Richmond, Surrey TW9 4DR.
## **RISK FACTORS**
The Trustees have carried out a risk assessment and this is reviewed on a regular basis throughout the year.
2
## **THE KEW SOCIETY**
## **(A Charitable Incorporated Organisation)**
**TRUSTEES' REPORT (continued) FOR THE YEAR ENDED 31ST JULY 2023**
## **REVIEW OF DEVELOPMENTS, ACTIVITIES AND ACHIEVEMENTS**
The Trustees consider the activities of the charity to be satisfactory during the year. The charity expects further income in the following years to meet the costs of meeting its obligations as a charity. A detailed review of the activities of the charity is available separately.
## **FINANCIAL REVIEW**
The Trustees have reviewed the Charity's need for reserves in line with the guidance issued by the Charity Commission.
Unrestricted funds are needed to provide funds which can be designated to specific projects to enable these projects to be undertaken and to cover administration and support costs without which the charity could not function. The Trustees consider it prudent that unrestricted reserves should be sufficient to cover a minimum of one year's administration and support costs and to ensure that sufficient funds are maintained to enable the Trustees to fund known future commitments. The level of reserves are monitored and reviewed by the Trustees on an annual basis.
Restricted funds equal to approximately two years' incoming resources have been set aside so as to be able to engage professional advice on planning matters in a timely manner.
## **PLANS FOR FUTURE PERIODS**
The future plan of the Charity is to continue to maintain and enhance the area of Kew and the area immediately adjacent.
## **ASSET COVER FOR FUNDS**
Note 12 sets out an analysis of the assets attributable to the various funds.
3
## **THE KEW SOCIETY**
## **(A Charitable Incorporated Organisation)**
## **TRUSTEES' REPORT (continued) FOR THE YEAR ENDED 31ST JULY 2023**
## **TRUSTEES' RESPONSIBILITIES STATEMENT**
The Trustees are responsible for preparing the Trustees' report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
The Charities Act 2011 requires the Trustees to prepare a statement of accounts for each financial year. Under The Charities Act 2011 the Trustees must not approve the statement of accounts unless they are satisfied that they give a true and fair view of the state of affairs of the Charitable Incorporated Organisation and of the incoming resources and application of resources, including the income and expenditure, of the Charitable Incorporated Organisation for that period. In preparing the statement of account, the Trustees are required to:
- select suitable accounting policies and then apply them consistently;
- observe the methods and principles in the Charities SORP;
- make judgments and accounting estimates that are reasonable and prudent;
- state whether applicable accounting standards have been followed, subject to any material departures that must be disclosed and explained in the financial statements
- prepare the financial statements on the going concern basis unless it is inappropriate to presume that the Charitable Incorporated Organisation will continue in operation.
The Trustees are responsible for keeping adequate accounting records that are sufficient to show and explain the Charitable Incorporated Organisation's transactions and disclose with reasonable accuracy at any time the financial position of the Charitable Incorporated Organisation and enable them to ensure that the statement of accounts comply with the Charities Act 2011. They are also responsible for safeguarding the assets of the Charitable Incorporated Organisation and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
This report was approved by the Trustees on 11 September 2023 and signed on their behalf by:
**SA Williams** Trustee & Chair
4
## **THE KEW SOCIETY**
## **(A Charitable Incorporated Organisation)**
## **INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES ON THE PREPARATION OF THE UNAUDITED STATUTORY FINANCIAL STATEMENTS OF THE KEW SOCIETY FOR THE YEAR ENDED 31[ST] JULY 2023**
I report on the accounts for the year ended 31 July 2023.
## **Respective responsibilities of trustees and examiner**
The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed. It is my responsibility to:
- examine the accounts under section 145 of the Charities Act,
- to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and
- to state whether particular matters have come to my attention.
## **Basis of independent examiner's statement**
My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a 'true and fair' view and the report is limited to those matters set out in the statement below.
## **Independent examiner's statement**
In connection with my examination, no matter has come to my attention
1. which gives me reasonable cause to believe that, in any material respect, the requirements:
- to keep accounting records in accordance with section 130 of the Charities Act; and
- to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act have not been met; or
2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Claire Satow, Chartered Accountant 4 The Avenue Richmond Surrey TW9 2AJ
September 2023
5
## **THE KEW SOCIETY**
## **(A Charitable Incorporated Organisation)**
**STATEMENT OF FINANCIAL ACTIVITIES (Incorporating Income and expenditure account) FOR THE YEAR ENDED 31[ST] JULY 2023**
|Note
INCOME FROM
Membership subscriptions and donations
Other income
2
3
**TOTAL INCOME**
EXPENDITURE ON
Charitable activities
Governance costs
4
5
**TOTAL EXPENDITURE**
**NET INCOME BEFORE OTHER RECOGNISED**
**GAINS AND LOSSES**
Transfers between funds
**NET MOVEMENT IN FUNDS**
Total funds brought forward
**TOTAL FUNDS CARRIED FORWARD**|Restricted
funds
2023
Unrestricted
funds
2023
Total funds
2023
Total funds
2022
£
£
£
£
300
6,824
3,082
6,824
3,382
7,073
5,044|
|---|---|
||**300**
**9,906**
**10,206**
**12,117**|
||-
-
10,003
-
10,003
-
11,428
250|
||-
**10,003**
**10,003**
**11,678**|
||**300**
**(97)**
**203**
**439**
(300)
300
-
-|
||**-**
**203**
**203**
**439**
15,000
17,645
32,645
32,206|
||**15,000**
**17,848**
**32,848**
**32,645**|
The notes on pages 8 to 12 form part of these financial statements.
6
## **THE KEW SOCIETY**
## **(A Charitable Incorporated Organisation)**
## **BALANCE SHEET AS AT 31 JULY 2023**
|||2023|2022|
|---|---|---|---|
||Notes|£|£|
|**CURRENT ASSETS**||||
|Debtors and prepayments|7|1,555|4,791|
|Stock of postage stamps||936|450|
|Cash at bank and in hand||31,285|29,505|
|||**33,776**|**34,746**|
|**CREDITORS:**amounts falling due within one year|8|(720)|(1,911)|
|**NET CURRENT ASSETS**||**33,056**|**32,835**|
|CREDITORS: amounts falling due after more than one year|9|(208)|(190)|
|**NET ASSETS**||**32,848**|**32,645**|
|**CHARITY FUNDS**||||
|Restricted funds|10|15,000|15,000|
|Unrestricted funds|10|17,848|17,645|
|**TOTAL FUNDS**||**32,848**|**32,645**|
The Trustees consider that the charity is entitled to exemption from the requirement to have an audit under the provisions of section 477 of the Companies Act 2006 ("the Act") and members have not required the charity to obtain an audit for the year in question in accordance with section 476 of the Act.
The Trustees acknowledge their responsibilities for complying with the requirements of the Companies Act 2006 with respect to accounting records and the preparation of financial statements.
The financial statements were approved and authorised for issue by the Trustees on 11 September 2023 and signed on their behalf, by:
## **SA Williams Trustee & Chair**
The notes on pages 8 to 12 form part of these financial statements
7
## **THE KEW SOCIETY**
## **(A Charitable Incorporated Organisation)**
## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31[ST] JULY 2023**
## **1. ACCOUNTING POLICIES**
## **1.1 Basis of preparation of financial statements**
The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015) - (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Charities Act 2011.
The Kew Society meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy.
## **1.2 Going concern**
There are no material uncertainties about the Charity's ability to continue, and so the going concern basis of accounting has been adopted.
## **1.3 Fund accounting**
General funds are unrestricted funds which are available for use at the discretion of the Trustees in furtherance of the general objectives of the charity and which have not been designated for other purposes.
Restricted funds are available only for the purposes for which they have been created.
## **1.4 Income**
Income from membership subscriptions and donations is included in the statement of financial activities when these are receivable, except as follows:
When members and donors specify that fees and donations given to the charity must be used in future accounting periods, the income is deferred until those periods.
When donors impose conditions, which have to be fulfilled before the Trustees become entitled to use such income, the income is deferred and not included in incoming resources until the pre-conditions for use have been met.
All other incoming resources are included in the Statement of financial activities when the charity has entitlement to the funds, certainty of receipt and the amount can be measured with sufficient reliability.
## **1.5 Expenditure**
Expenditure on charitable activities and governance costs are accounted for on an accruals basis.
## **1.6 Taxation**
No provision for taxation is included in the accounts as the Charity is entitled to exemption from tax.
8
## **THE KEW SOCIETY**
## **(A Charitable Incorporated Organisation)**
## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31[ST] JULY 2023**
## **1. ACCOUNTING POLICIES (continued)**
## **1.7 Financial instruments**
The charity only has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value.
## **2. VOLUNTARY INCOME**
|Membership subscriptions
Donations
Total|Restricted
funds 2023
£
Unrestricted
funds 2023
£
Total funds
2023
£
Total funds
2022
£
**-**
**-**
6,362
462
6,362
462
6,368
705|
|---|---|
||**-**
6,824
6,824
7,073|
## **3. OTHER INCOME**
|Gift Aid
Surplus on self funded events
Local Fund grant
Interest
Total|Restricted
funds 2023
£
Unrestricted
funds 2023
£
Total funds
2023
£
Total funds
2022
£
300
1,409
1,321
-
352
1,409
1,321
-
652
1,379
923
2,677
65|
|---|---|
||300
3,082
3,382
5,044|
9
## **THE KEW SOCIETY**
## **(A Charitable Incorporated Organisation)**
## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31[ST] JULY 2023**
## **4. EXPENDITURE BY CHARITABLE ACTIVITY**
|Donations
Memberships subscriptions
Printing and stationary
Society unfunded events
Gardening
Postage
Insurance
Website
Circular Walk
Bank charges
Sundry
Provision for renewal of Plaza Noticeboard
Total|Restricted
funds 2023
£
Unrestricted
funds 2023
£
Total funds
2023
£
Total funds
2022
£
1,730
185
1,589
1,804
891
976
198
146
3,378
20
86
(1,000)
1,730
185
1,589
1,804
891
976
198
146
3,378
20
86
(1,000)
1,398
145
1,757
979
1,501
932
198
120
3,217
11
170
1,000|
|---|---|
||**-**
10,003
10,003
11,428|
## **5. GOVERNANCE COSTS**
|Fees of independent Examiner
Total|Restricted
funds 2023
£
Unrestricted
funds 2023
£
Total funds
2023
£
Total funds
2022
£
**-**
-
-
250|
|---|---|
||**-**
-
-
250|
## **6. TRUSTEES' REMUNERATION**
None of the Trustees (or any persons connected with them) received any remuneration from the Charity during the year.
There were no employees during the year.
10
## **THE KEW SOCIETY**
## **(A Charitable Incorporated Organisation)**
## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31[ST] JULY 2023**
## **7. DEBTORS**
|Gift Aid
Other debtors and prepayments
Total|2023
£
2022
£
1,408
147
1,379
3,412|
|---|---|
||1,555
4,791|
## **8. CREDITORS: Amounts falling due within one year**
|Subscriptions paid in advance
Other creditors
Provision for renewal of Plaza Noticeboard
Total|2023
£
2022
£
194
526
-
202
709
1,000|
|---|---|
||720
1,911|
## **9. CREDITORS: Amounts falling due after more than one year**
|**.**
**CREDITORS: Amounts falling due after more than one year**||
|---|---|
|Subscriptions paid in advance
Total|2023
£
2022
£
208
190|
||208
190|
11
## **THE KEW SOCIETY**
## **(A Charitable Incorporated Organisation)**
## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31[ST] JULY 2023**
## **10. STATEMENT OF FUNDS**
|Brought forward
Surplus/(Loss) for the year
Transfer between funds
Carried forward|Restricted
funds
2023
£
Unrestricted
funds
2023
£
Total
2023
£
Total
2022
£
15,000
300
(300)
17,645
(97)
300
32,645
203
-
32,206
439
-|
|---|---|
||15,000
17,848
32,848
32,645|
There were no movements on restricted funds during the year ended 31 July 2022.
## **11. ANALYSIS OF NET ASSETS BETWEEN FUNDS**
|Current assets
Creditors due with one year
Creditors due after more than one year
Total|Restricted
funds
2023
£
Unrestricted
funds
2023
£
Total
2023
£
2022
£
15,000
-
-
18,776
(720)
(208)
33,776
(720)
(208)
34,746
(1,911)
(190)|
|---|---|
||15,000
17,848
32,848
32,645|
12