2023-04-05-accounts - Sheep Ahoy Aka Oli's Gang

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Trustees' Annual Report for the period

	Period start date	Period start date			Period end date	Period end date
	06	April	2022		05	April	2023
From				To

Section A Reference and administration details

Charity name Sheep Ahoy aka Oli’s Gang Other names charity is known by Sheep Ahoy Animal Rescue Registered charity number (if any) 1173005

Charity's principal address 16 Sandwood Road

Sandwich Kent Postcode CT13 0AF

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20	Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (ifany)
	Julia Wilmshurst	Founder
	Emma Wilmshurst	Founder
	Joseph Elmore

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

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02 February 2024

Names and addresses of advisers (Optional information)

Type of adviser Name Address

Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document Constitution (eg. trust deed, constitution)

How the charity is constituted Charitable Incorporated Organisation – Foundation Model

(eg. trust, association, company)

Trustee selection methods Agreed by Founders (eg. appointed by, elected by)

Additional governance issues (Optional information)

A Safeguarding Policy was introduced to ensure that all children, young people and vulnerable adults engaging in activities or services associated with the Charity are able to do so in an environment where they feel valued, listened to and safe. New volunteers are given the Volunteer Handbook which includes an Emergency Contact and includes information on Health and Safety; Discrimination, Harassment & Bullying; the general volunteering role; Trustee contact details; general policies on, for example, smoking, food & drink, clothing.

You may choose to include additional information, where relevant, about:

policies and procedures adopted for the induction and training of trustees;
the charity’s organisational structure and any wider network with which the charity works;

Policies and procedures will continue to be developed as per Charity Commission regulations and guidance.

relationship with any related parties;

Risk assessments are carried out at charity events and risks mitigated as necessary.

trustees’ consideration of necessary.
major risks and the system and procedures to manage Charity insurance needs are reviewed at annual renewal and updated them. accordingly.

Section C Objectives and activities

To promote humane behaviour towards animals, particularly sheep and goats, by providing appropriate care, protection, treatment and security for sheep and goats whom are in need of care and attention by reason of Summary of the objects of the sickness, maltreatment, poor circumstances or ill usage and to educate charity set out in its the public in matters pertaining to animal welfare in general and the governing document prevention of cruelty and suffering among animals, particularly sheep and goats.

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The main activity will always be the day to day care of the sheep and goats that reside at the rescue.

Visits from Special Educational Needs schools continue and will be developed as applicable.

Other activities include:

Providing advice and guidance to both the public and third-party organisations on issues relating to sheep and goats;
Investigating welfare concerns reported to the charity;

Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

Reporting welfare issues to the relevant authorities, i.e. DEFRA, Environment Agency, Trading Standards;
Highlighting to the public the welfare issues that affect sheep and goats;
Educating the public on how sheep and goats should be cared for and kept;
Taking in sheep and goats that have been brought to the rescue needing urgent care;
Helping to rehome sheep and goats if the charity itself cannot take them;
Holding events where the public can interact with the animals and educating them on sheep and goat welfare issues. This also allows people to meet the animals when otherwise they would not get the opportunity;
Allowing visits from local community groups where they learn about sheep & goats.

Priority will always go to animals in need through neglect.

Fundraising is an essential activity as otherwise the charity could not run.

Additional details of objectives and activities (Optional information)

The charity relies on the help of volunteers.

Volunteers:

Undertake daily field checks on the sheep and goats;
Feed animals as appropriate;
Help with animal care, such as, when medical treatment is required;

You may choose to include further statements, where relevant, about:

policy on grantmaking;
policy programme related investment;
contribution made by volunteers.
Help take the animals to the vets;
Organise fundraising events;
Set up and run stalls at events;
Help maintain fencing;
Build shelters;
Clear out & re-bed down shelters;
Unload deliveries of hay, straw, feed and equipment.

The charity also relies on people to donate items for fundraising activities.

Supporters of the charity are key as without their support and donations funds would not be raised to pay for the care of the sheep and goats.

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02 February 2024

Section D Achievements and performance

Summary of the main achievements of the charity during the year

Sheep Ahoy Animal Rescue has been a Registered Charity for six years and this trustee report covers the period 5[th ] April 2022 to 5[th] April 2023. The last financial year ended with charity outgoings being greater than its income but this year has been more positive with unreserved funds covering all costs. The charity also received a large donation of £56,000 towards its land purchase fund from a kind sponsor. Gift Aid of £14,000 was successfully claimed on the donation which allowed a total of £70,000 to be deposited and allocated as reserved funds for the charity to purchase land in the future.

The charity had been eligible for Gift Aid since becoming registered but the income from this had been minor until this year when Gift Aid claims were backdated and almost £6,000 was claimed. These backdated claims helped fund the ongoing costs of looking after the animals.

The other main income came from fundraising events which included two Open Days at Sheep Ahoy and four local events where charity volunteers ran stalls.

Dover District Council gave the charity £1685 as part of their Community Grant scheme. This money was gratefully received and has been allocated as reserved funds ready to purchase mobile toilet facilities to use at events and for visitors in general.

Fundraising via social media continues to be successful although the negative economic climate has affected the income generated by this kind of online event in general. The Bonus Ball fundraising initiative was discontinued as it unfortunately proved less popular as time went on and did not warrant the work involved in running it. It should be noted, that public events are not just to raise funds but to fulfil an objective of the charity which is to educate the public in the needs and welfare requirements of both sheep and goats. This is achieved in a relaxed environment which is enjoyed by both the visitors and the residents of Sheep Ahoy.

The expenses of the charity continued to rise this year with increases in rents paid for grazing and in feed costs once again. Veterinary fees and healthcare costs are unfortunately much higher than in the previous year. This is due to two main reasons, the first being a general increase in medicine costs and vet fees, and secondly due to the number of animals requiring veterinary care. There are always new sheep needing a place at the charity due to neglect or health issues but existing residents pass away too. Veterinary fees cover the cost of euthanising sheep who are at the end of their life and to relieve suffering but also cover the cost of any treatment new residents need to rehabilitate them in addition to any ongoing treatment required.

This year sanctuary places were given to Dobby, George, Lucy, and Billy, Janey and Jenny, the latter coming in as a group of 3 sheep who had been rescued by a kind couple from a life of neglect.

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02 February 2024

Unfortunately, Ruby and Bobby, May, Valentine and Toby all passed away during the year. Ruby, Bobby and May being old sheep but Valentine and Toby being young boys but with life affecting conditions.

Repairs and renewals were done as cheaply but effectively as possible and so this expense is less than usual.

The charity is receiving more calls than ever from the public who are concerned about the welfare of sheep they come across in fields. If the location is local to Sheep Ahoy a member of the team will attend with a view to assessing the condition of the sheep, and if necessary, to contact the relevant welfare organisation or government body. If the sheep are not local then a member of the team will advise the caller on what action to take and support them through the process.

The charity receives rehoming requests on a regular basis from sheep and goat owners who can no longer care for their animals. Sheep Ahoy has limited resources and if the animals involved are healthy the charity will work with the owners and a network of other people across the country to find suitable homes. This is called ‘Direct Rehoming’ as the animals do not physically come into the rescue but move from their original home to their new home with the help of the charity.

The charity continued to work with local Special Educational Needs schools whereby pupils are brought to meet the sheep accompanied by a member of school staff. The aim being to allow the pupils to engage with the sheep in a relaxed environment where they are away from everyday life. Pupils with high anxiety related issues find that their time with the sheep allows them to relax. The pupils can help with chores, feed the sheep or just sit with them in an outdoor environment and take in the fresh air. This has proved to be a positive experience for the SEN pupils and is something that the charity will continue to support and develop.

Section E Financial review

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02 February 2024

Brief statement of the

charity’s policy on reserves

The charity has a deposit account where funds for specific projects are moved too and allocated as ‘Restricted Funds’ on the charity accounts. Deposit account funds currently sit at £86,216.

The project the ‘Restricted Funds’ are allocated to is the purchase of land for the charity to set up as its main site.

Details of any funds materially in deficit

The charity has no deficit.

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

the charity’s principal sources of funds (including any fundraising);
how expenditure has supported the key objectives of the charity;

All monies raised directly fund the care of the rescued sheep & goats.

All administration is provided free of charge

No salaries are paid, all work is voluntary.

The charity investment policy is driven by a need to follow an ethical approach and, as such, the Co-Operative Bank continues to be used to fulfil both the banking and savings needs of the charity.

investment policy and objectives including any ethical investment policy adopted.

Section F Other optional information

The charity reserved funds which sit in the Co-op deposit account are being accumulated in the hope of purchasing land in the name of the charity in the very near future. Charity land will secure the future of the residents at Sheep Ahoy and allow a central location to be developed and used for educational visits for the local community and Special Educational Needs schools.

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s)

JPWIlmshurst

Full name(s) Julia Wilmshurst Position (eg Secretary, Chair, Founder etc)

Date 05 February 2024

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02 February 2024

	Sheep Ahoy aka Oli's Gang	Sheep Ahoy aka Oli's Gang	Sheep Ahoy aka Oli's Gang	No (if any)	CC16a
	For the period from	06/04/2022	To	05/04/2023

Section A Receipts and payments
A1 Receipts	Unrestricted funds to the nearest £ 9,902 13,156 1,608 612 134 81 166 5,974 - 31,633 - - 31,633	Restricted funds to the nearest £ - 56,000 - - - - - 14,000 1,685 71,685 339 339 72,024	Endowment funds to the nearest £ - - - - - - - - - - - - -	Total funds to the nearest £ 9,902 69,156 1,608 612 134 81 166 19,974 1,685 103,318 339 339 103,657 6,451 8,555 9,078 1,428 609 741 153 334 101 200 1,650 - 158 29,459 937 937 30,396 73,261	Last year to the nearest £

FundraisingEvents	9,902				5,833
Donations	13,156				11,246
PayPal GivingFund	1,608				1,939
Merchandise Sales,e.g. EtsySales	612				936
Ziffit Sales	134				817
Amazon Smile	81				77
Patreon	166				-
Gift Aid	5,974				-
Grant from Dover District Council	-				1,501
*Sub total*(Gross income for AR)	31,633				22,349

A2 Asset and investment sales, (see table).

Interest on Deposit Account	-				4
~~*Sub total*~~	-				4
*Total receipts* A3 Payments
					22,353


GrazingRental	6,451	-	-	6,451	5,341
VeterinaryFees & Healthcare	8,555	-	-	8,555	4,464
Animal Feed,Hay& Straw	9,078	-	-	9,078	7,769
Cost of FundraisingEvents	1,428	-	-	1,428	931
Cost of Goods Sold	609	-	-	609	485
Postage & Stationery	741	-	-	741	688
Repairs & Renewals	153	-	-	153	644
Public LiabilityInsurance	334	-	-	334	264
SellingFees	101	-	-	101	47
ShearingFee	200	-	-	200	250
MotoringCosts	1,650	-	-	1,650	2,952
Marketing	-	-	-	-	-
Sundries	158	-	-	158	247
**Sub total **	29,459	-	-	29,459	24,082

A4 Asset and investment purchases, (see table)

Buildings & Equipment	937				1,958
**Sub total **	937				1,958
*Total payments* *Net of receipts/(payments)* A5 Transfers between funds A6 Cash funds last year end *Cash funds this year end*
					26,040

	1,237		-	73,261	- 3,687
	- 1,000		-	-	-
	670		-	13,862	17,549
	907		-	87,123	13,862

CCXX R1 accounts (SS)

05/02/2024

Section B Statement of assets and liabilities at	Section B Statement of assets and liabilities at	the end of the period
Categories Signed by one or two trustees on behalf of all the trustees B5 Liabilities B3 Investment assets B2 Other monetary assets B4 Assets retained for the charity’s own use B1 Cash funds	Details Details *Total cash funds* (agree balances with receipts and payments account(s)) Co-op Community Account PayPal Account Cash In Hand Details Details 2 12' x 10' Field Shelters for Sheep 1 6' x 4' Field Shelter for Goats 2 6' x 4' Animal Ark Shelters Sheep Hurdles Hay Sheds Metal Feed Troughs Rubber Field Matting Details Co-op Deposit Account Signature JPWilmshurst	Unrestricted funds Restricted funds to nearest £ to nearest £ 456 - - 86,216 134 - 318 - 907 86,216 OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) 1,000 200 300 680 - - 840 - - Fund to which liability relates Amount due (optional) - - - - - Print Name Julia P Wilmshurst	Endowment funds to nearest £
			-
			-
			-
			-
			-
			OK
			Endowment funds to nearest £
			-
			-
			-
			-
			-
			-
			Current value (optional)
			-
			-
			-
			-
			-
			Current value (optional)
			400
			100
			200
			-
			-
			-
			-
			-
			-
			When due (optional)






			Date of approval
	JPWilmshurst	Julia P Wilmshurst	05/02/2024

CCXX R2 accounts (SS)

05/02/2024

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees of On accounts for the year ended	Sheep Ahoy aka Oli's Gang	Sheep Ahoy aka Oli's Gang	Sheep Ahoy aka Oli's Gang

	5 April 2023	Charity no	1173005

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 5 April 2023.

Responsibilities and As the charity's trustees, you are responsible for the preparation of the basis of report accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention in connection with the examination which gives me cause to believe that in, any material respect:

the accounting records were not kept in accordance with section 130 of the Charities Act; or
the accounts did not accord with the accounting records; or
the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Signed: Name: Relevant professional qualification(s) or body (if any):	Connor Henley	05/02/2024

	Connor Henley

	Institute of Chartered Accountants in England and Wales (ICAEW)