2022-04-05-accounts - Sheep Ahoy Aka Oli's Gang

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Trustees' Annual Report for the period

Period start date Period end date 06 April 2021 05 April 2022

From

Section A Reference and administration details

Charity name Sheep Ahoy aka Oli’s Gang Other names charity is known by Sheep Ahoy Animal Rescue Registered charity number (if any) 1173005

Charity's principal address

18 Sole Close

Worth Kent Postcode CT14 0FA

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20	Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (ifany)
	Julia Wilmshurst	Founder
	Emma Wilmshurst	Founder
	Joseph Elmore

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

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24 January 2021

Names and addresses of advisers (Optional information)

Type of adviser Name Address

Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document Constitution

(eg. trust deed, constitution)

How the charity is constituted Charitable Incorporated Organisation – Foundation Model (eg. trust, association, company)

Trustee selection methods Agreed by Founders (eg. appointed by, elected by)

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

policies and procedures adopted for the induction and training of trustees;
the charity’s organisational structure and any wider network with which the charity works;
relationship with any related parties;
trustees’ consideration of major risks and the system and procedures to manage them.

A Volunteer Handbook was finalised and is being issued to all charity volunteers along with an Emergency Contact Form which is completed and handed back to a charity Trustee.

The Volunteer Handbook includes information on Health and Safety; Discrimination, Harassment & Bullying; the general volunteering role; Trustee contact details; general policies on, for example, smoking, food & drink, clothing, etc.

A check list of volunteer tasks has also been created and implemented with potential problems to look out for regarding the sheep plus information on the sheep at each of the fields.

Policies and procedures will continue to be developed as per Charity Commission regulations and guidance.

Risk assessments are carried out at charity events and risks mitigated as necessary.

Charity insurance needs are reviewed at annual renewal and updated accordingly.

Section C Objectives and activities

To promote humane behaviour towards animals, particularly sheep and goats, by providing appropriate care, protection, treatment and security for sheep and goats whom are in need of care and attention by reason of Summary of the objects of the sickness, maltreatment, poor circumstances or ill usage and to educate charity set out in its the public in matters pertaining to animal welfare in general and the governing document prevention of cruelty and suffering among animals, particularly sheep and goats.

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The main activity will always be the day to day care of the sheep and goats that reside at the rescue.

Other activities include:

Providing advice and guidance to both the public and third-party organisations on issues relating to sheep and goats;
Investigating welfare concerns reported to the charity;
Reporting welfare issues to the relevant authorities, i.e. DEFRA, Environment Agency, Trading Standards;

Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

Highlighting to the public the welfare issues that affect sheep and goats;
Educating the public on how sheep and goats should be cared for and kept;
Taking in sheep and goats that have been brought to the rescue needing urgent care;
Helping to rehome sheep and goats if the charity itself cannot take them;
Holding events where the public can interact with the animals and educating them on sheep and goat welfare issues. This also allows people to meet the animals when otherwise they would not get the opportunity;
- Allowing visits from local community groups where they learn about sheep & goats.

Priority will always go to animals in need through neglect.

Fundraising is an essential activity as otherwise the charity could not run.

Additional details of objectives and activities (Optional information)

The charity relies on the help of volunteers.

Volunteers:

Undertake daily field checks on the sheep and goats;
Feed animals as appropriate;
Help with animal care, such as, when medical treatment is required;

You may choose to include further statements, where relevant, about:

policy on grantmaking;
policy programme related investment;
contribution made by volunteers.
Help take the animals to the vets;
Organise fundraising events;
Set up and run stalls at events;
Help maintain fencing;
Build shelters;
Clear out & re-bed down shelters;
Unload deliveries of hay, straw, feed and equipment.

The charity also relies on people to donate items for fundraising activities.

Supporters of the charity are key as without their support and donations funds would not be raised to pay for the care of the sheep and goats.

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Section D Achievements and performance

Summary of the main achievements of the charity during the year

Sheep Ahoy Animal Rescue has been a Registered Charity for five years and for the first time in those years the charity outgoings have been greater than its income. This report will explain why plus how the charity has managed financially with this decline in income. This trustee report covers the period 5[th ] April 2021 to 5[th] April 2022 and during this time the charity was once again negatively affected by the Coronavirus restrictions for a second year.

The COVID lockdown restrictions affecting the charity began to be lifted in May 2021, however, these were still early days with legislation and guidelines lacking clarity. The public were also reticent to attend outdoor events and the charity trustees were hesitant themselves and decided not to run any public fundraising events until September 2021. The charity has traditionally run their large outdoor events twice a year in May and September as these times do not usually compete with other local events and so fit well into everyone’s schedule. The lack of outdoor events had a detrimental effect on charity fundraising and, as in 2021, efforts were put into raising funds in other ways. Unfortunately, other factors kicked in during 2021 including the cost of living crisis which encompassed the dramatic energy price increases experienced by everyone. The impact was huge with people just not having the money to donate to the charity resulting in income being down £10,000 which equates to a third of the charities income from the 2020.

The charity was only able to continue with its usual activity throughout 2021/2022 because there was a healthy working capital at year end 2021. The charity had put out an alert during the initial lockdown flagging up the risk to donations dropping and supporters had rallied to keep donations coming in.

Another factor in the charities favour was a drop in veterinary and healthcare costs in the year. This was due to the charity dealing with animals requiring less veterinary intervention.

The charity continued using its lottery permit from the council to run a fundraiser based on the National Lottery Bonus Ball to bring in a guaranteed monthly amount of money. However, this was also affected by the economic climate and is now proving less popular overall.

Dover District Council gave the charity £1501 as part of their Community Grant scheme. This money was gratefully received as it allowed the charity to improve conditions for visitors especially over the muddy winter period. All of the grant was spent as planned on rubber matting to cover the areas prone to mud and sheep hurdles which allow enclosures and walkways to be created as appropriate.

Funding of £2000 was received from AVIVA for their support of the Community Engagement project. This project is to purchase a portable building to create a central area where specific educational needs can be addressed in a relaxed environment. This project has not been able to move forward due to the increased costs of purchasing such a building and is currently on hold with the funds being transferred into the charity deposit account for use in the future.

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Section D Achievements and erformance p

A new initiative to raise funds during the year is the running of the café within St Peter’s church in the local town of Sandwich. This initially proved popular but the cost of living crisis has also affected attendance in general in the area and therefore how much people will spend in a café. This initiative is in its early days and the charity will continue to monitor the cost versus benefit of resources used to run the café as it is purely done by generous volunteers who donate cakes and savouries to sell on behalf of the charity.

All fundraising ventures are appreciated as they not only provide income but spread the word about the work of the charity too.

It should be noted, that public events are not just to raise funds but to fulfil an objective of the charity which is to educate the public in the needs and welfare requirements of both sheep and goats. This is achieved in a relaxed environment which is enjoyed by both the visitors and the residents of Sheep Ahoy. The charity also supports the rehoming of sheep and goats via foster homes and other sanctuaries across the UK. Two neglected sheep were taken in by the charity to be treated for fly strike and parasites and then rehomed to an educational facility where they will go on to educate children on how wonderful sheep are and how to care for them. The expenses of the charity have remained constant for field rentals as no additional grazing was taken on during the year. The cost of feed increased substantially from suppliers and by the end of the financial year much higher prices were being paid for key feeds used to provide nutrition for not only winter sheep feed but for the older sheep who require specific feed. This is reflected in the higher expenses shown for animal feed, hay & straw in the accounts. Veterinary fees and healthcare are much lower on the previous year and this is due to less animals being taken in the rescue. There were only 3 poorly lambs, Bambi, Caleb and Valentine being added to the number of animals in its care.

Repairs continue to be needed to existing shelters, sheds and fencing but it is always done in the most cost effective way to ensure charity funds are used appropriately.

The higher spend on buildings and equipment is directly related to the grant from Dover District Council for rubber matting and sheep hurdles with the complete amount of £1501 being spent on these items.

The charity is receiving more calls than ever from the public who are concerned about the welfare of sheep they come across in fields. If the location is local to Sheep Ahoy a member of the team will attend with a view to assessing the condition of the sheep, and if necessary, to contact the relevant welfare organisation or government body. If the sheep are not local then a member of the team will advise the caller on what action to take and support them through the process.

The charity receives rehoming requests on a regular basis from sheep and goat owners who can no longer care for their animals. Sheep Ahoy has limited resources and if the animals involved are healthy the charity will work with the owners and a network of other people across the country to find suitable homes. This is called ‘Direct Rehoming’ as the

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24 January 2021

Section D Achievements and erformance p

animals do not physically come into the rescue but move from their original home to their new home with the help of the charity.

The charity has started to work with a local Special Educational Needs school whereby pupils are brought to meet the sheep accompanied by a member of school staff. The aim being to allow the pupils to engage with the sheep in a relaxed environment where they are away from everyday life. Pupils with high anxiety related issues find that their time with the sheep allows them to forget about their problems. The pupils can help with chores, feed the sheep or just sit with them in an outdoor environment and take in the fresh air. This has proved to be a positive experience for the SEN pupils and is something that the charity is continuing to develop.

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24 January 2021

Section E Financial review

Brief statement of the charity’s policy on reserves

The charity has a deposit account where funds for specific projects are moved too and allocated as ‘Resticted Funds’ on the charity accounts. These funds currently sit at £13,192.

The £2000 received from AVIVA for the Community Engagement project were transferred to the deposit account and ringfenced for use on this project in the future.

Unfortunately, £1000 was needed as working capital due to the lack of income during 2021/2022 and so this was transferred back to the current account to cover winter feed costs and general veterinary fees. This was a decision taken by the charity trustees due to the impact of COVID plus the cost of living increases on general income. As working capital increases the £1000 will be transferred back into the deposit account.

Details of any funds materially in deficit

The charity has no deficit.

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

the charity’s principal sources of funds (including any fundraising);
how expenditure has supported the key objectives of the charity;

All monies raised directly fund the care of the rescued sheep & goats.

All administration is provided free of charge

No salaries are paid, all work is voluntary.

The charity investment policy is driven by a need to follow an ethical approach and, as such, the Co-Operative Bank continues to be used to fulfil both the banking and savings needs of the charity.
investment policy and objectives including any ethical investment policy adopted.

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

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24 January 2021

Signature(s) JPWIlmshurst

Full name(s) Julia Wilmshurst Position (eg Secretary, Chair, Founder etc) Date 25th September 2022

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24 January 2021

Sheep Ahoy aka Oli's Gang	Sheep Ahoy aka Oli's Gang		No (if any)
Receipts andpayments accounts				CC16a
For the period from	06/04/2021	To	05/04/2022

Section A Receipts and payments	Section A Receipts and payments
A1 Receipts	Unrestricted funds to the nearest £ 5,833 11,246 1,939 817 77 1,501 21,412 - 936 936 22,348	Restricted funds to the nearest £	Endowment funds to the nearest £	Total funds to the nearest £	Last year to the nearest £

FundraisingEvents	5,833	-	-	5,833	14,048
Donations	11,246	-	-	11,246	16,339
PayPal GivingFund	1,939	-	-	1,939	-
Ziffit Sales	817	-	-	817	-
Amazon Smile	77	-	-	77	-
Grant from Dover District Council	1,501	-	-	1,501	-

*Sub total*(Gross income for AR)	21,412	-	-	21,412	30,386

A2 Asset and investment sales, (see table).

Interest on Deposit Account	-				38
Merchandise Sales, e.g. EtsySales	936				756
*Sub total*	936				794
*Total receipts* A3 Payments
					31,180


GrazingRental	5,341	-	-	5,341	5,680
VeterinaryFees & Healthcare	4,464	-	-	4,464	7,342
Animal Feed, Hay& Straw	7,769	-	-	7,769	7,044
Cost of FundraisingEvents	931	-	-	931	1,019
Postage & Stationery	688	-	-	688	995
Repairs & Renewals	644	-	-	644	618
Public LiabilityInsurance	264	-	-	264	257
SellingFees	47	-	-	47	58
ShearingFee	250	-	-	250	250
MotoringCosts	2,952	-	-	2,952	2,468
Marketing	-	-	-	-	-
Sundries	247	-	-	247	265
**Sub total **	23,596	-	-	23,596	25,996

A4 Asset and investment purchases, (see table)

Buildings & Equipment	1,958				654
Cost of Goods Sold	485				1,322
**Sub total **	2,443				1,976
*Total payments* *Net of receipts/(payments)* A5 Transfers between funds A6 Cash funds last year end *Cash funds this year end*
					27,972

	- 3,691			- 3,686	3,209
	- 1,000			-	-
	5,361			17,549	11,637
	670			13,863	14,846

CCXX R1 accounts (SS)

09/06/2022

Section B Statement of assets and liabilities at the end of the period

Co-op Deposit Account Co-op Community Account PayPal Account Cash In Hand Details Details *Total cash funds* (agree balances with receipts and payments account(s))	Unrestricted funds to nearest £ 254 - 186 230 670 OK Unrestricted funds to nearest £	Restricted funds to nearest £ - 13,192 - - 13,192 OK Restricted funds to nearest £	Endowment funds to nearest £
			-
			-
			-
			-
			-
			OK
			Endowment funds to nearest £
	-	-	-
	-	-	-
	-	-	-
	-	-	-
	-	-	-
	-	-	-
Signature JPWilmshurst Metal Feed Troughs Rubber Field Matting Details Details 2 12' x 10' Field Shelters for Sheep 1 6' x 4' Field Shelter for Goats 2 6' x 4' Animal Ark Shelters Sheep Hurdles Hay Sheds Details 2	Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) 1,000 200 300 680 - - 840 - - Fund to which liability relates Amount due (optional) - - - - - Print Name Julia P Wilmshurst		Current value (optional)
			-
			-
			-
			-
			-
			Current value (optional)
			400
			100
			200
			-
			-
			-
			-
			-
			-
			When due (optional)






			Date of approval
JPWilmshurst	Julia P Wilmshurst		09/06/2022
2			09/06/2022