Trustees. Annual Report for the period Period start date Period end date To From January 2024 31 December 2024 Charity name Sherborne Classic Cars CIO Other names charity is known by None Registered charity number (if any) 1172969 Charity's principal address Gables Wash Lane Montacute, Somerset Postcode TA15 6XA Names of the charity trustees who manage the charity Trustee name Office {if anyl Dates acted if not for whole year Name of person (or body} entitled to appoint trustee ifan Rotary Club of Sherborne Castles Neil James Bright Andrew Ernest Davies Chairman Rotary Club of Brue Valley Independent, elected by the 'Members' of the CIO Mark Jonathan Main Appointed 21st November 2024 Lesley Jane Hamilton Retired 21 st November 2024 Independent, elected by the 'Members' of the CIO Andrew Rousell Yeovil Round Table Olivia Sugg Independent, elected by the 'Members' of the CIO Simon Taylor Yeovil Lions Club Names of the trustees for the charity, if any, (for example, any custodian trustees) Name Dates acted if not for whole ear TAR
Names and addresses of advisers (Optional infonnation) e of adviser Name Address Name of chief executive or names of senior staff members (Optional information) Description of the charity's trusts Constitution Type of governing document I¢y- LI UJI U¥¥U, Wl IbLILULII How the charity is constituted leg. trust, as: In, compar Charitable Incorporated Organisation Trustee selection methods Each of the four community Servi organisations (Rotary Club of Sherbome Castles, Rotary Club of Brue Valley, Yeovil Round Table and Yeovil Lions Club) may appoint a trustee. The CIO'S "Members" may oint u to two Inde endent Trustees. Additional governance issues (Optional inforniation) You may choose to include additional infomation, where relevant, about" policies and procedures adopted for the induction and training of trustees., the charity's organisational structure and any wider network with which the charity relationship with any related parties" trustees, consideration of major risks and the system and procedures to manage them. The purpose (the object) of the CIO is for the public benefit to advan exclusively charitable purposes (according to the laws of England and Wales) that from time to time the trustees see fit. Summary of the objects of the charity set out in its governing document TAR
The CIO owns Sherborne Classic and Supercars Limited, which, each year, runs a car show to raise funds for Charity. The profits from the show are transferred to the CIO which distributes these funds to charities according to the rules as set out in the Constitution. Summary of the main activities undertaken for the public benefit in relation to these objects {include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit) Additional detsils of objectives and activities (Optional information) GRANT-MAKING POLICY About this policy This policy applies to Sherborne Classic Cars CIO (the Charity), a charitable incorporated organisation constituted and registered in England and Wales (number 1172969). You may choose to include further statements, where relevant, about: policy on grant-making., policy programme related investment" Under the terms of the Charity's constitution, the trustees of the Charity (the Trustees) have a duty to apply the Charity's funds for the following purpose (the Object).. °For the public benefit to advance exclusively chantable pury)oses (according to the laws of England and Wales) that from time to time the tmstees see fit." contribution made by volunteers. The Trustees have ultimate responsibility for all the Charity's grant-making decisions. This policy set outs the principles and procedures that guide the Trustees when they are making grants to further the Object, and provides information about the Charity's grant-making process. Our funding priorities TAR
The Trustees recognise that the number of projects which can be supported is, of necessity, limited by the amount of funds available for distribution each year. The Trustees, principal funding priorities are to support one major charity, which may be a national charity, and after that only charities with a location within 30 miles of Sherbome, Dorset. The Trustees may occasionally award grants that fall outside the priorities stated in this policy provided they are satisfied that the grant will further the Object and is an appropriate use of the Charity's funds. The amount distributed in any year may not be taken as a guide to the amount that may become available for distribution in a subsequent year. Who can apply for a grant The Trustees welcome proposals that support their funding priorities, but will usually only award grants to.. 3.1.1 charities that are registered with the Charity Commission for England and Wales,. andlor 3.1.2 organisations that qualify as charities under the law of England and Wales, but are not required to register with the Charity Commission for England and Wales. What we will fund The Trustees will usually make grants of beeen £1,000 and £10,000, but may award a greater amount in the case of a major charity that falls within the Charity's funding priorities. All grants awarded by the Charity must be used to cover costs that are directly connected to carrying out the charitable activities that the Charity Trustees have agreed to fund (see 8.1.1 below). If a grant covers part of the cost of a proposal, the Trustees may require the applicant to provide details of the other funder(s) and the funding that they have secured or applied for. Principles In awarding funding. the Trustees will apply the following principles: 5.1.1 Applications will be considered on the basis of the information provided by the applicant. 5.1.2 The Trustees will detemiine each application on its own merits. This includes applications made by previous recipients of funding or previously unsuccessful applicants (although see paragraph 5.2 where an applicant was previously unSuCSsfUl). The Trustees will not award grants to an organisation that has previously submitted a proposal where the applicant failed the Trustees, due diligence checks and the issues identified at that time have not been addressed. TAR
Exclusions The Trustees will in no circumstances approve the use of the Charity's funds for purposes which fall outside of the Object set out in paragraph Grant application process All applications for funding must be made using the online prOsS through the application page on the website htt s.'Ilclassic-su ercars.co.uk. The closing date for applications each year will be displayed on the Charity s website. Information requirements before awarding funding Before awarding funding to an applicant, the applicant must: .1.1 infomi the Trustees of the purpose of the application, details of the purpose and the way in which the funding will be used in the furtherance of the applicant's charitable purposes" and .1.2 provide adequate information regarding the identity. charitable status and financial status of the applicant. When the Trustees are considering a grant-funding proposal. they will undertake due diligence checks, which may include requesting further details of the proposal. No funding will be considered retrospectively. Assessment process All funding applications will be subject to initial assessment to ensure they meet the basic criteria for funding. The Trustees will aim to notify all applicants, informing them of the outcome of their application for funding, within eight weeks of the closing date for applications. Initial decisions regarding successful applications will be made prior to the Sherborne Classic and Supercars Show in any year and therefore before the Trustees know the amount of money available for grants. on the Show has been held and the sum available for grants is known, the Trustees will decide on the final allocation of funding and notify the successful applicants accordingly. Applicants should note that, as with many other charitable trusts, the Charity is expected to re1ve far more applications that it has funds to support. Even if a project fits within the criteria and priorities of the Charity and a detailed assessment has been made, the Charity may still be unable to provide funding. The decision of the Trustees is final. The Trustees will not be obliged to provide an explanation to the applicant should their lication be unsuccessful. TAR
10 Reporting requirements and monitoring Evidence may be required to confimi the funds have been used in accordan with the purpose of the funding. 11 Repayment The Trustees may require repayment of all or part of the grant if.. 11.1 the project or purpose for which it was awarded does not proceed; 11.2 part of the grant remains unused when the activities that the grant was intended to fund have been completed., or 11.3 the grant is used for a purpose other than that which has been agreed. 12 Reviewing and amending this policy The Trustees may vary the terms of this policy from time to time. Ih On 9 April 2024, the Trustees amended the above policy by the addition of a new clause 2.2 and re-numbering of the original clauses 2.2 and 2.3 accordingly. The new clause 2.2. which will first take effect with respect to the 2025 car show, is.. In recognition of and motivation for the pivotal role played by members of Yeovil Lions Club, Yeovil Round Table and the Rotary Clubs of Brue Valley, Sherborne Castles and Yeo Vale in organising and delivering the Classic and Supercars Show, they should receive a contribution to their charity funds for onward delivery to charities or good causes of their Choi that fall within a 30-mile radius of Sherborne. The total amount of the contribution will be 10 % of the funds generated by the show in any particular year and this will be divided equally beeen Yeovil Lions, Yeovil Round Table and the Rotary clubs. The Rotary share will be split between Brue Valley, Sherborne Castles and Yeo Vale, such split to be agreed between them. TAR
Summary of the main achievements of the charity during the year During 2024 the CIO received £70,000 from Sherborne Classic and Supercars Limited. A total sum of £65,043 was distributed to national and local charities in accordan with the agreed grant making policy. as shown in the table below, with the balance of £4,957 added to the reserve fund,. Name of Charity Yeovil Opportunity Group Dorset County Hospital Charity Yeovil Hospital Charity Mosaic Amount distributed 1£) 10.000 6,000 6,000 5,000 5,000 4,000 3,080 3,000 3,000 3,000 3,000 2500 SAYCC Citizens Advice Central Dorset Youth Connect CAT Bus Mind in Somerset Somerset Sight The Growing Space The Rendezvous Parkinsons UK Wincanton Branch 2,075 2,000 2,000 1,850 1,000 1,000 1,000 538 Future Roots Promise Works The Pod Dorset Wildlife Trust Home Start Blackmore Vale Sherborne Good Neighbours Dorset and Somerset Air Ambulance TOTAL 65,043 TAR
The Trustees have detemiined that a level of reserves in excess of £22,000 are required to enable the car show to survive unplanned losses and are in the process of building the reserves up. The reserve fund has been topped up by £4,957 from the proceeds of the 2024 show, and currently stands at £20,497,. Brief statement of the charity's policy on reserves Details of any funds materially in deficit None Further financial review details (Optional infonnation) You may choose to include additional information, where relevant about.. the charity's principal SoUrS of funds (including any fundraising)- how expenditure has supported the key objectives of the charity., investment policy and objectives including any ethical investment policy adopted. Section F Other optional information The trustees declare that they have approved the trustees, report above. Signed on behalf of the charity's trustees Signature(s> Full name(s) Neil James Bright Position (eg Secretary, Chair, etc) Chair Date 2711012025 TAR
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Sherborne Classlc Cars CIO ReRlslered Charlty Number.. 1172%9 Recelpts and payments account5 For the y•ar ended 31st D•cemb•r 2024 2021 2023 Retelpts Donation from Sherborne Cla5slc & Supercars Llmlted Total w•lpts 70.( 70,C 55,thXI 55,fXNJ OLTrlldllT)n5 65,043 65.Ch13 S5. 55.1 Total payments Receipts less payment5 Cash funds last year end Cash funds thls year end 4.947 15.540 20.497 15.540 15.540 aequnts were approved by the trustee5 on 27th October 2025 and are slgned on thelf behalf by: P. A. Unde TrustÈe Notes to the attnts The CIO owns of the share capital of Sherborne Classic & Supercars Limited whsch. each year. runs car show to raise funds for the CIO. The prohtg from the show arc donated to the CIO which dirtfibute5 thesp fitrnds to tharities accordin8 to the wles set out in the CIO'> constitution. All funds of the CIQ are unrestricted. The CIO is retaining reseryes judged s¢Jfficient to support the car show in the event of o bad financial outcome due to events beyond the control of the Show orEanise Sheiborne aassic Cars CIO is a ch3ritahlp inrorporated or83nisation eonstituted and resistered undcr the laws of England and Wales. whose registered Offi is Gables. Wash Lane. Montatute. Somerset TA15 Donatlons were rnade 10 Ihe follo¥. Yeovil Opportunity Group Dorset County Hospital Charity Yeowl Hospitsl Charitv MosAic iO.LK SAYCC Citizens Advice Central Dorset Youth Coiiii¥LL CAT Bus Mind in Somerset Somerset Sight The Growing Space The Rendezvous Parkinsons UK Wincanton Branch Fre Rnnt Promise Works Th* Pod rjtsrset VTildlife Trust Homc Start tslacktnore Vabe Sherborn¥ Good Neighbours Dorset and Somerset Air Ambulance 2.075 538 £ 65.0¢3 The is onty one page to these accounts
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Sectlon A Independent Examiner'5 Report Report to the trusteesl members of Sherborne Classic Cars CIO On accounts for the year ended 31" December 2024 Charlty No. 1172969 Set out on pages Respectlve The chartty's trustees are responsible for the preparation of the accounts in responslbllltles of accordance with the requirements of the Charrties Act 2011 {"the Act"), trustees and examiner The charitvs trustees consider that an audit is not required for this year under section 144 of the Act and that an independent examination is needed. It is my responsibilrty to-. examine the accounts under section 145 of the Charities Act, to follow the applicable Directions given by the Charity Commission (under section 145(5)(b) of the Act, and to state whether particular matters have come to my attention Basi5 of Independent My examination was carried out in accordance wrth general Directions given examln•rfs statement by the Charrty Commission. An examination includes a review of the accounting records kept by the charrty and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The prOdureS undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a Irue and faiff view and the report is limited to those matters set out in the statement below. Independent In connection with my examination. no material matters have come to my examlnef s statement attention which give me cause to believe that in any material respect: accounting records were not kept in accordance with section 130 of the Charities Acl., or the accounts do not accord with the accounting records. I have no concems and have come across no other matters in connection with the examination to wthich attention should be drawn in order to enable proper understanding of the accounts to be reached. Slgned: Date". 27 Name: A. A. Liggatt Relevant professlonal quallflcatlon(s) or body (if any): Chartered Accountant Address: 16 Sunny Hill Nunney Frome, Somerset BA114ND