Ocean Road Centre
Charity No. 1172910
Company No. 10714067
Trustees' Report and Unaudited Accounts
31 March 2021
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CONTENTS
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|Pages|
|Trustees’ Annual|Report|2 to|3|
|Independent Examiner's Report|4|
|Statement of Financial|Activities|5|
|Summary Income and Expenditure Account|6|
|Balance|Sheet|7|
|Notes to|the Accounts|8|to|13|
|Detailed|Statement of Financial|Activities|14|to|15|
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Page 1
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TRUSTEES ANNUAL REPORT
The Trustees, who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the unaudited financial statements of the charity for the period ended 31 March 2021.
REFERENCE AND ADMINISTRATIVE DETAILS
Company No. 10714067 Charity No 1172910
Registered Office: Ocean Road Centre Ocean Road South Shields NE33 2DW
Directors and Trustees
The Directors of the charitable company are its Trustees for the purposes of charity law. The following Directors and Trustees served during the year:
]. Duncan L. Hodgson A.McMillan
E. Stephenson
Accountants TPA Connect Ltd 38 Stanhope Road South Shields NE33 4BT
OBJECTIVES AND ACTIVITIES
The purpose ofthe charity as set out in its governing document - to further or benefit people living in and around Ocean Road and the wider community in South Shields, without distinction of sex,sexual orientation, race or of political, religious or other opinions by associating together the said residents and the local authorities, voluntary and other organisations in a common effort to advance education and to provide facilities in the interests of social welfare for recreation and leisure time occupation with the objective of improving the conditions of life for the residents. The main activities undertaken in relation to those purposes include various social, arts and crafts, youth and sports and fitness activities. The centre also has a thriving canteen and hires out various rooms. The above activities are all for the benefit of the local residents of Ocean Road and the surrounding areas and for the public benefit. The trustees have given due consideration to the Charity Commission's guidance on the public benefit requirement. Ocean Road has a number of services based in the centre which offers essential advice, support and guidance to the community. The Connexions service supports young people in training, education and employment. The Day Services is a service which operates daily activities for people with learning disabilities. Your Voice Counts which is an advocacy group for people with learning difficulties and finally Youth Service which provides youth activities and learning for young people.
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ACHIEVEMENTS AND PERFORMANCE
After a challenging year with lockdowns and the uncertainty of our members and groups returning, we managed to sustain a service which was not our normal routine but was that of support to when and what we could offer. We adapted some of our classes onto Zoom so we were still in contact with our young people and elderly. We were surprised how many of our older members adapted to online classes so quickly. While in national lockdowns we still opened for small hours and supported families with food parcels who were the most vulnerable and was able to offer a space for our essential services. When lockdowns lifted some of our groups came back as many needed that face to face contact and social support which we offer through our groups and community café. We look forward to another positive return of groups in the summer where we see more returning to our centre after their own personal confidence builds.
FINANCIAL REVIEW
The company's financial position at the end of the year is as set out on pages 5 to 13 The trustees have determined that Ocean Road Centre still has sufficient reserves to cover them for 2 years running costs. The trustees have used the funds to give the centre a paint and refurbishment where needed. New chairs for the café, flooring being replaced in the Norman Kaid Suite. However not much work could take place during the lockdowns; both national and locally hit us hard.
Two funding grants by CCLORS and Postcode Lottery have helped to increase our classes and have gained a new member of staff and was able to give extra hours for current staff. This has reflected the need of more staffing due to the increase of our groups.
The trustees are looking what else we can offer for the community; suggestions have been a climbing wall and we are in talk with a company for costs and to install this. This will be a new and exciting addition to what we currently offer.
The trustees are still aware that the heating system is now almost 20 years old and the heating in the reception and café is insufficient during winter periods. So we continue to look and review the building to see how we can improve it for our users.
STRUCTURE, GOVERNANCE AND MANAGEMENT The Centre is governed by the Memorandum and Articles of Association registered at Companies House The recruitment and appointment of new trustees is governed by $12 of the Articles Of Association, which states that the Trustees may at any time appoint additional trustees, being persons who are considered able to contribute to the proper management and conduct of the business of the Charity and further its objects. The Trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Companies Act 2006. The Trustees are also responsible for safeguarding the assets of the charity and hence taking reasonable steps for the prevention and detection of fraud and other irregularities. The above report has been prepared in accordance with the provisions applicable to companies subject to the small companies regime as set out in Part 15 of the Companies Act 2006 and in accordance with the Charities SORP (FRS 102).
Signed on behalf of the board on 11 November 2021
A. McMillan
Trustee Page 3
INDEPENDENT EXAMINERS REPORT
Independent Examiner's Report to the trustees of Ocean Road Centre
I report on the accounts of Ocean Road Centre for the period ended 31 March 2021 which comprise the Statement of Financial Activities, the Summary Income and Expenditure Account, the Balance Sheet and the related notes.
Respective responsibilities of trustees and examiner
The trustees (who are also directors of the charitable company for the purposes of company law) are responsible for the preparation of the accounts. The trustees consider that an audit is not required for this year under the Charities Act 2011, s.144(2) (the 2011 Act) and that an independent examination is needed.
Having satisfied myself that the charity is not subject to audit under company law and is eligible for independent examination, it is my responsibility to:
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examine the accounts under s.145 of the 2011 Act,
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follow procedures laid down in the general Directions given by the Charity Commission under s.145(5)(b) of the 2011 Act; and
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state whether particular matters have come to my attention.
Basis of independent examiner's report
My examination was carried out in accordance with the general directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as trustees concerning any such matters. The procedures do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a "true and fair" view and the report is limited to those matters set out in the statement below.
Independent examiner's statement
In connection with my examination, no matter has come to my attention:
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(1) which gives me reasonable cause to believe that in any material respect the requirements: to keep accounting records in accordance with the Companies Act 2006, s.386 and to prepare accounts which accord with the accounting records, comply with the accounting requirements of section 396 of the Companies Act 2006 and with the methods and principles of the Charities Statement of Recommended Practice: Accounting and Reporting by Charities, have not been met: or
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(2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Mr John Trevor Hogg Chartered Accountant TPA Connect Ltd 38 Stanhope Road South Shields NE33 4BT 12" November 2021
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|Ocean|Road|Centre|
|STATEMENT OF|FINANCIAL ACTIVITIES|Unrestricted|Restricted|Total|Total|
|for the year ended|31|March|2021|funds|funds|funds|funds|
|2021|2021|2021|2020|
|Notes|£|£|£|£|
|Income|and|endowments|
|from:|
|Charitable|activities|3|72,609|-|72,609|102,681|
|Other trading|activities|4|12,523|11,269|23,792|66,223|
|Investments|5|1,524|-|1,524|183|
|Other|6|96,577|25,021|121,598|31,911|
|Total|183,233|36,290|219,523|200,998|
|Expenditure|on:|
|Raising funds|7|6,285|6,500|12,785|23,376|
|Other|8|123,315|-|123,315|140,280|
|Total|129,600|6,500|136,100|163,656|
|Net|income/(expenditure)|53,633|29,790|83,423|37,342|
|Net movement|in funds|$3,633|29,790|83,423|37,342|
|Reconciliation|of funds:|
|Total funds brought forward|389,299|26,050|415,349|378,007|
|Total funds carried forward|442,932|55,840|498,772|415,349|
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Page 5
Ocean Road Centre
SUMMARY INCOME AND EXPENDITURE ACCOUNT for the year ended 31 March 2021
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|2021|2020|
|£|£|
|Income|217,999|200,815|
|Interest|1,524|183|
|Gross income for the year|219,523|200,998|
|Expenditure|136,100|163,656|
|Total|expenditure|for the year|136,100|163,656|
|Net income for the year|83,423|37,342|
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Page 6
Ocean Road Centre BALANCE SHEET
at 31 March 2021
| Notes | 2021 | 2020 | ||
|---|---|---|---|---|
| £ | £ | |||
| Current Assets | ||||
| Stocks | 10 | - | 1,132 | |
| Debtors | 11 | 958 | 3,798 | |
| Cash at bank and in hand | 509,209 | 416,226 | ||
| 510,167 | 421,156 | |||
| Creditors:Amount falling due within oneyear | 12 | 11,395 | 5,807 | |
| NetCurrent assets | 498,772 | 415,349 | ||
| Total assets less current liabilities | 498,772 | 415,349 | ||
| Total net assets | 498,772 | 415,349 | ||
| the funds ofthe charity | ||||
| Restricted funds | 13 | |||
| Restricted incomefunds | 55,840 | 26,050 | ||
| Unrestricted funds | 13 | |||
| General funds | 442,932 | 374,473 | ||
| Designated funds | - | 14,826 | ||
| 442,932 | 389,299 | |||
| Reserves | 13 | 498,772 | 415,349 |
Total funds
These accounts have been prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to small companies.
For the year ended 31 March 2021 the company was entitled to exemption under section 477 of the Companies Act 2006 relating to small companies.
The members have not required the company to obtain an audit in accordance with section 476 of the Companies Act 2006.
The directors acknowledge their responsibilities for complying with the requirements of the Companies Act 2006 with respect to accounting records and the preparation of accounts.
Approved by the board on 11th November 2021
And signed on its behalf by
| Duncan Trustee
Page 7
Ocean Road Centre
NOTES TO THE ACCOUNTS
1 Accounting policies
Basis of preparation
The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of ireland (FRS 102)-Charities SORP (RFS102) (effective 1 January 2015)- The Financial Reporting Standard applicable in the UK and Republic of ireland (FRS102) and the Companies Act 2006. Change in basis of accounting or to previous accounts There has been no change to the accounting policies.
Fund Accounting
| Fund Accounting | |
|---|---|
| Unrestricted funds | These are available foruse atthe discretion ofthe trustees in |
| furtherance ofthe general objects ofthe charity | |
| Designated funds | These are unrestrictedfunds earmarked bythetrustees forparticularpurposes |
| Revaluation funds | These are unrestricted funds which include a revaluation reserve representing |
| the restatement ofinvestment assets attheirmarket value | |
| Restricted funds | These are availablefor usesubjectto restrictions imposed bythe donor or |
| through terms ofan appeal | |
| Income | |
| Recognition of | Income is included intheStatement offinancial Activities (SOFA)when the |
| Income | charity becomes entitled to, and virtually certain to receive, the income andthe |
| amountofthe income can be measuredwith sufficient reliability | |
| Income with related | Where income has related expendituretheincome and related expenditure is |
| expenditure | reported gross intheSOFA |
| Donationsand | Voluntaryincome received byway ofgrants, donationsand gifts is included in |
| legacies | theSOFAwhen receivableand onlywhen theCharityhasunconditional |
| entitlement to the income. | |
| Tax reclaimson | Incomefrom tax reclaims is included in theSOFA at thesametime asthe |
| donations and gifts | gift/donation towhich it relates. |
| Donated services | These are onlyincluded in income (with an equivalentamount in expenditure) |
| and facilities | wherethe benefit totheCharity is reasonably quantifiable, measurableand |
| material | |
| Volunteer help | Thevalueofanyvolunteer help received is not included inthe accounts |
| Investment income | This is included in the accountswhen receivable |
| Gains/(losses) on | This includesanygain orloss resultingfrom revaluing investments tomarket |
| revaluation of | value atthe end ofthe year |
| fixed assets | |
| Gains/(losses) on | This includes anygain or lossonthe sale ofinvestments |
| investmentassets |
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Ocean Road Centre NOTES TO THE ACCOUNTS
Expenditure Recognition of Expenditure is recognised on an accruals basis. Expenditure includes any VAT expenditure which cannot be fully recovered, and is reported as part of the expenditure to which it relates.
Expenditure on These comprise the costs associated with attracting voluntary income, raising funds fundraising trading costs and investment management costs. Expenditure on These comprise the costs incurred by the Charity in the delivery of its activities charitable activities and services in the furtherance of its objects, including the making of grants and governance costs. Grants payable All grant expenditure is accounted for on an actual paid basis plus an accrual for grants that have been approved by the trustees at the end of the year but not yet paid. Governance costs These include those costs associated with meeting the constitutional and statutory requirements of the Charity, including any audit/independent examination fees, costs linked to the strategic management of the Charity, together with a share of other administration costs. Other expenditure These are support costs not linked to a particular activity
Taxation
The charity is exempt from Corporation Tax on its charitable activities
Stocks
Stock is included at the lower of cost or net realisable value. Donated items of stock are recognised at fair value which is the amount the charity would have been willing to pay for the items on the open market.
Trade and other debtors
Trade and other debtors are recognised at the settlement amount due after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due.
Cash and cash equivalents
Cash and cash equivalents comprise cash at bank and on hand, demand deposits with banks and other short-term highly liquid investments with original maturities of three months or less and bank overdrafts.
Trade and other creditors
Short term creditors are measured at the transaction price. Other creditors and provisions are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement amount after allowing for any trade discounts due.
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Ocean Road Centre
NOTES TO THE ACCOUNTS
Pension costs
The company operates a defined contribution plan for its employees. A defined contribution plan is a pension plan under which the company pays fixed contributions into a separate entity. Once the contributions have been paid the company has no further payments obligations. The contributions are recognised as expenses when they fall due. Amounts not paid are shown as accruals in the balance sheet. The assets of the plan are held separately from the company in independently administered funds.
2 Company status
The company is a private company limited by guarantee and consequently does not have share capital.
| 3 | Incomefrom charitable activities | ||||
|---|---|---|---|---|---|
| Unrestricted | Restricted | Total | Total | ||
| 2021 | 2021 | 2021 | 2020 | ||
| £ | £ | £ | £ | ||
| Lettings income | 72,609 | - | 72,609 | 102,681 | |
| 4 | Incomefrom othertrading activities | ||||
| Unrestricted | Restricted | Total | Total | ||
| 2021 | 2021 | 2021 | 2020 | ||
| £ | £ | £ | £ | ||
| Canteen income | 12,523 | - | 12,523 | $0,451 | |
| Section Income | : | 11,269 | 11,269 | 15,772 | |
| 12,523 | 11,269 | 23,792 | 66,223 | ||
| 5 | Incomefrom investments | ||||
| Unrestricted | Restricted | Total | Total | ||
| 2021 | 2021 | 2021 | 2020 | ||
| £ | £ | £ | £ | ||
| Interest receivable | 1,524 | - | 1,524 | 183 | |
| 6 | Otherincome | ||||
| Unrestricted | Restricted | Total | Total | ||
| 2021 | 2021 | 2021 | 2020 | ||
| £ | £ | £ | £ | ||
| Miscellaneous income | 15,449 | 25,021 | 40,470 | 10,426 | |
| Furloughand Council Grants Membership fees Subscriptions |
77,158 - 77,158 - - - - 323 3,970 - 3,970 21,162 96,577 25,021 121,598 31,911 ee |
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Ocean Road Centre NOTES TO THE ACCOUNTS
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7 Expenditure on raising funds
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Unrestricted Restricted Total Total
2021 2021 2021 2020
£ £ £ £
Fundraising trading costs
Canteen income 6,285 - 6,285 17,773
Section Income - 6,500 6,500 5,603
6,285 6,500 12,785 23,376
8 Other expenditure
Unrestricted Restricted Total Total
2021 2021 2021 2020
£ £ £ £
Employee costs 90,577 - 90,577 84,647
Motor and travel costs - - - 331
Premises costs 20,628 - 20,628 43,635
General administration costs 8,276 - 8,276 9,696
Legal and professional costs
Independent examiner - year end and report 1,080 - 1,080 920
-furlough claims 1,800 1,800 -
-payroll and other 812 - 812 964
Treasurer expenses - - = >
Other legal and professional 142 : 142 87
123,315 - 123,315 140,280
9 Staff costs
Unrestricted Restricted Total Total
2021 2021 2021 2020
£ £ £ £
Salaries and wages 89,442 - 89,442 $3,034
Pension costs 1,135 - 1,135 1,222
Staff training : z - 391
90,577 0 90,577 84,647
10 Stocks 2021 2020
£ £
Finished Goods 2 1,132
11 Debtors 2021 2020
£ £
Trade debtors 958 3,798
Prepayments eT
988 __3 798
12 Creditors: Amounts falling due within one year 2021 2020
£ £
Other creditors 11,395 5,807
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Ocean Road Centre
NOTES TO THE ACCOUNTS
13 Movement in funds
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|---|---|---|---|---|---|---|
|2020|Incoming|Resources|Transfers|2021|
|Resources|Expended|
|£|£|£|£|£|
|Restricted|funds:|
|Restricted|Income|Funds:|
|Restricted|Funds|26,050|36,290|6,500|-|55,840|
|Total|26,050|36,290|6,500|~|55,840|
|Unrestricted|funds:|
|General|funds|374,473|183,233|129,600|14,826|442,932|
|Designated|funds:|
|Capital grant|9,236|-|-|(9,236)|-|
|Revenue grant|unapplied|5,590|-|-|(5,590)|-|
|Total|14,826|-|-|(14,826)|-|
|Total funds|415,349|219,523|136,100|-|498,772|
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Purposes and restrictions in relation to the funds:
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|Restricted|funds:|
|Section funds|Funds|arising from separate|sections operating|in|the centre|32,548|
|CLLOR fund|External|funds for operations|16,742|
|Covid|Response|Funds|for|use|in Covid|measures|6,550|
|55,840|
|Designated|funds:|
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Designated fund balances were released to general funds by the Trustees
14 Analysis of net assets between funds
Net current assets
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|---|---|---|
|Unrestricted|Restricted|Total|
|£|£|£|
|442,932|55,840|498,772|
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Ocean Road Centre
NOTES TO THE ACCOUNTS
15 Commitments
Operating Lease Commitments There were no operating lease commitments
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|Pension|commitments|
|2021|2020|
|£|£|
|The|pension|cost charge to the company amounted|to|1,135|1,222|
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16 Related party disclosures Controlling party
The company is limited by guarantee and has no share capital; thus no single party controls the company.
Page 13