2024-12-31-accounts - The Maxem Trust

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Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees/ Charity Name The MaxEm Trust members of On accounts for the year 31 Dec 2024 Charity no 1172867 ended (if any) Set out on pages 1-14 (remember to include the page numbers of additional sheets)

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31 / 12 / 2024 .

Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect:

accounting records were not kept in accordance with section 130 of the Act or
the accounts do not accord with the accounting records

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Please delete the words in the brackets if they do not apply.

03 Jul 2025 Signed: Mark Taylor Date: ~~Po [~~ Name: Mark Taylor ~~Po~~ Relevant professional ICAEW qualification(s) or body (if any): Address: HW Fisher Professional Services Limited, Acre House 11-15 William Rd, London NW1 3ER

IER

THE MAXEM TRUST 1172867 Receipts and payments accounts CC16a For the period Period start date Period end date To from 01/01/2024 31/12/2024 ~~ee ee ee ee~~

Section A Receipts and payments

	Unrestricted funds	Unrestricted		Restricted funds	Endowment funds	Total funds	Last year
	to the nearest £	to the nearest £	to the nearest £	to the nearest £	to the nearest £	to the nearest £	to the nearest £
A1 Receipts
Donations	29,000			-	-	29,000	15,000
Gift Aid	35,017			-	-	35,017	-
	-	-		-	-	-	-
	-	-		-	-	-	-
	-	-		-	-	-	-
	-	-		-	-	-	-
	-	-		-	-	-	-
	-	-		-	-	-	-

Sub total (Gross income for 64,017 - AR)

	*Sub total*(Gross income for
	(Gross income for AR)	64,017	-	-	64,017	15,000

A2 Asset and investment sales, (see table). - - - - - - - - - Sub total - - - - - *Total receipts* 64,017 - - 64,017 15,000 ~~S555~~
	A3 Payments
	Legal fees	1,302	-	-	1,302	1,122
	Accountancyfees	1,978	-	-	1,978	1,845
	Insurance	363	-	-	363	341
	Donations	33,862	-	-	33,862	14,431
	Processingfees	-	-	-	-	-
		-	-	-	-	-
		-	-	-	-	-
		-	-	-	-	-
		-	-	-	-	-

Sub total [ 37,505 ] - - 37,505 17,739 A4 Asset and investment purchases, (see table) - - - - - - - - Sub total [ - ] - - - - ~~—~~ Total payments ~~—————~~ 37,505 - - 37,505 17,739 Net of receipts/(payments) 26,512 - - 26,512 - 2,739 A5 Transfers between funds - - - - - A6 Cash funds last year end 1,734 - - 1,734 4,473 Cash funds this year end ~~===>~~ 28,246 - - 28,246 1,734

CCXX R1 accounts (SS)

Section B Statement of assets and liabilities at the end of the period

Details Current account Deposit account *Total cash funds* (agree balances with receipts and payments account(s)) Details	Unrestricted funds to nearest £ 28,246 - - 28,246 OK Unrestricted funds to nearest £	Restricted funds to nearest £ - - - - OK Restricted funds to nearest £	Endowment funds to nearest £
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			-
			-
			-
			OK
			Endowment funds to nearest £
	-	-	-
	-	-	-
	-	-	-
	-	-	-
	-	-	-
	-	-	-
Details	Fund to which asset belongs	Cost (optional)	Current value (optional)
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Signature Details Details Rayhan Davis	Fund to which asset belongs Cost (optional) - - - - - - - - - Fund to which liability relates Amount due (optional) - - - - - Print Name 3 july 2025		Current value (optional)
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			When due (optional)






			Date of approval
Rayhan Davis	3 july 2025		03 Jul 2025

CCXX R2 accounts (SS)

Trustees’ Annual Report for the period

From 01/01/2024 Period start date To Period end date

31/12/2024

Charity name: The MaxEm Trust

Charity registration number: 1172867

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	The objects of the charity are for the public benefit: 1. to advance education; and 2. to help young people advance in life through providing support to develop their skills, capacities and capabilities to enable them to meet their needs and participate fully in society; in particular, but without limitation, among those who by virtue of any kind of social disadvantage may have reduced prospects of entering and flourishing in higher education and beyond.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	The charity assists young people who are socially disadvantaged by providing them with :- Mentoring and guidance from a select group of individuals (volunteers), primarily from the business sector, to help equip them with the skills, competence and confidence to thrive at university, and eventually to enter and thrive in their chosen field after graduating; Financial assistance if relevant to help remove practical barriers to studying at higher education institutions. The benefits of the organisation, which are closely linked, are: 1. Giving individuals from disadvantaged backgrounds the chance to access higher education, so that lack of social confidence, or lack of resources or support do not form barriers to effectively completing higher study and pursuing successful careers, and so that these individuals are not at a relative disadvantage to those from more advantaged backgrounds. 2. By virtue of (1) above, bringing about greater equality, diversity

		and social mobility in higher education – and, ultimately, in the professional and business sectors which the beneficiaries will enter after their education. The benefits of diversity to educational institutions, workplaces and society as a whole are widely acknowledged.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	The trustees confirm that they have had regard to the guidance issued by the Charity Commission on public benefit.

Additional information (optional)

You may choose to include further statements where relevant about:

SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	Since the inception of the Promentor Programme, the University’s Careers Service has played an integral part helping students from low income backgrounds access alumni mentoring opportunities and internships, as well as careers support more generally. This year awareness of the programme has been increased through a variety of events and marketing campaigns listed below: 1.Information Evening November 2023: The Careers Service and Internship Office hosted an in-person Programme Information Evening in November 2023. Prospective mentees who were given an opportunity to hear from a former mentee and mentor in a relaxed yet informative in person session ahead of the application window. The Director of the Careers Service introduced the programme and the Programme Administrator gave an outline of what being part of the programme involved. The evening ended with a talk from a current mentor and then a Q&A session. 2.LinkedIn Group: The Promentor Programme LinkedIn Group has been created to encourage a sense of community amongst our current mentors and mentees. It is also open to alumni who are interested in mentoring but are not yet matched with a mentee. The group currently has 82 members.Due to the sensitive nature of the programme’s qualifying criteria, several administrative processes were implemented to maintain a level of confidentiality. The group is closed and not searchable on LinkedIn; it is by invitation only; and all prospective members need to sign an Ethical Agreement form before being accepted. Every Promentor mentee is encouraged to join the group, and all mentors and interested alumni are also invited.

3.Mentee and Mentor Profile Pieces:
This year, the Programme
Administrator has promoted the
programme more widely. This
included collecting written and
video testimonials from mentees,
which give an insight into their
experiences on the programme,
and which will be published on the
Careers Service Website and in the
Promentor Programme LinkedIn
Group. The testimonials will also be
used to promote the programme in
the next application round.
Additional content is planned for
Michaelmas Term 2024, and it is
hoped that this will feature on the
alumni social media channels as
well as on the Careers Service
website.
4.Update to the programme:
In 2023-24, promentor programme
piloted offering the new cohort of
students two mentors each, rather
than three mentors as in the past.
Previous students had felt that two
mentors would be enough to give a
broad range of exposure within
their sectors of interest, without
demanding too much time. A third
mentor was available to anyone
who requested one, but there were
no requests. In parallel, the
Programme Administrator remains
open to working closely with the
Alumni Office and Advancing
Oxford to improve awareness of
the programme’s initiatives within
the University and our alumni
community.
Promenter programme highlights:
• 8 first yearundergraduates and 2
Foundation Year studentsrecruited
onto the programme each matched
with 2 mentors.
• 27 applications were received, 16
students shortlisted.
• 25+ new mentors were recruited to the
programme.
•80+ participants in thePromentor
LinkedIn Group.

• Feedback from the programme has
been excellent from both the mentors
and mentees, with 100% of mentors
agreed that the programme met their
expectations. For the mentees 100%
agreed that the programme helped them
think about helped them think about
employability and fueled their motivation
to pursue their desired career path with
confidence and 94% agreed that the
programme offered expert insight into
their chosen industry, increasing their
understanding of a particular
sector/organisation/or job role. 97%
agreed that the programme allowed them
to reflect on and cultivate their
employability skills and agreed that the
programme opened networking
opportunities. 97% agreed that the
programme met their expectations, 94%
agreed that mentoring partnerships were
a good match and would consider being
a mentor in the future.
In Michaelmas Term 2023, the Promentor
scheme broadened its reach to recruit
mentees from the new cohort of
Foundation Year students. These
students, all from under-represented
backgrounds, follow the University of
Oxford’s Astrophoria Programme. Up to
five places on the Promentor Programme
are now reserved for Foundation Year
students, with the remaining places to be
filled by 1st year Oxford undergraduates.

Additional information (optional)

You may choose to include further statements where relevant about:


Achievements against objectives set	Para 1.41
Performance of fundraising activities against objectives set	Para 1.41
Investment performance against objectives	Para 1.41
Other

Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	Para 1.21	The charity had approximately GBP 28,246 on account at the end of December 2024.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	The charity currently operates a surplus, and is expected to continue to do so in perpetuity.
Amount of reserves held	Para 1.22	The charity had approximately GBP 28,246 on account at the end of December 2024.
Reasons for holding zero reserves	Para 1.22	Reserves are not required
Details of fund materially in deficit	Para 1.24	None
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	None

Additional information (optional)

You may choose to include further statements where relevant about:

The charity’s principal sources of funds (including any fundraising)	Para 1.47
Investment policy and objectives including any social investment policy adopted	Para 1.46
A description of the principal risks facing the charity	Para 1.46
Other

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	Constitution
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	Charitable Incorporated Organisation (CIO)
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Appointed by the Board of Trustees

Additional information (optional)

You may choose to include further statements where relevant about:


Policies and procedures adopted for the induction and training of trustees	Para 1.51
The charity’s organisational structure and any wider network with which the charity works	Para 1.51
Relationship with any related parties	Para 1.51	During the year charity received donations of £29,000 (2023: £15,000) from trustee Rayhan Davis without any conditions.
Other

Reference and Administrative details

Charity name	The MaxEm Trust
Other name the charity uses
Registered charity number	1172867
Charity’s principal address	10 Queen Street Place, London EC4R 1BE

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Dates acted if not for whole year
Rayhan Davis	10 Queen Street Place, London EC4R 1BE	Acted for the whole year
Katrien Gunst	10 Queen Street Place, London EC4R 1BE	Acted for the whole year
Frewyeni Kidane	University of Oxford Development Office, University Offices, Wellington Square, Oxford, OX1 2JD	Acted for the whole year

– Corporate trustees names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity

Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects

Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address adviser

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Rayhan Davis Full name(s) Rayhan Davis Position (eg Secretary, Chair Chair, etc) Date 03 Jul 2025