Page I Independent Examiner's Report to the Trustees of Bishop Sutton Preschool and Forest Club I report on the accounts of the cPlty for the year ended 31 August 2025 which are set out on page 3. Responsibilities and basis of report As the charity tnteeS of the Trusl you are responsible for the preparation of the accounts in accordance with the requirements of the Ckwities Act 2011 (*be Act,). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examinatioo I have followed the applicable Directions given by the Cl]arity Commission under section 145(5Xb) of the Act. Independent examiner's statement I have Complet n]y examination. I confirm that no material lltters have com¢ to my attention in comiection with the examination which gives me caSe to believe that io any material respect: accounting records were not kept in accordance with section 130 of the Act or the accounts do not accord with the accounting records I have no concern5 and have come across no other matters in connection with the examination to which attention should be drawn in ord¢r to enable a proper understanding of the accounts to k reacheiL M A Bannister- FFA Ingle & Co itute of Financial Accountants 339 Two Mile Hill Road Kingswood BRISTOL BS15 IAN
Bishop Sutton Pre-School and Forest Club Annual Report FY24/25 Charity Number: 1172849
Address: The School Room, The Link, The Street, Bishop Sutton, Bristol, BS39 5UU.
Trustees: Philippa Tofts, Sam Wise, Sarah Short, Sophie Dunn-Nail, Josie Bentley, Charles Mooyart, Sarah Harman, Becky Leach, Penny Scarth, Emily Patterson, Fulya Karakas, Kate Hobbs, Grace Dursley, Chris Bridges, Mike Pilcher, Amy Smith, Hannah Downes, Penny Pikett.
Structure and management
The pre-school is managed by Lin Oakley and Penny Rowlands on a day-to-day basis, with a team underneath them, and the support of the Trustees to enable key decisions to be made. The pre-school recruit parents of those children who attend the pre-school. The parents are invested in the success of the pre-school as it directly impacts their children.
Activities and objectives
The pre-school and Forest club provide term time childcare during school hours for under school age children. The pre-school’s objectives are to provide a safe and welcoming environment to support children to learn and develop. The setting is engaging and fun, with lots of opportunities for the children to explore and expand their knowledge. The Trustees help to support the pre-school by raising much needed funds to supplement the government funding and fees from families.
Performance and achievements
There is such an amazing and dedicated team at the preschool. All the money in the world can buy resources and equipment but the most valuable resource anyone could possibly have is ‘ THE STAFF ’ !! We welcome our children and families into our preschool knowing they will have the best time; being valued, cared for, listened to, educated and most importantly valued and nurtured.
As a setting, we value what an enormous difference excellent staff with high quality interactions can make to the children attending so we support our staff to be the best they can be with up to date, relevant training. In addition to the multiple zoom training courses on offer, key-note speakers, we have also invited BANES Early Years Team to join us for in-house training.
Lin is retiring at the end of term. She has dedicated 32 years of her life to support the community with this vital facility, supporting families through the challenges of parenting. She has been a constant source of warmth, patience, wisdom, and joy for generations of children and families. Through numerous Ofsted inspections, Covid restrictions and everything in between Lin has shown incredible dedication to preschool, offering each child a safe space to grow, explore, and discover who they are.
Hannah will be the new Joint Manager with Kate as the new Deputy Manager. Thank you ladies, we know you are going to be marvellous with our lovely team supporting you. Recruitment is a massive issue within the early years’ profession, so we are very excited when we advertise to get such fabulous applicants. Emma Pilcher joined us this year and we are in the process of recruiting new members to the team. A big congratulations to Hannah who has been working hard in her own time to complete the Early Years Initial Teacher Training. This is a massive achievement, and we are so proud of her hard work and dedication.
In September, we welcomed our new cohort of children and I have to say, the families we have are the best! We have had a wonderful year watching the children grow in our care and giving them many exciting experiences – Community support policemen, a visit to the library, fire fighters and fire engines, a professional chef, library readers. We continue to be kindly supported by Arthur David, who have given us free fruit and vegetables again this year.
A huge thank you to the committee, Ed Hobbs, Tim and Hannah Moores who have been working hard to get the paperwork together for access to the field for the past three years. To Holly and Josh Bryant for their work on the gate and Darren Jefferies with the hole in the wall. Their voluntary contribution for time and dedication is really appreciated. We continue to work on contracts to enable us to use the field for the preschool.
Chew Stoke Harvest Home, Bishop Sutton Beer Festival, Stowey Sutton society and the Richard Grant Foundation generously supported us with funds towards our new sandpit. A massive thank you to our amazing committee who again have raised an incredible amount of money through many fabulous events. We feel completely supported by you guys and can ’ t thank you enough for everything you do.
Financial review
This year we are back on track with filing the accounts on time.
Fees (including government funding) were £143k for the year to 31st August 2025, which is approximately £6k up on prior year. Fundraising has decreased by around £3.2k down to £5.1k. The majority of this decrease is from the £2k received last year from the Mendip Hills Trust and there is a general decrease in money raised across the events held this year. We have also received government funding of £7,000 to cover Hannah ’ s Early Years Initial Training.
Costs for the full year are 21% higher than the previous year at £146k. There has been a significant increase in HMRC costs (from £1.6k to £7.2k). There were credits in the prior year due to SMP. Insurance costs have more than doubled to £2.6k in the current year. General supply costs and larger one-off items (to spend the £2k from Mendip Hills Trust) have gone from £5.8k to £9.3k. Spending was really limited in FY23/24 and so more has needed to be spent this year, as well as an increase in the costs of supplies in general.
Profit reduced by 57%, reflecting the increase in costs described above, which were not supported by the same level in increased income.
The current bank balance is £77k, which is £9k higher than prior year. The reserve account has increased to £30k to cover potential redundancy costs, should the preschool ever close. A recalculation of the potential redundancy costs was performed in August 2025 and the account was topped up with the required amount needed if the preschool were to close at that time.
Bishop Suttton Pre-School and Forest Club P&L account FY24/25
| Income Fees BANES Bank interest received Bonus ball Cake sale Donations Dress up events Grant Leavers photos Lottery Milk claim Sports Day Table Top Sale Tea Towels 10k event Xmas Fair Xmas Fair Santa Xmas Trees Total income fees/BANES Total grants Total fundraising Total bank interest Total SENCO Total Income Expenses Accounting Ofsted Forest Club Gerties show GGO (payroll) HMRC Insurance Leavers photos costs NEST pensions Phone Puxton Park trip Rent SENCO costs Supplies food Supplies general Supplies large one off Table top sale Tea towel costs Training Wages Waste disposal Website Xmas fair costs Total Staff costs Total Premises costs Total Running costs Total Fixed costs Total Expenditure Total VARIANCE Bank balance at year end Current account Reserve account Total |
FY24/25 29,873.68 113,544.08 358.68 - 164.31 1,120.76 - 7,000.00 124.00 57.70 286.00 622.51 - 38.20 881.50 1,643.95 155.00 35.00 143,417.76 7,000.00 4,842.93 358.68 286.00 155,905.37 240.00 - 182.00 - 380.00 - 69.00 - 420.00 - 7,245.21 - 2,577.11 - - 3,498.69 - 110.04 - 15.00 - 4,114.05 - 930.00 - 1,709.57 - 3,420.69 - 5,311.24 - - - 1,488.43 - 112,668.15 - 331.57 - 126.00 - 681.15 - 125,320.48 - 4,445.62 - 15,569.80 - 182.00 - 145,517.90 - 10,387.47 FY24/25 £76,950.36 £29,868.30 £106,818.66 |
FY23/24 37,059.36 98,613.80 - 38.43 94.20 2,430.72 37.00 - 196.00 366.50 297.11 376.50 719.25 384.00 1,492.80 1,881.96 249.50 73.00 135,673.16 - 8,339.86 - 297.11 144,310.13 - 143.02 - 760.00 - - 360.00 - 1,634.45 - 1,133.70 - 138.72 - 2,488.32 - 11.27 - 47.50 - 4,100.40 - 669.20 - 1,437.69 - 4,364.71 - - 168.00 - 292.54 - 922.95 - 100,877.82 - 312.80 - - 304.91 - 106,283.54 - 4,413.20 - 9,328.24 - 143.02 - 120,168.00 - 24,142.13 FY23/24 £67,749.40 £28,681.79 £96,431.19 |
Variance 7,185.68 - -19% 14,930.28 15% 358.68 100% 38.43 - 100% 70.11 100% 1,309.96 - -54% 37.00 - 100% 7,000.00 100% 72.00 - 100% 308.80 - -84% 11.11 - -4% 246.01 65% 719.25 - 100% 345.80 - 100% 611.30 - -41% 238.01 - -13% 94.50 - -38% 38.00 - -52% 7,744.60 6% 7,000.00 100% 3,496.93 - -42% 358.68 100% 11.11 - -4% 11,595.24 8% 240.00 - 100% 38.98 - 27% 380.00 100% 69.00 - 100% 60.00 - 17% 5,610.76 - 343% 1,443.41 - 127% 138.72 -100% 1,010.37 - 41% 98.77 - 100% 32.50 -68% 13.65 - 0% 260.80 - 100% 271.88 - 19% 944.02 -22% 5,311.24 - 100% 168.00 100% 292.54 100% 565.48 - 61% 11,790.33 - 12% 18.77 - 6% 126.00 - 100% 376.24 - 100% 19,036.94 - 18% 32.42 - 1% 6,241.56 - 67% 38.98 - 27% 25,349.90 - 21% 13,754.66 - -57% Variance £9,200.96 £1,186.51 £10,387.47 |
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