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2021-04-30-accounts

Tuppennu Bapn Our AnnLh':: b•. Report k- •• tuppennybarn.co.uk

Report of the Directors for the year ended 30th April 2021

2

Legal and administrative information

Charity name: Tuppenny Barn Education Limited (Company Limited by Guarantee)

Charity number: 1172846

Company registration number: 07593594

Start of financial period: 1st May 2020 End of financial period: 30th April 2021

Trustees at 30th April 2021 (also Directors under company law):

Carla Allen

Katherine Scales

Adrian Pert (appointed 20th May 2020)

Tracie Bangert (appointed 20th July 2020) Gemma Lacey (resigned 1st July 2020)

Sarah Parker-Jervis (Board Secretary)

Registered address:

Main Road, Southbourne, Hampshire PO10 8EZ

Date of incorporation: 6th April 2011

Governing document: Memorandum and Articles of Association

Bankers: National Westminster Bank Plc

Objectives

  1. The advancement of education for the benefit of the public in West Sussex, Hampshire and surrounding areas on the subjects of horticulture, healthy eating and sustainable development, in particular but not exclusively by the provision of facilities, information and advice about: (a) the cultivation and harvesting of organic horticultural produce (and products derived from such produce); (b) the cooking and eating of organic fruit, vegetables and herbs; and (c) sustainable horticultural practices, construction in accordance with the principles of sustainable development, conservation of water, energy efficiency and protecting plants and wildlife.

  2. The advancement of health for the benefit of the public in West Sussex, Hampshire and surrounding areas in particular but not exclusively by the provision of information and advice about the benefits to mental health derived from engaging in horticulture and opportunities to participate in therapeutic horticulture projects.

  3. To promote for the benefit of the inhabitants of West Sussex, Hampshire and surrounding areas the provision of facilities for recreation or other leisure time occupation of individuals who have need of such facilities by reason of their youth, age, infirmity or disablement, financial hardship or social and economic circumstances or for the public at large in the interests of social welfare and with the object of improving the condition of life of the said inhabitants.

Independent Examiner:

Independent Examiners Ltd, Unit 2, The Broadbridge Business Centre, Delling Lane, Bosham, West Sussex PO18 8NF

Tuppenny Barn Education Limited Annual Report and Financial Statements for the Year Ended 30th April 2021 tuppennybarn.co.uk

Report of the Directors for the year ended 30th April 2021

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In this Report

4/5CEO’s Report

21/23Financial Review

Structure,
6/8governance
and management

Achievements,
9/19activities
and performance
20Future plans

Notes to
24/33the Financial
Statements

Independent
Examiner’s Report

34

tuppennybarn.co.uk

CEO’s Report

4

Lockdowns strengthen community links

“It was the best of times, it was the worst of times.”

Charles Dickens

This opening line from A Tale of Two Cities came to mind as I prepared this report.

The global pandemic has affected all of us in many ways as we faced the challenges of a virus that has devastated lives, countries and communities.

At a local level, we were able to respond quickly to the needs of individuals and families that were struggling to cope with the practical and mental issues raised by food shortages and the lack of social interaction. As a result, we believe our bond with the local community including schools, businesses and organisations is stronger now than ever before.

No-one could have imagined how all our lives would change in such a short period of time. Here at Tuppenny Barn we lost 80% of our revenue overnight and were thrust into a ‘fight or flight’ situation. Never one to be beaten, we quickly took on the challenge of assisting the community where we could by providing fresh organic produce, artisan bread, eggs and lots of vegetable plants to meet the increase in local demand.

We forged new community collaborations and increased our regular customer base. We learnt to be as flexible as possible as an organisation and opened our doors to new volunteers operating in new vital areas whilst ensuring strict Covid-secure protocols were adopted on site.

As food producers we were able to continue growing and selling staple food items and it wasn’t long before our VegBag scheme was oversubscribed. We grew more to meet the demand and also started to engage with local people and organisations to find out how the charity could meet the greatest needs within the community.

Real relationships were forged at this time, particularly with those experiencing hardship as a result of food shortages and restrictions on travel. We launched a ‘not for profit’ scheme to provide affordable food to elderly or vulnerable people who were shielding and a food parcel delivery scheme aimed at families referred to us by schools and the local church.

Not only did our staff step up and help to deliver these schemes but we also received essential

Tuppenny Barn Education Limited Annual Report and Financial Statements for the Year Ended 30th April 2021 tuppennybarn.co.uk

CEO’s Report

5 

“The pandemic has given us
the impetus to make sure
we are serving our local
community and I believe we
have proved effectively that we
are an organisation that can
meet these needs.”

financial support from local community funds, trusts and foundations and individual donations for which we were extremely grateful.

As the year progressed and some restrictions were lifted, we were able to start preparing for a time when we could welcome back schools and visitors to Tuppenny Barn.

Towards the end of the year we started planning for the most important project at Tuppenny Barn since the building of the education centre. ‘Transforming Tuppenny’ involves building a permanent shop and community cafe, offering work experience and training for vulnerable adults, additional capacity to increase school visits and space to extend social and therapeutic horticulture programmes.

The pandemic has given us the impetus to make sure we are serving our local community and I believe we have proved effectively that we are an organisation that can meet these needs.

In the longer term, it has given us the desire to make sure our charitable objectives meet the needs of those individuals that require help.

So there have been many positives to come out of a huge, unexpected negative and it has given me a great deal of confidence for our future. I am so grateful to the core members of the Tuppenny community for their continued support during these anxious times. We have an amazing team of staff and volunteers who keep the charity going by being flexible in their roles to meet the demands of the many challenges we face.

We are also indebted to our donors, local organisations, businesses and community groups for their support as we move towards the next phase in the development of Tuppenny Barn to secure a more productive and sustainable future backed by the invaluable assistance from our staff and volunteers, donors, local organisations and community groups. As ever, we are extremely thankful for the support and continuing cooperation we have received during these testing times as we enter the next stage of our Charity’s journey.

Maggie Haynes, Founder and CEO 

Proudly displaying their Community Hero awards, Maggie Haynes (right) and Lyn Hicks, Chair of
Southbourne Parish Council. The award scheme recognises and celebrates the contribution that
individuals have made to support others, particularly during the pandemic.

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Annual Report and Accounts

The Trustees, who are also the Directors for the purposes of company law, present their report and financial statements of the charity for the year ended 30th April 2021.

Structure,

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governance
and management
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Constitution

Tuppenny Barn Education Limited (“the Charity”) is a charitable company limited by guarantee incorporated on 6th April 2011 with no share capital and registered as a charity on 3rd May 2017. The objects and powers of the Charity are set out in its Articles of Association.

Recruitment and Appointment of Trustees

The Board of Trustees provides the strategic leadership for the Charity. All members give their time voluntarily and receive no benefits from the Charity. The Board meets bi-monthly and the CEO and the Directors of Tuppenny Barn Organics also attend the meetings.

Trustee selection is based on whether an individual has either specific qualifications or life skills that will benefit the Charity. Examples include experience in education, business or running a charitable organisation. Trustees are offered external training on their legal responsibilities.

Organisational Structure

Employees

Staff members are recruited for specific skills, such as education, fund raising, horticulture or administration. However, of equal importance is belief in the core values of the Charity. The CEO, with input from the Board of Trustees, makes all recruitment decisions and all staff that supervise children and vulnerable adults are subject to DBS vetting.

Volunteers

Volunteers at Tuppenny Barn continue to supplement the work of the salaried staff, similar to most other small charities. It is acknowledged that the Charity could not continue to operate as it does today without this vital support. The number of volunteers continues to increase and during the reporting period there were 69 regular members.

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Relationships

The Charity received donations from its trading subsidiary, Tuppenny Barn Organics Limited (TBO). This sister organisation seed funded the Charity and manages the organic smallholding where the Charity is based, engaging in various trading activities to support the Charity. The shop and VegBag scheme are part of these activities.

Risk Management

The Charity’s Trustees have reviewed, and continue to keep under review, all the major risks to which the Charity is exposed, including compliance with legislation and protecting the Health and Safety of staff, volunteers, clients and visitors to the Centre. The work carried out by our horticultural therapy staff involves people who are unknown to us and are often self referrals, so we carry out a risk assessment whenever these new clients are visiting the Centre.

The Trustees and Management also undertake a full and robust review of all financial and business risks. We carry out risk assessments for all publicattended events at Tuppenny Barn. In addition, visiting schools have a mandate to produce their own risk assessments guided by Farming and Countryside Education (FACE), a section of Linking Environment and Farming (LEAF).

A Covid-19 Risk assessment was initiated as soon as the pandemic started and all necessary Health and Safety measures were implemented as a matter of priority. This included stopping all

events, school visits, horticulture therapy visits and attendance by volunteers unless deemed key workers.

Public Benefit

The Charity’s Trustees acknowledge that the Charity complies with section 4 of the Charities Act 2006 regarding providing a public benefit. The Charity’s Trustees have also referred to the guidance in the Charity Commission’s general guidance on Public Benefit when reviewing the aims and objectives and in planning future activities. In particular, the Charity’s Trustees consider how planned activities will contribute to the aims and objectives they have set. The Charity’s Trustees ensure that these activities are carried out for the public benefit by delivering services that are valued by the people the Charity supports and enable those with responsibility in the sector to develop and adopt best practice, thereby promoting a transparent and efficiently managed charity that engenders public confidence and trust.

Objectives and Values

◗ Our first charitable objective

To combine the on-site outdoor classroom facilities of the organic smallholding with our sustainably built education centre to teach children. We continue to provide opportunities for children to learn about growing and healthy eating, with an emphasis on organic fruit, vegetables and herbs in order to foster physical and emotional wellbeing. They also learn about all aspects of sustainability. Tuppenny Barn is the only charity within a 50mile radius that offers both access to an outdoor classroom and an education centre that is considered a beacon of sustainability.

The health benefits of cooking from fresh and eating plant-based food is a key topic for all visiting children. The Charity has worked hard on placing priority in reaching children from disadvantaged backgrounds where obesity and type-2 diabetes are of increasing concern, coupled with food poverty. We are located just a short distance from a number of the top ten most disadvantaged areas in the UK. To enable more schools from the disadvantaged areas to visit, in September 2019 we launched our Travel Grant scheme in the knowledge that transport could often be a barrier on financial grounds. We are hugely grateful to all the funders of this scheme.

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The Charity aims to reach children by hosting site visits to provide opportunities to:

We also encourage children to:

To fulfil this key objective we run the following activities:

◗ Our second charitable objective

The Charity’s second charity objective is the provision of Social & Therapeutic Horticulture (STH) projects to the public in West Sussex and Hampshire in order to improve mental health and wellbeing. We use gardening to bring about positive changes in the lives of people living with disabilities or ill health, or who are isolated, disadvantaged or vulnerable. Nature-based interventions provide proven positive benefits including a reduction in depression, anxiety and stress symptoms, also improving an individual’s

physical and psychological health, communication and thinking skills.

To fulfil this objective we hold weekly STH sessions called Nurture in Nature, delivered by qualified horticultural therapists. Clients are referred to us by a wide range of local NHS health professionals, including social prescribers.

◗ Our third charitable objective

Our final charitable objective is to engage with the local community, offering opportunities to participate in organised activities and volunteering on the one-hectare smallholding and within our eco-build education centre. We also collaborate with many local organisations and help the community when the need arises.

We are able to offer opportunities to people to get involved irrespective of age or physical ability. Individuals can take part in outdoor gardening, fruit picking, preparing and preserving in our kitchen, events and also wider sustainability initiatives. The aim is to open up greater levels of social contact and inclusion and to encourage a sense of belonging and personal achievement.

The CEO regularly visits local community groups to give presentations on the Charity and also extend an invitation to interested groups and organisations to participate in on site “Tea and Tour” learning experiences.

Values

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Achievements, activities and performance

Fight or flight

Our Covid response

The year covered by this Annual Report was defined by the Covid pandemic. Measures to control the spread of coronavirus had been introduced and all events, courses and meetings at Tuppenny Barn had been cancelled a few months earlier with the result that the Charity lost 80% of its income overnight.

The site shop and its expanded VegBag scheme became the only source of income while we looked for alternative ways of raising funds, including grants and donations.

However, there was a positive side to our new way of working. We learned that as food producers, we were able to forge closer links with our local community, particularly the more vulnerable individuals and families for whom putting food on the table was becoming increasingly difficult.

We launched a “not for profit” scheme to provide food at a nominal price to nearly 60 elderly or vulnerable people. This included offering fish from our local fish business, an oven-ready meal from our regular caterer and bread from our artisan baker.

This was followed by food parcel deliveries for 20 local families that had been referred to us by the local schools or church, due to either food poverty, mental health issues, reported cases of domestic violence, special needs, or they were young carers. These 396 deliveries were taken on by volunteers, keen to assist the charity.

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These Hardship Fund deliveries were possible because of the financial assistance we received from local community funds as well as individual donations.

We knew that times would be hard during this financial pandemic year but we also learned that resilience, innovation and building our financial stability would be the key to the survival of the Charity.

“Transforming Tuppenny”, an ambitious project to build an on-site community shop and café, was launched and will become the major provider of financial sustainability for the Charity’s future.

“No-one could have imagined how all our lives would have changed in such a short period of time,” said CEO Maggie Haynes. “The pandemic made us take a hard look at how Tuppenny Barn operates within our local community; how we work with our clients and customers; and how we can ensure the Charity is in a solid financial position to be able to continue this work.” 

“It was a case of ‘fight
or flight’ and, not one to
be beaten, we took on the
challenge of assisting the
community where help was
needed most.”

Our ‘Sunflowers’ blossom during lockdowns Education

Tuppenny Times with Abi.

The education team at Tuppenny Barn faced many challenges in 2020/2021 but, with the help of digital services such as virtual meetings and YouTube it was an encouraging year thanks to continued contact with teachers and students.

The onset of lockdown in March 2020 and again in January 2021 meant that visits were severely affected and one half of the team, education officer Liz Pendry, was furloughed for a significant part of the year.

Although school visits ceased in person, Abi Young, the senior education officer, carried on electronic communication suggesting activities for teachers and their students. She also started ‘Tuppenny Times with Abi’ on YouTube where teachers and students could see what was happening at Tuppenny Barn and what activities were taking place on the one-hectare organic smallholding.

‘Farmer Time’ was also able to continue throughout lockdown with our partnership school Washingborough Academy. Apple rings were exchanged by post in the autumn and the pupils also received a Christmas wreath after one was made live on camera with the children.

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A Sunflowers session for young carers.

The first students to return onsite in September were from the ‘Sunflowers’, a green therapy group involving a selection of students from The Bourne School who have a background of caring for an adult or other family member at home. This was made possible through a grant from the ISLA foundation and donations to our food parcel fund.

We learned during our food parcels deliveries about young carers who were struggling during the pandemic with low self esteem, often missing school and feeling guilty when not being able to be with the person they were caring for.

So in the summer of 2020 we started a group for young carers, initially involving 12 students from Year 8. Thanks to a grant from the Gerald Micklem Charitable Trust, we were able to continue sessions for the ‘Sunflowers’ and in January 2021 extended the intake to Years 7 and 9.

That Christmas, we were also able to work with Bourne College who had asked us to provide food parcels for vulnerable, local families. Following a community collection and assistance from local businesses and Waitrose, we were able to deliver 20 boxes of festive food to ensure these families were able to enjoy a Christmas lunch.

The sessions were designed to give the young carers an emotional and wellbeing lift as well as being educational. When the second lockdown happened in January, e-mail correspondence continued and packages were sent to the students containing planting activities to grow their own microgreens, a book, some soap and bug hunting information sheets.

The return of this group also brought Liz back to the team with the result that Abi and Liz were able to work on refining and improving the workshops offered by the education team.

They were also able to offer online Continuing Professional Development for teachers thanks to a grant from the South Downs National Park (SDNP). The theme of this was ‘Feel Better to Learn Better’ and the course was well attended.

With schools being reluctant to venture off their own school sites, the SDNP also made funding available for in-school visits and Abi and Liz were able to visit several schools between December 2020 and April 2021 as well as providing two holiday workshops in March 2021. 

“The activities met our
objectives and were highly
engaging, creative and ensured
all children were kept busy!”
Fishbourne Primary School

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Report of the Directors for the year ended 30th April 2021

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----- Start of picture text -----
Education snapshot
2020/21
35
School visits
cancelled for
650 children
(May 2020 -
8 April 2021)
Delivering
Farmer time
sessions green therapy in
(June 2020 - April 2021) a pandemic
70
Social and Therapeutic
Horticulture
The challenge faced by the STH group because
‘Sunflowers’
of the risks and restrictions of lockdown was
pupil visits
how to keep going in the best and safest way.
Weekly Zoom meetings were established so that
clients could stay in touch whilst unable to attend
36
in person.
This was greatly appreciated by the group and
laughter could be heard spilling out from one of
Children in Tuppenny Barn’s computers instead of from the
two holiday STH polytunnel. This was a vital link that helped all
clubs our participants’ wellbeing at such a difficult time.
With careful planning, we were able to slowly
200
and safely start having participants back on site
in August 2020. This was a great relief to all and
boosted everyone’s mood. Work continued on the
new sensory beds by involving both the STH Friday
Children in
group and clients from Stonepillow, a local charity
three school
for the homeless.
visits
We were approached by Stonepillow as part of an
outreach programme to provide a weekly session
for 20 weeks enabling us to run activities involving
gardening, social interaction and nurturing skills to
provide hope and purpose for our clients.
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Delivering green therapy in a pandemic

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The sensory beds area took shape and were able to provide an outdoor work space for the group, particularly on extremely hot days when the polytunnel work could be challenging. This new area offered a good sense of purpose and achievement for the STH participants who had been so involved in creating and planting the new beds. It is also an extra resource for the school groups, the ‘Sunflowers’ group and the forthcoming City and Guilds Level 1 course.

Lead therapist Sonia Rasbery and Duncan Bryant welcomed Jane Gleeson to the STH volunteers. We are very lucky to have such dedicated and skilful people as many of the group benefit from this level of support which having the volunteers enables us to achieve.

Following a feasibility study, plans are being made to run a second or third garden therapy group in the near future.

Lockdown has meant many of us have rediscovered our need for time in green spaces and natural environments and it was rewarding to see this need being met for our participants over the past year.

Overall, we managed to maintain our service provision during the pandemic for those most in need and now 12 months on have reached our capacity with a waiting list.

Local social prescribers provide the opportunity for people to access this service and we have made contact with 19 social prescribing organisations to date including Chichester District Council, Sussex Partnership Trust, Sussex Community NHS, Havant and Waterlooville NHS and Hayling Island and Emsworth Primary Care Network.

We have been building on our collaboration with social prescribers to ensure that we have a clear route available for people to access our services.

Social prescribers provide an opportunity for people to talk through some of their non-medical issues in their life, which may be having an adverse impact on health and wellbeing. They explore opportunities for people to connect to the practical and emotional support available in their community. Tuppenny Barn is one such organisation.

We now ensure that all our new or potential clients are referred to us to ensure there is a clear line of responsibility allowing the correct duty of care to be provided at all times. 

STH therapists and volunteers with some
of their clients.

Barn City and Guilds Horticultural pilot course for the actual Level 1 City and Guilds that will start in early 2022 in partnership with Aspire. This course will be aimed at vulnerable adults.

Bridging the Covid gap

March 2021 Post-Covid We now have 10 clients attending our Friday session. Plans underway for a second group.

March 2020 Pre-Covid

9 clients regularly attending our STH sessions at Tuppenny Barn.

Bridging the gap

4 clients regularly attended our STH sessions over Zoom. We delivered growing material to encourage growing from home.

We are pleased to report that three of our current STH participants have applied to do a Tuppenny

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Fundraising focus on our community

Kate with one of the food parcel deliveries
for vulnerable families.

The 2020 pandemic was an extremely challenging and busy time for many with incomes reducing and workloads increasing.

At the start of the lockdown in March we realised that Tuppenny Barn and the fresh produce it provides from our smallholding were going to be much needed. Unable to deliver our main projects we focused on our Charity’s aim of supporting the community and we adapted our delivery to support families most in need at this difficult time.

Ensuring food supplies was essential and we increased our gardening activity in order to supplement the produce we were able to sell in our organic shop. Our team of volunteers helped us plant, crop, harvest, bake and deliver our products and we deployed staff to areas where the need was greatest.

We also increased the number of vegetable bag deliveries to the elderly and vulnerable which increased revenue to our organic shop, income which went directly to the charity to help sustain Tuppenny Barn Education.

For those who were struggling to get food to feed their families we introduced a food hardship fund which delivered essential food items from April to September.

Partnering with new organisations such as Fareshare, UK Harvest and Southbourne Women’s Institute helped us deliver the support families needed. The wider community rallied round with monetary donations, volunteering their time, donating baked goods and food staples.

Funding was one of the main challenges for us in delivering the service. Spring and summer are the main fund-raising periods for Tuppenny Barn. Much of our income at this time is raised through fund-raising events, seasonal workshops, venue hire and income from visiting schools.

We were unable to realise this income due to the pandemic lockdown and the restrictions in place with the result that we lost over 80% from our regular income streams.

To help mitigate some of this lost income, Tuppenny Barn was able to access a number of Covid relief grants including the Charities Aid Foundation Resilience Grant, The National Lottery Coronavirus Community Support Fund and Sussex Community Foundation Crisis Fund.

We were grateful to our existing funders such as the Ninevah Charitable Trust and The D’oyle Carte Charitable Trust who provided flexibility allowing us to unrestrict any unspent grants and direct funds to where they were most needed.

We were also fortunate to benefit from continued support from our local branch of Waitrose, an organisation at the heart of our local community, The Northern Co-op Local Community Fund and Love Your Neighbourhood Local Partnership with Southern Co-op. These funds have been vital in enabling Tuppenny Barn to continue to support the community during a year of upheaval and change.

Despite the extremely challenging year faced by all, at Tuppenny Barn we have been able to further establish our standing in the community during this time. We’ve strengthened and increased our work with partners to ensure we are reaching those who are most in need.

We have demonstrated that we are flexible, adaptable, proactive and able to meet the changing needs of our community at a time of uncertainty. We have established new and much needed projects such as our ‘Sunflowers’ programme for young carers as well as reaching new audiences

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such as homeless clients and young people and adults with learning needs.

Faced with such a huge programme of challenges, Tuppenny Barn has delivered lasting change by being responsive and adaptable with fundraising and delivery experience, using networks and partnerships forged through our community engagement.

Our fundraising summary

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£126,763
Total raised
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*** Schools contributions income down on previous years due to restrictions in place as a result of the pandemic. 

Without the support and
generosity of trusts and
foundations through their
grants and the donations of
individuals, we would not
have been able to achieve the
results covered in this Report.

Trusts & Foundation grants

Funder Amount
Charities Aid Foundation £21,860.00
Chichester District Council £3,241.00
Cleopatra Trust £500.00
NeighbourlyCommunityFund £400.00
Emsworth CommunityChest £500.00
Friarsgate Trust
Gerald Micklem Charitable Trust		 £2,100.00
£8,000.00
HenrySmith Charity £9,000.00
Isla Foundation £2,000.00
The Lennox Hannay
Charitable Trust		 £1,000.00
The National Lottery
CommunityFund		 £8,100.00
Sussex CommunityFoundation £10,000.00
South Downs National Park £4,136.75
Westbourne Parish Council £250.00 
Ready for delivery, Christmas hampers for
vulnerable families.

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Our flexible friends

The volunteers

Volunteers are a vital part of most of the activities at Tuppenny Barn although at the start of the pandemic we took the decision not to have volunteers unless absolutely essential to our new way of operating.

Fortunately, from July we were able to open up the site and create opportunities for them to return on a gradual basis.

“They were keen to return and we were pleased that we also gained a number of new volunteers,” said Maggie Haynes, Founder and CEO.

“We had a steady stream of enquiries about the charity and were able to build up the different groups within our operating structure. 

“Even at the height of the
lockdown, our volunteers
continued to stay in contact
and were able to offer
assistance where practicable.”

“One volunteer was able to work from home to make preserves and jams for our site shop and others were able to provide support without being on site.”

Other volunteers helped to prepare and deliver food boxes to those struggling to feed their families.

We also collaborated with Southbourne Parish Council to identify areas where we could help within the community and we were able to tap into a volunteer base formed to help those affected by the pandemic. 

Jane, one of our ‘jamming ladies’ who make jams and preserves from produce grown at Tuppenny Barn.

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Volunteers Will and Rob planting out for the coming season.

In addition to recruiting drivers for the different food delivery schemes, we were also able to engage helpers in other areas such as administration and cleaning.

Overall, the pandemic created the opportunity for us to look at our charitable objectives to identify projects that we could do within our resources. These include three new green therapy initiatives.

In normal times they prepare and harvest our home-grown fruit, vegetables and flowers whilst the legendary “jamming ladies” turn produce grown on site into jams, chutneys and other preserves for sale in the site shop.

Other volunteers work with our education team on school and community visits, they help with the STH sessions, carry out administrative duties and give their time to help out at community events.

“Our volunteers have made a significant impact on every aspect of what happens at Tuppenny Barn and, as we return to business as usual including the development of our ‘Transforming Tuppenny’ project, we expect this essential partnership to become more important,” added Maggie. 

“I am extremely thankful for
the time and effort that
our volunteers put in and am
aware that if we didn’t have
them, we would not survive as
a charity.”

Gardening volunteer Dave prepares one of the
beds for planting.

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A green build
for our future

During the summer of 2020 while the charity was battling the challenges brought about by the pandemic, our vision of opening a new permanent shop along with a community café was crystallised.

‘Transforming Tuppenny’, as the project is called, recognised the many difficulties faced at Tuppenny Barn and by our clients and customers but we discovered great opportunities that we could build on to help our community further in providing food security locally and to safeguard the future of the charity. 

This new sustainable green-
build project would drive a
change in the business model
of the charity and how we
adapt for the future.

There were several reasons why embarking on this ambitious project was necessary, particularly the demise of revenue streams due to the pandemic.

Customer numbers for our shop and weekly VegBag scheme quickly increased as more people wanted locally grown organic produce. It soon became apparent that our current pop-up shop did not meet the new demand.

We also noticed that once schools and our green therapy groups returned following easing of restrictions, we were inundated with new requests. The result was most activities were operating at near capacity levels.

The key project objectives are to create a permanent on-site shop to provide a service to more of our local community as well as a community café offering work experience and training for vulnerable adults and young persons. 

An architect’s impression of new building (right)
adjacent to our Education Centre.

Tuppenny Barn Education Limited Annual Report and Financial Statements for the Year Ended 30th April 2021

tuppennybarn.co.uk

Report of the Directors for the year ended 30th April 2021

19 

A view of the side and rear of the new building.

This extra capacity will
enable us to increase school
visits by up to 20% as well
as strengthening our financial
resilience for the future of
Tuppenny Barn.

During the autumn and winter of 2020, Duncan Bryant, our project manager, visited various architects and designers, eventually settling on Grain, an architectural practice specialising in sustainable design using natural materials, to help take our vision forward.

An initial planning surgery was held with Chichester District Council’s planning department to share our plans and discuss next steps.

Project documents were established to capture the key requirements and scope of work which allowed the architects to start to design our new building.

During March 2021 we held a four-week public consultation allowing the public to see the plans and design ideas for the new project and leave questions and comments. We had over 100 people visit and leave constructive comments which fed back into the next stage of our design.

With help from Grain, we identified a local construction company who specialise in natural 

A place where humans,
birds and bugs can
thrive

and sustainable builds. A key benefit is the use of timber pre-fabricated panels which importantly reduces the construction build time.

The charity also recruited a project fundraiser to start to document a fundraising strategy.

The next key milestones are: to finalise the budget; to launch a fundraising campaign; to submit a planning pre-application to the council; and to progress designs with Grain.

Tuppenny Barn Education Limited Annual Report and Financial Statements for the Year Ended 30th April 2021 tuppennybarn.co.uk

Report of the Directors for the year ended 30th April 2021

20

Future plans

Despite the continual uncertainty of the pandemic and its major impact on our lifestyles and working routines we have been able to maintain our focus on achieving our charitable objectives.

A great deal of planning has also been put in place to maintain this momentum and, as a result, we are looking to the future with confidence.

Our major project for the next few years will be ‘Transforming Tuppenny’, an ambitious plan to create a stand-alone shop and community café outside the education centre. It will be built using sustainably-sourced materials and, in addition to providing increased revenue to secure the future of the charity, it will have a social purpose by providing training or work experience for vulnerable groups such as adults with learning difficulties.

The growing popularity of our STH group has led to discussions about running an extra session with additional support personnel.

Our collaboration with Stonepillow, a Chichesterbased charity for homeless and vulnerable people to provide weekly horticultural sessions attracted 10 clients who were shown gardening skills while experiencing the benefits of time spent in a natural, social setting. We hope to continue this partnership with Stonepillow.

The weekly ‘Sunflowers’ group sessions for young carers from Bourne Community College started in September 2020 and will continue to provide weekly educational and emotional wellbeing sessions for pupils who have to juggle their education whilst looking after a family member.

We have noticed the positive effects of these activities for the ‘Sunflowers’ and our Education team will continue to work with these youngsters to provide environmental learning and emotional support.

Despite there being no school visits during the reporting year, the Education team has initiated a couple of Continuing Professional Development twilight workshops for local teachers, enabled by funding from the South Downs National Park Education department. They are looking to expand this activity during the forthcoming academic year. Additionally, the team has recently finished its Forest School Training and will incorporate aspects of what they have learnt in our current school and college education programme.

The Fundraising team is hoping to raise specific funds to support schools that have a high percentage of Special Education Needs and Disabilities pupils or specialist schools catering specifically for young people with additional needs, to enable them to visit Tuppenny Barn and participate in cooking, growing and other outdoor environmental activities.

An exciting new pilot project to provide formal horticultural training for adults with learning difficulties or mental health issues was launched with the Charity being the delivery partner for a City and Guilds Horticulture Level 1 course.

We are collaborating with Aspire, the adult education partners for West Sussex County Council, to provide this course which aims to create more opportunities for adults with learning difficulties to find meaningful employment. 

Our increased charitable
activities brought about
because of the pandemic
will continue to enable
us to further strengthen
our links with the local
community who will be so
important to the further
growth of the Charity and
its impact locally.

Tuppenny Barn Education Limited Annual Report and Financial Statements for the Year Ended 30th April 2021 tuppennybarn.co.uk

Report of the Directors for the year ended 30th April 2021

21

----- Start of picture text -----
Financial
review
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statements for each year which gives a true and fair view of the state of affairs of the Charity and of the incoming resources and applicable resources of the Charity for the period in preparing the financial statements, the trustees are required to:

Some of our running costs continue to be paid by TBO, the trading arm of the Charity. We also rely on contributions from foundations, trusts and donors that recognise and understand the value of our work with children and young people and wish to support us and help our Charity develop.

We aim to balance yearly income with expenditure so that we maintain a positive bank balance in line with our Reserves policy detailed below. At the end of 2020/21 financial year we have total funds of £79,252 (£30,456 restricted funds and £48,796 unrestricted).

Reserves Policy

Our reserves policy is to aim to achieve three months of operating costs as free reserves in order to meet any contingent liabilities and provide adequate working capital. We began to work towards this aim however have had to use some of these free reserves in recent months due to the loss of our normal revenue stream caused by the pandemic. The Board has made note that we will continue to strive for this aim in the coming year, ensuring that financial resilience is deemed a priority.

Trustees‘ responsibility in relation to the financial statements

The Charity trustees are responsible for preparing a trustees‘ Annual Report and financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Policies).

The law applicable to charities in England and Wales requires the Charity trustees to prepare financial

The trustees are responsible for keeping proper accounting records and disclose with reasonable accuracy at any time the financial position of the Charity and to enable them to ensure that the financial statements comply with the Charities Act 2011 and the applicable Charities (Accounts and Reports) Regulations. They are also responsible for safeguarding the assets of the Charity and taking reasonable steps for the prevention and detection of fraud and other irregularities.

The trustees confirm that to the best of their knowledge there is no information relevant to the Independent Examination of which the Examiner is unaware. The trustees also confirm that they have taken all necessary steps to ensure that they themselves are aware of all relevant financial information and that this information has been communicated to the Examiner.

Presented and approved by the Board of Trustees at a board meeting held on 24th January 2022 and signed on their behalf.

Katherine Scales, Trustee

Tuppenny Barn Education Limited Annual Report and Financial Statements for the Year Ended 30th April 2021 tuppennybarn.co.uk

Statement of Financial Activities for the year ended 30th April 2021

22

Statement of Financial Activities

Notes
INCOME
Income and Endowments from:
Donations and Legacies
2a
Charitable Activities
2b
Investments
2c
TOTAL
EXPENDITURE
Expenditure on:
Raising Funds
3a
Charitable Activities
3b
Other
3c
TOTAL
NET INCOME/(EXPENDITURE) BEFORE
INVESTMENT GAINS/(LOSSES)
Net gains/(losses) on investments
NET INCOME/(EXPENDITURE)
Extraordinary items
Transfers between funds
Other recognised gains/(losses):
Gains and losses on revaluation of fixed assets
for the charity's own use
NET MOVEMENT IN FUNDS
RECONCILIATION OF FUNDS:
Total Funds Brought Forward
Opening Balance Adjustment
TOTAL FUNDS CARRIED FORWARD		 Unrestricted
Designated
Restricted
TOTAL
TOTAL
Funds
Funds
Funds
2021/20
2020/19
£
£
£
£
£
42,726
0
81,064
123,790
105,915
2,964
0
0
2,964
6,353
9
0
0
9
69
45,699
0
81,064
126,763
112,337
1,585
0
817
2,402
3,693
29,211
0
69,066
98,277
94,295
7,945
0
10,570
18,515
8,860
38,741
0
80,453
119,194
106,848
6,958
0
611
7,569
5,489
6,958
0
611
7,569
5,489
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
6,958
0
611
7,569
5,489
41,338
0
30,345
71,683
66,194
500
0
(500)
0
0
48,796
0
30,456
79,252
71,683

Movements on all reserves and all recognised gains and losses are shown above. All of the organisation's operations are classed as continuing.

The notes on pages 24 to 33 form part of these financial statements.

Tuppenny Barn Education Limited Annual Report and Financial Statements for the Year Ended 30th April 2021 tuppennybarn.co.uk

Balance Sheet for the year ended 30th April 2021

23

Balance Sheet

Company registration number: 07593594

Note
Fixed Assets
Tangible assets
9
Investments
10
Current Assets
Debtors
11
Cash at bank and in hand
12
Total Current Assets
Creditors:amounts falling due within one year
13
NET CURRENT ASSETS
TOTAL ASSETSless current liabilities
Creditors:amounts falling due in more than
14
one year
NET ASSETS
Funds of the Charity
General Funds
Restricted Funds
15
Total Funds		 Unrestricted
Restricted
30-Apr-21
30-Apr-20
Funds
Funds
Total
Total
£
£
£
£
375,155
0
375,155
384,028
2
2
2
3,096
5,000
8,096
1,283
11,430
25,456
36,886
39,537
14,526
30,456
44,982
40,820
2,018
0
2,018
5,900
12,508
30,456
42,964
34,920
387,665
30,456
418,121
418,950
338,869
0
338,869
347,267
48,796
30,456
79,252
71,683
48,796
0
48,796
41,338
0
30,456
30,456
30,345
48,796
30,456
79,252
71,683

Directors' Responsibilities:

The charitable company's financial statements have been prepared in accordance with the provisions applicable to companies subject to the small companies regime.

The Directors consider that the company is entitled to exemption from the requirement to have an audit under the provisions of section 477 of the Companies Act 2006 ("the Act") and members have not required the company to obtain an audit for the year in question in accordance with section 476 of the Act. However, in accordance with section 145 of the Charities Act 2011, the accounts have been examined by an Independent Examiner whose report appears on page 26.

The Directors acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of financial statements.

24th January 2022

Approved by the Directors on the …………………………………………………………………………………………………………………………………………………………………

Signed on their behalf by Director ………………………………………………………………………………………………………………………………………………

Print Name: Katherine Scales, Trustee

Tuppenny Barn Education Limited Annual Report and Financial Statements for the Year Ended 30th April 2021 tuppennybarn.co.uk

Notes to the Financial Statements for the year ended 30th April 2021

24

Notes to the Financial Statements

Basis of preparation:

The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015) - Charities SORP (FRS102)) and incorporating update bulletin 1, the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) and the Companies Act 2006.

The functional currency of the charity is sterling (£).

The charity meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy notes.

Advantage has been taken of Section 396(5) of The Companies Act 2006 to allow the format of the financial statements to be adapted to reflect the special nature of the charity's operation and in order to comply with the requirements of the SORP.

The charity has opted to prepare its accounts using natural categories.

Preparation of accounts on a going concern basis

Preparation of the accounts is on a going concern basis. The Trustees are of the view that the level of reserves will support the charity going forward.

Changes to accounting estimates

No changes to accounting estimates have occurred in the reporting period

Material prior period errors

No material prior year errors have been identified in the reporting period.

Changes to previous accounts

An opening balance adjustment of £500 has been entered against restricted funds. It came to light that restricted income had been inadvertently overstated by £500 due to a grant being double counted in the published accounts. There have been no changes to previous accounts.

1. ACCOUNTING POLICIES

The particular accounting policies adopted are set out below.

Income

Recognition of Income

These are included in the Statement of Financial Activities (SOFA) when:

· the charity becomes entitled to the income;

Offsetting There has been no offsetting of assets and liabilities, or income and expenses, unless required or permitted by the FRS 102 SORP or FRS 102.

Grants and Donations

Grants and donations are only included in the SoFA when the general income recognition criteria are met (5.10 to 5.12 FRS 102 SORP).

Tax Reclaims on Donations and Gifts

Gift Aid receivable is included in income when there is a valid declaration from the donor. Any Gift Aid amount recovered on a donation is considered to be part of that gift and is treated as an addition to the same fund as the initial donation unless the donor or the terms of the appeal have specified otherwise.

Contractual Income and Performance Related Grants

This is only included in the SoFA once the charity has provided the related goods or services or met the performance related conditions.

Gifts in Kind

Gifts in kind for use by the charity are included in the SoFA as income from donations when receivable.

Legacies

Legacies are included in the SOFA when receipt is probable, that is, when there has been grant of probate, the executors have established that there are sufficient assets in the estate and any conditions attached to the legacy are either within the control of the charity or have been met.

Government Grants

The charity has received government grants in the reporting period. Grants are credited to deferred revenue. Grants towards capital expenditure are released to the income and expenditure account over the expected useful life of the asset. Grants towards revenue expenditure are released to the income and expenditure account as the related expenditure is incurred.

Tuppenny Barn Education Limited Annual Report and Financial Statements for the Year Ended 30th April 2021 tuppennybarn.co.uk

Notes to the Financial Statements for the year ended 30th April 2021

25

Notes to the Financial Statements

Volunteer Help

The value of any voluntary help received is not included in the accounts but is described in the Directors' annual report.

Income from interest, royalties and dividends

This is included in the accounts when receipt is probable and the amount receivable can be measured reliably.

Expenditure and liabilities

Liability Recognition

Liabilities are recognised where it is more likely than not that there is a legal or constructive obligation committing the charity to pay out resources and the amount of the obligation can be measured with reasonable certainty.

Governance and Support Costs

Support costs represent the cost of central functions, for example governance costs, payroll administration, information technology. Governance costs are those support costs which relate to public accountability of the charity and its compliance with regulation and good practice.

Grants with Performance Conditions

Where the charity gives a grant with conditions for its payment being a specific level of service or output to be provided, such grants are only recognised in the SOFA once the recipient of the grant has provided the specified service or output.

Grants Payable without Performance Conditions

Where there are no conditions attaching to the grant that enables the donor charity to realistically avoid the commitment, a liability for the full funding obligation must be recognised.

Employee benefits

Short term benefits including holiday pay are recognised as an expense in the period in which the service is received.

Redundancy cost The charity made no redundancy payments during the reporting period. Deferred income Defered income represents amounts received for future periods and is released to incoming resources in the period for which it has been received.

The charity made no redundancy payments during the reporting period.

Creditors The charity has creditors which are measured at settlement amounts less any trade discounts. Legal status of the charity The charity is a company limited by guarantee and has no share capital. In the event of the charity being wound up, the liability in respect of the guarantee is limited to £1 per member of the charity. Fixed Assets These are capitalised if they can be used for more than one year. They are valued at cost or, if gifted, at the value to the charity on receipt.

Depreciation is calculated to write down the cost of all tangible fixed assets by instalments over the expected useful lives. The period generally applicable are:

Leasehold property Straight line method IT and equipment Straight line method Motor Vehicles Straight line method Fixtures and Fittings Straight line method Debtors Debtors (including trade debtors and loans receivable) are measured on initial recognition at settlement amount after any trade discounts or amount advanced by the charity. Subsequently, they are measured at the cash or other consideration expected to be received.

Fund accounting

General funds are unrestricted funds which are available for use at the discretion of the trustees in furtherance of the general objectives of the charity which have not been designated for other purposes.

Designated funds comprise unrestricted funds that have been set aside by the trustees for particular purposes. The aim and use of each designated funds is set out in the notes to the financial statements.

Restricted funds are funds which are to be used in accordance with specific restrictions imposed by the donors or which have been raised by the charity for particular purposes.

Tuppenny Barn Education Limited Annual Report and Financial Statements for the Year Ended 30th April 2021 tuppennybarn.co.uk

Notes to the Financial Statements for the year ended 30th April 2021

26

Notes to the Financial Statements

2. ANALYSIS OF INCOME
a) Donations and Legacies
Donations from Tuppenny Barn Organics
Grants
2a)i
Gift Aid Tax
b) Charitable Activities
School Visits
Private Hire
Other
c) Investments
Bank Interest Received
2a) i
Analysis of receipt of grants
Chapman
Charities Aid Foundation
Charities Aid Foundation
For Staff Salaries, Running C
Chichester District Council
For Educa
Chichester District Council
For Premises
CLA
Cleopatra Trust
D'Oyly Carte
Emsworth Residents Association
Ernest Kleinwort
Finnis Scott
Foyle Foundation
Friarsgate Trust
For Premises
Frognal Trust
Gerald Micklem
Fork to
Government Business Support Scheme
Support for C
Henry Smith
For Edu
Ian Askew
Isla Foundation
Lennox Hannay Trust
For Prem
National Lottery
Neighbourly Community Fund
Nineveh Trust
Post Code Lottery
Rowan Bentall
Southall Trust
South Downs National Park Authority
For Premises
South Downs National Park Authority
For Eq
Southbourne PC
Southbourne PC
Sussex Community Foundation
For Staff Salaries a
Sussex Community Foundation
For Yo
Westbourne Parish Council
Various Donations		 Unrestricted
Designated
Restricted
TOTAL
TOTAL
Funds
Funds
Funds
2021/20
2020/19
£
£
£
£
£
15,960
0
15,976
31,936
31,958
0
0
0
0
2,935
26,272
0
60,088
86,360
66,053
494
0
5,000
5,494
4,969
42,726
0
81,064
123,790
105,915
1,492
0
0
1,492
5,596
522
0
0
522
0
950
0
0
950
757
2,964
0
0
2,964
6,353
9
0
0
9
69
9
0
0
9
69
2021/20
2020/19
0
For Hardship Fund
1,000
For Core costs
4,000
0
osts and Marquee
17,860
0
tion Project costs
1,000
0
Facilities Upgrade
2,241
0
0
For Core costs (excl Salaries)
3,500
For Food Boxes
500
0
0
For Core costs
2,550
For Cold Frames
500
0
0
For Core costs
6,500
0
For Nature:Nuture Programme
3,000
0
For Core costs
7,500
Facilities Upgrade
2,100
0
0
For Rent
500
Fork Programme
8,000
Fork to Fork Programme
5,000
ovid-19 Pandemic
15,272
Support for Covid-19 Pandemic
2,934
cation Officer Post
9,000
For Education Officer Post
9,000
0
For Core costs
500
For Young Carers
2,000
0
ises Maintenance
1,000
0
For Core costs
8,100
0
For Food Boxes
400
0
0
For Travel grant
2,500
0
For Nature:Nuture Programme
14,220
0
For Rent
250
0
For Insurance and Core costs
3,000
Facilities Upgrade
2,700
0
uipment Purchase
1,437
0
0
For Equipment
599
0
For Hardship Fund
500
nd Running Costs
5,000
For Hardship Fund/Advertising/
3,000
Equipment
ung Carers Salary
5,000
0
For Food Boxes
250
0
86,360
66,053

Tuppenny Barn Education Limited Annual Report and Financial Statements for the Year Ended 30th April 2021 tuppennybarn.co.uk

Notes to the Financial Statements for the year ended 30th April 2021

27

Notes to the Financial Statements

3. ANALYSIS OF EXPENDITURE

Notes Notes Unrestricted Designated Restricted TOTAL TOTAL
Funds Funds Funds 2021/20 2020/19
£ £ £ £ £
a) Raising Funds
Publicity and Advertising 1,585 0 817 2,402 3,693
1,585 0 817 2,402 3,693
b) Charitable Activities
Charitable Donations and Grants 5 0 0 0 0 1,570
Computer, IT and Equipment 1,421 0 4,319 5,740 6,653
Depreciation 8,872 0 0 8,872 9,699
Direct Expenses 428 0 8,388 8,816 1,716
Entertainment and Refreshments 294 0 0 294 108
External Support 4,480 0 0 4,480 4,792
General Expenses 1,482 0 748 2,230 6,485
Insurance 276 0 3,030 3,306 2,199
Premises Costs:
Rent 3,019 0 4,281 7,300 8,450
Utilities 478 0 1,462 1,940 2,148
Repairs and Maintenance 1,967 0 5,887 7,854 3,210
Cleaning Costs 360 0 90 450 1,773
Printing, Stationery, Postage and Telephone 123 0 1,126 1,249 1,252
Staff Training 658 0 328 986 1,016
Subscriptions 350 0 25 375 134
Vehicle Costs (incl vehicle insurance) 212 0 780 992 644
Wages and Salaries 6 4,791 0 38,602 43,393 42,446
29,211 0 69,066 98,277 94,295
c) Other
Bank Charges, Streamline etc 22 0 207 229 55
Bookkeeping and Accountancy Fees 504 0 5,122 5,626 6,071
Legal and Professional Fees 6,769 0 5,241 12,010 1,634
Independent Examiners Fees 650 0 0 650 1,100
7,945 0 10,570 18,515 8,860
4. DETAILS OF CERTAIN TYPES OF EXPENDITURE
Independent examiner’s fees 2021/20
£
650		 2020/19
£
1,100
Assurance services other than audit or independent examination 0 0
Tax advisory fees 0 0
Other
fees
(for
example:		 financial advice, consultancy,
accountancy		 services)
paid		 to
the		 0 0
independent examiner
650 1,100

Tuppenny Barn Education Limited Annual Report and Financial Statements for the Year Ended 30th April 2021 tuppennybarn.co.uk

Notes to the Financial Statements for the year ended 30th April 2021

28

Notes to the Financial Statements

5. GRANTMAKING

Analysis of grants paid (included in cost of charitable activities)

Analysis
School Travel Grants
Total
6. STAFF COSTS AND NUMBERS
Gross Wages and Salaries
Employer's National Insurance Costs
Employment Allowance Claimed
Employer's Pension Contributions		 Grants to institutions
0
0
£		 Grants to individuals
2021/20
2020/19
£
£
£
0
0
1,570
0
0
1,570
2021/20
2020/19
£
£
42,084
42,446
1,090
2,101
0
(2,101)
219
0
43,393
42,446

No employees received emoluments in excess of £60,000. Staff are paid through the PAYE system. The charity also employed the services of three self employed persons. The total amount paid to self employed persons was £4,480 (2020/19: £4,792).

The amounts disclosed above include £13,554 (2020/19: £2,550) paid to staff whose contracts are with and who are paid by Tuppenny Barn Organics Ltd, but a recharge was made to the charity for work carried out.

The total amount paid to key management personnel (this includes trustees and senior management) for their services to the charity was £18,010 (2020/19: £16,271). Rent of £6,300 (2020/19: £3,450) was also paid to one member of the key management personnel for premises they rented to the charity (through a written rental agreement) with a further £1,000 (2020/19: £5,000) accrued for rent due but not paid within the year.

Employees who were engaged in each of the following activities:

Employees who were engaged in each of the following activities:
2021/20 2020/19
TOTAL TOTAL
Costs of generating funds/fund raising 1 1
Activities in furtherance of organisation's objects 5 8

7. DEFINED CONTRIBUTION BENEFIT SCHEME

The charity operates a government backed defined contribution pension scheme for its eligible employees. The charity paid employer contributions totalling £219 during the year on behalf of one employee. Therefore the amount of contributions recognised in the SOFA as an expense is £219.

Tuppenny Barn Education Limited Annual Report and Financial Statements for the Year Ended 30th April 2021 tuppennybarn.co.uk

Notes to the Financial Statements for the year ended 30th April 2021

29

Notes to the Financial Statements

8. TRUSTEES AND OTHER RELATED PARTIES

In the period the charity has not paid any trustees remuneration.

In the period the charity has not paid any trustees expenses.

No payments were made to trustees or any persons connected with them during this financial period. No material transaction took place between the organisation and a trustee or any person connected with them.

9. TANGIBLE FIXED ASSETS
Cost
01-May-20
Additions
Cost at
30-Apr-21
Depreciation
01-May-20
Charge
Depreciation at
30-Apr-21
Net Book Value
30-Apr-21
Net Book Value
30-Apr-20		 Leasehold
Plant and
Motor
Fixtures and
Property
Equipment
Vehicles
Fittings
TOTAL
£
£
£
£
419,929
1,802
1,250
1,511
424,492
0
0
0
0
0
419,929
1,802
1,250
1,511
424,492
36,849
854
1,250
1,511
40,464
8,399
474
0
0
8,873
45,248
1,328
1,250
1,511
49,337
374,681
474
0
0
375,155
383,080
948
0
0
384,028

The annual commitments under non-cancelling operating leases and capital commitments are as follows:

A 25 year lease operates from 2016 to 2041 with the initial rent set at £15,000 per annum, which can be revised as pursuant to the lease. This lease has not been capitalised as no premium has been paid 30th April 2021: or is due to be paid for the year. Lease payments are only paid when the financial position permits, and in recent years the amount paid has fallen below £15,000.

Tuppenny Barn Education Limited Annual Report and Financial Statements for the Year Ended 30th April 2021 tuppennybarn.co.uk

Notes to the Financial Statements for the year ended 30th April 2021

30

Notes to the Financial Statements

10. FIXED ASSET INVESTMENTS

Shares in
group undertakings
£
Market Value at 1st May 2020 and 30 April 2021 2
Net Book Value
At 30th April 2021 2
At 30th April 2020 2

There were no investment assets outside the UK.

The charity's investments at the balance sheet date in the share capital of companies include the following:

Tuppenny Barn Organics Limited

Nature of business: Trading subsidiary, carries out trading activities and manages the organic smallholding where the charity is based.

Class of share:
Ordinary
Trading subdsidiary results
Aggregate capital and reserves
Profit/(Loss) for the year
11. DEBTORS AND PREPAYMENTS
Trade Debtors
VAT Refund
Gift Aid Tax Recoverable
12. CASH AT BANK AND IN HAND
Cash at bank and on hand
Total
13. CREDITORS AND ACCRUALS: AMOUNTS FALLI
WITHIN ONE YEAR
Independent Examiners Fees
Pension Costs
Rent Accrual
Social Security and PAYE Costs		 % holding
No.shares
100
2
2021/20
2020/19
£
£
(39,109)
(43,098)
3,989
4,224
Unrestricted
Designated
Restricted
Total
Total
Fund
Fund
Fund
30-Apr-21
30-Apr-20
£
£
£
£
£
1,056
0
0
1,056
180
1,546
0
0
1,546
1,103
494
0
5,000
5,494
0
3,096
0
5,000
8,096
1,283
Unrestricted
Designated
Restricted
Total
Total
Fund
Fund
Fund
30-Apr-21
30-Apr-20
£
£
£
£
£
11,430
0
25,456
36,886
39,537
11,430
0
25,456
36,886
39,537
NG DUE
Unrestricted
Designated
Restricted
Total
Total
Fund
Fund
Fund
30-Apr-21
30-Apr-20
£
£
£
£
£
650
0
0
650
650
63
0
0
63
0
1,000
0
0
1,000
5,000
305
0
0
305
250
2,018
0
0
2,018
5,900

Tuppenny Barn Education Limited Annual Report and Financial Statements for the Year Ended 30th April 2021 tuppennybarn.co.uk

Notes to the Financial Statements for the year ended 30th April 2021

31

Notes to the Financial Statements

14. CREDITORS AND ACCRUALS: AMOUNTS FALLING DUE IN MORE THAN ONE YEAR

Deferred Donations and Grants Unrestricted
Designated
Restricted
Total
Total
Fund
Fund
Fund
30-Apr-21
30-Apr-20
£
£
£
£
£
338,869
0
0
338,869
347,267
338,869
0
0
338,869
347,267

The deferred grants and donations are released to income over a period of 50 years in line with the writing down/amortisation of the leasehold.

15. RESTRICTED FUNDS

Bassil Shippham (Travel Scheme) *
Charities Aid Foundation (CAF)
Charities Aid Foundation (CAF2)
Chapman Trust
Chichester District Council (DC2)
CLA Trust
D'Oyly Carte
Emsworth Residents Association
Finnis Scott
Friarsgate Trust
Gerald Micklem
Hardship Fund
Henry Smith
Lennox Hannay
National Lottery
Post Code Lottery
Southall Trust
Southbourne PC (b)
South Downs National Park
South Downs National Park (2)
Sussex Community Foundation (b)
Sussex Community Foundation (c)
Sussex Community Foundation (YC)
Transform Tuppenny		 Balance
Opening
Balance
01-May-20
Bal Adj
Income
Expenditure
Transfers
30-Apr-21
£
£
£
£
£
880
0
0
880
0
0
0
0
4,000
4,000
0
0
0
0
17,860
17,860
0
0
1,000
0
0
1,000
0
0
0
0
2,242
1,688
0
554
2,366
0
0
2,366
0
0
2,550
0
0
2,550
0
0
0
0
500
217
0
283
477
0
0
477
0
0
0
0
2,100
2,100
0
0
5,000
0
0
5,000
0
0
1,668
0
6,290
7,958
0
0
9,000
0
9,000
6,704
0
11,296
0
0
1,000
0
0
1,000
0
0
8,100
8,100
0
0
6,041
0
0
6,041
0
0
1,466
0
0
1,466
0
0
500
(500)
0
0
0
0
(1,250)
0
1,437
187
0
0
0
0
2,700
2,147
0
553
647
0
0
647
0
0
0
0
5,000
5,000
0
0
0
0
5,000
137
0
4,863
0
0
15,835
3,928
0
11,907
30,345
(500)
81,064
80,453
0
30,456
CURRENT REPORTING PERIOD

Bassil Shippham funds were received for the Travel Scheme. Charities Aid Foundation (CAF) funds were received for core costs (4 months) Charities Aid Foundation (CAF2) funds were received for staff salaries, running costs and the marquee Chapman Trust funds were received for core costs Chichester District Council funds were received for the bathroom facilities upgrade CLA Trust funds were received for core costs (excluding salaries). D'Oyly Carte funds were received for travel costs Gerald Micklem funds were received for the Fork to Fork Educational Programme Hardship Fund funds were received for core costs Henry Smith funds were received for the Educational Officer Post Lennox Hannay funds were received for premises painting and redecoration Southbourne PC (b) funds were received for the Coronavirus Community Response delivery project South Downs National Park funds in deficit in the previous year were replenished in this financial year The Sussex Community Foundation (b) funds were received for the Coronavirus Community Response delivery project The Sussex Community Foundation (c) - this is a contribution towards staff salaries and running costs The Sussex Community Foundation (YC) - this is a contribution towards the young carers salary The Transform Tuppenny funds were received to help expand our social purpose by enabling our educational offerings to increase and diversify

Tuppenny Barn Education Limited Annual Report and Financial Statements for the Year Ended 30th April 2021 tuppennybarn.co.uk

Notes to the Financial Statements for the year ended 30th April 2021

32

Notes to the Financial Statements

15. RESTRICTED FUNDS

Bassil Shippham (Travel Scheme) *
Chapman Trust
CLA Trust
D'Oyly Carte
Ernest Kleinwort
Finnis Scott
Foyle Foundation
Frognal Trust
Gerald Micklem
Hardship Fund
Henry Smith
Nineveh Trust
Post Code Lottery
Rowan Bentall
Southall Trust
Southbourne PC (a)
Southbourne PC (b)
South Downs National Park
Heritage Lottery Fund
Sussex Community Foundation (a)
Sussex Community Foundation (b)		 Balance
Balance
01-May-19
Income
Expenditure
Transfers
30-Apr-20
£
£
£
£
0
0
370
1,250
880
0
1,000
0
0
1,000
0
3,500
1,134
0
2,366
0
2,550
0
0
2,550
0
6,500
6,500
0
0
0
3,000
2,523
0
477
0
7,500
7,500
0
0
0
500
500
0
0
0
5,000
0
0
5,000
0
2,655
987
0
1,668
0
9,000
0
0
9,000
0
0
0
0
0
0
14,220
8,179
0
6,041
0
250
250
0
0
0
3,000
1,534
0
1,466
0
599
599
0
0
0
500
0
0
500
0
0
1,250
0
(1,250)
8,201
0
8,201
0
0
5,000
0
5,000
0
0
0
3,000
2,353
0
647
13,201
62,774
46,880
1,250
30,345
PREVIOUS REPORTING PERIOD

Bassil Shippham funds were received for the Travel Scheme. Chapman Trust funds were received for core costs CLA Trust funds were received for core costs (excluding salaries). D'Oyly Carte funds were received for travel costs Ernest Kleinwort funds were received for core costs Finnis Scott funds were received for the Nature:Nuture programme Foyle Foundation funds were received for core costs Frognal Trust funds were received for rent costs Gerald Micklem funds were received for the Fork to Fork Educational Programme Hardship Fund funds were received for core costs Henry Smith funds were received for the Educational Officer Post Nineveh Trust funds were received for travel costs (later reclassified to unrestricted funds due to Covid-19 pandemic) Post Code Lottery funds were received for the Nature:Nuture programme Rowan Bentall funds were received for rent costs Southall Trust funds were received for insurance and core costs Southbourne PC (a) funds were received for the purchase and maintenance of the lawnmower Southbourne PC (b) funds were received for the Coronavirus Community Response delivery project South Downs National Park funds in deficit will be replenished in the next financial year

The�Heritage�Lottery�Fund� -�the�focus�of�this�project�is�to�discover�the�history�and�heritage�of�our�varieties�and�sharing�this� knowledge with the visitors to the centre and orchard.

The Sussex Community Foundation (a) - this is a contribution towards the Education Officer Post and Travel Scheme. The Sussex Community Foundation (b) funds were received for the Coronavirus Community Response delivery project

The restricted funds are wholly represented by cash reserves of the charity

Tuppenny Barn Education Limited Annual Report and Financial Statements for the Year Ended 30th April 2021 tuppennybarn.co.uk

Notes to the Financial Statements for the year ended 30th April 2021

33

Notes to the Financial Statements

16. DESIGNATED FUNDS

The charity did not hold designated funds during the 2021/20 financial year.

Fundraiser Post
Travel Scheme		 Balance
Balance
01-May-19
Income
Expenditure
Transfers
30-Apr-20
£
£
£
£
13,000
0
13,000
0
0
1,250
0
0
(1,250)
0
14,250
0
13,000
(1,250)
0
PREVIOUS REPORTING PERIOD

17. EVENTS AFTER THE END OF THE REPORTING PERIOD

There are no post balance sheet events of which the Trustees are aware, that require disclosure.

18. RISK ASSESSMENT

The trustees actively review the major risks which the charity faces on a regular basis and believe that maintaining the free reserves stated, combined with the annual review of the controls over key financial systems carried out on an annual basis will provide sufficient resources in the event of adverse conditions. The trustees have also examined other operational and business risks which they face and confirm that they have established systems to mitigate the significant risks. The directors/trustees do not believe the organisation is subject to any substantial risk beyond those disclosed in the Annual Report and Accounts. The organisation has employer and public liability insurance to protect it in the case of a claim.

19. RESERVES POLICY

The trustees have considered the level of reserves they wish to retain, appropriate to the charity's needs. This is based on the charity's size and the level of financial commitments held. The trustees aim to ensure the charity will be able to continue to fulfil its charitable objectives even if there is a temporary shortfall in income or unexpected expenditure. The trustees will endeavour not to set aside funds unnecessarily. The current reserve policy is to maintain sufficient cash flow for known commitments, and the replacement of certain assets.

20. PUBLIC BENEFIT

The charity acknowledges its requirement to demonstrate clearly that it must have charitable purposes or ‘aims’ that are for the public benefit. Details of how the charity has achieved this are provided in the Trustees report. The trustees confirm that they have paid due regard to the Charity Commission guidance on public benefit before deciding what activities the charity should undertake.

Tuppenny Barn Education Limited Annual Report and Financial Statements for the Year Ended 30th April 2021 tuppennybarn.co.uk

34 Independent Examiner’s Report on the Accounts for the year ended 30th April 2021

Independent Examiner’s Report on the Accounts

INDEPENDENT EXAMINER’S REPORT ON THE ACCOUNTS

I report to the trustees on my examination of the accounts of Tuppenny Barn Education Limited for the year ended 30th April 2021.

Responsibilities and basis of report

As the charity’s trustees of the charitable company (who are also the directors of the company for the purposes of company law), you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (“the 2006 Act”).

Having satisfied myself that the accounts of the charitable company are not required to be audited for this year under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity’s accounts as carried out under section 145 of the Charities Act 2011 (“the 2011 Act”). In carrying out my examination, I have followed the Directions given by the Charity Commission (under section 145(5)(b) of the 2011 Act.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention which gives me cause to believe that:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Signed:

Name: Jackie Irvine-Smith FCIE

Date: 25[th] February 2022

Independent Examiners Ltd Unit 2 The Broadbridge Business Centre Delling Lane Bosham, West Sussex PO18 8NF

Tuppenny Barn Education Limited Annual Report and Financial Statements for the Year Ended 30th April 2021 tuppennybarn.co.uk

Notes

Tuppenny Barn, Main Road, Southbourne, West Sussex PO10 8EZ Telephone: 01243 377780

Email: contact@tuppennybarn.co.uk

tuppennybarn.co.uk

Tuppenny Barn, Main Road, Southbourne, West Sussex PO10 8EZ Telephone: 01243 377780 Email: contact@tuppennybarn.co.uk

tuppennybarn.co.uk

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