## Ashridge Nursery CIO 

## **Amendment to AGM meeting 2024 and treasurers report (original minutes below)** 

Please find below an update to the reported financial information following an end of year review. Please note minor amendments to the figures following corrections. **Updated balance sheet and I&E report has been prepared and circulated to trustees.** 

**Overview** Income £174649  (previously reported £175159) Expenditure £179974  (previously reported £179966) Deficit £5324       (previously reported £4807) 

J Robinson 

June 2024 

Ashridge Nursery CIO Annual General Meeting 2024 Tuesday 19[th] March 2024 

Attendees-Lucinda Corse, Sophie Harman, Sam Gunter, Zoe Mitchell, Grace Sobecki, Prasoon, Louise Rose, Jen Ralphs, Anna Peck, Belinda Bunyan, Christine Smith, Sharon Bagshaw, Geoff Woods, Jen Robinson, Rhiannon Sellman. 

The minutes from the 2023 AGM were proposed and agreed by the members. 

Proposed: Jen Robinson                                         Seconded: Sam Gunter 

## **- Chair Person Report Jen Ralphs:** 

Welcome to the Annual General Meeting of Ashridge Nursery 2024 and thank you for joining us. 

We have had a really positive year with the nursery making strong steps forward. 

Zoe Mitchell the Manager and nominated person for Ofsted has had some changes in her management team. We said goodbye to Nicola Wells, the Deputy who was an incredibly long serving member of the management team having been at the nursery for 16 years. A huge thank you to her for all of her hard work over the years having made an impact on so many local families. Moving forward from this, Megan House was promoted to the Deputy role. Megan's joint vision, alongside Zoe, to focus on the quality of the setting is vital for the teams continuing journey.  Lucinda Corse in her role as Senior Nursery Practitioner has also taken on the crucial role of Safeguarding Lead, which is paramount to keeping all of the children safe in their care. 



We welcome Grace Sobecki to the team, who joined us as an unqualified nursery practitioner. Grace is currently working towards her  childcare qualification. We are also lucky to have welcomed Belinda Bunyan back to the nursery into her new role as a 121 support, for a child with Special Educational Needs. 

Thank you to our outgoing Chair Person Anna McSherry, who has now left the committee. I have now stepped into this role, the early years is something I am passionate about and I am really pleased to the able to support Zoe and the nursery. We would like to welcome Geoff Woods to the role of Treasurer, and thank Jen Robinson for her continued support and advise in this area.  Thank you Anna Peck for her continued hard work as Secretary.  John Wallace continues  as a trustee of the nursery and has been involved since 1980 when the nursery begun, of which such this level of support and dedication to the nursery deserves a personal mention.  Thank you to all the committee members for their time and ideas over the last year. Without you the nursery would not be able to continue to function. 

The development of the outdoor environment is ongoing with a new staff office space planned for the up and coming year. 

Some notable highlights of the year have been the charity fundraising evolving with new ideas for events. Parent involvement remains a key passion and  focus for the nursery, which continues to offer special events like Mothers day stay and plays, coffee mornings and the Christmas singing session and raffle. Zoe and the team continue to offer and be open to ideas for events to  enable family engagement, including parents, grandparents and family members when they can. 

**Treasurers Report - Jen Robinson:** Please see balance sheet and I&E report for year ending 31/08/23 

## **Overview** 

Income £175159 Expenditure £179966 Deficit £4807 

## **Grant Income** 

Wokingham Borough Council £139053 - the grant funding continues to be our primary income and covers the staff costs including pensions. The rates for funded hours will increase this year for both 3 and 4 yr olds and 2 year olds this year. 

## **Lunch Club and fees for extra hours** 

Total £32597 - this income remains essential for our annual running costs. These costs will be reviewed on a yearly basis to reflect the staffing costs. 

## **Fundraising** 

£965 total - as huge thankyou to everyone that has helped to raise funds for the nursery. The highlights were: £504 Scootathon £86.35 Happy Bags £107.45 Valentine cake sale £45.30 Easter cake sale £59.30 Halloween cake sale 



Chocoholics order 

£45.45 

## **Utilities** 

Gas and Electricity contracts have now been updated and we have joined a new supplier at a lower rate for the year ahead. 

## **Staff costs** 

Staff wages were increased by 5% in April 2023 and there will be a further increase in April 2024 following the increase in minimum wage.This will also increase our pension contributions for the financial year. 

## **Capital Expenditure** 

Nature Garden spend - £16,140. Further plans to add new storage and a sheltered area are being discussed. A breakout space for staff would be beneficial. This could also be used for parent meetings. 

## **Forward planning** 

- As we continue to develop and renew the outside area we will review the current equipment in the front garden and ensure it is fit for purpose. We are committed to ensuring the nursery environment is safe for both children and staff. 

- Discussions are underway for developing a sensory area to provide a more suitable learning environment for children with special educational needs. 

- We hold reserves for ensuring the building is fit for purpose and also for redundancy should the need occur in the future. As we move forward with further plans for capital expenditure (updating the outside area) we will require an updated reserves policy. 

**Independent examiner** - Sandy Lilford GSJ Bookkeepers (2 St Nicholas Cottage, Poplar Lane, Hurst RG10 0DL) 

All current parents and families who have been accepted a place are members of Ashridge Nursery CIO 

## **Election of other members-** 

Jen Robinson, John Wallis 

Proposed:  Jen Ralphs                    Seconded: Zoe Mitchell 

## **Staff-** 

Zoe Mitchell, Sam Gunter, Lucinda Corse, Christine Smith, Jenny McKellar, Rose Kelly, Rhiannon Sellman, Sharon Bagshaw, Triptee Tandon, Megan House, Grace Sobecki 

Proposed: Jen Ralphs                                   Seconded: Jen Robinson 

## **Election of officers** 



## **Treasurer-Geoff Woods** 

Proposed-Lucinda Corse                                Seconded: Sam Gunter 

## **Chair-Jen Ralphs** 

Proposed-Jen Robinson                                 Seconded: Belinda Bunyan 

## **Secretary** 

Vacant 

## **Committee members** 

Jen Robinson, Anna Peck, Sam Gunter, Zoe Mitchell, John Wallis, Louise Rose, Sophie Harman 

Proposed:  Jen Ralphs                                          Seconded: Geoff Woods 

## **Auditor-** 

Sandy Lilford Proposed: Jen Robinson                                    Seconded: Sam Gunter 

Close of meeting 



|**Ashridge Nursery CIO**||||
|---|---|---|---|
|**Accounts for Year Ended 31 August 2023**||||
|**Balance Sheet**||||
|||||
||**2023**||**2022**|
||**£**||**£**|
|**ASSETS**||||
|**Fixed Assets**||||
|**Current Assets**||||
|Barclays Bank Account|107662||126144|
|CAF Cash Account|1739||6009|
|CAF Gold Account|111162||110066|
|Prepayments|1078||0|
|Debtors|0||0|
|**TOTAL ASSETS**|**221642**||**242219**|
|||||
|**LIABILITIES**||||
|Creditors||||
|Advance Payments|42615.38||43239|
|Accruals||||
|PAYE due to HMRC|568||230|
|NI due to HMRC|1233||803|
|Pension contributions due|1150||407|
|||||
|**TOTAL LIABILITIES**|45566||44679|
|||||
|||||
|**Net Current Assets**|176076||197540|
|||||
|**Net Assets**|**176076**||**197540**|
|||||
|**Capital Account**||||
|Balance at start ofperiod|197540||71837|
|CIO Transfer|0||121317|
|Capital Expenditure(Nature Garden)|-16140|||
|Net(Deficit)/Surplus|-5324||4385|
||**176076**||**197540**|





|**Ashridge Nursery CIO**|||
|---|---|---|
|**Accounts for Year Ended 31 August 2023**|||
|**Income & Expenditure**|||
||**2023**|**2022**|
||**£**|**£**|
|**Income**|||
|Other income|270|1584|
|Interest received|1107|69|
|Admin Fees|87|100|
|Lunch Club|14636|14965|
|Session Fees|17451|8179|
|Donations and Contributions|659|484|
|Children's Uniform|423|293|
|Fundraising|965|1132|
|Grants|139053|138394|
|**TOTAL INCOME**|174649|165199|
||||
|**Expenditure**|||
|Miscellaneous|733|259|
|Office equipment and IT|470|3037|
|Employee Wages and Salaries|141646|121040|
|Employers NI|230|665|
|Employer's Pension|3822|3183|
|StatutorySick Pay|75|135|
|Rent|1350|1350|
|Water Rates|434|317|
|General Rates|1083|943|
|Electricity|636|425|
|Gas & Oil|581|874|
|Printing|0|129|
|Office Supplies|651|354|
|AccountancyFees|2900|2796|
|Legal & Recruitment fees|2592|866|
|NurseryInsurance|5511|5893|
|Cleaning|3583|3752|
|Bank Charges and Interest|185|233|
|General Expenses|1426||
|Storage|414|923|
|Subscriptions|635|499|
|Phone & Broadband|645|527|
|Staff Uniform|621|211|
|Maintenance|3787|4200|
|Childrens Uniform|440||
|Staff Training|567|1693|
|Snack Shopping|573|313|
|Gifts & Parties|1269|1903|
|Equipment|2952|4110|
|Safeguarding|162|183|
|**TOTAL EXPENSE**|179974|160814|
||||
|**Surplus/Deficit**|-5324|4385|





Ledger AccountCapital (3000) From 01/09/22 To 31/08/23 

Analysis Type Analysis Category 

Trx No Name Reference 

2725 Woods Landscaping 2726 Woods Landscaping 2727 Woods Landscaping 



|Description|Debit||
|---|---|---|
|Opening Balance|||
|Materials Deposit invoice for Nature Garden||2,197.40|
|Materials balance for Garden Project||9,404.60|
|75% Labour for Garden project||4,537.50|
|Closing Balance|||
|Period Variance||16,139.50|





## **Independent examiner's report on the accounts** 

**Section A                        Independent Examiner’s Report** 

**Report to the trustees/ members of** 

Charity Name Ashridge Nursery CIO 

|**On accounts for the year**|31 AUGUST 2023||**Charity no**|1172842|
|---|---|---|---|---|
|**ended**|||**(if any)**||
||||||
|**Set out on pages**|||||
|||(remember  to include the page numbers of additional sheets)||(remember  to include the page numbers of additional sheets)|



I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended **31 / 08 / 2022** . 

**Responsibilities and** As the charity's trustees, you are responsible for the preparation of the **basis of report** accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). 

I report in respect of my examination of  the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. 

**Independent** I have completed my examination.  I confirm that no material matters have **examiner's statement** come to my attention in connection with the examination which gives me cause to believe that in, any material respect: 

- the accounting records were not kept in accordance with section 130 of the Charities Act; or 

- the accounts did not accord with the accounting records; or 

- the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination. 

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. 

**Date:** 28/06/2024 **Signed:** ~~a eee~~ **Name:** SANDY LILFORD **Relevant professional** ICB **qualification(s) or body (if any): Address:** 2 ST NICHOLAS COTTAGE POPLAR LANE RG10 0DL 

**Oct 2018** 

**IER** 

1 



## **Section B                           Disclosure** 

Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). 

**Give here brief details of any items that the examiner wishes to disclose** . 

NO MATTERS OF CONCERN 

**Oct 2018** 

**IER** 

2