REGISTERED CHARITY NUMBER: 1172833 Re ort of the Trustees and Unaudited Financial Statements for the Year Ended 31 March 2025 for Gloucestershire Bundles Stanbridge Accountancy Services Limited 9 Wheatstone Court Waterwells Business Park Davy Way Gloucester Gloucestershire GL2 2AQ
Gloucestershire Bundles Contents of the Financial Statements for the Year Ended 31 March 2025 Page Report of the Trustees Independent Examinerfs Report Slatement of Financial Activities Balance Sheet Notes to the Financial Statements 9 to 14 Detailed Statement of Financial Activities 15 to 16
Gloucestershire Bundles Re ort of the Trustees for the Year Ended 31 March 2025 The trustees present their report with the financial statements of the charity for the year ended 31 March 2025. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019). OBJECTIVES AND ACTIVITIES At Gloucestershire Bundles we believe that no child should go without the essentials for a happy hildhood. Everything we gift is carefully put together to ensure that families feel like they are receiving a gift not a handout. We collect new and good condition preloved donations of clothes, equipment, toys and toiletries and distribute these to pregnant women and families with children up the age of 16. We work with IoGal professionals (midwifes, social workers, family centres elc,) receiving requests from them on behalf of families in need. We aim to reach each request with items generously donated to us by our local community. Our charity is a valuable resource to professionals supporting children and families in Gloucestershire. Our Gharitable objectives are the prevention, or relief of poverty, in the county of Gloucestershire. The charity aims to facilitate this by the provision of toiletries, clothing, toys, books and equipment to babies and children, and the parents and carers thereof, together with pregnant women, who are in need, by reason of social andlor economic circumstance, Page 1
Gloucestershire Bundles Re ort of the Trustees for the Year Ended 31 March 2025 ACHIEVEMENTS AND PERFORMANCE We continue to support our local community providing clothing, equipment and toiletries to significant number of families throughout the county. The number of referrals we are now receiving is more than double that in 2019, for the year ended 31 March 2025 we received referrals for 848 families (926 in the previous year) which included 1,700 children {1,706 in the previous year). Although the number of families declined this year by 8 % the number of children remained consistent. During the year we distributed 802 clothes bundles, 990 toiletry bundles, 52 cots and 49 pushchairs items, the majority of which will have been donated by the local community. All items are safety checked and cleaned, each bundle is put together with care and attention to ensure they meet the needs of the family. A brand new mattress is always included with a cot, pram or moses basket. The families we are helping are all experiencing poverty. They may be affected by domestic abuse, insecure housing, physical and mental heath challenges, in debt, or seeking asylum with no aCsS to public funds. By providing essentials to these families, we are providing practical support and trying to provide a little bit of hope, showing them that someone does care. On top of our core services we ran our Christmas appeal, with its separate referral form, enabling the professional to specify the childlyoung person's individual likes and dislikes. 546 children received a large bag full of new gifts tailored to them. As in previous years we were fortunate to receive many new items donated by the public both from our Amazon wish list and elsewhere, as well as support from local companies. We continue to hold regular donation events principally for children's clothing, but also accepting toys and books and certain equipment, as well as new toiletries. However, we are continuing to see a decline in the quality and number of items donated. We continue to maintain a good relationship with a local cash for clothes outlet, who will take items not suitable for onward donation to families. None of the above would be possible without our team of dedicated volunteers. We currently have around 15 volunteers who carry out a range of vital roles for us from sorting through donations to preparing the management accounts and arranging fundraising events. We have been an active member of the Baby Bank alliance which was established last year, supplying our annual statistics and sharing ideas and knowledge with other baby banks. Page 2
Gloucestershire Bundles Re ort of the Trustees for the Year Ended 31 March 2025 FINANCIAL REVIEW For the year ended 31 March 2025 we received grants and donations of £38,741 (2024.. £121,192). We are extremely grateful for our regular donors, as well as those who support our different appeals and fundraising activities, especially the Christmas appeal. We also continue to raise funds via Ebay. Total expenses have declined slightly this year from £106,353 to £105,972. We have continued to reduce the amount we have spent on referral packs relying more on donated items (down from £45,231 to £34,987 this year), underlying overheads were in fact up by £9,863, 16 % . We are very grateful for the grants we have received which have included, Asda, Cotswold Primrose Trusts, Free Hospital Trust, Save the Children (via our membership of the Baby Bank Alliance), Green Square Accord, Gordon Gray, Urbaser, Summerfield Charitable Trust, Forrester Family, Albert Hunt, and Gloucester City Council. With the decline in grant income for the year we have relied on our bought forward reserves significantly this year. FUTURE PLANS We expect 2025126 to continue to be a busy year for us with demand remaining in line with the previous year. We continue to review our IT systems and controls and are in the process of upgrading these to comply with Cyber essentials certification. We are also looking to implement a new referral system which will streamline the process to reduce the time spent by both us and the professionals who use our service. The trustees have taken Ihe decision to focus on our core service provision throughout the year and therefore we will not be running a specific Christmas appeal in 2025. We will Gontinue to provide preloved toys and gifts where required as part of referrals around the Christmas period. Those that used us last year have all been informed of our decision. We shall continue to reach out to different organisations within the county, both for fundraising events and to make our work known to the wider population. We remain committed to our goal that no child within Gloucestershire should be without the clothing, equipment and toiletries which are essential for a happy childhood. STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document The charity is controlled by its governing document, a deed of trust and constitutes an unincorporated charity. REFERENCE AND ADMINISTRATIVE DETAILS Registered Charity number 1172833 Principal address Unit 2 WhibNorth Court Baird Road Quedgeley GIoUsterShIre GL2 2DG Page 3
Gloucestershire Bundles Re ort of the Trustees for the Year Ended 31 March 2025 Trustees Mrs D L Dolphin Mrs S L Brayshaw Rev H M Champion Mrs K Whitmore Mrs S Scothern Mrs E Capewell Ms O Griffiths Mr J A Hayward Ms F C Payne Ms S Reader Independent Examiner Stanbridge Accountancy Services Limited 9 Wheatstone Court Waterwells Business Park Davy Way GIOuster Gloucestershire GL2 24Q Approved by order of the board of trustees on behalf by.. and signed on its Mrs D L Dolphin - Trustee Page 4
Inde endent Examiner's Re Gloucestershire Bundles ort to the Trustees of Independent examiner's report to the trustees of Gloucestershire Bundles I report to the charity trustees on my examination of the accounts of Gloucestershire Bundles (the Trust) for the year ended 31 March 2025. Responsibilities and basis of report As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act,). I report in respect of my examination of the Trust's accounts carried out under Section 145 of the Act and in carrying out my examination I have followed all applicable Directions given by the Charity Commission under Section 145(5)(b) of the Act. Independent examiner's statement I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect.. accounting records were not kept in respect of the Trust as required by Section 130 of the Act; or the accounts do not accord with those records., or the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Duncan Woodger Stanbridge Accountancy Services Limited 9 Wheatstone Court Waterwells Business Park Davy Way Gloucester Gloucestershire GL2 2AQ Date: Page 5
Gloucestershire Bundles Statement of Financial Activities for the Year Ended 31 March 2025 31.3.25 Total funds 31.3.24 Total funds Unrestricted Restricted fund fund Notes INCOME AND ENDOWMENTS FROM Donations and legacies 9,564 9,564 37,263 Charitsble acts'vities GENERAL 13,404 15,773 29,177 83,928 Other trading activities Investment income 16,579 2,644 16,579 2,644 13,340 Totsl 42,191 15,773 57,964 134,531 EXPENDITURE ON Raising funds 23,966 7,500 31,466 26,129 Charitable activities GENERAL 45,034 29,472 74,506 80,224 Total 69,000 36,972 105,972 1C6,353 NET INCOMEI{EXPENDITURE) (26,809) (21,199) (48,008) 28,178 RECONCILIATION OF FUNDS Total funds brought foNiard 154,125 27,178 181,303 153,125 TOTAL FUNDS CARRIED FORWARD 127,316 5,979 133,295 181,303 The notes form part of these financial statements Page 6
Gloucestershire Bundles Balance Sheet 31 March 2025 31.3.25 Total funds 31.3.24 Total funds Unrestricted Restricted fund fund Notes FIXED ASSETS Tangible assets 3,525 3,525 5,487 CURRENT ASSETS Debtors Cash at bank and in hand 1,011 124,667 1,011 130,646 1,324 176,723 5,979 125,678 5,979 131,657 178,047 CREDITORS Amounts falling due within one year (1,887) (1,887> (2,231) NET CURRENT ASSETS 123,791 5,979 129,770 175,816 TOTAL ASSETS LESS CURRENT LIABILITIES 127,316 5,979 133,295 181,303 NET ASSETS 127,316 5,979 133,295 181,303 The notes form part of these financial statements Page 7 continued...
Gloucestershire Bundles Balance Sheet - continued 31 March 2025 FUNDS Unrestricted funds Restricted funds 10 127,316 5,979 154,125 27,178 TOTAL FUNDS 133,295 181,303 ancial statements were approved by the Board of Trustees and authorised for issue on IL£ and were signed on its behalf by: Mrs S L Brayshaw - Trustee Mrs D L Dolphin - Trustee Mrs E Capewell - Trustee The notes form part of these financial statements Page 8
Gloucestershire Bundles Notes to the Financial Statements for the Year Ended 31 March 2025 ACCOUNTING POLICIES Basis of preparing the financial statements The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities.. Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019),, Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland, and the Charities Act 2011. The financial statements have been prepared under the historical cost convention. Income All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably. Expenditure Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources. Tangible fixed assets Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful lrfe. Fixtures and fittings 15% on cost Taxation The charity is exempt from tax on its charitable activities. Fund accounting Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees. Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes. Further explanation of the nature and purpose of each fund is included in the notes to the financial statements. Hire purchase and leasing commitments Rentals paid under operating leases are charged to the Statement of Financial Activities on straight line basis over the period of the lease. Page 9 continued...
Gloucestershire Bundles Notes to the Financial Statements - continued for the Year Ended 31 March 2025 ACCOUNTING POLICIES - contlnued Pension costs and other post-retirement benefits The charity operates a defined contribution pension scheme. Contributions payable to the charity's pension scheme are charged to the Statement of Financial Activities in the period to which they relate. OTHER TRADING ACTIVITIES 31.3.25 31.3.24 Fundraising events 16,579 13,340 INVESTMENT INCOME 31.3.25 31.3.24 Deposit account interest 2,644 RAISING FUNDS Investment management costs 31.3.25 31.3.24 staff costs 1,941 1,187 TRUSTEES. REMUNERATION AND BENEFITS 31.3.25 31.3.24 Trustees, salaries Trustees, pensions paid 27,091 473 22,540 441 27,564 22,981 Trustees. expenses There were no trustees, expenses paid for the year ended 31 March 2025 nor for the year ended 31 March 2024. Page 10 continued...
Gloucestershire Bundles Notes to the Financial Statements - continued for the Year Ended 31 March 2025 COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES Unrestrided Restricted fund fund Total funds INCOME AND ENDOWMENTS FROM Donations and legacies 37,263 37,263 Charitable activities GENERAL 20,309 63,619 83,928 Other trading activities 13,339 13,340 Total 70,911 63,620 134,531 EXPENDITURE ON Raising funds 3,251 22,878 26,129 Charitable activitles GENERAL 15,512 64,712 80,224 Totsl 18,763 87,590 108,353 NET INCOMEI(EXPENDITURE) 52,148 (23,970) 28,178 RECONCILIATION OF FUNDS Total funds brought forward 101,977 51,148 153,125 TOTAL FUNDS CARRIED FORWARD 154,125 27,178 181,303 Page11 continued...
GIoUsterShIre Bundles Notes to the Financial Statements - continued for the Year Ended 31 March 2025 TANGIBLE FIXED ASSETS Fixtures and fittings COST At 1 April 2024 and 31 March 2025 13,076 DEPRECIATION At 1 April 2024 Charge for year 7,589 1,962 At 31 March 2025 9,551 NET BOOK VALUE At 31 March 2025 3,525 At 31 March 2024 5,487 DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR 31.3.25 31.3.24 VAT 1,011 1,324 CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR 31.3.25 31.3.24 Taxation and social security Other creditors 430 1,457 317 1,914 1,887 2,231 10. MOVEMENT IN FUNDS Net movement in funds At 31.3.25 At 1.4.24 Unrestricted funds General fund 154,125 (26,809) 127,316 Restricted funds General restricted fund 27,178 (21,199) 5,979 TOTAL FUNDS 181,303 (48,008) 133,295 Page 12 continued...
Gloucestershire Bundles Notes to the Financial Statements - continued for the Year Ended 31 March 2025 10. MOVEMENT IN FUNDS- continued Net movement in funds, included in the above are as follows: Incoming Resources Movement resources expended in funds Unrestricted funds General fund 42,191 (69,000) (26,809) Restricted funds General restricted fund 15,773 (36,972> (21,199) TOTAL FUNDS 57,964 {105,972) (48,008) Comparatives for movement in funds Net movement in funds At 31.3.24 At 1.4.23 Unrestricted funds General fund 101,977 52,148 154,125 Restricted fund8 General restricted fund 51,148 (23,970) 27,178 TOTAL FUNDS 153,125 28,178 181,303 Comparative net movement in funds, included in the above are as follows: Incoming Resources Movement resources expended in funds Unrestricted funds General fund 70,911 (18,763) 52,148 Restricted funds General restricted fund 63,620 (87,590) (23,970) TOTAL FUNDS 134,531 (106,353) 28,178 Page 13 continued...
Gloucestershire Bundles Notes to the Financial Statements - continued for the Year Ended 31 March 2025 10. MOVEMENT IN FUNDS- continued A currenl year 12 months and prior year 12 months combined position is as follows: Net movement in funds At 31.3.25 At 1.4.23 Unrestricted funds General fund 101,977 25,339 127,316 Restricted funds General restricted fund 51,148 (45,169) 5,979 TOTAL FUNDS 153,125 (19,830) 133,295 A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows: Incoming Resources Movement resources expended in funds Unrestricted funds General fund 113,102 (87,763) 25,339 Restrlcted funds General restricted fund 79.393 (124,562) (45,169) TOTAL FUNDS 192,495 (212,325) {19,830) 11. RELATED PARTY DISCLOSURES There were no related party transactions for the year ended 31 March 2025. Page 14
Gloucestershire Bundles Detailed Statement of Financial Activities for the Year Ended 31 March 2025 31.3.25 31.3.24 INCOME AND ENDOWMENTS Donafjons and legacies Donations 9,564 37,263 Other trading actlvities Fundraising events 16,579 13,340 Investsnent income Deposit account interest 2,644 Charitable activities Grants 29,177 83,928 Total incoming resources 57,964 134,531 EXPENDITURE Other trading activltie3 Trustees, salaries Trustees, pensions paid Fixtures and fittings 27,091 473 1,961 22,540 441 1,961 29,525 24,942 Investment management costs Wages Pensions 1,884 57 1,152 35 1,941 1,187 Charitable activities Other operating leases Rates and water Insurance Light and heat Postage and stationery Sundries Repairs and maintenan Staff training and welfare Goods purchased for referral p acks 23,500 3,054 1,312 1,166 4,447 1,579 2,732 24,191 3,049 561 1,790 2,461 86 674 144 45,231 34,987 72,777 78,187 This page does not form part of the statutory financial statements Page 15
Gloucestershire Bundles Detailed Statement of Financial Activities for the Year Ended 31 March 2025 31.3.25 31.3.24 Support costs Management Telephone 691 591 Governance costs Accountancy and legal fees 1.038 1,446 Total resources expended 105,972 106,353 Net (expenditure)lincome (48,008) 28,178 This page does not form part of the statutory financial statements Page 16